RFQ_NMAN72002000024.pdf

Solicitation number is NMAN72002000024 and is being issued as a Request for Quotations (RFQ).

This solicitation documents and incorporates provisions and clauses in effect through:

a. Federal Acquisition Circular (FAC) 2019-06, effective 09/10/2019 located on https://www.acquisition.gov/browse/index/far

b. Commerce Acquisition Regulations (CAR), effective 05/13/2015 located at http://www.osec.doc.gov/oam/acquistion_management/policy/default.htm,

c. NOAA Acquisition Manual https://www.ago.noaa.gov/acquisition/ AcqManual/09_acquisitionmanualtableofcontents.html It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

The associated NAICS code is 721110, Hotels (except Casino Hotels) and Motels and the small business size standard is $32.5 million. This procurement is being 100% set-aside for small business concerns.

The National Oceanic and Atmospheric Administration (NOAA), Eastern Acquisition Division, 200 Granby Street, Norfolk, Virginia 23510, on behalf of Office of Marine and Aviation Operations (OMAO) is soliciting quotes to fulfill a requirement for lodging of the crew members of the NOAA ship Fairweather. The contractor is responsible for providing all items in accordance with the Statement of Work (SOW) titled “Uninhabitable Period Lodging” (attachment 1).

The table below lists the Contract Line Item Number(s) (CLIN(s)) and items, quantities and units of measure, inclusive of any applicable options

CLIN DESCRIPTION QUANTITY NIGHTLY

RATE

TOTAL ALL

PRICE

1000 Nightly rate for lodging for the crew members of the NOAA ship Fairweather during the ship’s uninhabitable period.

3,735

The quantity is up to 45 rooms per night for 83 nights.

The Government will ONLY pay for the rooms actually occupied.

Period of Performance: 11/12/2019-02/03/2020

NOAA Acquisition and Grants Office (AGO) Eastern Region Acquisition Division

RFQ NMAN72002000024

https://www.acquisition.gov/browse/index/far http://www.osec.doc.gov/oam/acquistion_management/policy/default.htm https://www.ago.noaa.gov/acquisition/AcqManual/09_acquisitionmanualtableofcontents.html

It is anticipated one firm-fixed price purchase order will be issued in response to this RFQ.

1. 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (OCT 2018) with the following addenda:

(b) Any questions regarding this Request for Quotations (RFQ) must be sent electronically to Bridget Cofo at bridget.cofo@noaa.gov no later than 11:00 A.M. Eastern time October 29, 2019. Telephonic responses will not be honored. All references herein to “offerors” shall be construed as “vendors”, and all references herein to “offers” or “bids” shall be construed as “quotes”. Vendors responding to this solicitation shall submit written quotes in the English language. Quote shall be signed and dated, and shall include the typed or printed name of the person signing the quote, including the signer’s title.

(b)(2) Electronic submission is authorized. Vendors interested in submitting a quote in response to this Request for Quotations (RFQ) are requested to provide their written quote, including all information required by this RFQ, not later than 11:00 A.M. Eastern Time on October 31, 2019 to RFQ NMAN72002000024 NOAA/EAD, 200 East Granby Street, Suite 405, Norfolk, VA 23510, to Bridget Cofo via email at bridget.cofo@noaa.gov.

(b)(6) Offerors shall submit FIRM FIXED-PRICE quotes in response to this solicitation in U.S.

DOLLARS, rounded to NOT MORE THAN TWO DECIMAL POINTS.

(b)(10)The offeror is required to identify past or current contracts (including Federal, State, and local Government and/or commercial) for efforts similar to the requirement of this solicitation. The Government may consider this information, as well as information obtained from any other sources, when evaluating the offeror’s past performance.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance.

A neutral rating will not be evaluated favorably or unfavorably. However, the submission with no relevant past performance history, while rated neutral in past performance, may not represent the most advantageous submission to the Government and thus, may be an unsuccessful submission when compared to the submissions of other Offerors having an satisfactory (or better) past performance.

The offeror shall limit this information to no more than three (3) contracts performed within the last 3 years, each listed separately.

The Past Performance Information Form, Attachment II is provided for Offerors to submit the information requested for each Past Performance record submitted.

In the description of work, Offerors must provide a detailed explanation demonstrating the similarity of the contracts in terms of scope and magnitude, to the requirements of this RFQ for purposes of relevancy.

The Government reserves the right to contact customers identified in the form and solicit further information about performance in regard to quality, timeliness and cost. The accuracy of past performance data, including phone numbers of the points of contact are the full responsibility of the offeror and inaccuracy may result in non-consideration of the reference. Other related past performance information may be sought and used for evaluating completeness and accuracy of the offeror’s proposal.

Past performance information may be obtained from a variety of sources including other government agencies.

RFQ NMAN72002000024

mailto:bridget.cofo@noaa.gov

**Note: It is the responsibility of the Offeror to verify CPARS data is correct when the CPARS check box is marked and/or to ensure references intend to respond by utilizing the Past Performance Questionnaire by the closing date of the solicitation.**

The Past Performance Questionnaire, Attachment III is provided for Offerors to utilize to send to clients and customers for whom work has been performed for Past Performance records that are not listed in CPARS. The evaluation criteria and ratings definitions mirror the ratings utilized in CPARS.

Ensure correct phone numbers and e-mail addresses are provided for the client point of contact.

Completed Past Performance forms and questionnaires shall be submitted by the client directly to the Contract Specialist, Bridget Cofo (bridget.cofo@noaa.gov) via email no later than October 31, 2019 at

11:00 AM EST.

**Note: It is the responsibility of the Offeror to ensure references intend to respond by utilizing the Past Performance Questionnaire and ensure the completed questionnaires are submitted by the closing date of the solicitation.**

Past Performance forms and associated documents must be received by the Contract Specialist prior to the due date and time for receipt of quotes.

Contractors shall assume that the Government has no prior knowledge of them and that it will base its evaluation on the information presented in the Past Performance Proposal; as such, Past Performance Proposals must be fully self-sufficient and provide all necessary information.

Failure to submit the Past Performance Information Form by the date and time cited above may be cause for rejection and the proposal receiving no further consideration.

(b)(11) Offerors are required to include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(m) CAR 1352.233-70 AGENCY PROTESTS (APR 2010)

(a) An agency protest may be filed with either: (1) The Contracting Officer, or (2) at a level above the Contracting Officer, with the appropriate agency Protest Decision Authority. See 64 FR 16,651 (April 6, 1999).

(b) Agency protests filed with the Contracting Officer shall be sent to the following address: U. S.

Department of Commerce, Eastern Acquisition Division, Attn: Ashley Perry Contracting Officer, 200 Granby Street, Suite 405, Norfolk, Virginia 23510.

(c) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address: U.S Department of Commerce, Senior Procurement Executive, 1401 Constitution Avenue NW Suite 6422, Washington DC 20230

(d) A complete copy of all agency protests, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority.

(e) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce, Office of the General Counsel, Chief, Contract Law Division, Room 5893, Herbert C. Hoover Building, 14th Street and Constitution Avenue, NW, Washington, DC 20230. FAX: (202) 482–5858.

(n) CAR 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

RFQ NMAN72002000024

END OF ADDENDUM TO FAR 52.212-1--INSTRUCTIONS TO OFFERORS--COMMERCIAL

ITEMS (OCT 2018)

2. 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014) with the following addenda:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Past performance and (ii) price. Past performance is more important than price. The degree of importance of the quoted price will increase with the degree of equality of the quotes in relation to the other factor(s) on which selection will be based. Vendors with no record of past performance will be assigned a neutral rating for this factor.

(End of Provision)

3. 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (OCT 2018)

WITH THE FOLLOWING ADDENDA:

(a) CAR 1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

- Hotel/lodging facility as outlined in the Statement of Work (SOW)

(g) NOAA/ERAD INVOICES (APR 2011)

Invoices may be submitted electronically to (to be provided at time of the award); original invoices shall be submitted to the designated billing office as follows:

An electronic copy of invoices shall be submitted to Contract Specialist Bridget Cofo via email at bridget.cofo@noaa.gov.

Invoices are not to be submitted more frequently than once every two weeks unless agreed upon otherwise by the Contracting Officer.

(i) PAYMENT: Payment will be made by the designated payment office, which is Department of Commerce/NOAA Finance Office, Room 1204, 20020 Century Blvd., Germantown, MD 20874.

(q) CAR 1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

(r) CAR 1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

(w) CAR 1352.201-70 CONTRACTING OFFICER’S AUTHORITY (MARCH 2010)

(x) CAR 1352.201-72 CONTRACTING OFFICER’S REPRESENTATIVE (APRIL 2010)

(a) (to be determined at time of the award) is hereby designated as the Contracting Officer's Representative (COR). The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at: (to be determined at time of the award)

RFQ NMAN72002000024

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

(y) INSURANCE: The contractor shall maintain commercial insurance in compliance with local, state and federal laws and in amounts usual and customary to the type of work to be performed under the contract for the duration of the work. Contractor shall provide proof of such insurance to the Contracting Officer prior to commencing work under the contract.

(z) CAR 1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

(a) The period of performance for CLIN 1000 is 11/12/2019 through 02/03/2020. If an option is exercised, the period of performance shall be extended through the end of that option period.

(b) The option periods that may be exercised are as follows:

Period Start date End date N/A

(c) The notice requirements for unilateral exercise of option periods are set out in FAR 52.217–9.

(aa) NAM 1330-52.203-71 NOTIICE OF POST-GOVERNMENT EMPLOYMENT

RESTRICTIONS (OCT 2015)

(ab) NAM 1330-52.215-70 SCHEDULE OF DLEIVERABLES (SEPT 2005)

The following is a schedule of all deliverables, including administrative deliverables, required during the period of performance of this contract:

DELIVERABLE DUE DELIVER TO REFERENCE

N/A

(ac) NAM 1330-52.237-70 CONTRACTOR COMMUNICATIONS (SEP 2017)

(ad) NAM 1330-52.237-71 NOAA GOVERNMENT-CONTRACTOR RELATIONS –

NON-PERSONAL SERVICES (SEPT 2017)

(ae) NAM 1330-52.270-304 NOAA ACQUISITION AND GRANTS OMBUDSMAN (OCT 2016)

(af) NAM 1330-52.222-70 NOAA SEXUAL ASSAULT AND SEXUAL HARASSMENT

PREVENTION AND RESPONSE POLICY (MAY 2018)

END OF ADDENDUM TO 52.212-4 CONTRACT TERMS AND CONDITIONS -

COMMERCIAL ITEMS (OCT 2018)

4. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (JAN 2019)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

XX (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

XX (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

XX (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

XX (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

XX (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

XX (19)52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

XX (22) 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15 U.S.C.

632(a)(2)).

XX (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

XX (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

XX (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

XX (28) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

XX (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

XX (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

XX (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

XX (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

XX (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

XX (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

XX (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

XX (55) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

XX (2) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67.).

XX (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

5. 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL

ITEMS (OCT 2018)

- Offerors shall include a completed copy of FAR 52.212-3 with quotes.

The following additional FAR Clauses are applicable to this acquisition:

Number Title 52.203-3 Gratuities 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights (Apr 2014) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements—Representation 52.203-19 Prohibition on Requiring Certain Internal Confidential Agreements or Statements

(Jan 2017) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revision to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 2 days of the contract end date.

(End of Clause) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

LIST OF ATTACHMENTS

The following documents are attached to this solicitation and made a part of this solicitation and any resultant contract.

Attachment Title Number of Pages

I SOW titled “Uninhabitable Period Lodging” 2

II Past Performance Information Form 1

III Past Performance Questionnaire 4

******* End of Solicitation ********