NOI Attachment 1 - SON ScholarOne.pdf

Statement of Need (SON)

To: Contracting Officer

From: Project Manager (PM) Sarah Turner, CDC/NCEZID/OD

Organization: CDC/NCEZID/OD, Emerging Infectious Diseases (EID) journal

Project Title: ScholarOne Manuscripts Peer-Review Workflow System Annual Subscription

1. Type of Statement of Need

Statement of Need - Equipment Statement of Need – License Agreement

Statement of Need – Supply/Product Statement of Need – Subscription Services

Statement of Need – Maintenance Service Statement of Need – Warranty Agreement

Statement of Need – Other

2. Technical Background and Contractual History

This is a new requirement (Describe Technical Background below)

This is a follow-on requirement

Technical Background:

The Emerging Infectious Diseases (EID) journal requires an online proprietary system for managing the peer review process and related communications for manuscripts and all accompanying materials (which should be understood to include figures, tables, photographs, scientific images, videos, checklists, disclosures, and appendixes) submitted to the journal and for managing and tracking the post-acceptance workflow when accepted articles have been assigned to copy editors and later to members of the production staff. The ScholarOne license allows crucial flexilibity needed to tailor the peer review submission process, to capture the communications flow built-in to this process, and contains more than 20 years of legacy data and workflow options. EID’s customized workflow uses has been optimized for the journal's specific needs for managing, tracking, and reporting. Moreover, during the last two years, EID staff have worked with technical support staff from Clarivate to streamline reporting processes, track workflow, improve metrics available for performance, and update and revise numerous templates for emails that address a multitude of situations, e.g, rejection, revise and resubmit, provisional or conditional acceptance, resubmit as different category or article.

Contractual History

Purchase/Task Order Number (s) and Awardee Name (s):

a. 75D30124P19842; Clarivate Analytics (US) LLC, later acquired by Camelot U.S. Acquisition 13 Co. CO.;

7/2024 – 7/2026

b. 75D30122P14853; Clarivate Analytics (US) LLC; 7/2022 – 7/2024

c. 75D30120P09087; Clarivate Analytics (US) LLC; 7/2020 – 7/2022

3. Applicable Conditions

Not Applicable

Brand Name Requirement (A brand name justification is attached)

Limited Source Requirement (A limited source justification is attached)

4. Compatibility or Performance Characteristics for Supply of Service

Required Features & Benefits of the acquisition:

Requirements:

The Centers for Disease Control and Prevention's EID journal needs a license to use ScholarOne which allows authors from all over the world to submit manuscripts online, and one which enables online peer review and administration by allowing participants in the peer review process to route and review electronic proofs of submitted manuscripts, to track manuscripts, and to generate reports and automatic email correspondence from the manuscript central databases.

The service must continue to support customizable workflow and tracking capabilities that will allow for tracking copy editing and production assignments, tasks, deadlines, and milestones that will be reportable and viewable on demand.

This license for peer review also must be integrated with Web of Science - Reviewer Locator for Publisher, which enables those administering peer review to get precise recommendations about potential reviews from millions of authors.

Product/License information:

1. Web of Science - Reviewer Locator; Code WoSRevLoc_1001; 1 year

2. ScholarOne - Manuscripts Annual Subscription - S1MAnnual_1001; 1 year

Compatibility/Performance Requirements

The license for the EID journal must allow for submitting, archiving, and peer-reviewing from 2,000 to 9,000 original submissions―plus all related revisions to those submissions―per year.

The system must manage thousands of manuscript files in various stages of revision and allow simultaneous access to files by EID’s administrative, editorial, and production staff.

The license must allow for tracking and reporting details on authors, reviewers, EID’s assoicate editors and others involved in peer reviews, and for EID’s managers, copy editors, production staff, and administrative teams.

The license must be an on-line, web-based, third-party system offering 24/7 support that allows authors from all over the world to submit original manuscripts and revisions online. It must also allow all authors and invited peer reviewers access to their assigned manuscripts and their historical records through their unique author or reviewer dashboards. Users will need the ability to update their own individual accounts to maintain current contact and affiliation information as well as areas of expertise.

The license must be for a third-party, proprietary system in order to enable independent peer-review and editorial processes.

5. Delivery or Performance-Period Requirements

Period of Performance:

1 year base period and one year option period (two years total)

Delivery Requirements: