how-to-respond-to-qq (2).pdf
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- Attached to
- DCR - NH - Crow's Nest Natural Area Preserve Entrance Gravel, Spreading & Compacting-Stafford, Virginia
- Solicitation number
- QQ-128569
- Issued by
- Stafford County, Strasburg Town, Virginia
About this file
This is a procedural guidance document from the Virginia e-Procurement Authority (eVA) on submitting responses to Quick Quote solicitations, in conjunction with a Crow's Nest Natural Area Preserve entrance road gravel project issued by the Virginia Department of Conservation and Recreation (DCR) in Stafford County. The project requires a contractor to provide gravel, spread, and compact approximately one-half mile of entrance road at the preserve. Site visits are permitted through September 27, 2026, with all questions due by 9:28/2026 at 10:00 AM directed to contracting officer Mary.Cook-Jones@dcr.virginia.gov. The guidance document outlines the seven-step process for submitting bids online through eVA, including reviewing opportunity information and attachments, accessing the response portal, entering unit prices for line items, validating bid calculations, and submitting the final proposal.
The Quick Quote solicitation process awards contracts to the lowest responsive and responsible bidder, requiring vendors to submit their best pricing. Bidders must carefully review all terms and conditions established by the buyer, attach any requested supplier documents such as licenses or references, and may save draft proposals in progress to complete at a later time by logging into their eVA account. The specific pricing structure, payment terms, set-asides, and funding source for the Crow's Nest project are not detailed in the provided guidance document.
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Text version
pg. 1 eVA.virginia.gov Updated 02/05/2024
HOW TO RESPOND TO A QUICK QUOTE
You received your daily Leads notification email or perhaps saw a solicitation posted on the
Virginia Business Opportunities (VBO) page of the eVA website and you’d like to submit a bid.
Follow these steps:
1. From My Leads, click View Opportunity.
2. Review all information on the Info and Items tabs. Make sure to thoroughly read all attachments under Documents. And if you have questions, contact the Buyer. When you’re ready, click Respond
Online.
pg. 2 eVA.virginia.gov Updated 02/05/2024
3. Click here to start your proposal.
4. From the left navigation, click Response Information. You can edit the Label, add a Validity End date, and add a Description. Use
Supplier Documents to attach only information the buyer has requested, such as acknowledgement of addendum, references, licenses, etc.
pg. 3 eVA.virginia.gov Updated 02/05/2024
5. From the left navigation, click Item. Here is where you will put in your Unit Price for each item. Then click Save.
6. The total for your bid will calculate and when you’re ready click Validate & Submit.
pg. 4 eVA.virginia.gov Updated 02/05/2024
7. Then click Submit my proposal and a message will display confirming your submittal.
pg. 5 eVA.virginia.gov Updated 02/05/2024
Tips!
At any time before you’re ready to submit your proposal, you can Save and Close. To pick up where you left off, simply log back into your account. Navigate to Sourcing, Manage RFx’s.
Then click the pencil icon to access your draft. Note, proposals “in progress” will have a yellow indicator.
Remember!
Quick Quotes are awarded to the lowest responsive, responsible bidder, so always bid your best price.
The buyer sets the terms and conditions, so read everything carefully.
Always go back to the buyer who issued the solicitation with all questions.
File details come from the government source that posted it. Updated .