Amendment 000004 - replacement pages.doc

Request for Proposal NIHJT2010002, CIO-SP3 Small Business (Restricted) – with Amendment 00004 located at the Help Support link on the Navigator button. Technical issues with the site and/or with proposal submission should be addressed to the Help Desk link located within the site.

Offerors are advised to allow enough time for submitting their proposals via this website, and to allow sufficient time to become familiar with the site and with the procedures for submitting their proposal. As such, no new registrations will be accepted in AcquTrak after 5:00pm, EST, February 3, 2011. If a prospective offeror does not register before that time, the offeror will not be able to submit a proposal.

All word processing files provided shall be written in Microsoft Word 2003 format (.doc) or later with all external objects embedded (not linked). The word processing documents shall be organized at the major section level of the proposal to which they belong (see Section L.2.12.1), and further partitioned into separate word processing documents at the subsection or lower level, as required for convenient viewing. As a practical guide, no single word processing document should be more than approximately 50 “pages” in length to facilitate scrolling, searching, etc. No single file should be more than 10 megabyte (MB) in size.

In the development of the initial proposal, offerors that are using track changes in a word processing document shall ensure that all track changes have been “accepted” so that no revision marks shall be visible to the government.

All spreadsheet files provided shall be in Microsoft Excel 2003 format (.xls) or later with all external objects embedded (not linked).

Proposals shall embed all external objects in native format in order to allow the evaluators to better understand the proposal and concepts contained therein. However, the offeror shall not prepare any portion of its proposal using sound, animation, or video files. Multimedia files will not be accepted, e.g., QuickTime or Windows Media Player. Offerors are responsible for ensuring the integrity of other types of files such as *.pdf files. Files with the following extensions will not be accepted: *.exe, *.dll, *.bat, *.com.

Prior to submission, all electronic media should be scanned for viruses. Any electronically submitted files that contain viruses will automatically be rejected and returned to the offeror.

L.2.4 Rejection of Multiple or Alternate Offers Only one offer will be accepted from a single prime contractor. Multiple or alternate offers from the same prime contractor constitute a material nonconformity and will result in all of its offers being rejected.

L.2.5 Evaluation of Proposals The government will evaluate proposals in accordance with the criteria set forth in PART IV, SECTION M of this RFP.

L.2.6 Privacy Act – Treatment of Proposal Information The Privacy Act of 1974 (P.L. 93-579) requires that a Federal agency advise each individual whom it asks to supply information, the authority which authorizes the solicitation, whether disclosure is voluntary or mandatory, the principal purpose or purposes for which the information is intended to be used, the uses outside the agency which may be made of the information, and the effects on the individual, if any, of not providing all or any part of the requested information.

Page L-8 Note: The page limitations provided below shall be treated as maximums. If offerors exceed the page limitations cited, the excess pages will not be considered. All documents with page limitations must be submitted in MS Word format.

a) Section 1 – General – includes (as separate files):

(1) Cover Letter – Limit of 2 pages

(2) Readme file (see paragraph L.3.1.2) and Compliance Checklist (Attachment J.5) (no page limitation) (Note: Offerors will complete the Compliance Checksheet which will be available in AcquTrak)

(3) Solicitation, Offer and Award – SF 33 (no page limitation)

(4) Abbreviations and Acronyms (no page limitation)

(5) Representations, Certifications, and Other Statements of Offerors (Section K (2)) (no page limitation)

(6) FAR 52.219-1 Small Business Program Representations certification (see Section K (3) and Attachment J.6) (no page limitation)

(7) If applicable, Contractor Team Arrangement, e.g., joint venture contract, and/or Small Business Administration (SBA) Mentor/ Protégé Agreement (no page limitation)

(8) If applicable, any statement regarding a potential for a conflict of interest (see paragraph L.3.1.7) (no page limitation)

b) Section 2 - Management and Technical Approach – Limit of 30 pages except for the following, which , if submitted, shall be submitted as separate files:

(1) key personnel resumes

(2) quality recognition/certifications

(3) Results of a review (or evidence of a review) by a cognizant federal agency of successful performance toward an approved Earned Value Management System (EVMS)

c) Section 3 - Technical Capability in a Minimum of Task Area 1 plus 3 other Task Areas (Task Area 1 plus two other task areas for HUBZone; Task Area 1 plus two other task areas for SDVOSB; and Task Area 1 plus 2 other task areas for Section 8(a) contractors) described in Section C– Limit of 30 pages total

d) Section 4 - Past Performance – Limit of 20 pages (excluding the 1-page Summary Reference Information sheet for each reference under Attachment J.3 (see paragraph L.3.4(b) which are submitted as separate files).

NOTE: Contractors that proposed under CIO-SP3 (unrestricted) that wish to use the same past performance feedback provided by references used under that solicitation for CIO-SP3 Small Business may do so. If so, please indicate the following on the applicable Summary Reference information sheet: “We request that the government use the past performance reference information from this reference that was requested and obtained under our proposals submitted under CIO-SP3.”

e) Section 5 – Pricing and Cost - Limit of 10 pages excluding;

a. pricing tables (Attachments J.1 and J.9) – submitted as separate files Page L-10