Pre-Proposal Conference - Market Tier 1 - NIHOF2011367 10-31-2011 Updated Post Conference GKL.pdf

Pre-Proposal Conference

Solicitation Number NIHOF2011367 October 27, 2011

Contracting Officer: Jessica Hadley Project Officer: Jay Hull

Safety Officer: Derek Newcomer http://www.nih.gov/icd/od/ocpl/resources/HHS_Sone.htm� http://www.nih.gov/icd/od/ocpl/resources/NIH_logo.htm�

Solicitation Number: NIHOF2011367 Market Tier 1

PURPOSE

• Discuss Submission Requirements,

– Section L and M of Solicitation

NIHOF2011367

• Discuss new Contractor Safety Assessment Program (CSAP)

The NIH Mission

Seek fundamental knowledge about the nature and behavior of living systems and the application of that knowledge to enhance health, lengthen life and reduce the burdens of illness and disability

Solicitation Number: NIHOF2011367 Market Tier 1

Office of Research Facilities (ORF) Mission

• ORF supports the NIH mission by providing, maintaining, and operating safe, healthy, and attractive facilities.

– ORF / AECCB operates as a central service to the entire National Institutes of Health.

• Detailed information on ORF and its various departments can be found at:

http://orf.od.nih.gov/ http://www.nih.gov/icd/od/ocpl/resources/HHS_Sone.htm� http://orf.od.nih.gov/�

ORF / OA / AECCB

Major Functions

The AECCB Provides Acquisition Services to the NIH for:

• Renovation, Demolishing and Erecting of NIH Space /Buildings,

• Maintaining Buildings &

• Building and Servicing of Utilities.

Descriptions / Specifications / Work Statement

The NIH is seeking highly qualified credentialed contractors with capability to perform tasks for construction, Design/Build, alterations and repair services:

• Market Tier 1 - Full and Open - $10,000,000 to $25,000,000

• Market Tier 2 - Small Business Set-Aside- $3,500,000 to $10,000,000

• Market Tier 3 - 8(a) Set-Aside- $10,000 to $3,500,000

Past Task Order Awards For Your Information:

In calendar year 2010 and thus far in calendar year 2011, there have been seven (7) task order awards made to large business totaling $122,088,703.56.

Solicitation Number: NIHOF2011367 Market Tier 1

Market Tier 1 8

No Pricing Data

Proposal Instructions

PHASE I PROPOSAL

– TABBED SECTION 1: Mandatory Criteria

• Factor A: Past Performance Questionnaires – assessment of relative risks associated with the offeror and A/E

– TABBED SECTION 2: Offeror's Past Performance – Contractor

– TABBED SECTION 3: Offeror's Past Performance - Contractor's A/E

Market Tier 1 9

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Proposal Instructions

PHASE I PROPOSAL (Tabbed Sections) Cont.

• Factor B: Corporate Experience – current and relevant construction and A/E experience

– TABBED SECTION 4: Offeror's Corporate Experience – Contractor

– TABBED SECTION 5: Offeror's Corporate Experience - Contractor's A/E

Market Tier 1 10

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Proposal Instructions

PHASE I PROPOSAL (Tabbed Sections) Cont.

• Factor C: Experience of Key Personnel – Key Personnel submitted shall perform on the contract award

– TABBED SECTION 6: Experience of Key Personnel –

Contractor

– TABBED SECTION 7: Experience of Key Personnel - Contractor's A/E

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Mandatory Qualification Criteria (MQC) Phase I – Tabbed Section 1

• MQC 1: Bonding

– single available project bonding capacity of not less than $25 million ($25,000,000.00) and

– an aggregate bonding capacity of not less than $50 million ($50,000,000.00).

• MQC 2: Asbestos / Hazardous Material Removal

– Evidence from an Insurer

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Mandatory Qualification Criteria (MQC) Phase I – Tabbed Section 1

• MQC 3: Mentor – Protégés

– This requirement is also applicable to large business entering into a Mentor-Protégé agreement with an 8(a) Concern

• Evidence shall be provided from the Offeror that the Mentor- Protégé Agreement has been approved by the Small Business Administration (SBA) at the time of Phase I submission.

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Mandatory Qualification Criteria (MQC) Phase I – Tabbed Section 1

• MQC 4: Joint Ventures (JV)

– Businesses may only apply once per Market Tier

• If a company has submitted a proposal as a Joint Venture, they will not be considered as an individual if they also submit (on the same Tier) as an individual.

• If submitting as a Mentor-Protégé Joint Venture, the Mentor-Protégé Joint Venture must be received by SBA prior to Phase II due date and approved by the SBA before award of a resulting contract.

Market Tier 1 14

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Proposal Instructions

PHASE II PROPOSAL

• Factor D: Management Plan – demonstration of coherent plan to:

• Accomplish the requirements of Task(s) within budget,

• Resolve problems,

• Assure deliverables,

• Meet schedules &

• Ensure the availability of qualified personnel and project teams to successfully perform the effort.

Assuming no changes to Factors A, B, or C under Phase 1, start Factor D as Tabbed Section 1

– TABBED SECTION 1: Offeror's Management Plan –

• Six Sub-factors

Market Tier 1 15

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Proposal Instructions

PHASE II PROPOSAL (Continued)

• Factor E: Safety – consistent demonstration of a commitment to safety

– TABBED SECTION 2: Offeror's Corporate Safety Plan

Market Tier 1 16

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Proposal Instructions

PHASE II PROPOSAL (Continued)

• Factor F: Percentages for a Subcontracting Plan

– Large Business demonstrated commitment to use Small Businesses for intended work

– TABBED SECTION 3: Small Business Subcontracting Plan

(Applicable only for Market-Tier 1 – Large Business Concerns)

Market Tier 1 17

Proposal Instructions

BUSINESS PROPOSAL - PHASE II OFFERORS

(Tabbed Sections) (This volume is separate from Phase II technical volume)

• SECTION 1: SF 1442

• SECTION 2: Proposal Cost Summary with Supporting

Information

• SECTION 3: Indirect Cost Worksheet for G&A and Overhead

• SECTION 4: Audited or Unaudited Financial Statements

• SECTION 5: Section K - Representations and Certification

• SECTION 6: Other Attachments and Supporting Information

Deadlines

• Market Tier 1 Questions – Thursday October 27, 2011 (Today)

• Market Tier 1 – Phase I Proposals Monday November 14, 2011 at 2:00 PM EST

Contractor Safety Assessment

• Required under Phase II

• Accessible at:

https://www.constructseer.com/nih

• The following documentation is required for submission:

Solicitation Number: NIHOF2011367 Market Tier 1 http://www.nih.gov/icd/od/ocpl/resources/HHS_Sone.htm� https://www.constructseer.com/nih�

Assessment The assessment process addresses the following items:

• Company Information

• Insurance Injury Illness Experience (previous three years)

• General Liability Claims

• OSHA Citation Experience (previous three years)

• Safety Management Systems

• Safety Program Elements

Solicitation Number: NIHOF2011367 Market Tier 1

Required Documentation

• Electronic version of your company safety manual (the manual cannot be a

• scanned version it must be either in Microsoft word or PDF created from a word

• processing software.)

• Electronic version of OSHA 300 Summary Form

• Electronic version of EMR certificate

Solicitation Number: NIHOF2011367 Market Tier 1

Must be received / completed before “Notice to Proceed” issued

• Site-Specific Accident Prevention Plan

• 10-Hour OSHA Training for all employees

• NIH Contractor supervisor orientation

• Site Safety Officer

Contract Safety Deliverables

Solicitation Number: NIHOF2011367 Market Tier 1

Injury and Illnesses

• All work-related injuries must be reported to OMS (regardless of employee status). Injuries involving possible exposure to human and nonhuman primate body fluids are treated as medical emergencies.

• OMS will treat injuries and illnesses requiring first-aid. Contractor is required to establish means and methods to address more severe cases.

• Located in Building 10, Room 6C306, phone

(301) 496-4411

Solicitation Number: NIHOF2011367 Market Tier 1

Questions

We will accept questions regarding proposal submissions only.

(No information presented at this pre-proposal conference will change the requirements of Solicitation number NIHOF2011367.)

Solicitation Number: NIHOF2011367 Market Tier 1 http://www.nih.gov/icd/od/ocpl/resources/HHS_Sone.htm� http://www.nih.gov/icd/od/ocpl/resources/NIH_logo.htm�