Evaluation_Criteria_Attachment_2-FINAL.pdf

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NIHDA201800065

Evaluation Criteria

GENERAL

Selection of an offeror for contract award will be based on an evaluation of proposals against three (3) factors. The factors in order of importance are: technical, past performance, and cost.

Although technical factors are of paramount consideration in the award of the contract, past performance, cost/price are also important to the overall contract award decision. All evaluation factors other than cost or price, when combined, are significantly more important than cost/price. The Government intends to make an award(s) to that offeror whose proposal provides the best overall value to the Government.

The evaluation will be based on the demonstrated capabilities of the prospective Contractors in relation to the needs of the project as set forth in the SOLICITATION. The merits of each proposal will be evaluated carefully. Each proposal must document the feasibility of successful implementation of the requirements of the SOLICITATION. Offerors must submit information sufficient to evaluate their proposals based on the detailed factors listed below.

COST/PRICE EVALUATION

Offeror(s) cost/price proposal will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market. Historically, the total purchase order amount per partnership agreement has been $7,500.00 including direct labor and Other Direct Costs (ODCs). The Government intends to award a $7,500.00 purchase order (per partnership agreement) for the proposal that provides the most value to the Government for that $7,500.00.

The total fixed price is inclusive of Other Direct Costs (ODCs). ODCs may consist of office supplies, postage, paper etc.

MANDATORY QUALIFICATION CRITERIA

Listed below are mandatory qualification criteria. The offeror shall include all information which documents and/or supports the qualification criteria in one clearly marked section of its technical proposal and provide an index within its technical proposal which directs the reviewer(s) to the specific area(s) of the technical proposal that address a particular mandatory qualification.

The qualification criterion establishes conditions that must be met at the time of receipt of technical proposals by the Contracting Officer in order for your proposal to be considered any further for award.

Prime contractors and/or their subcontractors must be located and have a mailing address in the state/locality for which they are submitting a proposal. (Note: States vary in their mental health needs, the populations most in need, the availability and accessibility of mental health services, and the utilization and effectiveness of these services. A multitude of state, country, and territorial government agencies – including state departments of health, mental health, education, corrections, and social services - as well as health systems, community-based

Attachment 2 Page 2 of 4 organizations, and others are involved in addressing these issues. As such, NIMH considers it essential that prime contractors and/or subcontractors be located in the state for which they are submitting a proposal given their unique knowledge of mental health policies, programs, services, and supports, and their direct relationships with agencies and organizations involved in addressing the mental health needs in that state.) Prime contractors and their subcontractors must have experience in mental health outreach and education. Services provided must be from an organization within the States and regions that will not have ongoing coverage.

Those States and regions include: Missouri, North Carolina, Nebraska, Pennsylvania, Rhode Island, South/West Texas, North/Central/East Texas, Vermont, and Washington State. The East/North/Central Texas Outreach Partner position covers health service regions 1, 2/3, 4/5N, 6/5S, and 7, and the South/West Texas position covers health service regions 9/10, 8, and 11 as defined by the Texas Department of State Health Services http://www.dshs.texas.gov/regions/state.shtm. Outreach Partners selected for East/North/Central Texas and South/West Texas will conduct dissemination and outreach activities in their respective designated regions.

EVALUATION OF OPTIONS

It is anticipated that any contract(s) awarded from this solicitation will contain option provision(s) and period(s).

In accordance with FAR Clause 52.217-5, Evaluation of Options, (July 1990), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests. Evaluation of options will not obligate the Government to exercise the option(s).

TECHNICAL EVALUATION FACTORS

The evaluation factors are used by the technical evaluation committee when reviewing the technical proposals. The factors below are assigned weights for evaluation purposes and are not listed in the order of relative importance.

Factor 1: Program Management and Staffing Plan (25 points)

The contractor shall demonstrate their ability to manage requirements outlined in the statement of work, including appropriate staffing, plan to monitor and report data about activities associated with the Program’s required tasks, and commitment to active participation in Program-related educational activities.

Factor 2: Statewide Dissemination, Outreach, and Education (25 points)

The contractor shall describe their approach to utilize and disseminate NIMH research findings and educational materials statewide through mental health outreach and education to the general public and a variety of targeted audiences. The contractor shall indicate how a planned activity will address the needs of populations that experience mental health disparities. The contractor shall describe the intended audiences to be reached and channels/methods to be utilized, including how NIMH information/materials will be adapted and incorporated into the http://www.dshs.texas.gov/regions/state.shtm

Attachment 2 Page 3 of 4 organization’s activities and materials. The contractor also shall describe how they will utilize partnerships and networks to support the dissemination of materials. The contractor shall describe how they will be able to disseminate information throughout their state.

Factor 3: Education about Research and Study Participation (25 points)

The contractor shall describe their approach for educating the public about the importance of research and the research process, and promoting volunteer participation in research supported by NIMH. The contractor shall describe the intended audiences to be reached and methods/channels to be utilized, as well as partnerships and networks that will be used to enhance these educational efforts.

Factor 4: Organizational Experience (25 points)

The contractor shall describe how their organization’s mission and goals align with the goals of the Program. The contractor shall describe its experience in disseminating science-based information statewide, conducting mental health outreach and education, and increasing public awareness about participation in research. The contractor shall demonstrate their organization’s capability to perform the Program’s required tasks.

PAST PERFORMANCE

Offeror's past performance information will be evaluated subsequent to the technical evaluation.

However, this evaluation will not be conducted on any offeror whose proposal is determined to be technically unacceptable.

The evaluation will be based on information obtained from references provided by the offeror, other relevant past performance information obtained from other sources known to the Government, and any information supplied by the offeror concerning problems encountered on the identified contracts and corrective action taken.

The government will assess the relative risks associated with each offeror. Performance risks are those associated with an offeror's likelihood of success in performing the acquisition requirements as indicated by that offeror's record of past performance.

The assessment of performance risk is not intended to be a product of a mechanical or mathematical analysis of an offeror's performance on a list of contracts but rather the product of subjective judgment by the Government after it considers relevant information.

When assessing performance risks, the Government will focus on the past performance of the offeror as it relates to all acquisition requirements, such as the offeror's record of performing according to specifications, including standards of good workmanship; the offeror's record of controlling and forecasting costs; the offeror's adherence to contract schedules, including the administrative aspects of performance; the offeror's reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the offeror's business-like concern for the interest of the customer.

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The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in the offeror's performance.

The lack of a relevant performance record may result in an unknown performance risk assessment, which will neither be used to the advantage nor disadvantage of the offeror.

Evaluation Criteria