RFQ_NIHDA201800065_FINAL.pdf

Request for Quotation No. NIHDA201800065

Title: NIMH Outreach Partnership Program

Issued by:

Jeffrey E. Brown, Contracting Officer NIMH Contracts Section 1, CMB Red National Institute of Mental Health, NIH 6001 Executive Boulevard Room 8153 Bethesda, MD 20892

Point of Contact: Jeffrey E. Brown, Contracting Officer Email: jeffrey.brown@nih.gov Phone: 301.827.5852

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

(ii) The solicitation number is NIHDA201800065 and the solicitation is issued as a Request for Quotation (RFQ).

Acquisition Authority

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures; FAR Subpart 13.5—Test Program for Certain Commercial Items; and FAR Part 12—Acquisition of Commercial Items, and is NOT expected to exceed the simplified acquisition threshold.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95 / 01-19-2017.

(iv) The North American Industry Classification System (NAICS) code for this procurement is 541613- Marketing Consulting Services with a small business standard size of $15 million.

This requirement is full and open with no set-aside restrictions.

(v) Contract Type: The Government intends to award multiple firm fixed price purchase orders for this requirement.

(vi) Prices: Historically, the total purchase order amount per partnership agreement has been $7,500.00, including direct labor and Other Direct Costs (ODCs). The Government intends to award a $7,500.00 purchase order (per partnership agreement) for the proposal that provides the most value to the Government for that $7,500.00. The total fixed price is inclusive of ODCs.

ODCs may consist of office supplies, postage, paper, etc. See Suggested Pricing Quotation Format.

(vii) For specifications, please see attached Statement of Work (SOW) (Attachment 1).

mailto:jeffrey.brown@nih.gov

Background: The purpose of this procurement is to establish a contract with a company/organization or companies/organizations that have specialized experience in mental health outreach and education to disseminate NIMH research and resources, and promote research participation. Services provided must be from an organization within the States and regions that will not have ongoing coverage. Those States and regions within States include: Missouri, North Carolina, Nebraska, Pennsylvania, Rhode Island, South/West Texas, North/Central/East Texas, Vermont, and Washington State. The East/North/Central Texas Outreach Partner position covers health service regions 1, 2/3, 4/5N, 6/5S, and 7, and the South/West Texas position covers health service regions 9/10, 8, and 11 as defined by the Texas Department of State Health Services http://www.dshs.texas.gov/regions/state.shtm. Outreach Partners selected for East/North/Central Texas and South/West Texas will conduct dissemination and outreach activities in their respective designated regions.

Period of Performance: The anticipated period of performance is one (1) Base period of twelve (12) months from the date of award and one (1) twelve-month (12) Option Period.

Contracting Officer’s Representative:

The Contracting Officer’s Representative (COR) will represent the Government for the purposes of this contract and will be specified at time of award.

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the SOW and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

The Government may unilaterally change the COR designation at any time throughout the performance period of this contract.

(viii) For Technical Evaluation Factors, please see attached Evaluation Criteria (Attachment 2).

Applicable Clauses and Provisions

(viv) The provision at FAR clause 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical Evaluation Factors, Past Performance, Cost/Price.

Refer to Evaluation Criteria document for details (Attachment 2). Technical Evaluation Factors and Past Performance when combined are significantly more important than cost or price. The lack of a relevant past performance record may result in an unknown http://www.dshs.texas.gov/regions/state.shtm performance risk assessment, which will neither be used to the advantage nor disadvantage of the offeror.

(b) Options: One (1) twelve-month (12) Option Period.

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(ix) The provision at FAR Clause 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition. The full text is available at https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179465.

The invoice instructions at FAR 52.212-4(g) are replaced with the NIH Invoice and Payment Provisions (2/2014) attached to this Solicitation.

(x) The provision at FAR Clause 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xi) The provision of FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition.

(xii) The provision of FAR 52.217 – 5, Evaluation of Options (July 1999) applies to this acquisition.

It is anticipated that any awards from this Combined Synopsis Solicitation will contain option provision(s) and option period(s):

In accordance with FAR Clause 52.217-5, Evaluation of Options (July 1999), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests. Evaluation of options will not obligate the Government to exercise the option(s).

(xiii) The provision of FAR 52.217 – 9, Option to Extend the Term of the Contract (March 2000) applies to this acquisition:

(a) The Government may extend the term of this contract by written notice to the Contractor within one (1) day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least fifteen (15) days before the contract expires.

The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be conserved to include this option clause. (c) The total duration of this contract, including the exercise of any options under this contract shall not exceed 24 months.

https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179465

(xiv) Key Personnel – 352.237-75 Key Personnel (December 2015)

The key personnel specified in this contract are considered to be essential to work performance.

At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts, the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than 30 days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

Mandatory Qualification Criteria

Prime contractors and/or their subcontractors must be located and have a mailing address in the state/locality for which they are submitting a proposal. (Note: States vary in their mental health needs, the populations most in need, the availability and accessibility of mental health services, and the utilization and effectiveness of these services. A multitude of state, county, and territorial government agencies, including state departments of health, mental health, education, corrections, and social services as well as health systems, community-based organizations, and others are involved in addressing these issues. As such, NIMH considers it essential that prime contractors and/or subcontractors be located in the state for which they are submitting a proposal given their unique knowledge of mental health policies, programs, services, and supports, and their direct relationships with agencies and organizations involved in addressing the mental health needs in that state. Services provided must be from an organization within the States and regions that will not have ongoing coverage. Those States and regions currently include: Missouri, North Carolina, Nebraska, Pennsylvania, Rhode Island, South/West Texas, North/Central/East Texas, Vermont, and Washington State. The East/North/Central Texas Outreach Partner position covers health service regions 1, 2/3, 4/5N, 6/5S, and 7, and the South/West Texas position covers health service regions 9/10, 8, and 11 as defined by the Texas Department of State Health Services http://www.dshs.texas.gov/regions/state.shtm. Outreach Partners selected for East/North/Central Texas and South/West Texas will conduct dissemination and outreach activities in their respective designated regions.

Prime contractors and their subcontractors must have experience in mental health outreach and education.

(xv) There are no additional contract requirement(s) or terms and conditions applicable to this acquisition.

(xvi) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

(xvii) Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria (Attachment http://www.dshs.texas.gov/regions/state.shtm

2). The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate for each labor category, breakdown and rationale for other direct costs or materials, and the total amount.

IF YOU INTEND TO SUBMIT A PROPOSAL

GO TO THE SYSTEM FOR AWARD MANAGEMENT (SAM) AND COMPLETE THE

REPRESENTATIONS AND CERTIFICATIONS. THE SAM WEBSITE MAY BE ACCESSED

AT HTTP://WWW.SAM.GOV. THE PURPOSE OF YOUR SAM.GOV REGISTRATION MUST

BE FOR “ALL AWARDS” AND NOT “FEDERAL AWARD ASSISTANCE ONLY.”

In addition, the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All Offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

Technical and Pricing Quotation Submission

The purpose of the written technical proposal is to assess the Contractor’s solutions and capabilities in relation to specific objectives and requirements described in the SOW. Offeror’s Technical Proposal should be structured to respond to the Evaluation Criteria in Attachment 2.

Responding Contractors shall submit its technical and pricing quotations electronically.

All responses must be received no later than the date and time specified in this announcement.

Late responses will not be accepted. All responses must reference solicitation number NIHDA201800065. Responses must be submitted electronically to jeffrey.brown@nih.gov.

Facsimile responses will not be accepted. For information regarding this solicitation, please contact Jeffrey Brown by email at jeffrey.brown@nih.gov or by phone at 301-827-5852.

Offerors shall submit no more than 15 single-sided pages (including cover page and table of contents) for its technical proposal inclusive of text tables and graphics. Text, including tables and graphics, must be 12-point Times New Roman font. Margins must be set at one (1) inch on top, bottom, left, and right of each page. Resumes for key personnel may not be longer than two (2) single-sided pages and are not included in the 15-page requirement for the technical proposal.

Offerors shall complete Attachment 3- Organization and Contact Information and submit this form along with its pricing quotation.

Suggested Pricing Quotation Format

The contractor shall propose hourly rates in their business proposal. “Loaded hourly rate” is defined as the direct hourly labor rate along with appropriate load factors, inclusive of profit or fee. Other load factors include overhead, fringe, and general & administrative (G&A) costs.

The quantity of hours of each labor category will be multiplied by the loaded hourly rates listed in this schedule, and the cumulative extended total of hours will define the fixed price labor amount for the task. The amount negotiated for ODCs will be added to the total labor amount to arrive at the contract total fixed price.

http://www.sam.gov/ http://www.sam.gov/

Base Period (12 months from date of award)

ITEM Rate/Cost Hours* Total Project Manager $ $ Labor Category 2 (Insert labor categories as appropriate.)

Other Direct Costs (Not-to-Exceed)

Total Cost (Monthly) $ Total Cost (12 months) $

Option Period (12 months)

ITEM Rate/Cost Hours* Total Project Manager $ $ Labor Category 2 (Insert labor categories as appropriate.)

Other Direct Costs (Not-to-Exceed)

Total Cost (Monthly) $ Total Cost (12 months) $

Quotation Submission:

The response to this request for quotation is due on April 6, 2018, no later than 12 PM Eastern Time (ET). All response must be submitted via email to jeffrey.brown@nih.gov and reference solicitation number NIHDA201800065.

Attachments:

Attachment 1: Statement of Work Attachment 2: Evaluation Criteria Attachment 3: Organization and Contact Information Attachment 4: Clauses 52.212-5.

(x) The provision at FAR Clause 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.