New_Tire,_Retread,_Flat_Repair_&_Fleet_Services.pdf

REQUEST FOR BIDS

2027-10

NEW TIRE, RETREAD, FLAT REPAIR & FLEET SERVICES

City of Edinburg

415 W. University Drive

Edinburg, TX 78541

RELEASE DATE: September 30, 2026

DEADLINE FOR QUESTIONS: October 9, 2026

RESPONSE DEADLINE: October 20, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofedinburg https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Edinburg

REQUEST FOR BIDS

New Tire, Retread, Flat Repair & Fleet Services

I. Introduction II. Legal Notice

III. Instructions, Terms and Conditions IV. Specifications V. Vendor Questionnaire

VI. Pricing Proposal

Attachments:

B - Rules for Electronic Bidding

Request for Bids #2027-10 Title: New Tire, Retread, Flat Repair & Fleet Services

1. Introduction

1.1. Summary

The City of Edinburg is seeking formal, competitive proposals from qualified third-party vendors to provide New Tire, Retread, Flat Repair & Fleet Services as requested by the City of Edinburg Solid Waste

Management Department. The specifications listed below are minimum requirements and are intended to govern, in general, the size and material desired. The City of Edinburg reserves the right to evaluate variations from these specifications.

1.2. Contact Information

Project Contact:

Dalinda Cardenas

Administrative Specialist

PO Box 1079

8601 N. Jasman Rd

Edinburg, TX 78540

Email: dcardenas@cityofedinburg.com

Phone: (956) 381-5635

Procurement Contact:

Lorena Fuentes

Purchasing Manager

415 W. University Drive

Edinburg, TX 78539

Email: lfuentes@cityofedinburg.com

Phone: (956) 388-8972

Department:

Solid Waste

Department Head:

Ramiro Gomez

Solid Waste Director

1.3. Timeline

Release Project Date September 30, 2026

Question Submission Deadline October 9, 2026, 3:00pm

Proposal Submission Deadline October 20, 2026, 3:00pm mailto:dcardenas@cityofedinburg.com tel:(956)381-5635 mailto:lfuentes@cityofedinburg.com tel:(956)388-8972

2. Legal Notice

2.1. Notice to Bidders

The City of Edinburg is soliciting sealed bids from qualified vendors for the New Tire, Retread, Flat Repair

& Fleet Services.

Sealed Bids should be submitted electronically or received by the City Secretary’s Office no later than:

3:00 pm, Tuesday, October 20, 2026.

All sealed bids should be received either electronically or at the designated location or by the deadline shown above. Bids received after the deadline will not be considered for the award of the contract and shall be considered void and unacceptable.

All bids will be opened and bidder's names publicly read aloud promptly in the City Hall Community

Room, 1st Floor, at 415 W. University Dr., Edinburg, TX 78539 at 3:00 pm, Tuesday, October 20, 2026

To obtain a copy of the Invitation to Bid or submit an electronic bid please visit:

https://procurement.opengov.com/portal/cityofedinburg

If a Bidder chooses to submit a Hard Copy Bid, it must be delivered in a sealed envelope with a return address and clearly marked "City of Edinburg Bid No. 2027-10" to the City Secretary’s Office prior to the bid opening date and time. The receiving time in the City Secretary’s Office will be the governing time for acceptability of the bids. the Bidder's firm name shall appear on the outside of the envelope.

Submit Bids To:

If submitting Electronic: https://procurement.opengov.com/portal/cityofedinburg

If Hand-Delivering Bids: 415 W. University Drive, Edinburg, TX 78540 c/o City Secretary Department (1st Floor)

Bids will not be accepted by telephone or facsimile machine. All bids must bear original signatures and figures.

If you have any questions or require additional information regarding this bid, you may contact Veronica

Gutierrez, Purchasing Specialist II, please submit your questions via OpenGov at the website listed above no later than 3:00 pm Friday, October 9, 2026.

The City of Edinburg reserves the right to refuse and reject any or all bids and to waive any or all formalities or technicalities and to accept the bid deemed most advantageous to the City, and hold the bids for a period of 60 days without taking action.

https://procurement.opengov.com/portal/cityofedinburg

3. Instructions, Terms and Conditions

3.1. Instructions to Bidders

The City of Edinburg will receive sealed bids for the goods/services described in this Invitation to Bid

(ITB).

PURPOSE

The purpose of these specifications/requirements and bidding documents is for the purchase of New

Tire, Retread, Flat Repair & Fleet Services for the City of Edinburg.

The SERVICES to be furnished under this bid shall be as specified in these bid documents. All specifications/requirements shown are minimum. There is no intention to disqualify any bidder who can meet these specifications/requirements.

SUBMITTAL OF "HARD COPY" BID

If submitting Hard Copy Bid, it must be submitted in a sealed envelope by the vendor. Submit two (2) complete sets of the bid, one (1) original marked “ORIGINAL,” and one (1) digital copy in a flash drive.

Each bid must be completely filled out and SUBMITTED IN ORIGINAL FORM, complete with all supporting documentation.

If Hand-delivering Bids: 415 West University Drive, c/o City Secretary Department (1st Floor)

If Submitting Electronic:https://procurement.opengov.com/portal/cityofedinburg

PREPARATION OF BID

Bids MUST give full firm name and address of bidder, and be manually signed. Failure to do so will disqualify your bid. Person signing bid must show title or AUTHORITY TO BIND HIS/HER FIRM IN A

CONTRACT. Firm name and authorized signature must appear on each page that calls for this information. The legal status of the Respondent/Bidder whether corporation, partnership, or individual, shall also be stated in the bid. A corporation shall execute the bid by its duly authorized officers in accordance with its corporate by-laws and shall also list the state in which it is incorporated. A partnership Respondent/Bidder shall give full names and addresses of all partners. All partners shall execute the bid. Partnership and Individual Respondent/Bidder shall state in the bid the names and addresses of all persons with a vested interest therein. The place of residence of each

Respondent/Bidder, or the office address in the case of a firm or company, with county and state and telephone number, shall be given after the signature.

DEVIATION FROM SPECIFICATION

Please read your specifications/requirements thoroughly and be sure that the SERVICES offered comply with all specifications/requirements. Any variation from the specifications/requirements must be clearly indicated by letter attached to your bid referencing variations on a point-by-point basis. If no exceptions are noted, and you are the successful bidder, it will be required that the SERVICES be provided as specified.

ALTERATIONS/AMENDMENTS TO BID

Bids CANNOT be altered or amended after opening time. Alterations made before opening time must be initialed by bidder guaranteeing authenticity. No bid may be withdrawn after opening time without acceptable reason in writing and only after approval by the City of Edinburg.

SALES TAX

State sales tax must not be included in the bid.

SUBSTITUTIONS

No substitutions or cancellations will be permitted without written approval of City of Edinburg.

NO BID RESPONSE

If unable to submit a bid, bidder should return inquiry giving reasons.

EXCEPTIONS

Any additions, deletions, or variations from the following specifications/requirements must be noted.

The bidder shall attach to his/her bid sheet a list of any exceptions to the specifications/requirements if unable to do so, on specification sheet.

BRAND OR MANUFACTURER REFERENCE

Unless otherwise specified, any catalog or manufacturer’s reference or brand name used in describing an item is merely descriptive, and not restrictive, and is used only to indicate type and style of product desired. Bids on alternate brands will be considered if they meet specification requirements. If a bidder quotes on equipment other than the one(s) specified in the bid, sufficient specifications and descriptive

(pictured literature) data must accompany same to permit thorough evaluation. In the absence of these qualifications, he/she will be expected to furnish the product called for.

DELIVERY

Number of days required to deliver SERVICES after receiving order must be stated in the bid. Failure to so state will obligate bidder to complete service delivery within ONE day.

DELAY IN SERVICE DELIVERY

When delay can be foreseen, Bidder shall give prior notice to City of Edinburg. Bidder must keep City of

Edinburg advised at all times of status of order. Default in promised service delivery (without acceptable reasons) or failure to meet specifications/requirements, authorizes the City of Edinburg to purchase such SERVICES elsewhere and charge increase in cost to defaulting vendor. Acceptable reasons for delayed delivery are as follows: Acts of God (floods, tornadoes, hurricanes, etc.), acts of government, fire, strikes, war; Actions beyond the control of the successful bidder.

SERVICE DELIVERED PRICING

Bids in units of quantity specified - extend and show total. In the event of discrepancies in extension, unit prices will govern. Bids subject to unlimited price increase will not be considered.

RIGHT TO REJECT/AWARD

The City of Edinburg reserves the right to refuse and reject any or all Bids, and to waive any or all formalities or technicalities, and to make such awards of contract as may be deemed to be the best and most advantageous to the City of Edinburg.

MULTIPLE VENDOR CONTRACTS

Bidders are advised that the City of Edinburg may award Service Contracts to multiple vendors based on low bid per item basis. All items specified on the “Bid Form” must reflect the individual unit prices. The

City of Edinburg reserves the right to award all items individually or in any combination thereof.

INDEMNIFICATION CLAUSE

The Bidder agrees to indemnify and save harmless the City, from all suits and actions of every nature and description brought against them or any of them, for or on account of the use of patented appliances, products or processes, and he shall pay all royalties and charges which are legal and equitable. Evidence of such payment or satisfaction shall be submitted upon request of the Purchasing

Agent, as a necessary requirement in connection with the final estimate for payment in which such patented appliance, products or processes are used.

ADDENDA

Bidder shall carefully examine the bid forms, specifications/requirements, and instructions to Bidders.

Should the bidder find discrepancies in, or omissions from bid forms, specifications/requirements, or other documents, or should he/she be in doubt as to their meaning, he/she should at once request an interpretation via the OpenGov portal: https://procurement.opengov.com/portal/cityofedinburg to obtain clarification by addendum prior to submitting any bid. Explanations, interpretations, and supplemental instructions shall be in the form of written Addenda which shall become a part of the

Contract documents. Said Addenda shall be available through the e-procurement portal and e-mailed to all prospective Bidders. All Addenda issued in respect to this project shall be considered official changes to the original bid documents. Verbal statements in response to inquiries and/or requests for explanations shall not be authoritative nor binding. It shall be the Bidder(s) responsibility to ensure that they have received all Addenda in respect to this project. Furthermore, Bidders are advised that they must recognize, comply with, and attach a signed copy of each Addendum which shall be made part of their Bid Submittal. Bidder(s) signature on Addenda shall be interpreted as the bidder’s “recognition and compliance to” official changes as outlined by the City of Edinburg and as such are made part of the original solicitation documents. Failure of any bidder to receive any such addendum or interpretation shall not relieve such Bidder from its terms and requirements. The City may issue a written addendum no later than five calendar days prior to the date bids must be received. Addendums are available online at https://procurement.opengov.com/portal/cityofedinburg

PAYMENT

The City of Edinburg will execute payment by mail in accordance with the State of Texas Pay Law after

SERVICES have been provided and invoiced. No other method of payment will be considered.

SYNONYM

Where in this bid package ITEMS OR SERVICES is used, its meaning shall refer to the New Tire, Retread, Flat Repair & Fleet Servicesas specified.

ASSIGNMENT

Neither the Bidder’s contract nor payment due to an awarded vendor may be assigned to a third party without the written approval of the Purchasing Department for the City of Edinburg.

BIDDER’S EMPLOYEES

Neither the Bidder nor his/her employees engaged in fulfilling the terms and conditions of this Purchase

Contract shall be considered employees of the City. The method and manner of performance of such undertakings shall be under the exclusive control of the vendor on contract. The City shall have the right of inspection of said undertakings at any time.

INTERPRETATIONS

Any questions concerning the conditions and/or specifications/requirements with regards to this solicitation for Bids shall be directed to the designated individuals as outlined in the Request for Bids.

Such interpretations, which may affect the eventual outcome of this request for Bids, shall be furnished in writing to all prospective Bidders via Addendum. No interpretation shall be considered binding unless provided in writing by the City of Edinburg in accordance with paragraph entitled “Addenda”.

STATUTORY REQUIREMENTS

It shall be the responsibility of the successful Bidder to comply with all applicable State & Federal laws, Executive Orders and Municipal Ordinances, and the Rules and Regulations of all authorities having jurisdiction over the work to be performed hereunder and such shall apply to the contract throughout, and that they will be deemed to be included in the contract as though written out in full in the contract documents. (To include issues related to health, environmental, and safety to name a few.)

RIGHT TO WAIVE

City of Edinburg reserves the right to waive or take exception to any part of these specifications/requirements when in the best interest of the City of Edinburg.

COOPERATIVE PRICING

Bidders are advised that in addition to responding to our “local” solicitation for bids/Bids with Dealer pricing, vendors/contractors are encouraged to provide pricing on the below referenced items/products/services based on BuyBoard, TX-MAS, H-GAC and/or any other State of Texas recognized and approved cooperative which has complied with the bidding requirements for the State of Texas. If bidding other than or in addition to “dealer” pricing, kindly duplicate the bid forms for each bid being provided from a cooperative contract. Any and all applicable fees must be included. All cooperative pricing must be submitted on or before bid opening date and hour.

VALID BID TIME FRAME

The City of Edinburg may hold bids 60 days after the opening of Bids without taking action. Bidders are required to hold their Bids firm for same period of time.

PREPARATION OF BID

The City of Edinburg shall not be held liable for any costs incurred by any bidder for work performed in the preparation of and production of a bid or for any work performed prior to execution of contract.

CONFIDENTIAL INFORMATION

Any information deemed to be confidential by the bidder should be clearly noted on the pages where confidential information is contained; however, the City cannot guarantee that it will not be compelled to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential by the bidder may not be considered confidential under Texas Law, or pursuant to a

Court order.

VERBAL THREATS

Any threats made to any employee of the City, be it verbal or written, to discontinue the providing of item/material/services for whatever reason and/or reasons shall be considered a breach of contract and the City will immediately sever the contract with the Vendor on contract.

MATHEMATICAL ERRORS

In the event that mathematical errors exist in any bid unit prices/rates will govern.

AUDIT

The City of Edinburg reserves the right to audit the vendor’s books and records relating to the performance of this contract. The City of Edinburg, at its own expense, shall have the right at all reasonable times during normal business hours and upon at least twenty-four (24) hours’ advance notice, to audit, to examine, and to make copies of or extracts from the books of account and records maintained by the vendor(s) with respect to the Supply/Service and/or Purchase Contract. If such audit shall disclose overpayment by City to vendor, written notice of such overpayment shall be provided to the vendor and the amount of overpayment shall be promptly reimbursed by vendor to the City. In the event any such overpayment is not paid within ten (10) business days after receipt of such notice, the unpaid amount of such overpayment shall bear interest at the rate of one percent (1%) per month from the date of such notice until paid.

PAST PERFORMANCE

Vendor’s past performance shall be taken into consideration in the evaluation and award of Service

Contract for the Purchase of SERVICES.

JURISDICTION

Contract(s) executed as part of this solicitation shall be subject to and governed under the laws of the

State of Texas. Any and all obligations and payments are due and performable and payable in Hidalgo

County, Texas.

VENUE

The parties agree that venue for purposes of any and all lawsuits, cause of action, arbitration, and/or any other dispute(s) shall be in Hidalgo County, Texas.

CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS

The City may give local vendors, whose principal place of business is located within the City of Edinburg, and whose bid is within five percent (5%) of the lowest bid price preference as allowed by Section

271.9051 of the Local Government Code.

AWARD

For purposes of this project, award will be contingent on approval of budget.

CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS

The City may give local vendors, whose principal place of business is located within the City of Edinburg, and whose bid is within five percent (5%) of the lowest bid price preference as allowed by Section

271.9051 of the Local Government Code.

SPECIAL CIRCUMSTANCES

In the event that the City of Edinburg has an immediate need for a particular service(s) that is/are on contract and the successful vendor on contract is not able to meet the special service delivery needs of the City of Edinburg, the City of Edinburg reserves the right to purchase such services elsewhere to fulfill its’ immediate need.

TERMINATION OF CONTRACT

The City of Edinburg reserves the right to terminate the contract if, in the opinion of the City of

Edinburg, the successful vendor’s performance is not acceptable, if the City is being repeatedly over charged, improperly charged, no funds are available, or if the City wishes, without cause, to discontinue this contract. Termination will be in written form allowing a 30-day notice. The bidder shall be afforded the same right to terminate this contract in the same manner.

ETHICAL STANDARD

No City official or employee shall have interest in any contract resulting from this bid.

IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL.

COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS

SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS “C”

MISDEMEANOR.

3.2. INSURANCE REQUIREMENTS

Staff may waive insurance requirements for contracts $0 - $4,999.99, including but not limited to contracts for food, materials, supplies, and construction. Workers’ Compensation in amounts which satisfy statutory coverage shall be required for construction projects.

The following insurance requirements will be included in all City contracts of $5,000 - $14,999.99. In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR CODE

§406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim.

Minimum Insurance Requirements

Type of Coverage Limits of Liability

Worker’s Compensation Statutory Coverage

Comprehensive General Liability

(City named as additional insured)

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

The following insurance requirements will be included in all City contracts of $15,000 or more.

(1) The successful bidder will be required to carry the following insurance coverage and limits of coverage, as well as list the City as an additional insured to liability coverage as requested by the City. In addition, the successful bidder shall provide the City with evidence of coverage and furnish acceptable proof of payment of insurance premiums.

(2) The successful bidder will be required to secure and/or have insurance coverage in force with an admitted property and casualty insurance company licensed by the State of Texas to conduct business in the State of Texas.

(3) In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR

CODE §406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim

Minimum Insurance Requirements

Type of Coverage Limits of Liability

Worker’s Compensation Statutory Coverage

Employer’s Liability Bodily Injury by Accident:

$100,000 each accident

Bodily Injury by Disease:

$100,000 each employee/$500,000 policy limit

Comprehensive General Liability

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

Comprehensive Auto Liability

Bodily Injury $100,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

City’s Protective Liability

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

Policies must name the City of Edinburg as an Additional Insured.

Certificates of insurance naming the CITY as an additional insured shall be submitted to the CITY for approval prior to any services being performed by Contractor. Each policy of insurance required hereunder shall extend for a period equivalent to, or longer than the term of the Contract, and any insurer hereunder shall be required to give at least thirty (30) days written notice to the CITY prior to the cancellation of any such coverage on the termination date, or otherwise. This Contract shall be automatically suspended upon the cancellation, or other termination, of any required policy of insurance hereunder, and such suspension shall continue until evidence that adequate replacement coverage is provided to the CITY. If replacement coverage is not provided within thirty (30) days following suspension of the Contract, the Contract shall automatically terminate.

4. Specifications

4.1. SECTION 1: BID SUBMITTAL MANDATES & ADMINISTRATIVE

REQUIREMENTS

• Submission Methods: Bids must be submitted electronically via the City's procurement portal or delivered in a hard-copy formal proposal consisting of three (3) bound copies in a sealed envelope clearly marked on the lower left-hand corner with the Bid Number, Closing Date, and

Title.

• Required Forms & Execution: Bidders must complete all City-provided forms, including questionnaires, Proposal Sheets, and Specification Attachment Sheets under the Pricing

Proposal. Every specific line item on the Specification Attachment Sheet must be initialed as a positive affirmation that the item conforms exactly to specifications. Blank line items or blank specific costs will be interpreted as an inability to meet specifications and may cause immediate bid rejection. Bids must be signed manually by a principal corporate officer possessing legal binding authority. Unsigned bid schedules cause instant disqualification.

• Cure Periods & Pricing Exceptions: No cure periods are granted for late drop-offs, missing attachments, or incomplete paperwork after the bid opening deadline. Bidders must identify all costs, fees, charges, and warranties; non-listed fees or charges will not be accepted for payment. No alternate, partial, seasonal, or end-of-term pricing will be accepted, and offering such will disqualify the vendor's proposal entirely.

• Price Guarantee & Term: All bid pricing must be guaranteed firm for a twelve (12) month period from the time of contract award.

• Billing Address: Purchasing and invoicing are handled directly by the requesting department; all billing must be addressed directly to the Department of Solid Waste Management.

• Conformance & Evaluation: The City of Edinburg reserves the right to reject any or all bids, waive informalities, and disregard alternate, conditional, partial, or counter bids. Contracts will be awarded to the lowest responsible vendor whose evaluation indicates the award is in the best interest of the City.

4.2. SECTION 2: ALTERNATE, NON-CONFORMING & PROPOSED SUBSTITUTION

PROTOCOL

• Standardization Rationale: The City operates a uniform, standardized fleet requiring component interchangeability to minimize inventory overhead.

• Mandatory Exemption Letter: All variations, exceptions, or non-conforming alternate specifications must be documented on a separate page titled "Exceptions" AND accompanied by an official "Exemption Acceptance Letter" approved and executed by the City prior to the bid opening in the solicitation year.

• Submission Requirements: The letter must be bound with the formal proposal tab, clearly referencing the specific bid item number and tire size, with all applicable attached specifications highlighted. Failure to provide an approved Exemption Acceptance Letter for an alternate bid item will result in immediate disqualification of that specific bid item.

4.3. SECTION 3: SCOPE & GENERAL TECHNICAL TIRE SPECIFICATIONS

• Quality Standard: Tires must be new, unused, "first line quality," OEM or better, produced by a

Tier I manufacturer, and carry the manufacturer's brand name. No blems, seconds, or non-commercial passenger grades are acceptable.

• Construction & UTQG Ratings: All heavy tires must be radials manufactured with steel cord casing and steel cord belts or better, built to original equipment height on owner's OEM-type rims, and meet or exceed Uniform Tire Quality Guide (UTQG) ratings.

• Severe Service Compound: Tires must be engineered for severe on/off-highway municipal refuse applications (combining high-speed transfer hauling with unpaved landfill working face operations). Tires must utilize Goodyear or equal waste haul tread compound featuring chunk, cut, and chip-resistant ultra-abrasive compounds to prevent scaling and crippling.

• Regional Thermal Optimization: Polymers and sidewalls must feature high-heat dissipation baseline compounds and UV-resistant additives to prevent carcass fatigue, belt separation, and tread delamination on South Texas pavement temperatures exceeding 140°F.

• Approved Brands & Fleet Scope:

o Heavy-Duty Refuse & Transfer Fleet: Restricted strictly to Tier I Premium Manufacturers:

Goodyear/Dunlop, Michelin/BFGoodrich, or Bridgestone/Firestone ONLY.

o Support Fleet Standardization: Utility, supervisory, and light-truck positions are strictly restricted to Goodyear Wrangler (DuraTrac RT) and Goodyear Workhorse commercial lines to ensure cross-compatibility across Ford and Chevrolet 4x4 fleets. These tires must feature

Durawall Technology, ultra-thick undertread depth (up to 16/32"), and TractiveGroove

Technology for 4x4 mud evacuation in active landfill cells.

o The Off Road (OTR) / Heavy Equipment / Agriculture - Product Standard & Quality: Tires must be new, premium Tier 1, Tier 2, or recognized Premium Specialty Off-The-Road (OTR) first-line quality produced by major manufacturers carrying the brand name.

▪ Approved Tier 1 / Tier 2 Manufacturers: Goodyear/Dunlop, Michelin/BF Goodrich, Bridgestone/Firestone, Continental, Yokohama, and Hankook.

▪ Approved Premium Specialty OTR & Implement Manufacturers: BKT, Titan/Goodyear

Farm, Trelleborg, Mitas, Carlisle (Carlstar Group), and Alliance (Yokohama Off-Highway).

• Inventory & Delivery: Delivery shall be to designated City of Edinburg facilities. Awarded vendors must maintain an adequate supply at all times, keep popular City tire sizes in local inventory, and substitute discontinued tires with equal or superior quality products at no additional cost.

4.4. SECTION 4: RETREAD SALES & TECHNICAL SPECIFICATIONS

• Process & Molding: Recapping must utilize full cap UNI-CIRCLE, PRE-CURE, or MOLD CURE technologies (such as Bandag, Michelin Retread/MRT, or Goodyear Retread Technologies).

• Tread Design: Mold treads must be mixed-service on/off-road patterns (Michelin XDY or Bandag

BDM tread equivalents) formulated with chip and cut-resistant compounding.

• Casing Management: The City will mark all casings sent for retreading. The supplier guarantees that the exact same casings sent for retreading are returned to the City and not resold to outside customers. Timely turnaround is critical.

• Mandatory Certification: Bidders must provide a current "COOPERATIVE PLANT QUALITY

CERTIFICATION" Certificate verifying facility approval to retread government tires.

• Quality Control: The City reserves the right to reject recaps that fail to meet quality standards.

4.5. SECTION 5: FLEET FLAT REPAIR & ON-SITE SERVICE LEVEL AGREEMENT (SLA)

• Service Coverage: Comprehensive fleet flat repair services across all City service areas, including the Jasman Road Complex.

• Mandatory Fleet Inspections: Vendor must perform pre-trip inspections on all rolling stock prior to departure at 5:00 AM Monday through Friday as requested.

• Response Time SLA: Vendor must respond on-site to service calls within:

o 30 minutes inside City of Edinburg limits.

o 1 hour for all other points within the Extra-Territorial Jurisdiction (ETJ) or up to 15 miles from City Hall.

4.6. SECTION 6: SCOPE & GENERAL TECHNICAL REQUIREMENTS

6.1 Manufacturer Standard

Tires shall be OEM or better, “first line quality,” produced by the manufacturer and carrying the company name. No blems, seconds, or non-commercial passenger grades are acceptable.

6.2 Approved Brands & Fleet Scope

• A. Heavy-Duty Refuse & Transfer Fleet: Procurement is restricted exclusively to Tier I Premium

Manufacturers and their primary commercial sub-brands: Goodyear/Dunlop, Michelin/BFGoodrich, or Bridgestone/Firestone ONLY.

• B. Support Fleet Standardization: Support, supervisory, and utility light-truck positions are strictly restricted to the Goodyear Wrangler (DuraTrac RT) and Goodyear Workhorse commercial product lines to guarantee cross-compatibility across Ford and Chevrolet 4x4 fleets, streamline morning checks, and protect sidewalls in active landfill cells.

• C. The Off Road (OTR) / Heavy Equipment / Agriculture - Product Standard & Quality: Tires must be new, premium Tier 1, Tier 2, or recognized Premium Specialty Off-The-Road (OTR) first-line quality produced by major manufacturers carrying the brand name.

o Approved Tier 1 / Tier 2 Manufacturers: Goodyear/Dunlop, Michelin/BF Goodrich, Bridgestone/Firestone, Continental, Yokohama, and Hankook.

o Approved Premium Specialty OTR & Implement Manufacturers: BKT, Titan/Goodyear

Farm, Trelleborg, Mitas, Carlisle (Carlstar Group), and Alliance (Yokohama Off-Highway).

6.3 Severe Service Demand

Heavy tires must be engineered for severe on/off-road municipal refuse service, managing frequent transitions between high-speed highway hauling and unpaved, debris-heavy landfill and transfer station environments.

6.4 Regional Optimization

Tires must utilize high-heat dissipation baseline compounds and UV-resistant sidewall additives to prevent premature carcass fatigue, belt separation, and tread delamination in South Texas ambient environments where pavement temperatures exceed 140°F.

4.7. SECTION 7: WARRANTY, METHOD OF AWARD & CONTRACT TERMINATION

• Factory Warranty: Vendors must provide a full Factory Warranty against defects in materials and workmanship, effective upon delivery and City acceptance. Defective items must be repaired or replaced at zero cost to the City.

• Award Structure: Awards may be structured via Line-Item Awards or Brand-Specific Lifecycle

Bundles (e.g., Bundle A: Michelin/BFGoodrich/MRT; Bundle B: Bridgestone/Firestone/Bandag;

Bundle C: Goodyear/Dunlop/Next-Tred) to maintain competitive bidding without sole-sourcing.

• Default & Termination: Goods and services must meet the satisfaction of designated City representatives. If the vendor defaults or is unavailable/unresponsive three (3) non-consecutive times, the City reserves the right to terminate the agreement upon 30 days written notice. The

City maintains the right to withhold pending payments as a set-off against sustained damages.

4.8. SECTION 8: DETAILED FLEET RETREAD DESIGN SPECIFICATIONS

8.1 Retread Process Requirements

• Process: Must utilize a High-Pressure Pre-Cure (Cold) process to ensure uniform bonding and shield structural casing belts from thermal breakdown.

• Casing Limit: Only Tier I Premium Casings (Michelin, Bridgestone, Goodyear) shall be accepted for severe-duty processing.

• Structural Repair Limits: Maximum of two (2) section repairs allowed per casing. No major sidewall cord or bead repairs permitted. Minor spot repairs and polyfill cosmetics under 1/4" depth must be included in the base retread manufacturing price.

8.2 Approved Retread Mold Architectures

1. Michelin MRT Architecture (Michelin Retread Technologies) o Approved Designs: Michelin XDY / XDY-EX Design.

o Performance: Features a directional tread pattern with massive lugs for maximum traction in mud and soft soil.

o Specifics: Must include specialized stone ejector buttons and reinforced shoulders to resist lateral scrub during tight municipal maneuvering.

o Tread Depth Minimums: 11R22.5: 26/32" to 30/32" | 315/80R22.5: 27/32" to 32/32"

2. Bandag Architecture (Bridgestone) o Approved Designs: Bandag BDM / BDM3 / BRM (Bridgestone Drive Mixed / Refuse Mixed)

Design.

o Performance: An aggressive, non-directional lug design optimized for refuse and construction applications.

o Specifics: Engineered with a high-void ratio to clear debris and provide "biting edges" for traction on slippery landfill inclines. Size-matched refuse compounds must be utilized for

315/80R22.5 positions.

o Tread Depth Minimums: 11R22.5: 26/32" to 30/32" | 315/80R22.5: 27/32" to 32/32"

3. Goodyear Next-Tred Architecture o Approved Designs: Goodyear Next-Tred G289 WHA (Waste Haul Advanced) / G177 Design.

o Performance (G289 WHA): All-position/drive high-scrub pattern engineered for stop-and-start urban waste haul and residential routes, maximizing miles-to-removal under severe low-speed lateral stress.

o Performance (G177): Hyper-aggressive on/off-road drive axle lug pattern optimized for heavy roll-off trucks traveling onto the unpaved working face.

o Specifics: Built with high-density, anti-chip additives, integrated sidewall protector ribs, and wide clearance voids with stone-ejector grooves.

o Tread Depth Minimums: 11R22.5: 24/32" to 32/32" | 315/80R22.5: 24/32" to 26/32"

4.9. SECTION 9: METHOD OF AWARD & PRICING STRUCTURE

9.1 Combined Lifecycle Multi-Award and Brand-Bundle Framework

To maximize competitive bidding power, prevent franchised sole-sourcing, and preserve the City's existing casing assets, this solicitation covering both New Tire Procurement and Retread Services shall not be evaluated or awarded on a strict, contract-wide "All-or-None" basis.

The City reserves the right to structure final awards through either Line-Item Awards or Brand-Specific

Lifecycle Bundles (e.g., Bundle A: Michelin/BFGoodrich/MRT; Bundle B: Bridgestone/Firestone/Bandag;

Bundle C: Goodyear/Dunlop/Next-Tred). Awards will be made to the lowest responsive and responsible bidder per line or per bundle to allow a single vendor network to manage that specific brand's tire from new purchase through its final retread life.

9.2 Mandatory Technical Exception Letter Attachment & Electronic Submittal Protocol

• Mandatory Submittal Attachment: The physical, original signed copy or verified electronic PDF of the City-issued Technical Exception Letter must accompany the bid submittal. The letter must be included as part of the electronic portal upload or, if submitting a physical hard-copy bid, enclosed inside the sealed bid envelope at the exact time of formal bid opening.

• Non-Compliance: Bidders are strictly prohibited from attempting to substitute lower-tier products, unapproved sub-brands, or non-conforming tread geometries (such as flat-ribbed highway steer tires in place of severe-service drive lugs, or standard L-3 OTR tires in place of required L-5 deep refuse compounds). The submission of any tire that fails to meet the exact ply rating, load range, tread depth, and compound specifications detailed herein shall be flagged as an intentional non-conforming bid. Under no circumstances will a vendor be granted a "cure period" to submit technical data sheets or secure an exception letter after the bid opening deadline has passed. The city reserves the right to disqualify the bidder's entire contract proposal and flag the vendor as a non-responsible bidder for future city solicitations.

• Treatment of Blanks, Omissions, and Zero-Cost ($0.00) Submittals: Bidders must input a firm, fixed numerical dollar amount for every individual cell within the specific brand bundle or service schedule they are actively contesting. Leaving any pricing cell blank or entering non-numerical text ("N/A", "TBD") will cause immediate disqualification. Genuine zero-cost items

($0.00) require a signed corporate officer affidavit confirming all labor and material costs are

100% absorbed by the contractor.

• Pre-Bid Submission Window & Evaluation Criteria: Bidders seeking to qualify a non-listed tire specification must submit an official Technical Request for Information (RFI) to the City no later than ten (10) business days prior to the formal bid opening deadline. The request must include:

o Manufacturer-Certified Engineering Data Sheets: Verifying exact load ranges, ply ratings, rubber matrix compound metrics (cut/chip resistance benchmarks), and precise tread depths.

o Traction & Heat Certifications: Verifying equal or superior heat-dissipation ratings and traction coefficients (including 3PMSF rating sheets where applicable).

9.3 Authorized Dealer & Subcontractor Requirements

Bidders must clearly identify their authorized manufacturer dealership or franchised retreader status upon submission.

• Subcontracting Allowance: If a bidder wishes to compete for an entire combined lifecycle contract but lacks the direct franchise for one side of the business (e.g., can supply new

Bridgestone tires but must outsource Bandag retreading), a formal, signed Subcontractor

Agreement and manufacturer certification must accompany the bid packet. The prime contractor remains 100% liable for all subcontractor quality control, turnaround timeframe constraints, and safety stock requirements.

9.4 Primary / Secondary Award Option

The City reserves the right to designate both a Primary Vendor (lowest responsive/responsible bidder) and a Secondary Vendor (second lowest responsive/responsible bidder) for each line item, brand bundle, or service. In the event the Primary Vendor cannot supply a specific tire size within 24–48 hours, fails to maintain required local safety stock, fails to respond to a service call or an after hours/ emergency service call within the mandatory 30-minute / 1-hour SLA, or defaults on performance, the

City reserves the right to immediately purchase the required goods or services from the Secondary

Vendor. The Primary Vendor shall be liable to the City for any price differential between their contract price and the Secondary Vendor's rate, which the City may automatically deduct from pending Primary

Vendor invoices via set-off rights.

9.5 Casing Warranties, Retreadability & Factory Warranties

• Multi-Retread Guarantee: All Tier I casings must be warranted for a minimum of two (2) retreads. Casings such as Michelin X Works or Bridgestone M-Series are expected to reach this threshold to justify initial acquisition cost.

• 7-Year Limited Warranty: Manufacturers must provide a limited warranty against defects in workmanship and materials for the life of the original tread or 7 years from date of manufacture, whichever comes first.

• Casing Credit Value: Vendor shall provide a guaranteed "Buy-Back" or "Casing Credit" for all Tier

I shells that pass Non-Destructive Testing (NDT).

• No-Quibble Adjustment: Manufacturer should offer a "No-Quibble" adjustment policy for any casing failure occurring within the first 50% of original tread life in severe waste service.

• Factory Warranty: Vendor shall furnish factory warranty on all goods/services effective on delivery and acceptance by the City. Defects in material or workmanship (excluding ordinary wear) appearing during warranty period shall be repaired/replaced at no cost to the City.

4.10. SECTION 10: FLAT REPAIR; PRE-TRIP SPECIFICATIONS & REQUIREMENTS

INSTRUCTIONS TO BIDDERS: The Bid must be signed manually in ink or via verified digital signature by a corporate officer authorized to legally bind the bidding entity. Failure to sign, fully execute, and return this specific acknowledgement sheet inside your sealed bid envelope will cause the immediate, non-negotiable rejection of your entire contract proposal.

By signing, the bidding entity formally certifies, warrants, and agrees to the following legal and operational terms:

10.1 Review of Instructions

The Bidder has carefully read and fully understands all administrative, technical, and procedural mandates detailed within these Instructions to Bidders.

10.2 Tier I Restriction Consent

The Bidder acknowledges that this contract is strictly limited to Tier I premium products. The Bidder agrees that any attempt to deliver or substitute unapproved Tier II or Tier III products will result in contract termination and potential debarment.

10.3 Zero-Tolerance Matrix Rules

The Bidder accepts that leaving any blank spaces, entering "N/A", or failing to attach an authorized City

Fleet Manager "Equal or Better" Technical Exception Letter inside the sealed envelope at the time of bid opening will result in automatic disqualification of the affected line item or bundle.

10.4 Indemnification of Specifications

The Bidder agrees that the technical specifications regarding high-heat compounding, L-5 deep OTR treads, and severe-service waste haul geometries are reasonable, non-restrictive, and necessary for

South Texas municipal solid waste operations. The Bidder waives any future right to protest the technical framework of this solicitation after the bid opening date.

10.5 Safety Stock & Inventory Contingency Clause

The Contractor is required to maintain a dedicated Safety Stock Inventory at their local service facility

(within [Insert Mileage, e.g., 50 miles] of the fleet yard/landfill). This inventory must be physically separated or electronically "reserved" for the exclusive use of this contract to prevent any supply-chain delays.

A. Minimum On-Hand Inventory Requirements

The following quantities must be maintained at all times. Upon any withdrawal from this stock, the

Contractor must initiate a replenishment order within 24 hours.

Tire Class Size Minimum Safety Stock

(Qty)

Medium Truck (Drive Line) 11R22.5 (Load Range H) 30 Tires

Medium Truck (MSW Drive) 315/80R22.5 (Load Range L) 20 Tires

Wide-Base (Front Loader) 425/65R22.5 (Load Range L) 10 Tires

OTR Landfill (Medium) 23.5R25 (L-5 Refuse / Deep Tread Only) 2 Tires

OTR Landfill (Large) 26.5R25 (L-5 Refuse / Deep Tread Only) 2 Tires

OTR Landfill (Giant) 29.5R25 (L-5 Heavy Duty Trash Compactor) 2 Tires

B. OTR Specific Inventory Standards

1. Deep Tread Requirement: All OTR safety stock for landfill service (Loaders/Compactors) must be L-5 Deep Tread or specialized Bridgestone MSW OTR Tires / Michelin XLDD2 to ensure maximum puncture resistance.

2. Wheel Assemblies: (Optional) Contractor shall maintain two (2) fully mounted assemblies per size using City-furnished wheel rims (Ready-to-Roll) for the 315/80R22.5 and 29.5R25 sizes to reduce on-site mounting time.

C. Compliance & Inspection

1. Quarterly Audit: The Fleet Manager reserves the right to perform a physical "Shelf Audit" of the

Safety Stock at the Contractor’s facility once per quarter.

2. Proof of Tier I Compliance: All safety stock must be verified as New, Tier I First Line Quality as specified in the procurement section (Goodyear, Michelin, or Bridgestone). No "Will-Fit" or Tier

II substitutes are permitted in the safety stock without prior written approval.

3. Backorder Penalty: If a tire is required and the Contractor has failed to maintain the safety stock, If the Contractor fails to deliver a tire from safety stock within the required window, the

City reserves the right to purchase the item on the open market.

D. Force Majeure & Supply Disruptions

In the event of a documented national manufacturer backorder, the Contractor must provide a Manufacturer Backorder Certificate and a projected ETA. During such periods, the Contractor must assist in sourcing an approved Tier I substitute from an alternate regional partner at the contracted price.

4.11. SCHEDULE A: COLLECTIONS (OTR) TIER I MIXED-SERVICE RADIAL TIRES

(TEXAS/SOUTHERN REGION)

This specification establishes the standard for NEW Tier I Premium, “First Line Quality” radial tires.

Requirements are optimized for Southern Texas municipal solid waste (MSW) fleets, prioritizing heat dissipation and casing durability in high-ambient temperature, high-scrub landfill and transfer station environments.

1. Scope & General Requirements

A. Manufacturer Standard: Tires shall be OEM or better, “First Line Quality,” produced by the manufacturer and carrying the company name.

B. Approved Brands (Heavy-Duty Fleet): Goodyear/Dunlop, Michelin/BFGoodrich, or

Bridgestone/Firestone only.

C. Severe Service Demand: Tires must be specifically engineered for Severe On/Off-Road service, capable of managing frequent transitions between high-speed highway hauling and unpaved, debris-heavy landfill environments.

D. Regional Optimization: Tires must utilize High-Heat Dissipation compounds and UV-resistant sidewall additives to prevent premature fatigue in pavement temperatures exceeding 140°F.

2. Detailed "Equal or Better" Clause

Any proposed substitute from the approved Tier I manufacturers must meet or exceed the following performance benchmarks. The bidder must submit Comparative Technical Data Sheets for approval, prior to the submittal of the bid. The acceptance letter shall accompany the bid submittal for consideration of the alternate specification.

A. Cut & Chip Resistance: Compounds must feature a high-density, tear-resistant rubber matrix that prevents "chunking" or "tearing" when navigating sharp landfill debris.

B. Traction Performance: Drive tires must maintain aggressive lug geometry to ensure grip in loose soil and mud. Substitutes must provide equal or higher traction coefficients as verified by U.S.

Department of Transportation (DOT) or manufacturer testing.

C. Durability & Heat Management: Substitutes must feature a "Cool-Running" base compound under the tread. The casing must be constructed with a minimum of four (4) full-width steel belts and a reinforced protector ply.

D. MSW Durability: Tires must feature reinforced sidewalls for curb protection and cut/chip resistant compounds.

E. Puncture Protection: Preference given to tires featuring built-in, self-sealing technology or models backed by a comprehensive manufacturer road-hazard credit program.

3. Technical Specification Requirements for Recommended Models

Tire Size Position Recommended Model Load/Ply TX Tread

Depth

Key Performance Spec

11R22.5 Steer Michelin X Works Z H / 16 23/32" Reinforced casing for high-scrub urban/landfill use.

11R22.5 Drive Bridgestone L320 H / 16 31/32" 65 mph speed rating with aggressive off-road lug.

https://business.michelinman.com/tires/michelin-x-works-z https://commercial.bridgestone.com/en-us/tires/tbr/l320

11R22.5 Drive Goodyear Armor Max

MSD

H / 16 32/32" Features DuraSeal technology for

1/4" tread punctures.

315/80R22.5 Steer Bridgestone M870 L / 20 22/32" Optimized for severe-service steer and all-pos use.

315/80R22.5 Drive Michelin X Works Grip

D

L / 20 32/32" Exceptional grip in soft soil;

3PMSF rated.

385/65R22.5 Steer Michelin XZY 3 WIDE

BASE

L /20 23/32” Wide footprint for stability and an extra-robust casing.

425/65R22.5 All-

Position

Bridgestone M864 L / 20 24/32" Wide-base tire with 68 mph highway speed rating.

3.1 Technical Specifications & Expanded Approved Substitutes

Tire Size Position Load Range Approved Tier I Substitutes

11R22.5 Steer H (16-Ply) Bridgestone M863, Goodyear G751 MSA

BFGoodrich Cross Control S

11R22.5 Drive H (16-Ply) Goodyear Armor Max MSD, Michelin X Works D, Firestone T831

315/80R22.5 Steer L (20-Ply) Michelin XZU S2, Goodyear G751 MSA, BFGoodrich

Route Control S

315/80R22.5 Drive L (20-Ply) Goodyear G289 WHA, Firestone T831, Bridgestone

M863, Bridgestone M870

385/65R22.5 Steer L (20-Ply) Bridgestone M854, Firestone T831, Goodyear G296 MSA

425/65R22.5 All-Position L (20-Ply) Michelin XZY 3, Goodyear G296 MSA, BFGoodrich Cross

Control S.

4. Casing Warranty, Retreadability

To ensure the lowest total cost of ownership (TCO) and maximize ROI, all casings must meet the following:

A. Multi-Retread Guarantee: All Tier I casings must be warranted for a minimum of two (2) retreads. Casings such as the Michelin X Works or Bridgestone M-Series are expected to reach this threshold to justify the higher initial acquisition cost.

B. 7-Year Limited Warranty: Manufacturers must provide a limited warranty against defects in workmanship and materials for the…