Revised Sources Sought ESSIM.pdf

Sources Sought Synopsis

The Department of Housing and Urban Development (HUD) is issuing this source sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for Electronic Security Systems Installation and

Maintenance (ESSIM). The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System

(NAICS) code assigned to this procurement is (561612 — Protective Service Occupations).

There is no solicitation at this time. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) organization name, address, email address, website address, telephone number, and size and type of ownership for the organization; and 2) tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with program schedules; cost containment; meeting and tracking performance; hiring and retention of personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small businesses or procured through full and open competition, and multiple awards may be made. The Government does not intend to award a contract based on this notice and will not reimburse any costs associated with responding. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Go

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by Tuesday, February 24, 2026, at 12:00 p.m. All responses under this Sources Sought Notice must be emailed to Dwayne Gist at Dwayne.E.Gist@hud.gov. Additional information on the required services is listed below.

If you have any questions concerning this opportunity, please contact: Dwayne Gist at

Dwayne.E.Gist@hud.gov.

Note: Below find samples of information that may be useful when issuing a Sources Sought

Synopsis.

Background:

The U.S. Department of Housing and Urban Development (HUD) currently maintains enterprise-wide Physical Access Control Systems (PACS), Video Surveillance Systems (VSS), and Intrusion Detection Systems (IDS) to safeguard federal facilities, personnel, and assets.

These systems support compliance with FIPS 201 and HSPD-12 requirements, ensuring secure and standardized identity verification and access control across HUD-operated locations.

HUD’s PACS, VSS, and IDS environment is presently supported by Echelon Services. The scope of services includes system operations and maintenance, access credentialing integration, monitoring and response support, and lifecycle sustainment of access control, intrusion detection, and video surveillance infrastructure. Pricing will be on a fixed unit basis in accordance with the established pricing schedule.

HUD is conducting market research to assess industry capabilities to provide continued and/or enhanced support for PACS, VSS, and IDS operations in alignment with federal identity, credential, and access management (ICAM) requirements, evolving security standards, and enterprise modernization objectives.

General Description of Work:

The Department of Housing and Urban Development (HUD), through its Office of Emergency

Management and Physical Security, requires installation and maintenance of Homeland Security

Presidential Directive 12 (HSPD-12) compliant Electronic Security Systems (ESS) as required by the Government.

The ESS includes the restoring of the Software House PACS, restoring of Innometriks hardware, installing or restoring Video Surveillance Systems (VSS), installing or restoring Intrusion

Detection Systems (IDS), and restoring intercoms. These services are essential for supporting

HUD's mission, protecting employees and assets, and ensuring compliance with federal security mandates.

This will be a fixed price contract with a combination of discrete task orders to support the installation of ESS services. The Scope contained within this PWS depicts those distinct areas of performance and the tasking and requirements necessary to support the HUD ESSIM.

Below are the characteristics of the ESSIM requirements:

• Demonstrable knowledge in diverse areas of Electronic Security Systems (ESS).

• Previous experience in in the installation, restoration, configuration, and testing of federal‑grade HSPD‑12 compliant security systems.

• Working knowledge of federal security, IT, and compliance requirements.

• Ability to derive technical and operational concepts from complex system architectures.

• Ability to facilitate meetings and coordination activities in a lead capacity.

• Skills in oral and written communication.

• Strong organizational capability and deadline‑driven performance discipline.

• Ability to perform onsite technical work with accuracy and quality.

• Experience conducting system testing, validation, and troubleshooting.

The tasks require a set of skill categories based on the following approximate breakdown:

Electronic Security / Physical Security Engineering & Field Technicians, CCTV/VSS

Engineering & Technicians, Intrusion Detection (IDS) Engineering & Technicians, Intercom/Low-Voltage Technicians, Information Technology (Systems/Network for PACS/VSS), Program/Project Management (PMO), Professional/Executive Administration (Documentation

& 508).

Contemplated performance metrics:

• Schedule Adherence

• SLA Response and Resolution Performance

• Quality of Installation Work

• Compliance Requirements

• Preventive and Corrective Maintenance Performance

• Program Management & Communication

• Inventory, Property, and Documentation Control

Contemplated report requirements:

Program Management Plan (PMP), Monthly Status Reports, Installation Quote Design

Documents as required, and As Build documents as required, Design Documents as required, and As Build documents as required, Transition-In Plan and Transition-out Plan.

Contemplated dollar value of the project:

Please provide a rough order magnitude

Contemplated place of performance:

The Contractor shall provide services at the HUD Headquarters - 2415 Eisenhower Ave, Alexandria, VA.