NNK17607120R_-_Synopsis.pdf

NNK17607120R Synopsis – ML-AEEB Ver. Final

C. Architect-Engineer Services

Contracting Office Address

NASA/John F. Kennedy Space Center, Procurement, Kennedy Space Center, FL 32899

I. ACQUISITION DESCRIPTION

This acquisition is for Architect-Engineer (A-E) Services for the Design and Other Professional Services necessary to Modify and Develop Structural, Mechanical, and Electrical Systems to renovate the Mobile Launcher (ML) at the Kennedy Space Center (KSC), Florida. (For informational purposes only, see Attachment 3 for a general description of Exploration Mission-2 (EM-2) ML Modification Overview).

This Synopsis, number NNK17607120R, is prepared in accordance with the Federal Acquisition Regulation (FAR) 5.207, Preparation and Transmittal of Synopses and with the NASA FAR Supplement (NFS) 1805.207-70, Synopses of Architect-Engineer Services. This is not a solicitation or a request for a proposal.

This is a request for a Standard Form (SF) 330, Architect-Engineering Qualifications.

This Synopsis will be conducted under full and open competition procedures allowing maximum participation from large and small businesses. The NAICS Code and small business size standard for this procurement is 541330 and $15 million respectively.

II. PROPOSED CONTRACT INFORMATION

NASA’s KSC intends to award one (1) Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for this effort. This IDIQ contract will have a minimum value of $1,000 which represents the minimum value of work the Government is required to order. The total amount of this contract will not exceed $30,000,000. The awarded contract will have a five year ordering period.

Work will be accomplished as individual Task Orders under the IDIQ contract.

Individual Task Orders will be issued on a Firm Fixed Price (FFP) basis. As determined by the Contracting Officer, performance of work under Task Orders issued against this IDIQ contract may extend or be extended for up to one year beyond the ordering period of the IDIQ contract.

III. A-E SCOPE OF SERVICES

The IDIQ contract scope of work includes A-E services with major emphases on structural, mechanical, and electrical systems for Mobile Launcher (ML) modifications to include facility/infrastructure, facility ground support systems (F- GSS), ground support systems (GSS), and ground support equipment (GSE).

Major structural system design may include, but is not limited to: test stands, launch structures, movable structures, towers, handling and access (H&A) equipment, other large frame structures, F-GSS, GSS, GSE, special equipment, girder/truss reinforcements, and modifications to commercial off-the-shelf (COTS) structure components/systems.

Major mechanical system design may include, but is not limited to: ground-to-flight vehicle umbilical arm assemblies; mechanisms; environmental control systems (ECS), ground cooling systems (GCS); lifting devices (e.g., cranes); emergency egress; vehicle stabilizer and support; pneumatics (e.g., breathing-air systems, gaseous helium (GHE), gaseous nitrogen (GN2), gaseous hydrogen (GH2), gaseous oxygen (GO2)) and associated equipment and piping/tubing; cryogenics (e.g., liquid hydrogen (LH2), liquid oxygen (LO2)) and associated equipment and piping/tubing;

hydraulics and associated equipment; and modifications to COTS mechanical and fluid components/systems.

Major electrical system design may include, but is not limited to: low voltage 60 Hz power distribution and associated equipment; medium voltage 60 Hz power distribution and associated equipment; lighting; uninterruptable power supplies (UPS); low voltage direct current (DC) power and associated equipment (e.g., inverters); control and monitoring equipment (e.g., programmable logic controllers); hazardous gas leak detection; data acquisition; radio frequency and telemetry; weather instrumentation; transponder/transducer technology; associated racks, panels, enclosures, and cables/harnesses; and modifications to COTS electrical components/systems.

Other system designs may include, but are not limited to: elevators, fire protection, and potable/septic water.

The professional services required for this project will include, but are not limited to: conducting field investigations and surveys; alternative studies, including cost-benefit analysis and life-cycle costing; study or report compilation; parametric cost estimating, detailed take-off cost estimating, and subsequent analysis of estimating performance against bids received; preparing 3-D design models utilizing Parametric Technology Corporation (PTC) Creo™ software suites and translating into 2-D final design packages suitable for FFP competitive bidding for construction and/or fabrication; resolving potential interferences utilizing 3-D design models and 3-D laser scanning of existing as-built configurations;

performing constructability analysis; preparing engineering reports; preparing trade studies; developing schedules and providing professional schedule analysis (e.g., critical path methods, time impact analysis); complex structural vibration and/or finite element analysis utilizing software; and providing engineering support during construction and/or fabrication (e.g., review and recommended disposition of shop drawings, requests for information, and deviation waivers, construction inspection services, and as-built construction drawings). Some ML element services may take place at other locations prior to integration within the ML.

The A-E firm’s approved final design packages will typically be utilized for the advertising and award of FFP construction and/or fabrication contracts. Design packages prepared by the A-E firm shall utilize computer aided design and analysis, SpecsIntact (SI) specifications, detailed cost estimates, and products shall be in compliance with the latest version of KSC-DE-512-SM, Facility Systems, Ground Support Systems, and Ground Support Equipment General Design Requirements, which can be researched at the following address:

https://standards.nasa.gov/standard/ksc/ksc-de-512-sm

The A-E services are expected to be performed across all project phases including planning and feasibility studies, preliminary and final design, engineering services during construction, and activation and commissioning.

The A-E firm, to include potential contractor teaming arrangements, shall be required to have the capacity to provide all personnel to perform all the work tasks identified in this Synopsis and the capacity to work multiple projects at the same time.

The A-E firm’s staffing must include, as a minimum, registered professional engineers and specialists who have demonstrated specialized experience in multi-discipline designs including structural, mechanical, civil, pneumatics, cryogenics, hydraulics, electrical, control systems, communications, National Association of Corrosion Engineers (NACE) Coating Inspector Program (CIP) Level 3 inspectors, fire protection, architecture, surveying, cost estimating, and schedule analysis.

IV. SELECTION CRITERIA

This requirement is being acquired in accordance with FAR 36.602, Selection of Firms for Architect-Engineering Contracts. The A-E team must have relevant and demonstrated experience in the design of structural, mechanical, and electrical systems as described in the above A-E Scope of Services, including new or modifications of existing facility/infrastructure, F-GSS, GSS, and GSE, while working in multiple project phases.

The A-E team must submit a completed SF 330 Parts I and II to include specific information addressing each of the five selection criteria described in this Synopsis.

Firms will be evaluated to determine the most highly qualified A-E team in relation to the selection criteria detailed in this Synopsis. Failure to provide the requested data or to comply with the instructions in this notice may result in the A-E team being evaluated as not highly qualified.

The selection criteria for the work described in this Synopsis are as follows:

1. Specialized experience and technical competence in the types of work.

Provide no more than 10 projects in Section F of the SF 330. All projects must be ongoing or completed within 10 years from the date of this Synopsis. For submittal purposes, a task order on an IDIQ contract, an order off a basic agreement, an order off a basic ordering agreement, and non-general engineering contracts are considered “projects.” General engineering contracts, IDIQ contracts, basic agreements and basic ordering agreements are not considered “projects.” Through the projects provided in Section F of the SF 330, the A-E team must demonstrate experience managing and performing the planning, design, and engineering services during construction of structural, mechanical, electrical, and other systems as described in the above A-E Scope of Services, including new or modifications of existing facility/infrastructure, F-GSS, GSS, and GSE, while working in multiple project phases. The A-E team will be evaluated on demonstrated relevant experience in managing and performing all of the type of services described in the A-E Scope of Services. Major emphases will be placed in demonstrated relevant experience in engineering and analysis of structural systems, mechanical systems, and the use of 3-D engineering software to perform the work as described in the A-E Scope of Services. Moderate emphases will be placed in demonstrated relevant experience in engineering and analysis of electrical systems; experience in multiple project phases; and specific A-E services including performing studies which include development of requirements or scope definition, developing cost analysis to include cost-benefit analysis, life cycle cost analysis, parametric cost estimating, or detailed cost estimates/quantity takeoffs, experience performing A-E services in KSC, experience designing work packages utilizing SpecsIntact and KSC-DE-512-SM, performing detailed constructability analysis, developing schedules, providing professional schedule analysis, and providing engineering services during construction. Consideration may be given to demonstrated relevant experience with facility/infrastructure, F-GSS, GSS, and/or GSE as it relates to flight hardware for flight vehicles other than space launch vehicles.

Selection Weight: 40 percent

2. Past performance on contracts with Government agencies and private industry in terms of quality of work, cost control, compliance with performance schedules, management effectiveness, and overall customer satisfaction The Government’s assessment of the A-E team’s past performance will include the following: the projects identified in section F of the SF 330, the completed Past Performance Questionnaires (PPQs) submitted by the A-E team’s customer contacts, as well as all information obtained from other sources. Other sources may include, but are not limited to, Government past performance databases (e.g., Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), etc.) and interviews with previous and current customers. The Government may also consider the A-E team’s past performance on projects other than those provided in Section F of their SF 330 using other sources as described above. The currency and relevance of the information, source of the information, context of the data, and general trends in the A-E firm’s past performance will be considered. The Government will not disclose the names of persons/companies who provide performance information. If, during the course of the evaluation, the Government obtains adverse information to which the A-E firm has not previously had an opportunity to respond, the Government will afford the A-E firm an opportunity to clarify the adverse information.

Selection Weight: 25 percent

3. Capacity. Capacity to accomplish multiple task orders simultaneously in the required time with a high volume workload and demanding schedules throughout the life of the contract.

Selection Weight: 20 percent

4. Professional qualifications necessary for satisfactory performance of required services. Basis of evaluation will be on the information provided in Section E of the SF 330. Provide qualifications only for those key personnel who will actually perform the major duties for the A-E Scope of Services in this Synopsis. The A-E team key personnel must provide proof of licenses (i.e., license number, title of license, and state where licensed shall be provided in the SF 330 Section E, Box 17), demonstrated work experience in area of expertise, and certification (e.g., certified cost estimator, certified scheduling professional, NACE CIP Level 3, etc.), as part of the submission.

Selection Weight: 10 percent

5. Location and knowledge of locality. Location of the essential staff (or a commitment to relocate) in the general geographical area of KSC, Florida, and knowledge of its locality.

Selection Weight: 5 percent

V. PAST PERFORMANCE QUESTIONNAIRES

The A-E team shall provide the Past Performance Questionnaires (PPQs) (Attachment 1 of this Synopsis) to each past performance customer contact identified in Section F of the SF 330. The A-E team shall request customers submit their completed questionnaires in time to arrive no later than 2:00 pm Eastern Standard Time (EST) on December 8, 2016, to the address listed below.

Name: Randall A. Gumke Email Address: Randall.A.Gumke@nasa.gov Mailing Address: NASA John F. Kennedy Space Center

Procurement Office Code: OP-ES Kennedy Space Center, Florida 32899

Or

Name: Stefania I. Wanzie Email Address: Stefania.I.Wanzie@nasa.gov Mailing Address: NASA John F. Kennedy Space Center

Procurement Office Code: OP-ES Kennedy Space Center, Florida 32899

A sample past performance transmittal letter is provided as part of Attachment 1.

PPQs must be returned directly from the customer contact to the Contracting Officer listed above. PPQs will not be accepted directly from the A-E team.

Copies of Section 1 of the PPQs the A-E team sent to each customer contact shall be submitted with the team’s SF 330. If a completed Contractor Performance Assessment Reporting System (CPARS)/Architect-Engineer Contract Administration Support System (ACASS) evaluation is available for a project identified in Section F of the SF 330, it shall be submitted along with the completed SF 330 package. NOTE: The CPARS/ACASS evaluation is not a substitute for a completed PPQ.

VI. SYNOPSIS PROVISIONS

FAR, NASA FAR Supplement, and KSC provisions applicable to this Synopsis are provided in Attachment 2.

VII. SUBMISSION PAGE LIMITATIONS

The submission, including the SF 330 Parts I and II shall not exceed 60 pages and shall include any information the A-E team feels may be of benefit to it in the evaluation and selection process. The submission must include a completed SF 330 Parts I and II and the A-E team may use its discretion on how best to present the information requested within the Synopsis. Submissions exceeding the maximum page limitations will have the extra pages removed prior to evaluation, will not be evaluated, and will be returned to the Firm. The following are excluded from the 60 page limitation: submission transmittal cover pages, tab pages, tables of contents, signed amendments (if applicable), copies of Section I from the PPQs required to be submitted, and completed CPARS/ACASS evaluations. A tab page is defined as a blank sheet used to separate the submission pages and may include a section heading. Any additional information provided on a tab page, other than section heading, will result in the tab page being counted against the 60 page limitation.

A page is defined as one side of an 8½ x11 inch sheet of paper, with at least a one-inch margin on all sides, using Times New Roman font with a type-size no smaller than 12-point font. The one-inch margin and 12-point font limits are applicable to pages formatted by the A-E team. The SF 330 form has its own instructions to be followed and is exempt from the margin and character size limits.

The submission may be submitted on single-sided or double-sided sheets, but shall not exceed the 60 page limitation. Each 8½ x11 inch page will be considered one page when printed on one side and considered two pages when printed on both sides. Printed pages and illustrations shall be legible and no larger than 11x17 inch foldouts, as appropriate for the subject matter. The 11x17 inch paper must be for the exclusive presentation of tables, figures or illustrations. Each 11x17 inch page will be considered two pages when printed on one side and considered four pages when printed on both sides.

VIII. SUBMISSION REQUIREMENTS

One original and three copies of the submission, including signed amendments (if applicable), along with a searchable Portable Document Format (PDF) copy on compact disc, must be delivered to the NASA Contracting Officer, Randall A.

Gumke or Contract Specialist Stefania I. Wanzie, at NASA/KSC, Mail Code OP- ES, Kennedy Space Center, FL 32899, on or before 2:00 pm EST on December 8, 2016. (See KSC Provision KSC 52.214-90, Delivery Instructions for Bids/Proposals, in Attachment 2 for detailed delivery instructions.)

Sealed packages containing the submission must be marked to show the firm’s name and address and be addressed as follows:

Attn: Randall A. Gumke NASA Contracting Officer, OP-ES Synopsis NNK17607120R Design and Other Professional Services – Structural, Mechanical, and Electrical Systems for the Mobile Launcher

No email submissions will be accepted.

IX. CONTRACTING OFFICER’S INITIAL SUBMISSION REVIEW

Firms will be checked against the List of Parties Excluded from Federal Procurement and Non-Procurement Programs. Firms who appear on the List will be eliminated without further consideration.

Firms will be checked against the U.S. Department of Labor, Occupational Safety and Health Administration’s database for safety citations/violations. Reports of significant safety citations or violations will be referred to the KSC Safety Office for further review.

Firms will be checked against the System for Award Management (SAM) database.

In accordance with FAR 52.204-7, System for Award Management, a firm submitting a response to this Synopsis acknowledges it shall be registered in the SAM database prior to award, during performance, and through final payment of any contract resulting from this Synopsis.

Responses will also be checked for minor informalities or irregularities.

X. NEGOTIATIONS

In accordance with FAR 36.602-3, Evaluation Board Functions, discussions will be held with at least three of the most highly qualified A-E firms and the final selection decision will be by the designated Selection Authority. The final selection will be a listing, in order of preference, of the firms considered most highly qualified to perform the work and will authorize the Contracting Officer to begin negotiations with the most preferred firm. The selected firm will be required to submit an Advanced Pricing Rate Proposal (APRA), a Small Business Subcontracting plan (applicable to a large business only), and a Safety and Occupational Health Plan. The three documents should NOT be submitted with original responses. These three documents will be due within 14 calendar days from the date requested by the Contracting Officer.

If a mutually satisfactory contract cannot be negotiated, the Contracting Officer will obtain a written final proposal revision from the firm, and notify the firm that negotiations have been terminated. The Contracting Officer will then initiate negotiations with the next firm on the final selection list. This procedure will be continued until a mutually satisfactory contract has been negotiated.

XI. ADVANCED PRICING RATE AGREEMENTS (APRAs)

For the purpose of simplifying and increasing efficiency in the negotiation and execution of task orders under this IDIQ contract, the A-E firm selected by the Selection Authority as the most highly qualified to perform the work, will submit an advanced pricing rate agreement (APRA) proposal. The APRA proposal must include, but is not limited to, a description of direct labor categories, direct labor rates, annual escalation of rates, G&A rates, overhead rates, computer-aided design rates, and other recurring costs. The APRA proposal will be negotiated and incorporated into the resultant IDIQ contract. If negotiation of the APRA fails, the A-E firm will be ineligible for IDIQ contract award.

XII. SMALL BUSINESS SUBCONTRACTING PLANS

NASA is committed to providing 8(a), Small Disadvantaged Businesses (SDB), Historically Underutilized Business Zones (HUBZone), Service-Disabled Veteran- Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), Woman-Owned Small Businesses (WOSB), Economically Disadvantaged Woman Owned Small Businesses (EDWOSB), and Historically Black Colleges and Universities/Minority Institutions (HBCU/MI), maximum practicable opportunities to participate in Agency acquisitions at the prime contract level. The participation of NASA prime contractors in providing subcontracting opportunities to such entities is also an essential part of the Agency’s commitment.

In accordance with FAR 52.219-9, Small Business Subcontracting Plan, in order to be eligible for award, large businesses will, upon the Contracting Officer’s request, submit and negotiate acceptable Small Business Subcontracting Plans. Small Business Subcontracting Plans are only required from large businesses selected by the Selection Authority for contract negotiation.

The Contracting Officer has determined small business subcontracting possibilities exist and has established an overall IDIQ small business subcontracting goal of 8%.

The Contracting Officer’s assessment of appropriate subcontracting goals for this acquisition, expressed as a percentage of total contract value ($30M), is provided in the chart below.

SMALL BUSINESS

CATEGORY

SUBCONTRACTING

GOAL

8(a) 0.78%

SDB 0.39%

HUBZone 0.27%

SDVOSB 0.93%

VOSB 1.91%

WOSB 2.51%

EDWOSB 1.22%

HBCU/MI 0.00%

The numbers above reflect the Contracting Officer’s assessment of the appropriate subcontracting goals to be achieved at the completion of contract performance.

Large businesses selected as the most highly qualified to perform the work must perform an independent assessment of the small business subcontracting opportunities and are encouraged to propose goals equivalent to or greater than those recommended by the Contracting Officer in their Small Business Subcontracting Plan. The Small Business Subcontracting Plan shall discuss the rationale for any goal proposed that is less than the Contracting Officer’s recommended goal in any category, the efforts made to establish a goal for that category and what ongoing efforts, if any, are planned during contract performance to increase participation in that category.

The Small Business Subcontracting Plan will be negotiated and incorporated into the resultant IDIQ contract. A selected large business failing to negotiate an acceptable Small Business Subcontracting Plan with the Contracting Officer will be ineligible for award.

XIII. SAFETY AND OCCUPATIONAL HEALTH PLANS

The A-E contractor shall take all reasonable safety and occupational health measures when performing work under KSC contracts. The A-E contractor shall comply with all Federal, State, and local laws applicable to safety and occupational health and with the safety and occupational health standards, specifications, reporting requirements, and other relevant requirements of the awarded contract.

The selected A-E firm shall submit a Safety and Occupational Health Plan. The submitted Plan will be negotiated and incorporated into the resultant IDIQ contract.

An A-E firm failing to negotiate an acceptable Safety and Occupational Health Plans with the Contracting Officer will be ineligible for award.

XIV. QUESTIONS/COMMENTS

Questions or comments regarding this Synopsis must be submitted in writing, citing the synopsis number, and be directed via email to the Contracting Officer, Randall Gumke, at Randall.A.Gumke@nasa.gov or Contract Specialist, Stefania Wanzie, at Stefania.I.Wanzie@nasa.gov. Telephone questions will NOT be accepted.

Questions shall be submitted on or before 2:00 pm EST on November 15, 2016.

Questions received after that time will be considered, but may not be answered.

Additional information may be given by issuance of an amendment during the announcement period.

NOTE: This Synopsis has three attachments:

Attachment 1, Past Performance Questionnaire (PPQ)

Attachment 2, Synopsis Provisions

Attachment 3, EM-2 ML Modification Overview