Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form submitted to Pinellas County, Florida in support of an Invitation to Quote for Equipment Towing, Transport and Recovery Services. The procurement, designated ITQ 26-0376, was posted on March 20, 2026, with proposals due by March 31, 2026, at 3:00 PM via the OpenGov procurement website. The contract encompasses towing of inoperable or wrecked vehicles and trailers, transport of off-road equipment and stationary equipment, and recovery of stuck or overturned vehicles and fleet equipment, available 24 hours per day, seven days per week, both within and outside Pinellas County boundaries. The selected vendor must maintain a dedicated fleet of towing, transport, and recovery vehicles with qualified operators and is prohibited from using brokered or subcontracted services. The contract term is 60 months from the date of award, with options to extend for three additional 12-month periods if prices, terms, and conditions remain unchanged and the County Administrator approves the extension.

Pricing for in-county services consists of flat fees per call and equipment class during normal working hours and after-hours, with all expenses including recovery, hook-up, mileage, fuel, tolls, and driver compensation included in the flat rate. Outside-county services are priced separately with distinct charges by equipment class. Unit prices must remain firm for the contract duration, though vendors may request annual CPI or PPI adjustments capped at relevant pricing index changes. The incumbent vendor, Robfletch Inc. DBA Professional Towing, has provided services under multiple purchase orders since October 2021 with documented billings totaling $405,772.13 across 1,489 transactions through February 2026, suggesting annual expenditures in the range of $80,000 to $100,000. Pinellas County Certified Small Business Enterprises receive preference, with priority given to SBEs submitting within the first five business days and a 5% price preference for those submitting after that period. All selected vendors must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability of $1,000,000, and Business Automobile or Trucker's/Garage Liability of $1,000,000, with Pinellas County named as an additional insured on all policies except workers compensation.