Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form related to Pinellas County, Florida's competitive Invitation to Quote (ITQ) procurement for Vertical Transportation Inspection Services. The solicitation seeks a qualified contractor to perform comprehensive inspections and testing oversight for 102 vertical transportation units (elevators, escalators, wheelchair lifts, and other systems) distributed across five geographic regions and located at county facilities including courthouses, detention centers, and administrative buildings. The contractor will conduct independent third-party annual inspections, witness required periodic testing, verify compliance with Chapter 399 of Florida Statutes and ASME elevator safety codes, and deliver accurate inspection documentation. Qualified applicants must hold valid Florida business licenses, employ Certified Elevator Inspectors with current State of Florida credentials accredited under ASME QEI-1 standards, and provide four Florida references demonstrating at least 12 months of similar service performance. Proposals must be submitted electronically through the OpenGov procurement portal by March 20, 2026 at 3:00 p.m., with the contractor required to begin work or confirm scheduling within 72 hours of receiving a purchase order. The contract term is three years, with unit prices remaining firm throughout the entire duration.

Pinellas County Certified Small Business Enterprises receive preference on this solicitation, with those submitting proposals within the first five business days receiving priority consideration and those submitting after five business days receiving a 5% price preference. The incumbent contractor is ATIS Elevator Inspections, LLC, which held contract No. 23-0752-ITQ valued at $61,039.37 for the three-year period from December 2, 2026 through December 1, 2029, with annual estimated expenditures of $20,346.58. A prior competitor's quotation totaled $55,860.00 in costs for the comprehensive inspection scope. Funding is budgeted within the CPM Department Operating Budget under account code 534 (Other Contractual Services), with FY26 budgeted allocation of $20,230.00. The pricing structure requires unit prices for each vertical transportation system and flat fees for additional services including after-hours inspections, callback inspections, and periodic test witnessing. Contractors must maintain comprehensive insurance coverage including $1,000,000 Commercial General Liability, $1,000,000 Business Auto Liability, and $4,000,000 Excess/Umbrella Liability, with all invoices due within 60 calendar days of service completion.