NNL17ZB22ZESSPre-ProposalInformation.pdf

NASA Langley Research Center Environmental Support Services Solicitation NNL17ZB22Z

Pre-Proposal Conference and Site Visit April 10, 2017

9:00am – 11:30am

AGENDA

Opening Remarks

Site Tour

Center Overview

Current Contract Overview

Technical Aspects of Environmental Requirement

Procurement Overview

RFP Overview

GOVERNMENT TEAM MEMBERS

Daphne Darden, Office of Procurement (OP), Contracting Officer

Morgan Whitfield, OP, Contract Specialist

Philip McGinnis, Standard Practice & Environmental Engineering Branch (SPEEB), Source Evaluation Team Lead, Contracting Officer’s Representative (COR)

Peter Van Dyke, SPEEB, Source Evaluation Team, Alternate COR

PRE-PROPOSAL CONFERENCE

FAR 15.201 Exchange With Industry Before Receipt of Proposals

Establishes procedures for information exchange

Encourages exchange of information consistent with procurement integrity requirements (See FAR 3.104).

Any discussions, comments, etc., made by Government personnel during this Pre-Proposal Conference / Site Visit are considered unofficial until incorporated into the RFP.

Any Amendments made thereafter, take precedence over all exchanges made during this Pre-Proposal Conference and Site Visit.

Written response(s) shall govern, if different than verbal.

OPENING REMARKS

All questions to the RFP are due in writing no later than12:00 p.m.

(EST) April 13, 2017.

The Government reserves the right to post all questions received during this conference as an amendment to the RFP.

Potential offerors are responsible to check the electronic posting for amendments issued prior to the solicitation due date.

No oral understanding or agreement shall be binding on either party.

Site Tour

9:15AM – 10:30AM

Environmental Support Services

NASA CENTERS

Data as of 11/22/16

AERONAUTICS

$220m

SCIENCE SPACE TECH

HUMAN

EXPLORATION EDUCATION

$259m $37m $46m $5m

SAFETY, SECURITY AND MISSION SERVICES

CENTER MANAGEMENT AND OPERATIONS

(Facilities, IT, Engineering, Tech Authority, B&P, IRAD, Safety/Mission Assurance, Legal, Finance, Procurement, Human Resources)

AGENCY MANAGEMENT AND OPERATIONS

(NASA Engineering & Safety Center, Office of the Chief

Engineer, Agency IT)

CONSTRUCTION &

ENVIRONMENTAL COMPLIANCE

AND RESTORATION

(Revitalization Plan)

Langley’s Economic Impact (FY 2016)

National economic output of ~$3b and generates over 15,900 high-tech jobs

Virginia economic output of ~$1.2b and generates over 7,300 high-tech jobs

Hampton Roads economic output of ~$1b and generates over 6,500 high-tech jobs

Within Virginia, executed $184m or 57% of obligations to small businesses

FY2017 Budget Estimate……………….…………..…….$906m

NASA Langley Budget……………………………….……...…………$884m External Business……………………………..…..….………….……..$22m

Workforce Estimate…...………..……………..…...……….3,400 Civil Servants…………………………………….…….…………………...1,800 Contractors (on/near-site)…………………………….…………….1,600

Infrastructure/Facilities 189 Buildings……………………………………….………….……..764 acres Replacement Value…………………………..……….………………..$3.7b

NASA Langley at a Glance 2017 Langley Research Center

Data as of 2/28/17

COD

MANAGEMENT

TEAM

Center Operations Directorate

Vision

Center Operations is the foundation of mission success at LaRC

Mission

Operate and revitalize the Center to ensure LaRC is able to execute the NASA mission now and in the future

Values

NASA Values

Safety, Integrity, Teamwork, Excellence

COD Values

Customer Service, Innovation, Professionalism

Langley Environmental Support Services

Contract NNL12AA43C for LaRC Environmental Support Services

Incumbent Contractor: Straughan Environmental, Inc.

Subcontractor: Leidos (formerly SAIC) Contract Type: Firm Fixed-Price Performance Period: October 1, 2012 – September 30, IDIQ: NTE $1,250,000 (FFP)

Approximate WYEs: 10.5 WYEs Total Current Value: $8.4M (Including IDIQ)

CURRENT CONTRACT OVERVIEW

GOVERNMENT PROVIDED FACILITIES

GOVERNMENT PROVIDED FACILITIES (CONTINUED)

Building 1166 90 Day Storage Facility

Building 1167 PCB Storage Facility

CONTRACTOR OFFICE LOCATION

KEY PROGRAM AREAS

Waste Management and Disposal

LaRC is a Large Quantity Generator (LQG) Satellite Accumulation Rules 90-Day Rules

Hazardous Waste (F,U,D waste codes) 80% labpacks, non-bulk

Non-Hazardous Waste (oils, oily waste, oily water) (drums and bulk)

Universal Waste (Fluorescent lamps, batteries, mercury switches)

Regulated Waste (PCB ballasts, AB)

KEY PROGRAM AREAS (CONTINUED)

Satellite Accumulation Areas (SAA) 220

SAA Spill Plan

Spill material

Solvent rag container

55-gallon drum

Aerosol Spray Cans

Non-Hazardous Waste

Waste Oil / Oily Rags

90-Day Storage Facility

Small containers – labpacked

Drums are relabeled and stored before shipment to Treatment, Storage, and Disposal Facility

(TSDF).

Waste Disposal Tracking System (WDTS)

EEB # identifies the waste, location and date container was issued.

Waste Disposal Tracking System (WDTS)

Generator utilizes the Langley Form 163

Langley Form 163, Electronic Waste Material Data Sheet

Air Management and Permitting

One Center-wide Permit

Stationary Source Permit to Operate

Permit issued by the VA Department of Environmental Quality

(DEQ)

Req. Includes:

Equipment list Operations emission limits Sources Records/Reports

Water Quality Management Hampton Roads Sanitation District (HRSD) Permit Virginia Pollutant Discharge Elimination System (VPDES) Permits:

Industrial Car Wash

Municipal Separate Storm Sewer System Plan (MS4) Permit DEQ authorized program for Erosion and Sediment Control (ESC) and

Stormwater Management (SWM):

Erosion and Sediment Control (ESC), Stormwater Management (SWM) and

Stormwater Pollution Prevention Plan (SWPPP) Review Site Inspections and oversight

All permits and programs involve intense monitoring and record keeping requirements

Hazardous Material Management

Chemical Material Tracking System (CMTS) web-based

All Center personnel and on-site Contractors manage their hazardous material inventory and are required to use it.

Chemical/material ordering, approval process

Regulatory reports, tracking purposes, ID hazards

Safety – Material Safety Data Sheet (MSDS) library, fire emergencies

National Environmental Policy Act (NEPA) Langley Form (LF) 461 Management

The LF461 is submitted to SPEEB by organizations/individuals for all projects, research, and facility operations.

More details in SOW section 5.

Contractor would assist in reviewing for potential environmental impacts, gather necessary information to make NEPA recommendations to NEPA Manager. Many actions are excluded or fall under a Categorical Exclusion. Some actions require full Environmental Assessments (EA) which could be handled under IDIQ.

Important - Environmental is involved from project planning to project completion

Morgan Whitfield Office of Procurement

PROCUREMENT OVERVIEW

Total Woman-Owned Small Business (WOSB) Set-Aside

In accordance with RFP Section I Clause 52.219-30 Award will only be made to an eligible Woman-Owned Small Business (WOSB) concern.

And

Meets the requirements of Section I clause 52.219-14, Limitations on Subcontracting (JAN 2017)

Reference Section M for Basis of Contract Award

PROCUREMENT OVERVIEW (CONTINUED)

Period of Performance

One Year Base with four 1-year option periods

Anticipated Award Date: 8/15/2017

Contract Effective Date: 10/01/2017

Place of Performance

NASA LaRC Hampton, VA

Langley Air Force Base, Hampton, VA

Transition

Contractor will be required to be fully operational on the effective date of the contract. A separate CLIN for Transition/Phase-In will not be used and will not be separately priced.

PROCUREMENT OVERVIEW (CONTINUED)

Procurement Schedule:

Questions or Comments Due 4/13/2017 Proposals Due 5/01/2017* Award 8/15/2017 Post Award Conference ~ 2 weeks after award Contract Performance Begins 10/1/2017

Dates are provided for planning purposes only

Notes: * Subject to change by Amendment only.

REQUEST FOR PROPOSAL

Section B - Supplies or Services/Prices Firm Fixed Price (FFP) CLIN X001 – Environmental Support Services Indefinite Delivery Indefinite Quantity (IDIQ) Services for nonrecurring work ordered through the issuance of Firm Fixed Price Task Orders (TOs) or Purchase Card Orders (P-Card) to be covered under CLIN 0002 or Cost-Plus-Fixed-Fee Task Orders (TOs) under CLIN 0003.

• The pre-priced schedule of rates & labor categories established in Section B, Clause B.5 are to be used for establishing the Firm Fixed-Price and P-Card orders; or used as a basis for negotiating Cost-Plus-Fixed-Fee task orders.

• Contractor shall have the capability to receive Government Purchase Card (P-Card) FFP TOs up to $3,500.00 (micro-purchase threshold).

Section B, Pricing Schedule Ensure amounts are correct and no mistakes are made when inserting amounts for CLINs and Summary of Prices Reference RFP Section M, Provision M.4(b) Price Factor

REQUEST FOR PROPOSALS (CONTINUED)

Clause H.12, Government Furnished Information Technology (IT) Services

NASA Langley Research Center will furnish all necessary computers and related information technology services that will be connected to the NASA network infrastructure. The Agency Enterprise Service Provided contractors shall manage the information technology services.

The Contractor shall not connect any hardware to the NASA network infrastructure without the permission of Langley Research Center Chief Information Officer.

REQUEST FOR PROPOSALS (CONTINUED)

Section L - Instructions, Conditions, and Notices to Offerors Communications Regarding this Solicitation

• Submit all question in writing to larc-ess@mail.nasa.gov.

Proposal Submission Guidelines IAW Section L Documentation to submit with Proposal IAW Section L

• All required volumes by Due Date specified on Standard Form (SF) 33

• Past Performance Questionnaires received by Due Date

• Pay close attention to page limitations and number of original and copies

• SF 33 complete “OFFER” Blocks 13 - 18 (Sign and Date)

• Acknowledge Amendments

• Complete all sections including Part I, Section B, B.4 & B.5

• Complete Section K, Representations, Certifications, and Other Statements of Offerors

• Offerors are not required to submit Attachments or Exhibits mailto:larc-ess@mail.nasa.gov

Summary of Section M – Evaluation Factors for Award Best value source selection using a Past Performance Price Tradeoff approach with Technical Proposals All unacceptable proposals will be eliminated from further evaluation after initial review in accordance with NFS 1815.305-70 Remaining proposals will be ranked by Total Proposed Price from lowest to highest priced (excluding the fixed IDIQ amounts) Technical Proposals will be evaluated against the Technical Considerations for the five (5) lowest-priced offerors, as “Acceptable,” “Potentially Acceptable,” or “Unacceptable.”

The Government will only evaluate the Past Performance and Price Factors for all technically “acceptable” or “potentially acceptable” proposals.

Tradeoff process (see FAR 15.101-1) will only be performed between past performance and price, not on technical considerations. Past Performance and Price Factors will be of approximately equal importance.

Intend to award without discussions (See FAR Clause 52.215-1); however, exchanges may occur if determined necessary by the CO (see FAR15.306).

REQUEST FOR PROPOSAL

Questions & Remarks

Submit questions in writing to larc-ess@mail.nasa.gov before the comment due date of April 13, 2017.

Please drop visitor badges in the drop boxes located at center exits

Please remember: Any amendments made hereafter takes precedence over all responses received during this Pre-Proposal Conference/Site Visit.

CLOSING REMARKS

NASA Langley Research Center Environmental Support Services

Solicitation NNL17ZB22Z

PRE-PROPOSAL CONFERENCE – April 10, 2017

Individual’s Name Organization Phone Number E-Mail Address Attending

Conference Attending Site Tour

Claudette Twichell

Solstice Environmental

757-408-0023 claudette@solsticeenv.com

X

Ernie Wu

Tetra Tech

757-461-3283 ernie.wu@tetratech.com

Julie Erickson

Stell

484-949-1809 jerickson@stellee.com

Jarrett Bose

Meadows CMPG, Inc.

757-623-3107 jbose@meadowscmpg.com

Barry Langer

Herndon Solutions Group (HSG)

347-570-0771 barry.langer@herndon-group.com

Brian Bartholomew

AGEISS

540-940-7607 brianb@ageiss-inc.com

Mehul Shah

ITMS, Inc.

757-965-8491 mshah@itmscorp.net

Mary Wainwright

Straughan Environmental, Inc.

757-869-0915 mwainwright@straughanenvironmental.com

Tim Harvey

Straughan Environmental, Inc.

443-539-2534 tharvey@straughanenvironmental.com