Attachment_7_Checklist_for_Submission_ACIOP_2018.docx

Attachment 7 RFQ No. NIHLM201800068

National Library of Medicine (NLM) HIV/AIDS Community Information Outreach Project 2018

CHECKLIST FOR SUBMISSION

This checklist is intended to help you. It is not a requirement nor does it need to be included in the proposal.

1. Quotation Cover Sheet (Attachment 4) with:

☐ Title of project ☐ Name of proposing organization ☐ Contact information (technical and administrative, if different) ☐ DUNS number ☐ Partner organization(s) contact information ☐ One paragraph abstract/summary ☐ Signatures

2. Technical discussion including: (NOTE: This section must not exceed ten (10) pages; attachments are included in the 50-page limit. GPAT is not included in 50 page limit – Attachment 9) ☐ Project Description: Describe the project and include at least the following information.

☐ Background Information ☐ Goals and Objectives ☐ Approach and Methodology ☐ Evaluation ☐ Project Schedule ☐ Personnel ☐ Facilities ☐ Partnerships/Collaborations ☐ Past Performance

3. Attachments (Attachments are included in the 50-page limit) ☐ Resumes/CVs of proposed personnel OR position descriptions with job requirements for empty positions ☐ Letters of commitment from partner organizations ☐ Letters of support from community or other relevant groups, if appropriate

· Completed Logic Model (Attachment 11)

☐ Past Performance, including any documents that show evidence of relevant experience such as previous acquisitions information and samples of training materials developed, Web sites, promotional materials, etc.

☐ Cost Breakdown/Budget (Attachment 5) ☐ Section 508 Compliance - GPAT Form (Attachment 9). Complete ONLY the sections marked as “Yes” for Applicable. If your submission does not contain any proposed Electronic Information Technology (EIT), mark the sections identified as Applicable for this solicitation as “No Proposed EIT” in the box labeled “Please explain”.

Helpful Hints

Comments from previous technical review groups

· The statement of work should be clear, concise and reasonably comprehensive. Assume that the reviewers do not know about you or your organization and tell them clearly what you propose to do and how you will accomplish goals. You should be able to state this in no more than ten pages.

· Letters of support or commitment should be individualized and not appear as form letters simply signed by the sender. Letters of commitment should state specifically what each partner will do – what their responsibilities are – what their contribution will be. Support from local community representatives and potential users is viewed favorably and letters from relevant organizations is helpful (e.g., health department, churches, clinics, service organizations)

· The reviewers do not look favorably on a proposal to develop “yet another AIDS-related web site.” If you propose a web site as a significant part of your project, include substantive discussion about why this is important. For example, is there something unique about what you are doing – providing access to a unique and useful local resource, developing a web site in another language or for a specific culture not otherwise available?

· CONTENT – CONTENT – CONTENT: Make sure that you include a discussion of content. If you are developing materials, make sure to include discussion about the content and make sure that the people doing the work are qualified. For example, if you are developing a web site that, among other things, will include web links, you should discuss how those links will be selected (selection criteria are useful). For SMS (text messages) and social media campaigns, include samples of the messages, a tentative schedule of releases and how these will be evaluated using social media evaluation tools.

· Do not include excessive information or excessive supporting documentation. Include only information and documentation directly relevant to this project and proposal.