NH Crow's Nest Gravel and Spreading.pdf

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COMMONWEALTH OF VIRGINIA

DEPARTMENT OF CONSERVATION AND RECREATION (DCR)

600 East Main Street, Richmond, VA 23219

Quick Quote # 128569

SMALL BUSINESS PRIORITY SET ASIDE

Issue Date: September 15, 2026

Title: Natural Heritage Division – Crow’s Nest NAP Gravel and Spreading

Commodity Code: 75035 – Crushed Stone 91394 - Paving/Resurfacing, Alley and Parking Lot

Bids Due: 10:00AM (EST) on September 30, 2026

Locations of Service/Shipping: Department of Conservation and Recreation

Natural Heritage Division

Crow’s Nest Natural Area Preserve, Raven Road Access

81 Raven Road

Stafford, Virginia

Optional Pre-Bid Site Visits: Bidders are encouraged to inspect and measure the project areas prior to submitting their bid. Optional pre-bid site visits can be conducted through September 27, 2026, by contacting

James Watling, Northern Ops Steward at james.watling@dcr.virginia.gov or calling 1-540-824-2019.

All Inquiries for Information Should Be Directed To: Mary Cook-Jones, Procurement Officer at mary.cook-jones@dcr.virginia.gov. (Contracting Officer) no later than 10:00 AM EST on September 28, 2026. Please include

Quick Quote Number Reference in the subject of the email. If the Agency concludes that questions and answers require a change in scope of work, all questions and answers will be provided by addendum to be posted on www.eva.virginia.gov. It is the responsibility of the Bidder to download the addendum to obtain the information.

Electronic Bid Submissions & Bids by email will be accepted for this solicitation. Complete instructions for bid submission can be found in Section III of this document. Bids submitted via fax or mailed in WILL NOT be accepted.

In compliance with this Invitation For Bids (IFB/QQ) and all conditions imposed in this IFB/QQ, the undersigned firm hereby offers and agrees to furnish all goods and services required by this IFB at the prices indicated in the pricing schedule, and the undersigned firm hereby certifies that all information provided below and, in any schedule, attached hereto is true, correct, and complete.

Name of Firm: Date:

Address: Signature:

City, State, Zip: Name:

eVA Supplier ID: Title:

Email Address: Telephone Number:

mailto:james.watling@dcr.virginia.gov mailto:barbara.little@dcr.virginia.gov http://www.eva.virginia.gov/

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TABLE OF CONTENTS

I. PURPOSE AND BACKGROUND 3

II. SCOPE OF WORK AND SPECIFICATIONS 3

III. BID INSTRUCTIONS 5

IV. GENERAL TERMS AND CONDITIONS (by separate attachment) 5

V. SPECIAL TERMS AND CONDITIONS 5

VI. METHOD OF PAYMENT 10

VII. ATTACHMENTS 11

Attachment A-Vendor Data Sheet

Attachment B- Pricing Schedule

Attachment C- SCC Form

Attachment D- Proprietary/Confidential Information Identification

Attachment E- Small Business Subcontracting Plan OMITTED NOT REQUIRED FOR QUICK QUOTE

Attachment F-Commonwealth of Virginia Substitute W-9 Form (blank use separate pdf attachment)

Attachment G-Online Bid Instructions & Tutorial Attachment

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status, status as a military family, or any other basis prohibited by state law relating to discrimination in employment. Faith based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that invitation to bid or request for proposal.

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I. PURPOSE AND BACKGROUND: The purpose and intent of this Quick Quote is to obtain a fixed price bid to provide (4) Four Inches of 21A compacted stone to existing roadway at the entrance of

Crow’s Nest Natural Area Preserve per specifications herein.

II. SCOPE OF WORK and SPECIFICATIONS:

A. General Specifications & Requirements:

1. Contractor shall provide approximately 700 tons 21A (Crusher Run) to be spread at a finished depth of (4) Four Inches x (12) Twelve Foot Wide for approximately (1/2) One

Half Mile.

2. Contractor shall prepare surface prior to application of gravel ensuring minor cleaning of roadway to remove debris to include but not limited to trash and grass.

3. Contractor shall spread gravel to 4” depth.

4. Contractor shall compact gravel with roller compactor to ensure proper gravel adherence.

5. Contractor shall crown gravel to ensure proper drainage.

B. Contractor Requirements:

1. The Contractor shall furnish all materials, labor, equipment, tools, necessary to complete all work listed.

2. The Contractor shall provide an English-speaking site supervisor while on project site.

3. It is the Contractor’s responsibility to verify any information, measurements and obtain any clarifications prior to submitting the bid response. The Department of

Conservation and Recreation (DCR) is not liable for any errors or misinterpretations made by the Contractor in response to this solicitation.

4. The Contractor shall obtain, possess, maintain, and comply with all applicable local, state, federal requirements such as licensing, permits, codes, laws, regulations, standards, specifications, and guidelines for providing services as identified.

5. The Contractor is responsible for maintaining all necessary insurance and licenses as required and providing documentation before work can begin. All contractor personnel shall be fully qualified, licensed and trained including but not limited to equipment being used.

6. Contractor shall be legally qualified and licensed by the Virginia Department of

Professional and Occupational Regulation, Board for Contractors, to perform all work included in the scope of the contract.

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7. Contractor shall maintain a Class B or higher contractor license commensurate with the value of the final project total. Reference Section V- Special Terms and Conditions, Letter F, Contractor Registration.

8. Contractor registration is required in accordance with Section 54.1-1103 of the Code of

Virginia.

9. The Contractor shall ensure that all OSHA safety regulations are followed throughout the course of the project and may include the use of safety harnesses. The area shall be clearly marked with “work in progress signs” and/or caution tape. Proper signage usage when working in a public right-of-way or where the safety of the public must be maintained.

10. The Contractor shall be responsible for removal and legal disposal of all equipment and debris as a result of these deliveries. The Contractor shall be responsible for removing all discarded or unused material, trash, and debris off the park’s premises.

11. No portion of this work shall be sublet to subcontractors without first securing written consent of the DCR.

12. The Contractor shall control all related vehicular parking within the limits of the work to preclude interference with public traffic or parking, access by emergency vehicles, Couty

Operations, or construction operations. Prohibit parking on or adjacent to access roads, or in non-designated areas.

13. The Contractor shall ensure that the equipment and the use of the equipment meets all federal, state and local safety guidelines. All supplied equipment, tools and personal safety equipment shall meet or exceed the safety standards specified for such items by the

American National Standards Institute Manual as applicable.

14. The Contractor shall maintain a clean work site continuously throughout the duration of the project.

C. Scheduling and Completion Timeline Requirements:

1. Contractor shall coordinate work schedule with Natural Heritage Staff within (5) Five days of award and again prior to beginning work to ensure no conflict.

2. Contractor shall complete all work within (15) Fifteen days of starting or October 15, 2026, whichever is latest.

3. Contractor shall agree to invoice immediately upon completion of work.

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III. BID INSTRUCTIONS:

A. ELECTRONIC BID Submissions ONLY will be accepted for this solicitation. See Electronic

Bid instructions attachment G or contact eVA Customer Care at 1-866-289-7367 or eVACustomerCare@DGS.Virginia.gov for assistance prior to the closing date and time.

The awarded vendor shall provide a valid Certificate of Insurance (COI) prior to work beginning on any state owned or controlled property. Vendors that fail to provide a COI that meets the

Commonwealth’s requirements as outlined in the Agency Procurement and Surplus Property

Manual (APSPM) and Vendor’s Manual will not be allowed to commence work.

Please include with your bid the following items to be considered a complete bid package:

*Vendor Data Sheet (Attachment A)

*Price List matching price placed in eVA (Attachment B)

*SCC Form (Attachment C)

*Proprietary Form (Attachment D)

*Commonwealth of Virginia Substitute W9 Form (Attachment F upon request)

* Work Warrantee Guarantee (Signed)

* Signed Page 1 Specifications Document

* Signed Addendums (if any)

Questions related to how to complete the required attachments should be directed to the

Contracting Officer via email mary.cook-jones@dcr.virginia.gov, no later than five (5) days prior to the close of bidding to ensure that answers can be returned.

It is the responsibility of the bidder to ensure that his/her bid is submitted electronically prior to the time set for receipt of bids. Bids received after the time designated for receipt of bids will not be considered.

IV. GENERAL TERMS AND CONDITIONS: See additional attachment entitled “General Terms and

Conditions.”

V. SPECIAL TERMS AND CONDITIONS:

A. AUDIT: The contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period.

B. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the agency shall be bound here under only to the extent that the legislature has appropriated funds that are legally available or may hereafter become legally available for the purpose of this agreement.

C. AWARD and EVALUATION: The Commonwealth will make the award(s) on a grand total basis to the lowest responsive and responsible bidder that is a DSBSD-certified micro business if such a bid is received, provided that the bid is less than $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract mailto:eVACustomerCare@DGS.Virginia.gov

QQ - 128569 Page 6 of 15 shall be made to the lowest responsive and responsible bidder that is a DSBSD-certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided.

Discounts for early prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award

D. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for (60) days. At the end of the (60) days the bid may be withdrawn at the written request of the bidder.

If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

E. BID PRICES: Bid shall be in the form of a firm all-inclusive price for complete services.

F. eVA ORDERS AND CONTRACTS: The solicitation/contract will result in (1) One purchase order(s) with the applicable eVA transaction fee assessed for each order.

G. eVA BUSINESS-TO-GOVERNMENT VENDOR REGISTRATION, CONTRACTS, AND

ORDERS: The eVA Internet electronic procurement solution, web site portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the

Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide goods and/or services to the

Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All bidders must register in eVA and pay the Vendor Transaction

Fees specified below; failure to register will result in the bid/proposal being rejected.

Vendor transaction fees are determined by the date the original purchase order is issued and the current fees are as follows:

a. For orders issued July 1, 2014, and after, the Vendor Transaction Fee is:

(i) DSBSD-certified Small Businesses: 1%, capped at $500 per order.

(ii) Businesses that are not DSBSD-certified Small Businesses: 1%, capped at $1,500 per order.

b. Refer to Special Term and Condition “eVA Orders and Contracts” to identify the number of purchase orders that will be issued as a result of this solicitation/contract with the eVA transaction fee specified above assessed for each order.

For orders issued prior to July 1, 2014, the vendor transaction fees can be found at www.eVA.virginia.gov.

The specified vendor transaction fee will be invoiced, by the Commonwealth of Virginia

Department of General Services, typically within 60 days of the order issue date. Any adjustments

(increases/decreases) will be handled through purchase order changes.

file:///C:/Users/gmf87213/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/3CSQTVCA/www.eVA.virginia.gov

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H. EXTRA CHARGES NOT ALLOWED: The bid price shall be for complete and shall include all applicable fees to perform the services herein; extra charges will not be allowed.

I. FEDERALLY IMPOSED TARIFFS: In the event that the President of the United States, the

United States Congress, Customs and Border Protection, or any other federal entity authorized by law, imposes an import duty or tariff (a “tariff”), on an imported good that results in an increase in contractor’s costs to a level that renders performance under the Agreement impracticable, the

Commonwealth may agree to an increase to the purchase price for the affected good. No increase in purchase price may exceed 25% of the additional tariff imposed on the goods imported or purchased by the contractor that are provided to the Commonwealth under this Agreement.

1. Prior to the Commonwealth agreeing to a price increase pursuant to this Section, the contractor must provide to the Commonwealth, the following documentation, all of which must be satisfactory to the Commonwealth:

a. Evidence demonstrating: (i) the unit price paid by contractor as of the date of award for the good or raw material used to furnish the goods to the Commonwealth under this Agreement, (ii) the applicability of the tariff to the specific good or raw material, and (iii) contractor’s payment of the increased import duty or tariff (either directly or through an increase to the cost paid for the good or raw material). The evidence submitted shall be sufficient in detail and content to allow the

Commonwealth to verify that the tariff is the cause of the price change.

b. A certification signed by contractor that it has made all reasonable efforts to obtain the good or the raw materials comprising the good procured by the Commonwealth at a lower cost from a different source located outside of the country against which the tariff has been imposed.

c. A certification signed by contractor that the documentation, statements, and any other evidence it submits in support of its request for a price increase under this

Section are true and correct, and that the contractor would otherwise be unable to perform under this Agreement without such price increase.

d. As requested by the Commonwealth, written instructions authorizing the

Commonwealth to request additional documentation from individuals or entities that provide the good or the raw materials to verify the information submitted by contractor.

2. If the Commonwealth agrees to a price increase pursuant to this Section, the parties further agree to add the following terms to this Agreement:

a. During the Term and for five (5) years after the termination of this Agreement, contractor shall retain, and the Commonwealth and its authorized representatives shall have the right to audit, examine, and make copies of, all of contractors books, accounts, and other records related to this Agreement and contractor’s costs for providing goods to the Commonwealth, including, but not limited to those kept by the contractor’s agents, assigns, successors, and subcontractors.

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b. Notwithstanding anything to the contrary in this Agreement, the Commonwealth shall have the right to terminate this Agreement for the Commonwealth’s convenience upon 15 days’ written notice to contractor.

c. In the event the import duty or tariff is repealed or reduced prior to termination of this Agreement, the increase in the Commonwealth’s contract price shall be reduced by the same amount and adjusted accordingly.

d. Any material misrepresentation of fact by contractor relating in any way to the

Commonwealth’s payment of additional sums due to tariffs shall be fraud against the taxpayers of the Commonwealth and subject contractor to treble damages pursuant to the Virginia Fraud Against Taxpayers Act.

J. NEGOTIATION WITH THE LOWEST BIDDER: Unless all bids are cancelled or rejected, the Commonwealth reserves the right granted by § 2.2-4318 of the Code of Virginia to negotiate with the lowest responsive, responsible bidder to obtain a contract price within the funds available to the agency whenever such low bid exceeds the agency’s available funds. For the purpose of determining when such negotiations may take place, the term “available funds” shall mean those funds which were budgeted by the agency for this contract prior to the issuance of the written

Invitation for Bids. Negotiations with the low bidder may include both modifications of the bid price and the Scope of Work/Specifications to be performed. The agency shall initiate such negotiations by written notice to the lowest responsive, responsible bidder that its bid exceeds the available funds, and that the agency wishes to negotiate a lower contract price. The times, places, and manner of negotiating shall be agreed to by the agency and the lowest responsive, responsible bidder.

K. ORDERING OPTION: The Department of Conservation and Recreation may during the first sixty (60) days after this contract is awarded, with the concurrence of the contractor, place additional orders under the contract at the original unit price through the issuance of separate purchase orders. The aggregate of such additional orders shall not exceed 100% of the quantity originally stated in the contract. USE OF PREMISES AND REMOVAL OF DEBRIS:

1. The contractor shall:

a. Perform his contract in such a manner as not to interrupt or interfere with the operation of any existing activity on the premises or with the work of any contractor.

b. Store his apparatus, materials, supplies, and equipment in such orderly fashion at the site of the work as will not unduly interfere with the progress of his work or the work of any other contractor; and

c. Place upon the work or any part thereof only such loads as are consistent with the safety of that portion of the work.

2. The contractor expressly undertakes, either directly or through his subcontractor(s), to effect all cutting, filling, or patching of his work required to make the same conform to the drawings and specifications, and, except with the consent of the owner, not to cut or otherwise alter the work of any other contractor. The contractor shall not damage or endanger any portion of the work or premises, including existing improvements, unless called for by the contract.

3. The contractor expressly undertakes, either directly or through his subcontractor(s), to clean up frequently all refuse, rubbish, scrap materials, and debris caused by his

QQ - 128569 Page 9 of 15 operations, to the end that at all times the site of the work shall present a neat, orderly, and workmanlike appearance. No such refuse, rubbish, scrap material, and debris shall be left within the completed work nor buried on the building site but shall be removed from the site and properly disposed of in a licensed landfill or otherwise as required by law.

4. The contractor expressly undertakes, either directly or through his subcontractor(s), before final payment, to remove all surplus material, false work, temporary structures, including foundations thereof, plants of any description and debris of every nature resulting from his operations and to put the site in a neat, orderly condition; to thoroughly clean and leave reasonably dust free all finished surfaces including all equipment, piping, etc., on the interior of all buildings included in the contract; and to thoroughly clean all glass installed under the contract including the removal of all paint and mortar splatters and other defacements. If a contractor fails to clean up at the completion of the work, the owner may do so and charge for costs thereof to the contractor.

5. During and at completion of the work, the contractor shall prevent site soil erosion, the runoff of silt and/or debris carrying water from the site, and the blowing of debris off the site in accordance with the applicable requirements and standards of the Virginia Erosion and Sediment Control Handbook, latest edition, and of the contract documents.

6. The contractor shall not operate or disturb the setting of any valves, switches or electrical equipment on the service lines to the building except by proper previous arrangement with the owner. The contractor shall give ample advance notice of the need for cut offs which will be scheduled at the convenience of the owner.

L. PROTECTION OF PERSONS AND PROPERTY:

1. The contractor expressly undertakes, both directly and through its subcontractor(s), to take every precaution at all times for the protection of persons and property which may come on the building site or be affected by the contractor’s operation in connection with the work.

2. The contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work.

3. The provisions of all rules and regulations governing safety as adopted by the Safety Codes

Commission of the Commonwealth of Virginia, issued by the Department of Labor and

Industry under Title 40.1 of the Code of Virginia shall apply to all work under this contract.

4. The contractor shall continuously maintain adequate protection of all his work from damage and shall protect the owner’s property from injury or loss arising in connection with this contract. He shall make good any such damage, injury, or loss, except such as may be directly due to errors in the contract documents or caused by agents or employees of the owner. He shall adequately protect adjacent property to prevent any damage to it or loss of use and enjoyment by its owners. He shall provide and maintain all passageways, guard fences, lights, and other facilities for protection required by public authority, local conditions, any of the contract documents or erected for the fulfillment of his obligations for the protection of persons and property.

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5. In an emergency affecting the safety or life of persons or of the work, or of the adjoining property, the contractor, without special instruction or authorization from the owner, shall act, at his discretion, to prevent such threatened loss or injury. Also, should he, to prevent threatened loss or injury, be instructed or authorized to act by the owner, he shall so act immediately, without appeal. Any additional compensation or extension of time claimed by the contractor on account of any emergency work shall be determined as provided by paragraph O, of the General Terms and Conditions.

M. VEHICLE REQUIREMENTS: All contractor vehicles shall have a current inspection and registration from that State where the vehicle is registered and must be properly insured in accordance with that State's requirements. Contractor's equipment and operators shall be in compliance with all applicable DMV and State and Federal regulations regarding the conditions and operations of the requested vehicles. The name of the company will be displayed on both sides of all work vehicles while on State right of way. The contractor shall be responsible for having secured all equipment and materials on their vehicles when in transit to and returning from a work assignment.

N. WARRANTY (COMMERCIAL): The contractor agrees that the goods or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such goods or services and that the rights and remedies provided therein are in addition to and do not limit those available to the

Commonwealth by any other clause of this solicitation. A copy of this warranty should be furnished with the bid.

O. WARRANTY OF MATERIALS AND WORKMANSHIP:

1. The contractor warrants that, unless otherwise specified, all materials and equipment incorporated in the work under the contract shall be new, in first class condition, and in accordance with the contract documents. The contractor further warrants that all workmanship shall be of the highest quality and in accordance with contract documents and shall be performed by persons qualified at their respective trades.

2. Work not conforming to these warranties shall be considered defective.

3. This warranty of materials and workmanship is separate and independent from and in addition to any of the contractor’s other guarantees or obligations in this contract.

P. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Commonwealth’s satisfaction at the contractor’s expense.

VI. METHOD OF PAYMENT: The Contractor shall invoice after completion of services. Payment will be made under the Commonwealth of Virginia payment terms and conditions. Payment Net 30 from the date of receipt of a valid invoice or completion of delivery of goods whichever is the latest.

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VII. ATTACHMENTS

Attachment A-Vendor Data Sheet

Attachment B- Pricing Schedule

Attachment C- SCC Form

Attachment D- Proprietary/Confidential Information Identification

Attachment E- Small Business Subcontracting Plan OMITTED NOT REQUIRED FOR QUICK QUOTE

Attachment F-Commonwealth of Virginia Substitute W-9 Form (blank use separate pdf attachment)

Attachment G-Online Bid Instructions & Tutorial Attachment

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ATTACHMENT A

Vendor Data Sheet

Note: The following information is required as part of your response to this solicitation.

Failure to complete and provide this sheet may result in finding your bid nonresponsive.

1. Qualification: The vendor must have the capability and capacity in all respects to satisfy fully all of the contractual requirements.

2. Vendor’s Legal Business Name: ______________________________________________________

3. Vendor’s Primary Contact:

Name: Phone:

Title: Email:

4. Years in Business: Indicate the length of time you have been in business providing this type of good or service:

Years Months

5. Vendor Information: eVA Vendor ID: ______________________SBSD Cert # ______________________

Virginia Contractor License # _______________________, Class ______& Specialty _______________

6. Indicate below a listing of at least three (3) recent accounts, either commercial or governmental, that your company is servicing, has serviced, or has provided similar goods. Include the length of service and the name, address and telephone number of the point of contact.

Company: Contact:

Phone: ( ) Fax: ( )

Project:

Dates of Service: $ Value:

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ATTACHMENT B

PRICING SCHEDULE

As stated in Section II SCOPE OF WORK AND Section V SPECIAL TERMS AND CONDITIONS, C. BID

EVALUATION AND AWARD PROCEDURE, Virginia Department of Conservation and Recreation will be accepting firm fixed price bid to include all costs. Bids will be evaluated on a Grand Total Basis and awarded by

Line Lot based on available funding.

Bid Line

Number/Lot

Description Quantity Unit of

Measure

Unit Price

Each

Total

1 Contractor shall provide approximately 700 tons 21A (Crusher Run) to be spread at a finished depth of (4) Four Inches x (12) Twelve

Foot Wide for approximately (1/2) One Half

Mile.

Contractor shall prepare surface prior to application of gravel ensuring minor cleaning of roadway to remove debris to include but not limited to trash and grass.

Contractor shall spread gravel to 4” depth.

Contractor shall compact gravel with roller compactor to ensure proper gravel adherence.

Contractor shall crown gravel to ensure proper drainage.

Per Specifications Herein.

Mandatory Bid Line Item

(Used in evaluation of award)

700 Ton $ $

2 Gravel Delivery Per Ton 700 Ton $ $

2 Mobilization & Equipment Cost 1 Lot $ $

3 Labor 1 Lot $ $

Grand Total must match the grand total of all line items bid in eVA

Signature of Authorized Individual to commit firm to pricing and activity included in the specifications of this solicitation:

Name: _______________________ Signature: _______________________Title: _________________________

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Attachment D

Proprietary/Confidential Information Identification

(Must be returned as all awards for this solicitation are publicly posted and documents presented may be attached to that award)

PROPRIETARY/CONFIDENTIAL INFORMATION IDENTIFICATION

Trade secrets or proprietary information submitted by a Bidder shall not be subject to public disclosure under the Virginia

Freedom of Information Act; however, the Bidder must invoke the protections of § 2.2-4342F of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. The written notice must specifically identify the data or materials to be protected including the section of the bid in which it is contained, as well as the page numbers, and must state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. In addition, a summary of proprietary information submitted shall be submitted on this form. The classification of an entire bid document, line-item prices, and/or total bid prices as proprietary or trade secrets is not acceptable. If, after being given reasonable time, the Bidder refuses to withdraw such a classification designation, the bid will be rejected.

Name of Firm/Bidder: ______________________________, invokes the protections of § 2.2-4342F of the Code of Virginia for the following portions of my bid submitted on __________ (Date).

Check here if no proprietary/confidential information is contained in your submission. Things to consider, include but not limited to personal identifying information (such as full name, address, driver’s license, email address), bank account information, financial records, etc.)

Signature: ___________________________________________

Title: _______________________________________________

Section/Title Page

Number(s)

Reason(s) for Withholding from Disclosure

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ATTACHMENT G

Electronic Submission Instructions

BID SUBMISSION REQUIREMENTS: Electronic bid submission only will be accepted. Bids submitted via fax or mailed in WILL NOT be accepted. Bids will be received until the closing date and time provided in the solicitation. Any bid received after the closing date and time specified in the solicitation will not be considered.

Prior to the due date, Bidders should:

• Check the status of the solicitation in eVA at www.eva.virginia.gov by clicking on the Business Opportunities and then

Virginia Business Opportunities (VBO) for any updates, changes, amendments, cancellations, etc.

• Check the “Reminders” section in VBO for all attachments and documents to be completed and submitted; and

• Complete all attachments, amendments, exhibits, product information, etc. and attach electronically to the Bidder’s electronic submission.

Bidders are solely responsible for reviewing, complying, and returning a complete and responsive bid. Failure to submit any of the required information may result in the bid being declared non-responsive. Changes to the solicitations forms or formats are prohibited except where clearly instructed and permitted.

Bid Submission: Electronic bid submission shall include all required documents attached. Bidder must be registered in eVA in order to submit an electronic bid. Bidders must submit one (1) complete copy of the bid and attachments.

The following are instructions for submitting an electronic bid:

a. Go to eva.virginia.gov

b. Click on “I sell to Virginia”

c. Click on “eVA Supplier Training”; and

d. Click on “Viewing and Responding to Solicitations Video”

e. Be sure to complete both the Response Information tab and the Item tab including price.

If a bidder needs assistance submitting an electronic response, the Bidder must contact eVA Customer Care at 866-289-

7367 or email eVACustomerCare@dgs.virginia.gov