NFFN71102201330 SOW Installation of Aquaria Cold Room SEFSC Revised 4-26-2022 RFQ.pdf

STATEMENT OF WORK

National Oceanic and Atmospheric Administration (NOAA)

NOAA FISHERIES

SEFSC/Galveston Laboratory

Installation of Aquaria Cold Room

NF-FN7110-22-01330 / 2022-172 Cold Room Install

1.0 BACKGROUND/OVERVIEW

As part of the National Resource Damage Assessment [NRDA] Open Ocean Restoration Plan 2 in response to the Deepwater Horizon Oil Spill, a Coral Propagation and Technique Development (CPT) project has been created as part of the Mesophotic and Deep Benthic Community restoration portfolio.

The NOAA Fisheries laboratory in Galveston, TX has been identified as one of three federal labs that will develop cold water aquaria to accommodate target coral species from mesophotic [12-22℃] and deep depths [3-4℃] for rearing and experimental trials.

2.0 REQUIREMENT

The Galveston Laboratory has historically conducted research on primarily warm water animals.

There is available space in large warehouse style buildings that either have no HVAC control, or have heat only. In order to rear mesophotic and deep benthic corals, an insulated modular climate-controlled Cold Room needs to be installed within a larger building on the laboratory property.

3.0 TASKS & SPECIFICATIONS

3.1 TASK 1: Upgrade the Turtle Barn electrical panel from 100A to 200A.

The current electrical service supplying the Turtle Barn is of insufficient capacity to support both the activities and electrical demands of the existing activities and those proposed for the new Cold Room. The existing panel is a 200A panel, but it is currently serviced with 100A.

The existing power panel is serviced with a buried 1-1/2” PVC conduit which is insufficient to carry 200A. The main power service is rated at 600A, and is capable of supporting the upgrade from 100A to 200A service. The main service is 3 phase, with a high leg [Delta ‘B’ phase], but only single phase is used to service the turtle barn. The 100A service is currently in use and continuity of service is necessary. Power outage in the Turtle Barn should not exceed 12 hours during the upgrade from 100A to 200A. The main power service is approximately 21 linear feet away [northeast] from the existing entrance point of the Turtle Barn power panel.

The contractor will need to verify the actual distance and budget accordingly.

3.1.1 Excavate the existing 1-1/2” PVC conduit from the existing power panel back to the main service gutter.

3.1.2 Add new 2” PVC conduit from the existing service gutter to the entrance point of the Turtle Barn. Contractor shall install conduit sized appropriately for 200 amp service from the existing service gutter to the entrance point of the Turtle Barn.

Conduit shall be properly rated for underground conditions. Direct burying power is not acceptable.

3.1.3 Underground Conduits

3.1.3.1 Conduits shall be buried to a minimum of 24 inches.

3.1.3.2 All buried conduits shall have an identifying tape buried 12 inches under finish grade and located directly over the centerline of the conduits. Tape shall be red and have imprinted a minimum of 1inch high letters “CAUTION BURIED ELECTRIC

LINE BELOW”

3.1.3.3 The transition from the underground conduit system to the building interior conduit system shall occur at the first junction box, device, or equipment enclosure within the building. Conduit seals shall be provided at this location. Such seals shall minimize the circulation of air between the underground conduit system and the indoor enclosures. Seals shall be composed of Duct Seal sealing compound or similar non-hardening removable sealant.

3.1.4 Pull new conductor wire rated for 200A

3.1.5 Demo existing 100A power panel [Square D, QO load center, 30 space], and disconnect existing circuits and breakers

3.1.6 Install a new 200A circuit breaker at the power service [GE, 3 pole, 3 phase]

3.1.7 Install new 200A, single phase, power panel [Square D]

3.1.8 Install 100A sub-panel breaker [Square D]

3.1.9 Reconnect circuits and breakers which were previously disconnected

3.1.10All metallic fasteners shall be stainless steel

3.1.11 Grounding Electrodes. The contractor will inspect existing grounding rods and assess whether they are adequate. It not adequate, the contractor will replace with new grounding rods test them. The size and of rods will be dependent on their ability to meet NEC requirements.

3.1.12 Label all circuits in new power pane. Labels will be typed or printed on adhesive backed label material and affixed to the panel.

3.1.13 Contractor shall register locations of buried utilities with “DIG SAFE” (1-800- DIG-TESS) prior to project closeout.

3.2 TASK 2: Add new 100A dedicated electrical panel for the Cold Room

The power panel in the Turtle Barn is in the northeast corner. The southwest quarter of the Turtle Barn has been cleared to make way for the installation of the dedicated cold room. The new 100A panel will be located on the west wall of the Turtle Barn adjacent to the northwest corner of the Cold Room. New conduit and electrical lines will need to be run from the 100A sub-panel circuit breaker in the upgraded Turtle Barn power 200A power panel southward and then westward, crossing the turtle barn. Electrical lines will be overhead.

3.2.1 Install new PVC conduit from the upgraded 200A power panel (east wall) in the Turtle Barn to the location of the new 100A sub-panel on the west wall.

3.2.2 Conduit will be liquid proof and be routed overhead. All pipe and straps will be PVC and all mounting screws will be stainless. Approximately 140’ of new conduit will be required. The Contractor is responsible for ascertaining the exact measurements.

3.2.3 The number of bends, offsets and crossovers shall be kept to a minimum.

3.2.4 Runs shall be parallel to walls, beams, columns and horizontal planes and shall be neatly aligned.

3.2.4.1 For bends made in the field, an approved conduit bending machine shall be used.

3.2.4.2 Field bends shall be symmetrical and carefully made so as to prevent damage or deformation of conduit.

3.2.4.3 Conduit runs shall be slightly pitched to facilitate draining condensation or shall be otherwise installed to prevent trapping of condensation.

3.2.4.4 Fittings, boxes, and other accessories shall be PVC of the same schedule with all joints being the solvent cement type.

3.2.5 Each conductor’s insulation shall be a single color throughout its entire length.

3.2.5.1 All conductors shall be carefully handled to avoid kinks or damage to its insulation.

3.2.5.2 Lubricant may be used to assist in pulling conductors through conduits.

3.2.5.2.1Pulling strain shall not exceed the value recommended by the cable manufacturer.

3.2.5.2.2 Conductors shall be installed in junction boxes and pull boxes that are sized to meet the requirements of the National Electrical Code for wire bending and minimum radius.

3.2.6 Install new 100A sub-panel on west Turtle Barn wall. Square D, 30 space, single phase with breakers compatible with the 200A Turtle Barn panel

3.3 TASK 3: Install Modular Dedicated Cold Room

The Contractor will supply all materials, equipment and labor necessary to install the Cold Room inside the existing building. The building, referred to the Turtle Barn, has one 10’ wide x 8’ tall roll-up garage door and two, 36” wide x 86” tall pedestrian doors which swing outwards (contractor to verify dimensions).

3.3.1 The Cold Room is to be installed on an existing flat concrete surface. The surface is not level. It is sloped from the outer walls to the center of the building at approximately 2 to 2-1/2” over a span of 20’. The Contractor must shim the walls of the modular Cold Room so that the ceiling is level and the walls are plumb. Shim material must be non-metallic and compatible with seawater (Figure 3).

3.3.2 Specifications:

3.3.2.1 NSF approved, indoor one compartment Cold Room

3.3.2.2 Internal dimensions: 22’5” wide x 32’0” long x 7’10” high.

3.3.2.3 External dimensions: 23'1" wide x 32'8" long x 8’2” high external dimensions.

3.3.2.4 No internal posts/beams/columns or ceiling support structures of any kind

3.3.2.5 No Floor w/ Anchor Clips and vinyl screed attached to the concrete slab.

Anchor clips should be stainless steel.

3.3.2.6 Ceiling: Multi Span-Self Supporting with 4" Thick Panel Thickness with embossed Galvalume (26 gauge) exterior and interior surfaces

3.3.2.7 Walls: 4” thick foam with embossed Galvalume (26 gauge) exterior and interior

3.3.2.8 One hinged door, not less than 48” and not greater than 54” wide. The door should be not less than 78” and not greater than 84” tall. The door will be centered on the north wall, outward opening, hinge on east side. The door will be non-self-closing.

3.3.2.9 One strip curtain for a 48”-54” wide door

3.3.2.10 34’ Linear Feet of Self Supporting 10” C-Chanel

3.3.2.11 One vapor proof LED bulb (common base on door) that screws into regular VP base comes standard

3.3.2.12 116’ Linear Feet of grey vinyl coving for 4” panel

3.3.2.15 Warranties: 5 years on system parts and 1 year of labor

3.4 TASK 4: Wire Lights and Outlets in Cold Room

The electrical and lighting demands of the dedicated Cold Room for cool and cold-water corals requires multiple redundant outlets for pumps, chillers, protein skimmers, heaters, and computer-controlled monitoring and dosing systems. The corals being cultivated require little or no light, so lights in the room are on multiple circuits so that only lights necessary to work on a particular system need to be illuminated at any given time. GFCI outlets encircle the room so that multiple systems can be set up around the perimeter of the room.

3.4.1 The Turtle Barn utilizes clear-span, steel rigid frame and rafter construction.

Because of the column and rafter layout, in order to clear the 8’4” height of the modular Cold Room, the structure will sit ~6’ away from the west wall. (Figures 1&3). To maintain the integrity of the Cold Room and limit wall penetrations, it will be necessary to run one large conduit from the 100A power panel to a distribution box or gutter inside the Cold Room for the outlets. Wiring of the lights and switches should be in PVC conduit surface mounted on the inner walls (Figure 2).

3.4.2 Install (8) new 48" 4-lamp T-5 vapor proof light fixtures with replaceable lamps.

3.4.3 Install (32) 48" T-5 6500 LED lamps.

3.4.4 Pipe and wire (4) switches.

3.4.4.1 All boxes but the 100-amp panel will be PVC. All straps will be PVC, surface mounted on walls, and mounting hardware will be stainless steel.

3.4.4.2 Each wall switch will control two 48” 4-lamp fixtures

3.4.4.3 Each single gang wall switch will be in a PVC box and contain a PVC Weatherproof Cover

3.4.5 Pipe and wire (16) 20 amp duplex outlets.

3.4.5.1 All straps will be PVC, surface mounted on walls, and mounting hardware will be stainless steel.

3.4.5.2 Each conductor’s insulation shall be a single color throughout its entire length

3.4.6 Install (17) GFI breakers for lights and plugs

3.4.7 Install (16) in-use, clear covers for plugs

3.4.8 Pipe and wire for 45 amp split system, with external disconnect on the west wall of the Turtle Barn.

3.4.8.1 Conduit will be PVC. Disconnect box can be metal.

3.4.8.2 A ½” flexible PVC whip with liquid-tite connectors shall be included with the disconnect box.

3.4.8.3 The disconnect box will be serviced with wire to support 45 amps and 230V

3.4.9 Label all circuits in power panel and label all outlets and switches in the cold room with circuit number

3.5 TASK 5: Install split system HVAC in the Cold Room

The dedicated Cold Room will be maintained at a constant temperature of 66ºF-70ºF (19-20ºC) using a 48,000 BTU split system (ductless) heat pump. There will be a single wall mounted condenser on the west exterior Turtle Barn wall and two, 24,000 BTU wall mount evaporator units on the inside of the Cold Room. One evaporator will be on the south side of the west wall and the other on the north side of the east wall. Each evaporator unit will be controlled with a wall mount thermostat.

3.5.1 The contractor will provide all materials and equipment for the complete install of the Inside and Outside units with a ductless system of the following specifications:

3.5.1.1 Outdoor, wall mount, one (1), 48,000 BTU (4 ton) heat pump

3.5.1.2 Indoor Evaporator Unit: (2) 24,000 BTU (2 ton) wall mount

3.5.1.3 Thermostat: (2) wall mount wired

3.5.2 Install new refrigerant lines minimizing penetrations in the foam walls of the Cold Room

3.5.2.1 The refrigerant and electrical control lines to the east unit will run over the top of the ceiling on the Cold Room

3.5.3 Install outside heat pump condenser unit with wall mount bracket on the exterior west wall of the Turtle Barn adjacent to the dedicated disconnect installed with the new 100A sub panel.

3.5.4 Install two, ductless wall mount evaporator units

3.5.4.1 One wall unit will be on the inside west wall of the Cold Room and one unit will be on the inside east wall.

3.5.5 Install condensate drain lines to the nearest drain. Contractor will determine whether gravity drains are sufficient to reach available drains, or if condensate pumps are required in order to move condensate to an appropriate drain.

3.5.6 Installation shall meet all current City Guidelines, Specifications, Codes and standards

3.5.6.1 A copy of all permits will be supplied to the Government On-site Technical Lead.

3.5.7 Warranties

3.5.7.1 Limited Factory Warranty: 10-year limited warranty on parts and compressor

3.5.7.2 Limited Labor warranty: 1 Year from date of installation on Equipment Installation

3.5.7.3 The contractor will complete and file all warranty paperwork

3.5.7.4 The contractor will supply the Government On-site Technical Lead with all completed warranty paperwork

3.5.7.5 The contractor will supply the Government On-site Technical Lead with all installation and operation manuals specific to the HVAC system.

3.6 TASK 6: Start-Up and testing of HVAC in the Cold Room

3.6.1 The contractor will arrange for HVAC equipment to be commissioned by the manufacturer after start up.

4.0 PERIOD OF PERFORMANCE

4.1 Work is expected to begin no more than 10 business days from the date of award and be completed within 120 days of contractor’s receipt of cold room materials in Galveston, Texas.

5.0 SCOPE OF WORK

5.1 Provide and Install a 755 ft² foam walled modular Cold room inside an existing 6,000 ft² steel warehouse style building (The Turtle Barn). The Turtle Barn’s existing 100A breaker panel is to be upgraded to a 200A electrical panel. A dedicated 100A electrical sub-panel is to be installed for the Cold Room. Lights and electrical outlets are to be installed in the Cold Room. The Cold Room HVAC is to be climate-controlled using a ductless (split system) heat pump large enough to maintain an ambient inside temperature of 66ºF -70ºF (19-20ºC). The Contractor should provide heat load calculations to make sure the unit is properly sized.

5.2 The “Work” is described in the Contract Documents including the plans and specifications and shall be referred to for detailed requirements of the Work.

5.3 The “Work” shall include in the base bid all necessary labor, Work and equipment for the construction of the Aquaria Cold Room as indicated in the documents.

5.4 Related Documents

5.4.1 Contract Drawings: The following drawings accompany these specifications and are a part hereof. Drawings are the property of the Government, and shall not be used for any purpose other than that contemplated by these specifications.

5.4.1.2 FIGURE 1: PLAN VIEW- GENERAL LAYOUT OF TURTLE BARN

AND NEW COLD ROOM

5.4.1.3 FIGURE 2: PLAN VIEW OF PROPOSED ELECTRICAL

SCHEMATIC LAYOUT OF NEW COLD ROOM

5.4.1.1 FIGURE 3: ELEVATION VIEW - GENERAL LAYOUT OF

TURTLE BARN AND NEW COLD ROOM

5.5 Scheduling the Work

5.5.1 The Contractor shall perform all Work within the Facility’s fenced boundary from Monday to Friday the hours of 8:00 a.m. and 4:30 p.m. Work shall cease no later than 3:30 p.m. Security for the Facility’s fenced boundary must be established after the hours listed above. The Contractor may perform Work at times other than listed above with permission of the Government On-site Technical Lead. The Contractor shall notify the Government On-site Technical Lead a minimum of 24 hours in advance prior to performing any Work outside the times listed.

5.6 Use of Premises

5.6.1 General: The Contractor’s use of premises for construction operations, including use of Project Site, during construction period, shall be limited as follows:

5.6.1.1 The Government will continue to occupy areas in the existing building and parking areas adjacent to the areas where construction is to occur. The Contractor shall coordinate all activities with the Government On-site Technical Lead so as not to disrupt or interfere with the activities of the Government, or interrupt utilities without a planned shutoff. Provide written notice requesting Work times five working days in advance for all utility and noise related Work.

5.6.1.2 The Contractor shall not conduct any Work of any nature without prior approval of the Government.

5.6.1.3 The Contractor's use of premises shall be limited by the Government's right to perform Work or to retain other Contractors on portions of the Project.

5.6.1.4 Material deliveries may be made at the Facility main entrance, provided that at no time is the regular traffic obstructed in any way.

5.6.1.5 All existing structures or other interior areas used by Contractor shall be completely protected from damage and/or soiling while in use.

5.6.1.6 Trash generated on this Project must be neatly handled and removed frequently from the site. The Contractor shall cleanup and remove trash daily.

6.0 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

6.1 Temporary Utilities

6.1.1 If necessary, the Contractor shall provide temporary utilities required for construction. Materials may be new or used, shall be adequate for the required usage, shall not create unsafe conditions, and shall not violate applicable codes and standards.

6.2 Water

6.2.1 Contractor shall make connections to existing facilities to provide water for construction purposes if necessary.

6.3 Electricity

6.3.1 Contractor shall provide connections, sized to provide service required for power and lighting. Feeder and branch wiring with area distribution boxes shall be located so that power is available throughout the project site by use of power cords.

120/240 electrical volt feeder service is available.

6.4 Temporary Sanitary Facilities

6.4.1 The Contractor shall provide temporary sanitary facilities within or directly adjacent to the site. The temporary sanitary facilities shall be accessible by the Contractor and staff starting on the first day of site mobilization until demobilization.

6.5 Fire Protection

6.5.1 Contractor shall provide temporary fire protection equipment for the protection of personnel and property during construction. Debris and flammable materials shall be removed daily to minimize potential hazards.

6.6 Other Signs and Advertisements

6.6.1 Only signs necessary to expedite deliveries, maintain traffic flow and promote safety (e.g. caution, danger, blasting, hardhat area) shall be erected.

6.7 Staging and Stockpile Area

6.7.1 The Contractor shall coordinate with facility personnel to establish staging and stockpile areas on site. Contractor shall be responsible for cleanliness and orderliness of the area used and for the security of any material or equipment stored in this area.

Utilities will not be provided to this area by the Government.

6.8 Protection of Existing Structures and Utilities

6.8.1 Attention of the Contractor is directed to the presence of water, sewer, gas, electrical, telecommunication, and television, facilities, poles, cables, conduits, ducts, mains, and house service connections in, over, under, or adjacent to the street or highway in which the construction project is to be performed. The Contractor shall determine the location of underground structures and utilities prior to excavation operations. Existing utilities have been generally located and shown in the Drawings, as they are believed to exist; however, the Government assumes no responsibility for the accuracy of these locations.

6.9 Notifications

4.9.1 Utility clearance is required by “DIG SAFE” (1-800-DIG-TESS) at least 48 hours before beginning excavation work.

6.10 Existing Utilities Damaged or Destroyed

6.10.1 Should any existing utilities be damaged or destroyed due to the operations or negligence of the Contractor, the damaged or destroyed components shall be immediately replaced or repaired as necessary to restore the utility to a satisfactory operating condition to the complete satisfaction of the affected Utility Agency. The Contractor will be completely responsible for all expenses associated with repairs or replacements to these facilities at no additional expense to the Government or the owner of the utility. In the event that the respective Utility Agency conducts these repairs, the Contractor will be entirely responsible to furnish the Utility with full payment for the work performed including all costs associated with any service disruptions.

6.11 Security

6.11.1 The Contractor shall restrict access of persons and vehicles onto the project site, allowing entrance only to authorized persons with proper identification. Visitors entering the site must first check in with the field office. The Contractor shall maintain a log of workers and visitors and make this list available to the Government On-site Technical Lead on request. The log shall include date, name, address, company employed by, company/person visited, time in and time out for each person, and record of deliveries and security incidents. If unauthorized personnel are observed on-site, the Contractor shall notify the Government On-site Technical Lead.

6.12 Housekeeping

6.12.1 The Contractor shall maintain areas free of waste materials, debris, trash, and rubbish and properly dispose of said materials off-site on a semi-weekly basis.

6.13 Removal of Construction Facilities and Temporary Controls

6.13.1 Following completion of the project, the Contractor shall remove all construction facilities, temporary utilities, and related items from the site. The locations where construction facilities and temporary utilities were located shall be restored to their pre- existing conditions.

6.13.2 Every precaution must be taken to minimize the dust and dirt within buildings, and necessary steps must be taken to control this (temporary partitions, etc.).

7.0 CONSTRUCTION

7.1 Contractor shall provide all labor, supervision, equipment, tools, testing devices, materials and material handling, security and accountability, and each and every item of expense necessary for the supply, fabrication, erection, installation and construction of the Aquaria Cold Room.

7.2 Construction Inspection

7.2.1 Contractor's Work shall be monitored periodically by the Government On-site Technical Lead.

7.2.2 The Government does not anticipate that a full-time inspector will be assigned to this Work. The Government will inspect the Work at various times throughout the course of construction.

7.2.3 Contractor shall keep the Government On-site Technical Lead informed concerning the Work status and projected Work schedule through regular communications.

7.2.4 Upon completion of the work, the Government will perform its Final Inspection on all items of the Work and develop a comprehensive punch list which will be provided to the Contractor.

7.2.5 The Completion Verification Inspection will be scheduled when the punchlist items discovered during the Final Inspection have been corrected. The Government On-site Technical Lead may add new items to the punch list at this inspection.

7.2.6 Nothing in this Section shall be construed to limit the Government's right to inspect the Work at any time.

8.0 WARRANTIES

8.1 Disclaimers and Limitations

8.1.1 Manufacturer’s disclaimers and limitations on product warranties do not relieve the Contractor of the warranty on the Work that incorporates the products, nor does it relieve suppliers, manufacturers, and subcontractors required to countersign special warranties with the Contractor.

8.2 Warranty Requirements

8.2.1 Related Damages and Loses

8.2.1.1 When correcting warranted Work that has failed, remove and replace other Work that has been damaged as a result of such failure or that must be removed and replaced to provide access for corrections of warranted Work.

8.2.2 Reinstatement of Warranty

8.2.2.1 When Work covered by a warranty has failed and been corrected by replacement or rebuilding, reinstate the warranty by written endorsement. The reinstated warranty shall be equal to the original warranty period.

8.2.3 Replacement Cost

8.2.3.1 Upon determination that Work covered by a warranty has failed, replace or rebuild the Work to an acceptable condition complying with requirements of Contract Documents. The Contractor is responsible for the cost of replacing or rebuilding defective Work regardless of whether the Government has benefited from use of the Work through a portion of its anticipated useful service life.

8.2.4 Government’s Recourse

8.2.4.1 Written warranties made to the Government are in addition to implied warranties, and shall not limit the duties, obligations, rights and remedies otherwise available under the law, nor shall warranty periods be interpreted as limitations on time in which the Government can enforce such other duties, obligations, rights and remedies.

8.2.4.2 Rejection of Warranties

8.2.4.2.1 The Government reserves the right to reject warranties and to limit selections to products with warranties not in conflict with requirements of the Contract Documents. The Government reserves the right to refuse to accept Work for the Project where a special warranty, certification, or similar commitment is required on such Work or part of the Work, until evidence is presented that entities required to countersign such commitments are willing to do so.

9.0 PLACE OF PERFORMANCE

9.1 The work will take place within the Turtle Barn at the NOAA Fisheries Galveston Laboratory located at 4700 Ave U, Galveston, TX 77551.

10.0 DELIVERABLE SCHEDULE

10.1 All Deliverables will be delivered to Project Lead upon completion.

Deliverable Description Completion Due Date

1 Upgrade turtle barn electrical panel from 100A to 200A

14 weeks after award has been made

2 Add a new 100A dedicated panel for cold room

14 weeks after award has been made

3 Install dedicated cold room 14 weeks after award has been made

4 Wire lights and outlets in Cold Room 14 weeks after award has been made

5 Install split system HVAC in cold room 14 weeks after award has been made

6 Start-up and testing HVAC 14 weeks after award has been made

11.0 GOVERNMENT-FURNISHED RESOURCES

11.1 The Government will provide all necessary information, data and documents to the Contractor for work required under this contract.

11.2 The Contractor shall use Government furnished facilities only for the performance of work under this contract and shall be responsible for returning all Government furnished facilities in good working condition.

Services Contractor will work primarily: X On-Site ☐ O ff-Site

Services Contractor requires access to NOAA facilities: X Required ☐ N ot R equired

Services Contractor requires a PIV or CAC: ☐ R equired X Not Required

Services Contractor requires a NOAA email address: ☐ R equired X Not Required

Services Contractor requires use of DOC-Owned IT equipment (laptop or desktop computer)

☐ R equired X Not Required

Services Contractor requires non-Government IT equipment to connect to a DOC network:

☐ R equired X Not Required

Services Contractor requires access to non-public DOC/NOAA d ☐ R equired X Not Required

Services Contractor will be provided on-site office space with incidental Government Property (desk, chair, phone, and other similar equipment that remains onsite, per FAR 45.000 (5)

☐ Provided X Not Provided

For Services Contractors doing laboratory work, the government will provide typical lab supplies and equipment for use:

☐ Provided X Not Provided

Description of other access or equipment requirements not alread addressed above:

12.0 APPLICABLE STANDARDS

12.1 The Contractor and their EOR shall accomplish the work in compliance with a latest applicable edition of the International, Federal, National, State, Local codes and the latest NFPA (National Fire Protection Act) 101 (Life Safety Code) requirements including all applicable environmental and Federal Acquisition Regulations. All construction and repairs shall be in compliance with the latest edition of nationally recognized building codes including, but not limited to, building, hurricane, fire and life safety, electrical, and other nationally recognized codes. It is the Contractor and their EOR's responsibility to ensure that all engineered solutions, submittals and shop drawings meet the requirements of the Codes and Standards listed below. All repairs and construction shall allow access and utilization by the handicapped in accordance with Uniform Federal Accessibility Standards (UFAS) and comply with the Americans with Disabilities Act Accessibility Guidelines (ADA). In the event of conflict, the UFAS Requirements will take precedence over ADA. The Contractor PM shall be responsible for coordinating with the Governmental agencies and utilities having jurisdiction.

12.1.1 Codes and Standards

12.1.1.1 All improvements shall be constructed in accordance with the following criteria:

12.1.1.1.1 Uniform Federal Accessibility Standards (UFAS).

12.1.1.1.2 Local and State Building Codes

12.1.1.1.3 Environmental and Federal Acquisition Regulations

12.1.1.1.4 All codes having legal jurisdiction.

12.1.1.1.5 All Utility Codes

12.1.1.1.6 Fire Codes (NFPA)

12.1.1.1.7 Consumer Product Safety Standards and SGCC/ANSI

Z98, 1- 1984.

13.0 SITE EVALUATION AND DISCUSSION

13.1 This meeting will be held at the NMFS Galveston lab on (date and time to be determined). The Government onsite technical lead shall lead this one day (excluding travel) on-site meeting. The Site Evaluation and Discussion conference is to allow the Contractor and their EOR, and sub- contractors, to gain familiarity with the site, building layout, and utility conditions. It is the contractor's responsibility to review existing conditions, determine all utility connection locations and requirements and resolve discrepancies and finalize requirements as outlined. Failure to determine existing conditions, finalize and/or obtain the necessary information in order to provide the construction and renovation requirements for the project as outlined will not be considered a basis for the granting of additional compensation. Any and all questions after the site visit will be addressed to the Contracting Officer in writing.

13.2 Construction Phase: Responsibilities, coordination/approvals, and distribution of approved documents are:

13.2.1 The Contractor shall participate in weekly construction progress meetings throughout the course of the project. The Government onsite technical lead shall coordinate and lead 2 on-site inspections with 3 days' notice to all participants.

The Contractor shall prepare an inspection report in PDF format for each inspection, and shall provide color photographs and a written summary of the inspection. All inspection reports and photos shall be e-mailed to the Government onsite technical lead & Facility Manager as electronic e-mail an attachment which includes date and time inspection was conducted along with key points and a summary of the inspection. A copy of all non-compliance notices issued as a result of the inspection and any safety concerns or violations.

The Contractor's Project Manager and the Government onsite technical lead shall act as the eyes and ears of the Contracting Officer but will not have contract authority and shall not direct the construction contractor.

13.2.2 The inspection report shall include a summary of the inspection, description of the work being performed, a record of any discussions at site which includes deficiencies, identification of concerns, problems, or potential problems with photographic documentation, and comment on progress, completeness, and workmanship.

13.2.3 The Contractor Project Manager shall participate in the project substantial completion site inspection, provide an inspection report to include a punch list of all deficiencies found during the inspection, and forward the report to the Government onsite technical lead for corrections/additions.

13.2.4 The Contractor Project shall collect and send out Operation & Maintenance (O&M) information to the Government onsite technical lead. The Government onsite technical lead shall review and approve the O&M information. After approval, the Contractor shall send the complete O&M information to everyone in Section 21.0 of the SOW in hard copy binders. The O&M binders shall include a 5 year extended warranty.

14.0 SPECIAL REQUIREMENTS

14.1 Confidentiality and Data Privacy

This contract may require that services contractors have access to Privacy Information.

Services contractors are responsible for maintaining confidentiality of all subjects and materials and may be required to sign and adhere to a Non-disclosure Agreement

(NDA).

14.2 Intellectual Property Rights

All deliverables are the property of the U.S. Government. All documents, analyses, files (digital or other), reports, notes and photos are to be used only by Contractor personnel assigned to this purchase order. Documents, files and other data are to be stored exclusively on Government owned equipment and at no point should be saved or archived on personal drives or devices. Copies are not to be disseminated to anyone outside of the NMFS or to any other contractor personnel without explicit release from the Government.

15.0 REQUIRED KNOWLEDGE AND EXPERIENCE

The vendor must have previous experience in the assigned tasks and hold the required certifications to be able to conduct electrical and HVAC works.

16.0 PROJECT LEADS

16.1 Project Lead: TO BE PROVIDED AT TIME OF AWARD

16.2 On-site Technical Lead: TO BE PROVIDED AT TIME OF AWARD

16.3 Contracting Officer Representative: TO BE PROVIDED AT TIME OF AWARD

17.0 CONTRACTORS INVOICE

The Contractor shall prepare and submit invoices to MB.Invoices@noaa.gov. If the invoice does not comply with these requirements, the designated billing office will return it within 7 days after receipt with the reasons why it is not a proper invoice. Invoices shall not be submitted until all work is complete and the government has made acceptance. Any invoices submitted prior to this will be returned to the vendor as unacceptable. The Government will take into account untimely notification when computing any interest penalty owed the Contractor. Terms are Net 30. Please do not seek payment information until the 30 days have passed from acceptance. NOAA does make every attempt to make prompt payments

17.1 Name and address of the Contractor

17.2 Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.

17.3 Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

17.4 Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

17.5 Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

17.6 Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

17.7 Any other information or documentation required by the contract (e.g., evidence of shipment, Bill of Lading (BOL) invoice showing exact charges if freight exceeds $100. The government will only pay exact costs for freight when the charge exceeds $100, must be supported by airway or BOL invoice).

18.0 SECURITY

18.1 Contractor shall provide security for Government equipment, Contractor personnel, work in progress, work completed but not accepted, and Contractor materials, tools, and equipment.

18.2 PERSONNEL Contractor shall be responsible for its personnel, its subcontractor's personnel, and its material suppliers while at the work site. This includes, but is not limited to, restricting access to the project site to only those personnel working at or having business upon the project site and to restricting personnel to the designated access road, parking area, lay down area, and the project site.

18.3 WORK IN PROGRESS. Contractor shall be responsible for the protection and safe keeping of all work in progress, prior to the time of occupancy or final acceptance by the Government. At the Contracting Officer's option, work in progress which is damaged shall be repaired or replaced by Contractor.

18.4 CONTRACTOR MATERIALS, TOOLS, AND EQUIPMENT. Contractor shall be responsible for the security and protection of its own stored materials, small tools and equipment. Any materials, tools, or equipment which are stolen, unaccounted for, or damaged, and which are required for the progress of the work, shall be replaced promptly by Contractor.

18.5 SITE ACCESS. In the event site security is elevated to controlled access, Contractor shall comply with all requirements imposed by the controlling authorities. This shall include, but not necessarily be limited to, working hours, security, work rules and safety. Contractor's personnel will not be allowed outside the construction limits with-out proper clearance and escort from campus authorities.

19.0 REGULATORY/PERMITTING REQUIREMENTS

19.1 The Contractor shall, without additional cost to the Government, be responsible for obtaining any necessary licenses or permits and for complying with and Federal, State and municipal laws, codes or regulations applicable to the performance of work. Except for permits required by the Clean Air and Water Act, the Government and its

19.2 Contractors shall not pay any amount to a state or political subdivision of a state for reviewing plans, carrying out on-site inspections, issuing permits, or making recommendations.

The Contractor shall give notices necessary and incident to the lawful execution of the work under this contract.

19.3 Excluding the requirements of the Clean Air and Water Act, and other Federal regulations the Contractor shall not take direction, request inspection or require approvals from any state or political subdivision of a state for work performed under this contract.

19.4 The original or a copy of all necessary permits and licenses shall be maintained at the project Site and be provided to the Government On-site Technical Lead prior to initiating work authorized by the permit.

19.5 The Contractor will obtain the following permits or provide written notification that a permit is not required. The Contractor shall coordinate with the Government regarding the status of these permits.

19.5.1 City of Galveston construction, electrical and HVAC Permits.

19.6 Contractor shall obtain all other permits or easements if required.

19.7 Contractor shall register locations of buried utilities with “DIG SAFE” (1-800-DIG- TESS) prior to project closeout in accordance with Section 01 77 00 – Project Closeout

20.0 SCHEDULE

The Contractor and the EOR shall adhere to the schedule in Table 1. Delays in the delivery of any submittal must be approved by the Government on-site technical lead prior to the delivery date.

Table 1 - Schedule

ACTIVITY DUE

DATE

Site Evaluation and Discussion

Within 15 days of date of award. Day of meeting to be coordinated by the COR/Government onsite technical lead at least 7 calendar days before meeting. (Note travel expenses for the Contractor are not paid by the Government.)

Engineered Submittal for the modular cold room

Within 30 days of date of award.

2 ea. intermediate inspections led by the Government onsite technical lead

Schedule to be determined

Contractor led inspections As requested by COR/Government onsite technical lead

Final Inspection No later than 90 calendar days after Notice to Proceed.

Contractor shall notify COR/Government onsite technical lead, who will coordinate exact date.

Final Inspection Report No later than 120 calendar days after date of award.

Project Completion Documentation (O&M manuals including: 5 year warranty for the Modular Unit;

120 calendar days after date of award.

21.0 SUBMITTAL MAILING LIST

21.1 Contracting Officer Representative/Government onsite technical lead

21.1.1 TO BE PROVIDED AT TIME OF AWARD

21.2 Facility Manager NOAA/NMFS Galveston Laboratory

21.2.1 TO BE PROVIDED AT TIME OF AWARD

21.3 Contracting Officer

21.3.1 Marilyn Herrera, Marilyn.Herrera@noaa.gov

21.4 Government Project Managers:

21.4.1 TO BE PROVIDED AT TIME OF AWARD

21.4.2 TO BE PROVIDED AT TIME OF AWARD.

21.4.3 TO BE PROVIDED AT TIME OF AWARD