Attachment_C_-_533_IDIQ_Both_Onsite_and_Offisite.pdf

ATTACHMENT C

FINANCIAL MANAGEMENT REPORTING

REQUIREMENTS

APRIL 2017

RFP NNG17591526R

CONTRACT TBD

RFP- NNG17591526R

FINANCIAL MANAGEMENT REPORTING REQUIREMENTS

General

Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting, dated May 27, 2011, and additional instructions issued by the Contracting Officer.

a. Level of Detail

The Contractor’s 533 reports shall contain a summary of total contract costs, as well as a separate 533 sheet for each Task Order. The reports shall contain a breakdown of each service area by the elements of cost listed below.

The government reserves the right to require a lower level of 533 reporting for particular Task Orders on a case by case basis as specified by the Contracting Officer. The purpose of this is to allow the government to separate costs on Task Orders that support multiple WBS elements on in-house instruments and/or missions.

Monthly Deliverable Report by subtask The contractor shall provide a 533M for each individual subtask and a summary 533M at the total task level.

If it is not possible to provide the individual 533M at the subtask level, the contractor shall provide a subtask cost report that breaks out hours and costs by subtask to the Contract Resource Analyst, Contracting Officer, and the Task Monitor. The report shall include by subtask, current period hours and costs, cumulative to date hours and costs, and cumulative costs with a one-month cost plan.

When needed, the contractor shall make adjustments to the distribution of costs, layout of the report and change reportable elements as specified by the Task Monitor and/or the Contract Resource Analyst.

b. Distribution

The Contractor shall distribute 533 reports to each addressee indicated in the Basic Contract Clause G.5 FINANCIAL MANAGEMENT REPORTING. The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.

After the initial report, the NF 533M reports and subtask cost reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period. The 533Q reports shall be distributed not later than the 15th day of the month preceding the quarter being reported.

c. Reporting Requirements

Each 533 report shall provide cost data for reporting categories presented below:

1. Prime Direct Labor Hours:

Onsite (List applicable labor categories)

Offsite (List applicable labor categories)

Total Direct Labor Hours Onsite Total Direct Labor Hours Offsite Total Prime Direct Labor Hours

2. Subcontractor Direct Labor Hours:

(List applicable labor categories)

Offsite (List applicable labor categories)

Total Direct Labor Hours Onsite Total Direct Labor Hours Offsite Total Subcontractor Direct Labor Hours

3. Prime Direct Labor Dollars:

(List according to applicable labor categories)

Offsite (List according to applicable labor categories)

Total Direct Labor Dollars Onsite Total Direct Labor Dollars Offsite Total Prime Direct Labor Dollars

4. Overhead Expenses:

Onsite Overhead Offsite Overhead Total Prime Overhead

5. Other Direct Costs (ODCs):

a. Subcontracts (list separately)

b. Material

c. Travel

d. Other (specify)

Total ODCs

6. Subtotal (Labor, Overhead & ODCs)

7. G&A Expense

8. Total Estimated Cost

9. Maximum Available Award Fee

10. Total Cost-Plus-Award-Fee (CPAF)

The 533 for each Task Order shall report direct labor hours by category.

d. Other Special Reports

The Contractor shall submit as required, special cost or workforce reports either in the areas of actuals, projections or both. These reports may take the form of labor, overhead, other direct charges, billing analyses or other business information. When required, specific instructions will be provided by the Contracting Officer.

e. Additional Requirements

1. Before the summary 533 sheet, the Contractor shall submit a financial summary containing a one-line summary for all Task Orders on the contracts. It shall include the following columns:

Task Order Number Status Cumulative to Date Actual $ Cumulative to Date Actual $ Plus Month 1 planned $ Contractor Estimate $ Cumulative to Date Planned Hours Cumulative to Date Actual On-site Hours (Including Subs) Cumulative to Date Actual Off-site Hours (Including Subs)

2. In addition to the hardcopy of the summary sheet, the Contractor shall provide the summary sheet in an e-mail file as a comma-delimited text file. The text file needs to include all tasks and subtasks that were included in the 533M and subtask cost reports. Below are the requirements:

The contractor cost data for import into the Contractors Resources Tracking System (CORTS) application will come from the contractor as a comma-delimited text file. The layout of this import file is shown in the table below.

Only one contract can be included in one import file.

Two types of data will be included in the import file: column title and column data.

Column titles must be provided in the first row for each data column in the import file. The name and order of each column title must be exactly the same as illustrated in the “Column Title in File” column in the table below, with a comma as a delimiter. NOTE: Do not use the names in the “Data Element Name” column as the column titles for the data columns in the file being sent for import.

Column data will be provided beginning with the second row. A data element must be in each column/row in the import file. The order of each column data must be exactly the same as illustrated in the “Column Title in File” column in the table below, with a comma as a delimiter.

The Report Ending Date is in the MM/YYYY format and must be the previous month of the current import date. If it’s not, no data will be imported into CORTS.

When a Task Order/sub task number exists, the associated subtask accrued cost amount fields will be overwritten with the corresponding amounts in the import file. The pro-rate rules will then be applied to all subtask detail records

When a subtask number does not exist, a new subtask record and associated subtask detail record will be created.

No deletion will be performed in this process.

Data Element Name

Column Title In File

Type Size Value (0-optional, 9-mandatory)

Mandatory Comments

Report Ending Date Report Date Text 7 “99/9999” Yes Must be the previous month of the current import date.

Contract Number ContractNo Text 10 "NNG0999999

Yes

Task Order Number Task Order Number

Text 4 “0009” Yes

Subtask Number Subtask Text 4 “0009” Yes

Cumulative Cost CumCost Numeric 15.2 000000009 Yes 0 if no cumulative cost Accrued Cost AccruedCost Numeric 15.2 000000009 Yes 0 if no accrued cost Cost Estimate CostEstimate Numeric 15.2 000000009 Yes 0 if no cost estimate Hours Estimated EstHours Numeric 9.2 000000009 Yes 0 if no hours estimated On Site Hours OnSiteHours Numeric 9.2 000000009 Yes 0 if no on-site hours Off Site Hours OffSiteHours Numeric 9.2 000000009 Yes 0 if no off-site hours

The contractor shall use the NASA Task Order Management System (NASATOMS) for submitting individual Task Plans in PDF format.