NEXCOM Tobacco PWS.pdf

PERFORMANCE WORK STATEMENT

1. SCOPE OF WORK: This requirement is to acquire brand name tobacco items intended for resale as required by Navy Exchange Service Command (NEXCOM) Ships Store Program. Ships stores are retail outlets aboard U. S.

Navy ships that provide necessities for Sailors stationed onboard. Ship stores carry essential basic health and beauty items, sundries, high demand items such as soft drinks and candy bars, and semi-luxury items such as consumer electronics. All stock items available for purchase from vendors by ships stores are listed within the individual vendor’s contract(s) published in the Resale Operations (ROM 3) system used by the NEXCOM Ships Store

Program. Items are listed by respective universal product code (UPC). Each UPC listing contains the item description, ordering information, and delivery designation.

The Government requires a contractor to furnish all supplies, parts, and equipment needed to acquire and ship the items. The items must be supplied to the following zones:

Zone Areas

ZONE B SAN DIEGO, CA

ZONE C PACIFIC NORTHWEST

ZONE D HAWAII

ZONE I* DIEGO GARCIA

1.1 REQUIRED DELIVERY SCHEDULE:

Zone Delivery Time Minimum Order

Zone B 3 Days $300.00

Zone C 8 Days $400.00

Zone D 17 Days $500.00

Zone I* Per Diego Garcia Voyage Schedule

1 – 20 Ft Full Container (10 Pallets)

1.2. SHIPPING: Items are to be shipped to address(es) per each individual delivery order.

Ships most often place orders with pier side delivery to their respective homeport. However, ships at other than their homeport location may order from their homeport vendor with delivery to an alternate pier side location, or with delivery to a USNS vessel used for replenishment at sea (RAS) purposes. The ship will provide the pier side or alternate delivery address at time of order.

1.3 ZONE I* DIEGO GARCIA orders delivered via mail shall be shipped to:

Ship Store Officer

DIEGO GARCIA NSF

PSC 466 Box 19

FPO AP 96596-0019

2. BRAND NAME SPECIFIED MANDATORY: Parts or components described herein by reference to a manufacturer’s name and/or part number and nomenclature shall be furnished in strict accordance with the manufacturer’s published data relating to said supplies except to the extent otherwise specified in this contract.

Complete interchangeability of parts with original equipment is mandatory. The contractor warrants that the items/parts to be delivered hereunder will be the specific manufacturer’s name and/or part number(s) and the supplier specified. Items incorporated at the time of award shall serve as the vendor’s ROM catalog.

Only items found in the contractor’s incorporated catalog shall be offered for resale; sales of non-cataloged items are unauthorized.

2.1 If, subsequent to award, non-conforming products are provided, they will be returned at the Contractor's expense, except that if a product is urgently required or return is not practical, the Government may, solely at its discretion, elect to accept non-conforming products. Payment for any non-conforming products accepted shall not exceed the unit prices as stated in this contract, and acceptance thereof shall not constitute a waiver of the requirement to supply contract specified products.

3. PRICING: Unit prices incorporated at time of award for the base year and each option year shall serve as the catalog pricing. The Contractor shall supply items at the catalog pricing. Any requested change to any item price shall be submitted to the Contracting Officer with the basis for the price increase or decrease and supporting documentation.

3.1 ADDING CATALOG ITEMS: Quarterly, NEXCOM, will submit any product list updates, by zone to the

NAVSUP FLC PH Contract Administrator. Submission due dates are as follows:

PWS will be updated w/dates when solicitation is issued.

A bilateral contract modification will be executed to incorporate updates in the respective product list(s). Once the product list is updated, NEXCOM will update the ROM catalogs accordingly.

3.2 REPLACEMENT ITEMS: In the event that the contractor determines that current items incorporated in the resultant contract will soon be discontinued, the Contractor shall submit pricing for suitable substitute items. The

Contracting Officer’s Representative (COR) will determine if each item is appropriate for resale by the Ships Store.

Accepted substitute items will be added to the zone product lists via execution of a bilateral modification.

4. FILL RATE: The Contractor shall achieve a 90% fill rate for each individual order placed in accordance with timelines specified in this PWS.

5. QUARTERLY REPORTS: Quarterly Usage Reports must be provided no later than 30 days after the end of each quarter.

6. PROHIBITED PACKING MATERIALS: The use of asbestos or excelsior is prohibited. In addition, the use of yellow wrapping or packaging material is prohibited except where used for the containment of radioactive material.

Loose fill polystyrene is prohibited for shipboard use.

7. MARKING OF SHIPMENTS (COMMERCIALLY PACKAGED ITEMS)

(i) Marking shall be in accordance with ASTM-D-3951 (most current edition) and with the information set forth in paragraph (ii) below. Unless specified elsewhere in this contract/order, bar coding is not required.

(ii) All unit and exterior containers/packs shall, as a minimum, be marked as follows:

1. National stock number (NSN), when available, or

Federal stock number (FSN), when NSN is not available, or part number when neither NSN or FSN are available.

2. Noun nomenclature cited on contract or order.

3. Quantity and unit of issue.

4. Contract, or order number.

5. From: TBD

6. To: TBD

(iii) Markings may be applied by any means which provide legibility.

(iv) Pallets shall be shrink wrapped

8. ORDERING: Orders for items as specified in this contract shall be placed by ordering officers in the NEXCOM

Resale Operations Management (ROM) Version III system and transmitted electronically to Navy Electronic

Commerce On-Line (NECO) via Electronic Data Interface (EDI) for EDI enabled vendors or email for all others .

NECO processes the order (EDI 850) and sends simultaneously to the below:

a. Ship – notification

b. Vendor – notification (electronically for EDI enabled, email for all others)

c. ERP - electronic file

9. INVOICING/PAYMENT: EDI enabled vendors will submit their invoice (857) via the EDI interface. All other vendors will upload their 857 to NECO within 24-72 hours from shipment/delivery of merchandise. (An account will be set up for each vendor to access NECO for posting of the 857.)

NECO will send the 857 to Navy ERP.

Navy ERP validates the information and forwards the authorization for payment to DFAS.

DFAS validates the information and pays vendor via Electronic Funds Transfer (EFT).