Pre-Proposal_Conference-NIH2013412-contracting.pptx

Pre-Proposal Conference (Solicitation No. NIHOD2013412):

Conference, Logistical, Analytical and Technical Services for the NIH Office of AIDS Research (OAR) The Office of AIDS Research (OAR) Office of The Director National Institutes of Health

May 1, 2013

Solicitation No: NIHOD2013412

Please note that this presentation is designed as an overview of the OAR Conferences Logistical, Analytical and Technical Services requirement.

This presentation is not all inclusive. For the complete requirements see Request for Proposal (RFP): NIHOD2013412 on www.fbo.gov

Points of Contact

O. Joy Ajao, Contract Specialist Foteni Tiffany, Contracting Officer Darlene Blocker, Supervisory, Program Analyst

Please note that all questions regarding this solicitation should be directed to the contract specialist O. Joy Ajao at: ajaooj@mail.nih.gov

Reminders Please don’t forget to sign in.

The pre-proposal conference is being recorded by a stenographer.

Conference Rules:

No audio or video recording of this Pre-Proposal Conference is permitted.

Please turn off or silence cell phones.

No oral questions will be taken during the presentation. Please write questions on the provided index cards or email questions to ajaooj@mail.nih.gov.

Clarification questions will be taken after the presentation.

Vendors have until May 3, 2013 to send additional questions. Questions and answers will be posted on FedBizOpps.

Today’s briefing slides will also be posted on FedBizOpps.

About OAR The Office of AIDS Research (OAR), located within the NIH Office of the Director, coordinates the scientific, budgetary, legislative, and policy elements of NIH AIDS research. The NIH represents the largest and most significant public investment in AIDS research in the world.

About OAR To carry out this mission, OAR has authority to:

Plan, coordinate, and evaluate the large, complex, and multifaceted NIH AIDS research portfolio, which encompasses research projects supported by nearly every NIH IC.

Represent the NIH Director on all outside AIDS related committees requiring NIH participation.

Convene the Office of AIDS Research Advisory Council, and its associated working groups, including those that develop federal guidelines for treatment and prevention of HIV and its associated co-infections in adults, adolescents, and children.

About OAR (contd.)

Facilitate international AIDS research and training.

Provide staff support to the OAR Advisory Council, NIH AIDS Executive Committee, and the Coordinating Committees for each AIDS research discipline at NIH.

Develop an annual trans-NIH strategic plan for all HIV/AIDS research activities that guides the development of the AIDS research budget.

Mandatory requirement Section M (3) Mandatory Qualification

The contractor must have the ability to have key personnel staff in person at the OAR offices within 2 hours notice and must have the ability to have materials picked up and/or delivered within 1 hour .

Technical Evaluation criteria The evaluation factors are used by the technical evaluation committee when reviewing the technical proposals. The factors below are listed in the order of relative importance .

Personnel (40 points) The sub-categories and points used may be revised, but total points remain at 40. Please check on the ensuring amendment with questions and answers that will be posted on fbo.gov Understanding of the requirement and Technical Approach (25 points) Related Experience of the Company/Past Performance (20 points)

(i) Related Experience of the Company (10 points)

(ii) Past Performance (10 points) Management Plan (10 points) Facilities and Resources (5 points)

Solicitation schedule

RFP Release Date: April 5, 2013 Pre-Proposal Conference: May 1, 2013 Proposal Due Date: May 22, 2013 at 1 p.m. EST Past Performance Forms/Survey: Due not later than 5 calendar days from the date of submission of your proposals. (See Section M. of RFP).

Cost Proposal

Level of Effort: We have provided the level of effort to be assumed for each year of the contract in Section L. The projected level of effort has been estimated at 210,000 for the full 5 year period. Offerors should propose staff in each of the five areas listed for each one year period.

Labor Costs: Once hours are allocated to individuals, these hours should be multiplied by your hourly salary rates to arrive at direct labor costs.

Travel and other direct costs (ODCs): Offerors will be provided an estimated amount to be used for travel and ODCs. This will be provided in the amendment to the RFP.

Indirect Costs No direction provided

Fees No direction provided

Sample Task Assignment See Section L of the RFP: (G. Sample Work Assignments) Four sample assignments are provided that outline anticipated types of requirements under the contract. Please note that these are illustrative hypothetical tasks identified for the purpose of evaluating Offerors' proposals. OAR does not intend to award these specific tasks although future requirements may closely resemble the specified activities. Your responses to these assignments will demonstrate your understanding of the work that is necessary under this contract and your experience in performing similar tasks.

You should provide the following for each assignment:

A. Description of the approach and processes to successfully fulfill the requirements B. A timeline or schedule for major activities in performance C. Staff assigned to perform the activities for the assignment with their relevant skills and experience highlighted D. Direct labor hours by staff person/category and organized by activity E. Other direct cost line items needed to perform the task, including subcontractors and consultants

Clarifications Small Business Set Aside: All categories of small business are eligible to bid.

NAICS Code: 541611 The small business size standard is $14M.

(To qualify to propose, annual receipts for the preceding 3 years should average $14M).

CTAs: Joint Ventures and formal teaming are allowable.

2 Way Match Orders: 2-Way orders must have Contracting Officer (CO) approval. The CO or Contract Specialist will annotate their name, title, indication of approval or authorization, approved amount, and date of approval on the invoice using the MarkView markup tools and forward to OFM