NIH BPA AV Equipment Package Rates Document C.pdf
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Document C – Attachment 5 NIH BPA A/V EQUIPMENT PACKAGE RATES 2022-2023
FINAL 2/9/21
HOTEL NAME:
NAME OF A/V PROVIDER: HOTEL CONTACT NAME:
PHONE: EMAIL
PER DAY
RATE
Type 1 12 or fewer
Type 2 13-20
Type 3 21-30
Type 4 31-40
Type 5 41-50
Type 6 51 and plus
2022 RATE $______/day $______/day $______/day $______/day $______/day Call for price
2023 RATE $______/day $______/day $______/day $______/day $______/day Call for price PUSH-TO-TALK WIRED MICROPHONES A/V PACKAGE, PER DAY FLAT RATE, INCLUSIVE OF ALL OF THE A/V EQUIPMENT
LISTED, SET-UP FEES, STRIKE DOWN, AND SERVICE FEES BASED ON EACH MEETING TYPE:
Push-to-talk wired microphones Audio Mixer (e.g. Gentner Box)* One (1) microphone per attendee One wired phone line to interface with microphones, audio mixer, and phone One wired Ethernet connection for the SRO All necessary power and A/V cabling installed and taped A speaker with controller, stand, and channel mixer or digital mixer Power available for each meeting attendee, and each perimeter table On-site certified A/V technician to set-up and test all equipment to ensure all equipment is fully operational one hour prior to start time of meeting and one hour into the meeting with on-call service throughout the meeting.
PER DAY
RATE
Type 1 12 or fewer
Type 2 13-20
Type 3 21-30
Type 4 31-40
Type 5 41-50
Type 6 51 and plus
2022 RATE $______/day $______/day $______/day $______/day $______/day Call for price 2023 RATE $______/day $______/day $______/day $______/day $______/day Call for price VOICE ACTIVATED MICROPHONES A/V PACKAGE, PER DAY FLAT RATE, INCLUSIVE OF ALL OF THE A/V EQUIPMENT
LISTED, SET-UP FEES, STRIKE DOWN, AND SERVICE FEES BASED ON EACH MEETING TYPE:
Voice activated microphones Audio Mixer (e.g. Gentner Box)* One (1) microphone per attendee One wired phone line to interface with microphones, audio mixer, and phone
One wired Ethernet connection for the SRO All necessary power and A/V cabling installed and taped A speaker with controller, stand, and channel mixer or digital mixer Power available for each meeting attendee, and each perimeter table On-site certified A/V technician to set-up and test all equipment to ensure all equipment is fully operational one hour prior to start time of meeting and one hour into the meeting with on-call service throughout the meeting.
A LA CART AUDIOVISUAL EQUIPMENT (Cost Per Item) 2022 RATE 2023 RATE Laptop Rental Dedicated Router Extension Cords Flip Chart White Board Handheld Wireless Mic
HOTEL AV RESTRICTIONS:
DESCRIPTION YES NO FEES OR COST
1. Will the hotel allow NIH to bring in AV Equipment? 2022 2023
2. Are there any patch fees? $_________/day $_________/day
3. Are there any liability costs? $_________/day $_________/day
4. Are there any restrictions?
Restriction Comments:
*This mixer interconnects a standard telephone line and the push-to-talk audio equipment, allowing the ability to send audio to and receive audio from a connected telephone line.
SIGNATURE OF HOTEL REPRESENTATIVE: _______________________________ DATE: ____________________
SIGNATURE OF AV MANAGER: _______________________________ DATE: ____________________
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