Pre-Proposal_Presentation-Program.pptx

Conference, Logistical, Analytical and Technical Support Contract Request for Proposal Number: NIHOD2013412

Pre-Proposal Conference | Rockville, Maryland 20892 May 1st, 2013

Darlene Blocker Supervisory, Program Analyst and Contracting Officer Technical Representative (COTR)

DHHS/NIH/OD/OAR

Purpose of the Pre-Proposal The purpose of the pre-proposal conference:

Clarify questions from the April 5th solicitation in FedBizOpps.

Provide information concerning the government’s requirements which will assist you in preparing the Technical and Business Proposals.

Explain the procurement requirements of the acquisition.

Address details for completing the proposal.

Discuss the proposed timeline.

OAR Responsibilities Plan, coordinate, and evaluate the NIH AIDS research portfolio

Develop the annual Trans-NIH Plan for HIV-Related Research

Formulate annual Trans-NIH AIDS research budget (tied to the Plan)

Review and prioritize IC initiatives for funding

Develop the annual Presidential By-Pass budget for AIDS research (based solely on scientific opportunities)

Identify emerging scientific opportunities and priorities and public health challenges in AIDS research

Ensure the NIH AIDS research portfolio is aligned with the highest priorities

Track and monitor NIH AIDS expenditures

Convene the Office of AIDS Research Advisory Council (OARAC)

Coordinate a unified NIH research front against the AIDS pandemic

You can find additional information at www.oar.nih.gov

Historical Facts The Logistical Support Contract has been in existence for twenty-years.

The Contract has been through five cycles of competition.

This is not only a Conference Support Contract; conference support is one task area within the contract.

There are four major areas within the Logistical Support Contract:

Writing and Editorial Production and Document Preparation;

Technical Information Systems;

Analyses Support; and Support for Domestic and International Meetings and Conferences.

Requirement There are currently 11 Work Assignment areas in the Logistical Support Contract.

The vendor’s proposal will be based on four Sample Work Assignments.

Offerors must demonstrate the ability to make a single transfer of up to $500K within 48 hours and expend up to $2M over a two month period.

The maximum number of pages for the technical proposal is 50; this does not include resumes.

Proof of past performance is required by the prime contractor and subcontractor and it must be related to HIV/AIDS.

The contractor must be able to pick up and/or deliver materials within an hour’s notice.

To complete the Online Representation and Certification Application, a vendor will need to use the System for Award Management (www.sam.gov)

Task Areas

Projects may overlap work assignment areas.

WA 1

General Project Management

Writing and Editorial Production and Document Preparation

Technical Information Systems

Analyses Support

Domestic and International Meetings and Conference Support

WA 7

Publication, Graphics, and Exhibit Support

WA 9

Technical and Analytical Support

WA 8

Trans-NIH Plan for HIV-Related Research Support

WA 2

General Conference and Meeting Support

WA 3

Office of AIDS Research Advisory Council (OARAC) Support

WA 4

Regional Technology Transfer Program Support

WA 5

International AIDS Conference Support

WA 6

International Collaboration Support

WA 9

Technical and Analytical Support

Proposed Timeline

April 5th

RFP released

April 17th

Questions are due to Contract Specialist

May 1st

Pre-Proposal Conference

May 3rd

Add’l questions that may arise after pre-proposal conference

May 22nd

Proposals are due to Contract Specialist

May 10th

Responses posted on FedBizOpps.gov

July 17th

Logistical Support Award (Tentative)

5635 Fishers Lane Ste. 4000 Rockville, MD 20892

June 13th

Technical Proposal Panel (Tentative)

Additional Information (1) Use of appropriated funds for food and beverages is prohibited until further notice. The contractor will not be allowed to collect fees or payments for food and/or beverages.

The reference to SSS will be removed from the solicitation. There will be a close working relationship during the transition period between the old and new vendors. We anticipate the transition period will take up to 3 months to phase in the new contractor.

Additional Information (2) Additional information contact:

Ms. O. Joy Ajao (Contract Specialist) ajaooj@mail.nih.gov

General Information:

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