Attachment_I_SOW.pdf

Uninhabitable Period Lodging FY20 Dockside Repair Package – Western Washington Lodging

NOAA Ship Fairweather Statement of Work

1. Introduction & Scope NOAA Ship Fairweather is a research vessel owned by the National Oceanic and Atmospheric Administration (NOAA). The purpose of this Statement of Work (SOW) is to detail the Government requirements to provide temporary lodging for up to 45 live-aboard crew members in Seattle, Washington during dockside repairs

2. Minimum Requirements

At a minimum, contractors shall include the following standards:

1. Properties should be located within an approximately 50 miles from 1515 Fairview Ave. E, Seattle, WA 98102. It is prudent to house crew members in a location that does not require egress across one of the toll bridges in the area, as this increases commute time and expense.

2. Up to 45 single rooms with private bathrooms. Room rates are recommended to be near or below established Federal Government Max lodging per diem rate per night for the specified location. These rates can be found at: http://www.gsa.gov/portal/category/100120. The quoted rate shall be inclusive of all applicable taxes and fees.

3. Flexible check-in/check-out during the estimated period of performance 12 November 2019 to 03 February 2020. As there are variable days and a variable number of rooms required during the estimated period of performance, the contractor shall provide this flexibility at no additional cost to the Government. However, the maximum number of rooms will not exceed 45 at any one time. The Government shall only be charged for rooms actually occupied on a per day basis.

4. On-site parking for up to 12 Government-owned vehicles. Parking fees for vehicles that are not government owned will be charged to the individual at time of checkout, and notification of parking fees will be presented at time of check-in.

5. Guaranteed reservations for late arrival accommodations. Properties will accept mission critical early departures without additional costs or penalties of any kind. Ship’s crew may depart for leave, training, or temporary assignments to other ships; rooms will be adjusted accordingly.

RFQ NMAN72002000024

Attachment I http://www.gsa.gov/portal/category/100120

6. If contractor cannot honor a confirmed reservation, the contractor shall, at its own expense, secure a guest room at another equivalent or better hotel.

7. Properties shall be listed on the Federal Emergency Management Administration (FEMA) National Master List of certified hotels compliant with the 1990 Hotel and Motel Fire Safety Act (PL101-391) found at https://apps.usfa.fema.gov/hotel/

8. Properties shall be compliant with the Americans with Disabilities Act (ADA).

9. Properties shall maintain a FedRooms minimum 2 crown rating; or equivalent from either the American Automobile Association (AAA) or by an industry equivalent.

10. Property shall be clean and presentable. The rooms shall be non-smoking.

11. Property shall have on-site coin operated laundry and no-cost Wi-Fi.

12. Amenities must include a working heat / AC system, private bathrooms with a shower and toilet, furniture, microwave, refrigerator, and TVs at the time of arrival.

13. Rooms shall be cleaned daily and provided with fresh linens and towels at least weekly

14. All hotel room discrepancies shall be resolved within 24-hours

3. Payment:

Provide copies of all room billings by person with each submitted invoice for verification. Send invoices to:

[COR TBD] and Ship POC.

4. Contracting Officer:

The Contracting Officer is the sole person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

5. Coordination:

Close coordination is required with NOAA Ship Fairweather personnel to ensure correct timelines, billings and last minute updates. All room assignments, check-ins and check-outs must be coordinated through the Ship Point of Contact to be provided at time of award.

RFQ NMAN72002000024

Attachment I https://apps.usfa.fema.gov/hotel/ mailto:jason.jenks@noaa.gov