Safety_Requirements_Attachment.pdf

SECTION 01 3523 - NATIONAL GALLERY OF ART SAFETY REQUIREMENTS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Contract Documents are complementary. In the event of inconsistencies among the Contract Documents, contract clauses of the referenced Federal Acquisition Regulation (FAR) govern over the contract clauses of Section 01 Specifications of this Project.

B. Security procedures applicable to construction personnel working within NGA’s jurisdiction and use of facilities are specified in Specification 01-3553 Security Procedures.

1.2 SUMMARY

A. This Section defines Gallery wide procedures where the Contractor shall provide and maintain work environments and procedures which will provide the following:

1. Safeguard the public and NGA staff, property, materials, supplies, and equipment exposed to

Contractor operations and activities.

2. Avoid interruptions of NGA operations and delays in Project completion dates.

3. Control costs in the performance of this Contract.

B. When the CO or the CO’s delegated representative is notified of any noncompliance with requirements in this Specification or of any condition which poses a serious or imminent danger to the health or safety of the public or NGA staff and NGA property, the CO shall notify the Contractor orally, with written confirmation, and require immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s field representative, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the CO may issue an order stopping all or part of the Work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the Contract price or extension of the Contract performance on any stop work order issued under this directive.

C. If the Contract involves work of a long duration or hazardous nature, or performance at the NGA facilities that on the advice of technical representatives involves hazardous materials or operations that might endanger the safety of the public and NGA staff or property, before commencing any field work, the Contractor shall provide the following:

1. Submit a written proposal plan for implementing NGA’s safety requirements. The plan shall include an analysis of the significant hazards to life, limb, and property inherent in contract work performance and a plan for controlling these hazards.

2. Meet with the COTR and AOP-RM to discuss and develop a mutual understanding relative to administration of the Project’s overall safety program.

1.3 REGULATIONS

A. The Contractor shall comply with the submitted Project-specific safety and health plans, and with all applicable Federal and local safety, health and environmental regulations as governed by authorities having jurisdiction including, but not limited to, the following:

1. Occupational Safety and Health Standards (OSHA) 29 CFR 1910 and 29 CFR 1926 (Safety and Health Regulations for Construction) per the Code of Federal Regulations (CFR).

2. The US Environmental Protection Agency Standards 40 CFR (Protection of Environment).

3. Applicable codes as developed by the International Code Council (ICC).

4. American National Standards Institute (ANSI) and other industry standards applicable to the work practices in this Specification.

5. National Fire Protection Association (NFPA) Standard 241 ASafeguarding Construction, Alteration, and Demolition Operations.

6. Threshold Limit Values (TLVs) and Biological Exposure Indices (BEIs) guidelines established by the American Conference of Governmental Industrial Hygienists (ACGIH).

B. Failure to observe the site or to obtain knowledge of the NGA's safety rules and regulations including, but not limited to, those contained or referenced in this Specification shall not relieve the Contractor from performing the contracted Work or complying with NGA rules and regulations.

C. NGA’s Office of Protection Services Risk Management (AOP-RM) is responsible for protection of the NGA’s staff, visitors, collections and facilities. AOP-RM serves as a resource for technical risk management issues, but all contractual matters must be referred to the Project’s Contracting Officer (CO) and Contracting Officer’s Technical Representative (COTR).

D. During the performance of the Work under this Contract, the Contractor shall comply with procedures prescribed for control and safety of persons adjacent to and visiting the Project site.

The Contractor is responsible for his personnel and for familiarizing each of his subcontractors with safety requirements. The Contractor shall advise the COTR and AOP-RM of any special safety restrictions he has established so that NGA staff can be notified of these restrictions.

1.4 SUBMITTALS

A. Project-Specific Safety Plan: Submit a Corporate Safety Plan for review within fifteen (15) working days after the Notice to Proceed and prior to commencement of any construction activity at the Project site. This Safety Plan must detail how the Contractor will protect NGA facilities, collections, NGA staff and the general public. The Safety Plan shall contain, as a minimum, the following information:

1. Method for communicating health hazards to Contractor and designated NGA staff.

2. Material Safety Data Sheets (MSDS) for all materials not addressed in other Sections of these

Specifications.

3. Statement that the Contractor will not invalidate the integrity of NGA’s safety systems without proper authorization from the NGA.

4. Plan for protecting personnel and property during the transport, storage and use of hazardous materials.

5. Hazard analysis for all construction activities, sequencing of work, interface of trades involved in construction activities.

6. Emergency procedures for spill response and disposal.

7. Indoor Air Quality Plan: Submit details of the proposed Project-specific Indoor Air Quality Plan to control gases, vapors, fumes and odors created by the Work through appropriate work control methods to prevent entry into staff or public spaces.

8. Core Drilling and Radiography Plan: If radiography is to be used, submit details of the proposed Project-specific Radiography Safety Plan for the Work, including the following:

a. Name and qualifications of radiography firm.

b. Type of testing equipment to be used.

c. Type, strength, characteristics and composition of radiation source.

d. Nuclear Regulatory Commission (NRC) or other licenses/certifications held by equipment owner and technician(s).

e. Latest equipment calibration.

f. Date and time proposed for testing.

g. Procedures to quantify emissions affecting NGA staff, facilities and collections.

h. Procedures to protect NGA staff, facilities and collections.

i. Radius of source floor, film floor, and other floors that must be cordoned off to prohibit unauthorized access during testing.

j. Description of written reports to be provided by radiography firm.

9. Scaffolding Plan: If scaffolding is required, submit details of the proposed Project-specific

Scaffolding Safety Plan for the Work, including the following:

a. Name and qualifications of required Competent Person as defined by OSHA.

b. Description of scaffolding and the approval of the scaffolding by a Registered

Professional Engineer.

10. Construction Crane Use Plan: If use of a crane is required, submit details of the proposed Project-specific Construction Crane Use Safety Plan for the Work, including the following:

a. Name and qualifications of required Competent Person as defined by OSHA.

b. Description and duration of crane operations.

c. Diagrams indicating position of cranes, distance from NGA walls, streets, etc., barricades and other protective measures.

1.5 CONSTRUCTION RESTRICTIONS

A. NGA’s occupied hours are as follows:

1. Monday through Friday: 8:00 a.m. through 6:00 p.m.

2. Saturday: 9:00 a.m. through 6:00 p.m.

3. Sunday: 10:00 a.m. through 10:00 p.m.

4. NGA sponsored special events may require additional time limitations. The exact working hours proposed by the Contractor must be coordinated with and approved by the COTR.

B. Material Management: Delivery of construction materials and removal of construction debris through public spaces shall be performed before 10:00 a.m. and after 5:00 p.m., and shall also be coordinated with scheduled special events outside of public hours. Coordinate the proposed delivery of materials and the removal of materials or debris with the COTR in writing three (3) working days in advance for approval.

1. Contractor shall remove existing materials where required as indicated in the Contract

Documents and shall not damage NGA property. Any NGA property that needs to be relocated but is not addressed in the Contract Documents shall be handled only by NGA staff unless other written directions are provided by the COTR.

2. The Work shall be performed to minimize the spread of dust, dirt, debris, and airborne particles and to provide complete protection for persons and property within and adjacent to the Work area in accordance with the Project-specific Safety Plan.

3. Contractor shall collect and remove from the site all accumulations of waste, dust, and debris at the end of each work shift; more frequently in occupied areas, if necessary, to keep the quantity of combustible material low.

C. Noise and Vibration: Restrict construction-related activities involving excessive noise, vibration and similar disruptions during the NGA's occupied hours and special events.

1. Activities include, but are not limited to, the following:

a. Demolition and cutting, including chipping, drilling or cutting concrete (hand or power).

b. Demolition and cutting of construction materials, including wood and metal.

c. The use of powered tools that exceed the following specified criteria.

d. Delivery of bulk and oversized construction materials to the construction site.

e. NOTE THAT 60 dB IS EQUIVALENT TO ORDINARY CONVERSATION.

2. Excessive noise is any generated noise over seventy (70) dB that may be measured by a sound level meter at slow response when measured in public or NGA staff environments adjoining the Project site.

a. The use of noise producing equipment shall not expose the public or NGA staff at any time to noise in excess of prescribed standards as set forth by OSHA.

3. Excessive vibration is any sensation of vibration in adjoining public or staff environments to the Project site.

D. Indoor Air Quality: Restrict construction-related activities involving excessive gases, vapors, fumes, and odors that are evident in staff and public spaces during NGA’s occupied hours and special events and at any time in collection spaces. These restrictions shall be acknowledged in the Safety Plan. Verify use of any questionable product with a historical record of dispensing vapors, fumes or odors in writing three (3) working days in advance with the COTR.

1. Excessive odor is any detectible sensation of odor (whether or not accompanied by dust or smoke, and whether or not deemed Ahazardous by occupants in adjoining public or staff environments to the Project site.

2. Control gases, vapors, fumes, and odors created by the work through procedures stated in the Safety Plan work control methods to prevent entry into staff or public spaces. The Contractor shall coordinate with the COTR to assess the need for and feasibility of adjusting the NGA’s HVAC systems to assist in this requirement.

3. If work involving gases, vapors, fumes, and odors must be performed in proximity to air intake systems or openings in building walls, ceilings, or floors, a specific control plan must be submitted as part of the Safety Plan. This control plan may include, among other elements, temporary barriers, high-efficiency particulate air (HEPA) vacuums, local exhaust ventilation, and portable local exhaust ventilation (LEV), etc.

1.6 HAZARDOUS MATERIALS

A. Hazard Assessment: Contractor shall evaluate all operations, materials, and equipment to determine the use or presence of hazardous or toxic materials that could be released into the NGA staff or public spaces. The analyses shall identify all such materials and proposed control measures.

B. Existing Hazardous Materials: Contractor may review the hazardous materials known to exist within NGA with AOP-RM.

1. The Contractor shall meet with the COTR and AOP-RM to propose a strategy before disturbing any hazardous materials encountered at the site. The Contractor shall not conduct exploratory sampling of unforeseen conditions without written approval from the COTR.

C. Proposed Hazardous Materials: Within thirty (30) working days following the Notice to Proceed, submit to the COTR data on proposed hazardous products known to be used. Include additional data on hazardous products specified or proposed with each submittal required per the technical sections of these Specifications. Submit information only for hazardous products intended for use on site. Generic submissions with multiple products that do not apply to this Project will be rejected without review. Each submittal shall include:

1. The appropriate MSDS, or accepted equal to OSHA Form No. 20, quoting activity hazard data and chemical components.

2. The method of application or use of the material.

3. Proposed or anticipated quantities for use.

D. The Contractor shall avoid exposure of his employees and subcontractors, NGA staff and visitors to inhalation, absorption, or contact with any material or substance at a concentration above those specified in the current edition of the American Conference of Governmental Industrial Hygienists "Threshold Limit Values and Biological Exposure Indexes" and CFR 1910, Subpart Z - Toxic and Hazardous Substances of the Occupational Safety and Health Standard. The Contractor is required to monitor the use of all toxic and hazardous substances to ensure that the specified exposure limits are not exceeded and submit documentation of compliance to the COTR and AOP-RM within twenty-four (24) hours of such use.

1. Products containing the following materials are expressly prohibited unless approved by the

COTR and AOP-RM.

a. Asbestos.

b. Lead-based paint.

c. Mercury.

d. Polychlorinated biphenyls (PCB).

e. Di-isocyanates (TDI, MDI and HDI).

2. Products containing and operations using ionizing or non-ionizing radiation are expressly prohibited unless approved by the COTR and AOP-RM.

E. Controls: Engineering and administrative controls shall be used to control hazards. In cases where engineering or administrative controls are not feasible, Personal Protective Equipment may be used. Information contained in the MSDS for hazardous materials to be used shall be incorporated into the hazard evaluation/analyses in development of procedures for use, hazard control measures, and emergency response plans.

F. Laboratory Analyses: All industrial hygiene lab analyses shall be conducted by a laboratory accredited by the American Industrial Hygiene Association.

G. NGA Monitoring: The NGA shall at its option conduct air or other monitoring or sampling procedures to assure compliance with this Section. Such monitoring or sampling is for the benefit of the NGA and does not replace the Contractor’s need to monitor or sample to assure compliance with regulations or with provisions of this Section.

1. Where NGA property is damaged or contaminated by the Contractor as determined by the

COTR using visual inspection or sample analysis, the Contractor is to stop work and clean up or decontaminate the area at Contractor’s expense. When satisfactory visual inspection or sampling results are obtained, the COTR will authorize resumption of work.

H. Hazardous Waste Disposal: All hazardous waste generated by the Work is the responsibility of the Contractor. The Contractor must properly identify, store, transport, and dispose of hazardous waste in accordance with EPA, the District of Columbia and all other applicable regulations.

1. The Contractor shall not store hazardous wastes on site. The need for temporary storage of small quantities must be submitted for approval by the COTR and AOP-RM.

1.7 HOT WORK

A. Contractor shall adhere to all provisions of the NGA Hot Work Program. The NGA Hot Work Program consists of the following requirements, the Hot Work Permit Form and the procedural provisions of each activity. A copy of the Hot Work Permit Form is attached at the end of this Section.

B. Hot Work includes, but is not limited to, any of the following activities performed by the Contractor inside or on an NGA building or on NGA Grounds:

1. Welding (all types, electric and gas).

2. Brazing.

3. Flame cutting or burning.

4. Metal sawing or grinding.

5. Flame soldering (not electric).

6. Thawing pipe.

7. Torch-applied roofing.

8. Includes any operation that produces sparks, flame or heat.

C. An NGA Hot Work Permit is required for all Hot Work. Submit a completed Hot Work Permit form to the COTR three (3) working days in advance of work requiring a permit. The COTR will submit the completed form to AOP-RM for review where approval will be determined. The request must name the operator (the individual actually performing the work), the exact location, proposed date and time period of the Hot Work, and a description of the work to be performed. Blanket requests, multiple areas, multiple operators will not be honored. Permits will only be issued for work within an area where there is a clear line of sight from the fire watch area to the area of operations.

Permits are normally issued for one (1) day only. In certain circumstances where work is being performed in an AOP-RM determined tightly controlled environment, permits may be issued for up to five (5) days at the sole discretion of AOP-RM. Operations involving larger areas must be broken down into observable smaller areas where the Operator performing the work and the fire watch can directly observe the entire area.

D. Hot Work conducted in permit-required confined spaces must be identified at the time the Hot

Work permit is requested, and shall be site reviewed by AOP-RM before the permit is issued.

E. Contractor shall comply with the following required Hot Work precautions without exception:

1. Place at least one (1) ten (10) pound ABC fire extinguisher within thirty-five (35) feet (10.7 M) of work area (twenty [20] feet [6 M] is preferred). For certain operations, AOP-RM may determine that two (2) fire extinguishers are required. The fire extinguisher shall be placed on the natural Aexit@ path from the work area. Contractor is required to provide their own fire extinguishers.

2. Remove all combustibles (cardboard, plastic, oil, lumber, etc.) within thirty-five (35) feet (10.7 M) of work area.

3. Protect wall and floor openings, including ducts, with non-combustible covers (welding pads, blankets or curtains meeting ANSI-FM Standard 4950) to assure that hot material, sparks, etc.

do not travel to adjacent areas where their impact might not be immediately known.

4. Protect combustible flooring and other non-movable combustibles with non-combustible shields (welding pads, blankets or curtains meeting ANSI-FM Standard 4950).

5. Provide adequate ventilation for the operator and to minimize odors in adjacent areas.

6. Watch for people entering work area, especially where flames or sparks may cover a wide area.

7. Do not work outside the area or description of work covered by the Hot Work Permit.

8. Do not cover sprinkler heads or smoke detectors without prior specific approval of AOP-RM.

9. Do not use defective equipment. Take such equipment out of service and tag it out.

10. Do not perform any Hot Work alone. Assign a qualified fire watch; continue during breaks and thirty (30) minutes after Hot Work is completed. Only after the fire watch is concluded should the all clear call be made to the Security Command Center (SCC).

11. Know the location of the nearest NGA telephone, fire pull station, or NGA staff with a radio. If there is a NGA escort, he/she should be the one to call for assistance as needed. If there is no NGA escort, the Operator should know to call NGA extension x6911.

12. Call the SCC at x6911 at any time when there is an uncontrolled incident.

F. Contractor’s Operator performing the work shall call the SCC (202) 842-6115 before commencing Hot Work, upon completion of the work, and before leaving the immediate work area.

G. Any Security Officer or member of the AOP-RM staff has full authority to stop Hot Work operations until a violation is corrected. Repeated or egregious violations will result in Hot Work being suspended pending an inquiry meeting called by AOP-RM. This meeting will examine the reasons for the violations and develop a course of corrective action. Attendees include a senior manager of the Contractor and subcontractors involved, and the NGA CO and COTR. Repeated or egregious violations are considered in assessing the Contractor’s performance. A formal report of findings is submitted to the NGA Administrator.

H. The use of gasoline, kerosene, diesel, or propane fuels or equipment powered by these fuels

(Subject to Article 1.8 in this Section) is specifically prohibited in any indoor use without the express permission of AOP-RM.

1.8 COMPRESSED GASES

A. Contractor shall store all compressed gases in accordance with the current NGA Compressed Gas Program.

B. Oxygen cylinders in storage (whether empty or not) shall be separated from fuel gas cylinders or combustible materials by a minimum distance of twenty (20) feet (6 M) or by a noncombustible wall. All cylinders shall be chained to a wall or otherwise supported so that they cannot fall over.

No more than three (3) cylinders shall be stored in the same location. Maximum cylinder dimensions shall be nine (9) by thirty (30) inches (229 by 6568 mm).

C. No more than three (3) TX-9 cylinders containing propane (14.1 oz.), acetylene (16 oz.), or MAPP gas (16 oz.) may be used in the same area inside a building. Larger cylinders of propane or MAPP gas shall not be used unless approved by AOP-RM.

D. Piped propane systems, the use of propane-powered industrial trucks, and the use or storage of twenty (20) pound or larger propane tanks within NGA buildings are specifically prohibited.

1.9 FIRE ALARM / FIRE SUPPRESSION OUTAGE PROCEDURES

A. The Contractor shall meet with the COTR and AOP-RM to review a request for the temporary outage. A Fire Alarm / Fire Suppression Outage Permit and a Utilities Outage Request Form (copies of each form are provided at the end of this Section) are required whenever a smoke detector is deactivated or disconnected, a fire suppression system shutoff valve is closed, the system needs to be drained for installation of sprinkler heads, a fire pump is turned off, a water flow or control valve tamper switch is deactivated, or any component of the system is disabled to cause the system to be inactive in any NGA area. The Contractor requesting the temporary outage shall provide all required forms no later than seven (7) working days prior to the requested outage to the COTR. The COTR will submit the request to AOP-RM for review and approval.

Blanket requests will not be honored.

1.10 UTILITY OUTAGE PROCEDURES

A. The Contractor shall meet with the COTR and OM to review all requests for a utility shutdown and coordinate any potential impact on the building systems and assistance required from NGA staff.

1. Utility services include, but are not limited to, electrical, steam, domestic hot water, domestic cold water, sanitary and waste, chilled water, sprinkler system, elevators, HVAC system and emergency power.

B. The Contractor requesting the utility outage shall provide to the COTR a Utilities Outage Request

Form no later than seven (7) working days prior to the requested outage. When a Utilities Outage Request Confirmation Form is issued, written approval/disapproval and instructions to the Contractor will be provided on the form.

1. When possible, utility outages should be scheduled during other than occupied hours.

1.11 CORE-DRILLING AND RADIOGRAPHY OF SLABS

A. The Contractor shall meet with the COTR and AOP-RM to review the proposed radiography operation upon the submission of the required Core Drilling and Radiography Plan.

B. Radiography must be scheduled through the COTR to take place during NGA Anon-occupied@ hours.

C. Works of art and other NGA property to be specifically protected will be identified by NGA staff.

D. Prior to the work taking place, schedule a coordination meeting through the COTR, to include radiography contractor, AOP-RM, AOP-Operations, and other NGA staff as appropriate.

1.12 FALL PROTECTION AND PREVENTION

A. The Contractor shall name a Competent Person as defined by OSHA who has the ability to identify hazards and the authority to take corrective action.

B. The Contractor shall name a Qualified Person as defined by OSHA to supervise the design, installation and use of fall prevention and protection systems.

1.13 SCAFFOLDING

A. The Contractor shall name a Competent Person as defined by OSHA who has the ability to identify hazards and the authority to take corrective action.

B. Where the design of scaffolding requires the review and approval of a current registered

Professional Engineer (PE), the Contractor shall submit a copy of the design including documentation of the PE’s approval (stamp), to the COTR five (5) working days prior to any field work.

C. Scaffolding is expected to be self-supporting. No scaffolding is to be attached to any NGA property without written approval by the COTR.

1.14 LOCKOUT-TAGOUT

A. The Contractor shall coordinate the Lockout-Tagout of all NGA systems and equipment with the

OM.

B. All Lockout-Tagout programs shall include a ATRY@ component to verify shutdown of systems and equipment.

C. The Contractor shall at no time override locks/tags placed by NGA staff.

1.15 CRANE OPERATIONS

A. Contractor shall name a Competent Person as defined by OSHA who has the ability to inspect the equipment, identify the hazards and has the authority to take corrective action.

B. The Competent Person shall maintain a daily written log of inspections of equipment, which shall be available to the COTR and AOP-RM upon request.

C. Records of the annual inspection of the equipment shall be available to the COTR and AOP-RM upon request.

D. All proposed crane locations shall be submitted to and approved by the COTR no less than fifteen

(15) working days in advance.

E. Use of areas outside the NGA property lines and all crane applications, permits and fees are the responsibility of the Contractor.

F. Barricades and flaggers to protect NGA staff and visitors shall be erected around all cranes.

G. The Contractor shall submit an NGA Crane Use Permit to the COTR prior to execution of the

Work. A copy of the permit is available at the end of this Section. Permit shall document that the crane and rigging gear meet OSHA standards, and that the operator is trained and qualified in the operation of the specific crane. Permit shall be posted in the crane, visible from outside the crane cab.

1.16 CONTRACTOR’S SAFETY

A. Reporting Accidents: Report all accidents immediately to the AOP Security Command Center (SCC) and the COTR. SCC will notify DC Emergency Responders as appropriate. Prepare and submit written reports, documenting data and actions, of accidents to the COTR and AOP-RM.

B. Health Unit: Contractor employees may use the services of the NGA Health Unit for emergency services only. Health Unit hours are 9:15 a.m. to 5:15 p.m. Monday through Saturday and 10:15 a.m. to 6:15 p.m. Sunday.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 3523