NL2505 Double Stack Ovens.pdf

5320 Adams Avenue Parkway

Ogden, UT 84405

Bid Specifications for Solicitation

NL2505

Double Stack Ovens

Open from May 14, 2025 To

May 23, 2025 Buyer: Nicole Lewis

Weber School District is requesting quotes for equipment and delivery of said equipment for one of our Child Nutrition Program Kitchens. Specifications and quantities are listed on BidNet Direct. The awarded bid will be used to purchase the needed equipment to a single vendor as determined by committee to be the best value to Weber District. Purchases will be made by purchase order with Net 30 terms.

If items are specified by brand, please bid on the brand specified or one of equivalent quality and value. Please include freight costs as part of the bid FOB Destination Freight Prepaid. No installation is needed and should not be included in the bid. For all gas-fired equipment, we request for calibration to Ogden, UT 84404 as well as a vendor provided start up and any further calibration needed be done after our maintenance department installs said equipment.

Bids must include all applicable costs, including any/all additional charges such as gas-fired calibration and start up, all warranties, shipping cost, etc.

Estimated delivery date to the school designated is required to be included with bid.

The District reserves the right to purchase all or a limited number of items requested. This bid may be awarded to multiple vendors as determined by the District to be in their best interest.

You are invited to bid on all or part of the items listed. Orders for equipment will be submitted to the awarded vendor(s) by purchase order. All Weber School District POs have net 30 terms. No down payments will be issued unless specified in bid submissions and agreed upon by The District.

Submit all bids electronically through BidNet Direct http://www.bidnetdirect.com. When submitting an offer electronically through Bidnet Direct, please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted through the due date and time. Incomplete bids will be deemed as “non-responsive” and will not receive further consideration.

All questions regarding this bid must be asked at http://www.bidnetdirect.com and will be answered for all interested parties to view. Solicitation question due date: 5/21/2025.

Bids received after the specified due date and time shall be rejected and receive no further consideration. Timely bids submitted shall be evaluated by a committee. Neither mailed, faxed or emailed bids will be accepted.

If you need assistance with the submission process, please contact BidNet Direct.

Lowest quote will in no way bind the District and final selection will be made by committee in relation to price, quality, date of delivery and all other specifications which the District feels is in their best interest.

The Board of Education, Weber School District, reserves the right to accept or reject any or all quotes, or any portion thereof, and to waive informalities in the bid process in the interest of the Board of Education.

Any contract resulting from this solicitation will include, but not be limited to "Weber School District Standard Terms and Conditions For Goods" AND "Weber School District’s Additional Terms and Conditions for Child Nutrition Program (“CNP”)". (See attachments)

1. Exceptions and/or additions to the Standard Terms and Conditions are strongly discouraged. However, any requested exceptions and/or additions to the Standard Terms and Conditions must be submitted with the proposal. Exceptions and/or additions submitted after the date and time for receipt of proposals will not be considered. Offerors may not submit requests for exceptions and/or additions by reference to a vendor's website or URL. URLs provided with a proposal may result in that proposal being rejected as non-responsive. Offerors may submit questions during the Question and Answer period regarding the Standard Terms and Conditions.

2. The District may refuse to negotiate exceptions and/or additions that are determined to be excessive; that are inconsistent with similar contracts of the procurement unit; to warranties, insurance, or indemnification provisions that are necessary to protect the procurement unit after consultation with the District's General Counsel Office or other applicable legal counsel; where the solicitation specifically prohibits exceptions and/or additions; or that are not in the best interest of the procurement unit.

3. In a multiple award, the District reserves the right to negotiate exceptions and/or additions to terms and conditions in a manner resulting in expeditious resolutions. This process may include beginning negotiations with the Offeror having the least amount of exceptions and/or additions and concluding with the Offeror submitting the greatest number of exceptions and/or additions.

Contracts may be executed and become effective as negotiations are completed.

4. For any proposed change(s), Offeror must provide the District's Standard Terms and Conditions for this solicitation in Microsoft Word format with redline edits. Additional terms or documents must be submitted in separate Microsoft Word documents. Offeror must also provide the name, contact information, and access to the person(s) that will be directly involved in legal negotiations.

5. Any mandatory required acceptance of an Offeror’s terms and conditions may result in the proposal being determined to be non-responsive.

6. An award resulting from this solicitation is subject to successful contract terms and conditions negotiation (if required). The District may reject a proposal if the offeror who submitted the proposal fails to sign a contract within 90 days after the contract award.