CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

August 28, 2026

Request for Quotation (RFQ)

RFQ # 06A3185

Notice to Prospective Bidders

You are invited to review and respond to this RFQ 06A3185, titled Radio Repairs and Maintenance In submitting your bid, you shall comply with the instructions found herein. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences.

As required by Executive Order S-02-06, the California Department of Transportation (Caltrans) is committed to meeting the State’s twenty-five percent (25%) Small Business (SB) participation goal.

Certified SBs, Micro Businesses (MB) and Contractors willing to commit to subcontracting a minimum of twenty-five percent (25%) of their net price to certified SBs or MBs (if applicable) are encouraged to submit bids. Note: SB Public Works (SB-PW) certification does not count toward SB goals for this agreement. See Section D, Special Programs in this RFQ for requirements.

A Disabled Veteran Business Enterprise (DVBE) participation requirement is not required, but DVBE participation is encouraged, and a DVBE incentive does apply to this RFQ. See Section D, Special Programs in this RFQ for requirements.

The designated contact person for this RFQ is:

Christina Wabinga-Perez California Department of Transportation (Caltrans) Email address: Christina.Wabinga-Perez@dot.ca.gov Phone: (279) 234-2685

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, and in accordance with the Questions and Answers portion of this RFQ. See Section C, Time Schedule for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Christina Wabinga-Perez Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:Christina.Wabinga-Perez@dot.ca.gov

Invitation for Bid RFQ Number 06A3185

A) Purpose and Description of Services

1. Contractor shall furnish all labor, equipment, tools, parts, materials, supplies, traffic control, travel, and incidentals necessary to provide continuous radio frequency services to Caltrans to ensure uninterrupted operation of the Remote Irrigation Control System (RICS) and associated communication systems. These services are critical to maintaining operational efficiency, environmental compliance, and public safety throughout Fresno, Madera, Kings, Tulare, and Kern Counties.

2. Refer to the Proposed Form of Agreement, Exhibit A, which is attached to this RFQ, for a more complete description of services.

If you do not have internet access, a hard copy can be provided.

B) Bidder’s Minimum Qualifications

1. Bidder shall have at time of bid submittal, continually thereafter, and for the duration of the

Agreement, a current and valid copy of Federal Communication Commission (FCC) license for 800 mhz regulations, commissioned issued by Federal Communications Commission for the type of work to be performed.

C) Bid Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

RFQ available to prospective bidders 8/28/2026 Written Question Submittal 9/2/2026 3:30 p.m.

Final Date and Time for Bid Submission 9/15/2026 2:00 p.m.

Bid Opening 9/15/2026 2:30 p.m.

Proposed Award Date (estimate) 9/22/2026

2. Questions and Answers

A. Questions regarding this RFQ must be submitted by September 2, 2026. Bidders must submit their questions via e-mail to Christina.Wabinga-Perez@dot.ca.gov

B. Written questions must include: the individual's name, firm name, e-mail address and must reference RFQ No.06A3185

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website (https://caleprocure.com/pages/index.aspx). It is the responsibility of the bidder to access the Cal eProcure website for any changes or addenda that may be posted.

Refer to this Section C, Time Schedule for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. Costs Included in Bid Rates Bid prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be paid unless separate payment provisions in the Agreement should specifically provide otherwise.

mailto:Christina.Wabinga-Perez@dot.ca.gov https://caleprocure.com/pages/index.aspx

4. Small Business Preference SB Preference will be granted on this RFQ. Only firms certified as a “Small Business” or “Micro Business” with the Department of General Services (DGS), Office of Small Business and DVBE Service (OSDS) or contractors who commit to subcontracting a minimum of 25 percent (25%) of their net bid price to SB or MB, in the categories most appropriate to accomplish the prescribed services, will be granted this preference. SB-PW certifications are not eligible for SB preference, as this is not a public works agreement. For more information, refer to Section D, Special Programs.

5. Post Consumer Content Certification Bidder signature affixed hereon and dated on the Bid/Bidder Certification Sheet, shall signify that you are aware of the recycled materials, goods, and supplies program requirements of Public Contract Code Sections 12200 and 12205, and that the Recycled Content Certification will be required for the winning bidder. The awarded bidder will be required to complete a Postconsumer Content Certification (CalRecycle 74) and provide the form with the signed Agreement. An incomplete form or failure to provide a completed form will result in cancellation of the award.

6. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for the recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

18. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

19. Insurance

A. The bidder who receives the Agreement award, will be requested to provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days after the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

20. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

21. Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

22. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a. Functionality of a State system,

b. Risk to the State, or

c. Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

B. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

C. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

D. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

23. Bid Submittal A. All bids must be mailed or hand-delivered by Caltrans Division of Procurement and Contracts, Bid Unit, by dates and times shown in Section C, Bid Requirements and Information.

B. The mailing package/envelope should be labeled as follows:

Note: All packages not clearly or properly labeled as indicated below, including overnight mail and hand delivered packages, may be rejected.

YOUR RETURN ADDRESS Agreement No. 06A3185 Bid Due Date: 9/15/2026 Bid Due Time: 2:00 p.m.

Bid Opening Date: 9/15/2026

Bid Opening: 2:30 p.m.

Attention: Christina Wabinga-Perez

California Department of Transportation (Caltrans) Division of Procurement and Contracts ATTN: Bid Unit 1727 30th Street, 4th Floor, MS 65 Sacramento, CA 95816-7006

BID SUBMITTAL DO NOT OPEN

C. Late bids will not be considered.

D. Bids received in electronic format will not be accepted.

E. All bids shall include the documents identified on the RFQ’s Required Documents, Attachment 2, located at the end of the solicitation. Bids not including the required documents may be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

F. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

G. If your bid is hand delivered, you must date and time stamp the sealed envelope/package immediately upon arrival. The date/time stamp machine is located in the lobby on the first floor to the right of the security guard station at the address noted above. After date/time stamping, the bid should be placed in the locked bid cabinet located below the time stamp. If the bid package is too large to be electronically stamped, date/time stamp one (1) of the labels provided and attach it to the proposal package. When the bid package is too large for the locked bid cabinet, ask the security guard to call the Division of Procurement and Contracts reception desk at (916) 227-6000 to have your bid package picked up.

H. Bid opening will be held via teleconference on the date and time specified in Section C, Bid Requirements and Information. Bidders may participate via teleconference by calling 1-866-

700-7952 and entering the pass code 7089821#. Calls will be accepted beginning at 2:20 p.m.

until the conclusion of the bid opening. Bids will be read in Agreement numeric order; questions will not be allowed; and information will not be repeated. Initial bid opening results will be posted online on the Division of Procurement and Contracts website at https://dot.ca.gov/programs/procurement-and-contracts/bid-results by 3:00 p.m. on the day following the bid opening. The Agreement will be awarded to the lowest responsible bidder meeting the requirements outlined in the RFQ after verification and applicable incentives are applied.

I. Bids must include the performance of all the services described herein. Any attempt to modify the bid document to deviate from the work specifications will not be considered and will cause a bid to be rejected.

J. A bid may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any bid on the basis that it is not responsive or from a non-responsible bidder and may waive any immaterial deviation in a bid. Caltrans waiver of an immaterial defect shall in no way modify the RFQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

K. Costs for developing bids and in anticipation of award of an agreement is entirely the responsibility of the bidder and shall not be charged to the State.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. A bid with an unsigned Bid/Bidder Certification Sheet may be rejected.

M. A bidder may modify a bid after its submission by first withdrawing the original bid and then by resubmitting a new bid prior to the bid submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

N. A bidder may withdraw a bid by, prior to bid opening, submitting a written withdrawal request to Caltrans, at DPAC.BidUnit@dot.ca.gov, signed by the bidder or an agent authorized to contractually bind the bidding firm. A bidder may thereafter submit a new bid prior to the bid submittal deadline. Bids may not be withdrawn without cause subsequent to bid submittal deadline. Please contact the Caltrans analyst located in this RFQ with any questions.

O. Caltrans may modify the RFQ prior to the date fixed for submission of bids by the issuance of an addendum sent to all parties who received a bid package.

P. Caltrans reserves the right to reject all bids for reasonable cause.

Q. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and/or errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the RFQ requirements.

R. Where applicable, the bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

S. Caltrans does not accept alternate agreement language from a bidder. A bid with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. Also, the winning bidder(s) must complete, sign, and submit all pages of the Contractor Certification Clauses (CCC 04/2017) as part of the Agreement award process. Both the GTC 02/2025 and CCC 04/2017 may be viewed at:

https://dot.ca.gov/programs/procurement-and-contracts/bid-results mailto:DPAC.BidUnit@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

24. Evaluation and Selection A. At the time of bid opening, each bid proposal’s total and any small business and/or micro business information (if applicable) will be read aloud. Bids are considered preliminary pending review and verification of applicable bid requirements such as: small business preference, incentives, DVBE, licensing, bonding, qualifications, or other requirements as stated in the RFQ.

Agreements will be awarded to the lowest responsive and responsible bidder.

B. Caltrans will check the bid submittal package to verify it received all required documents.

Positive verification of required documents will be performed to determine its responsiveness to the State's needs.

C. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest bid and meets all the specifications. A bid meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie bid, Caltrans will draw lots to determine the successful bidder. Only one (1) bid may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) bid from an entity will result in all bids from that entity being rejected and returned to the bidder.

25. Award A. Preliminary bid results may be viewed on the internet after 3:00 p.m. on the first (1st) business day following the bid due date at https://dot.ca.gov/programs/procurement-and-contracts/bid-results.

B. Whenever an Agreement is awarded under a procedure that provides for competitive bidding, but the Agreement is not to be awarded to the low bidder, the low bidder shall be given notice five (5) working days prior to the award of the Agreement by email.

C. Upon written request by any bidder, the Notice of the Intent to Award shall be posted in a public place in the office of the awarding agency, as well as online at https://dot.ca.gov/programs/procurement-and-contracts/notices-of-intent-to-award, for at least five (5) working days prior to awarding the Agreement. This information can also be obtained by contacting the Contract Analyst directly.

D. Upon award of the Agreement, Contractor shall complete and submit to Caltrans, the Payee Data Record (STD 204), to determine if Contractor is subject to State income tax withholding pursuant to California Revenue and Taxation Code Section 18662 et seq. This form can be found on the Internet at https://www.dgs.ca.gov/PD under the heading Forms. No payment shall be made unless a completed STD 204 has been returned to Caltrans.

E. Award of contract, if made, will be in accordance with the RFQ information on Evaluation to a responsible bidder whose bid complies with all the requirements of the RFQ documents and an addenda thereto, except for such immaterial defects as may be waived by the State. Award, if made, will be made within forty-five (45) days after the scheduled date for Contract Award as specified in the RFQ; however, a bidder may extend the offer beyond 45 days in the event of a delay of contract award.

F. The State reserves the right to determine the successful bidder(s) either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in the State’s RFQ. Unless the bidder specifies otherwise in its bid, the State may https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://dot.ca.gov/programs/procurement-and-contracts/bid-results https://dot.ca.gov/programs/procurement-and-contracts/bid-results https://dot.ca.gov/programs/procurement-and-contracts/notices-of-intent-to-award https://www.dgs.ca.gov/PD accept any item or group of items of any bid. The State reserves the right to modify or cancel in whole or in part it’s RFQ.

G. Written notification of the State’s intent to award will be made to all bidders. If a bidder, having submitted a bid, can show that its bid, instead of the bid selected by the State, should be selected for contract award, the bidder will be allowed five (5) working days to submit a Notice of Intent to Protest, according to the instructions contained in the paragraph titled “Protests” of this RFQ.

26. Protest A. Bidders have the right to protest the award of Caltrans Agreements subject to the following processes and procedures.

B. Any bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below. These issues will first be resolved by the contact for the solicitation or if they result in a protest, the protest will be submitted to DGS Procurement Division Deputy Director to hear and resolve issues and whose decision will be final.

C. If a bidder has submitted a bid which it believes to be responsive to the requirements of the RFQ and to be the bid that should have been selected according to the evaluation procedures in the solicitation and the bidder believes the State has incorrectly selected another bidder for award, the bidder may submit a protest of the selection as described below. Protests regarding selection of the “successful bidder” will be heard and resolved by the Victim Compensation and Government Claims Board whose decision will be final.

D. All protests of award must be made in writing, signed by an individual authorized to bind the bidder contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation or procedure on which the protest is based. The protester must provide facts and evidence to support the claim. Protests must be mailed or delivered to:

Street and Mailing Address:

Deputy Director Procurement Division 707 Third Street, Second Floor South West Sacramento, CA 95605 Facsimile No.: (916) 375-4611 PDProtest@dgs.ca.gov

E. All protests to the RFQ or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by DGS Procurement Division Deputy Director as promptly as possible, but not later than the date indicated in the Notification of Intent to Award.

Certified or registered mail must be used unless delivered in person; in which case the protester should obtain a receipt of delivery.

F. Filing a Protest: The initial protest must be submitted to DGS, Procurement Division, and Caltrans, Protest Unit, prior to the award of the Agreement. When a protest has been submitted, the Agreement shall not be awarded until either the protest has been withdrawn or DGS has decided the matter. The written protest must be sent, either via e-mail or regular mail, to the addresses below:

mailto:PDProtest@dgs.ca.gov

California Department of Transportation (Caltrans) Division of Procurement and Contracts Attention: Bid, Protest, and Dispute Branch Chief 1727 30th Street, MS 65 Sacramento, CA 95816 Phone Number: (916) 639-6322 Email:

DPAC.Protest.Disputes.Terminations@dot.ca.gov

G. Within five (5) days after filing the initial protest, the protesting bidder shall file with DGS and Caltrans, Protest Unit a full and complete written statement specifying the grounds for the protest. The full written protest statement must be sent to the same addresses above.

Note: E-mail is the preferred method of protest delivery. If a bidder uses regular mail, It is suggested that you submit any protest by certified or registered mail.

27. Standard Conditions of Service A. Service shall not begin prior to the express date set by Caltrans Contract Manager and

Contractor, after all approvals have been obtained, and the Agreement is fully executed. Should Contractor fail to commence work at the agreed upon time, Caltrans Contract Manager, upon five (5) days written notice to Contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to Caltrans for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another Contractor.

A. All performance under the Agreement shall be completed on or before the termination date of the Agreement.

C. Antitrust Provisions

1) In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15 or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid.

3) Upon demand in writing by the assignor, the assignee shall, within one (1) year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (Gov. Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount bid, whichever is less.

mailto:DPAC.Protest.Disputes.Terminations@dot.ca.gov

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost: a) where the purpose is to induce, promote or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

D) Special Programs

The following Special Programs are applicable to this RFQ.

1. Small Business (SB) or Microbusiness (MB) Preference

A. Government Code Section 14835 et seq. requires that a five percent (5%) preference be given to contractors who qualify as a Certified SB or MB. References to a small business (SB) shall also include micro-business (MB). The rules and regulations of this law, including the definition of a SB for the delivery of services, are contained in Title 2, California Code of Regulations, Section 1896 (2 CCR Section 1896) et seq.

B. To claim the SB or MB preference, Contractor must have its principal place of business located in California, satisfy all of the SB or MB requirements, and be certified by the California Department of General Services (DGS), Office of Small Business and Disabled Veteran Business (DVBE) Services (OSDS). The preference amount may not exceed fifty thousand dollars ($50,000) for any bid. If prospective contractor is claiming the five percent (5%) certified SB or MB preference, complete Section 16 of the Bid/Bidder Certification Sheet. Additionally, Contractor may satisfy the non-SB requirements described below.

C. Certified SB and MB bidder(s) shall have precedence over NSB bidders in the application of SB preference(s).

D. SB preferences may not be applied to any bid deemed non-responsive with the solicitation instructions or from a non-responsible bidder.

E. Questions regarding the certification approval process or SB program should be directed to OSDS at (800) 559-5529 or (916) 375-4940, or by email:osdshelp@dgs.ca.gov.

F. SB or MB bidders or bidders using the “Non-Small Business” preference shall be granted a preference consisting of five percent (5%) of the lowest responsible bidder’s total bid if the lowest bid is from a non-certified SB or MB.

G. Additional references are at https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement- Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran- Business-Enterprise.

2. Disabled Veteran Business Enterprise (DVBE) Programs A. DVBE Participation Program with No Participation Requirements:

DVBE participation is not required, but DVBE participation is encouraged, and a DVBE incentive will apply to this RFQ as described below. Please review the DVBE Program Requirements:

https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/ DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBC F0545C mailto:osdshelp@dgs.ca.gov https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C

B. DVBE Incentive Program

1) The DVBE Incentive Program applies to this solicitation. It is separate from the DVBE

Participation Program and was established in Military and Veterans Code Sections 999 et seq., and Title 2, California Code of Regulations, Section 1896.99 (2 CCR Section1896.99) et seq. A dollar cap of $100,000 is set for all combined incentives and preferences. The incentive is used only for evaluation purposes to arrive at the successful bidder and does not alter the amounts of the actual bid. Any responsive and responsible bidder with the confirmed DVBE participation per the Table in paragraph 3) below is eligible to receive the incentive. Bidders who are not responsive and responsible are not eligible to receive the incentive.

2) Caltrans will apply an incentive to bids from DGS-certified DVBE firms. The bidders who claim to be DGS-certified DVBE firms will be verified by Caltrans prior to award of the Agreement. The incentive amount is equal to the percentage of the lowest responsive and responsible bid being evaluated per the Table below.

3) Participation Table No Participation Requirement

Verified DVBE Participation DVBE Incentive Amount

100% 5%

4) When applying the DVBE Incentive, an NSB shall not displace an award to a DGS Certified Small Business.

5) Please review the DVBE Program Requirements: https://www.dgs.ca.gov/- /media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&has h=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C

6) Additional information: https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement- Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran- Business-Enterprise.

https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

ATTACHMENT 1 - COST SHEET

CONTRACTOR’S NAME (Please Print):

ITEM

NO.

ESTIMATED

QUANTITY

UNIT OF

MEASURE ITEM

UNIT PRICE

(Price per

Unit of Measure)

TOTAL*

(Estimated Quantity x Unit Price)

18,000 EA

All labor tools, equipment, materials, travel, and incidentals necessary to provide monthly Radio Equipment Frequencies for Mobile/Portable Radios as described in Exhibit A, Statement of Work, Section H (500 radios x 36 months)

500 Hourly

All labor, tools, equipment, materials, travel, and incidentals necessary to provide Radio Equipment/Parts Maintenance and Repair to Operate 56 Logical Trunked Radio System (LTR) as Described in Exhibit A, Contractor Responsibilities

168 Each

All labor, tools, equipment, materials, travel and incidentals necessary to provide up to 168 Replacement Batteries Kenwood Rechargeable Li-ion Battery Pack, DC 7.4V typ.200mAh Kenwood KNB-57L Or compatible item as described in Exhibit A, Statement of Work, Section H, Contractor Responsibilities

COST TOTAL $

OPTIONAL AMENDMENT PRICING – YEAR ONE

Agreement Amendment shall be amendable for two (2) - One (1) year options at the rates listed in Table 2 “Optional Amendments” of Attachment 1 – Cost Sheet for an increase in the agreement value up to $100,000.00 above the value of the executed agreement.

Completion of this attachment is required.

UNIT OF

MEASURE ITEM

UNIT PRICE

(Price per

Unit of Measure)

TOTAL*

(Estimated Quantity

6,000 EA

necessary to provide monthly Radio Equipment Frequencies for Mobile/Portable Radios as described in Exhibit A, Statement of Work, Section H (500 radios x 12 months)

Hourly

(12 months)

All labor, tools, equipment, materials, travel, and incidentals necessary to provide Radio Equipment/Parts Maintenance and Repair to Operate 56 Logical Trunked Radio System (LTR) as Described in Exhibit A, Statement of Work, Section H

Each (12 months)

All labor, tools, equipment, materials, travel and incidentals necessary to provide up to 168 Replacement Batteries Kenwood Rechargeable Li-ion Battery Pack, DC 7.4V typ.200mAh Kenwood KNB-57L Or compatible item as described in Exhibit A, Statement of Work, Section H.3

COST TOTAL

OPTIONAL AMENDMENT PRICING – YEAR TWO

Agreement Amendment shall be amendable for two (2) - One (1) year options at the rates listed in Table 2 “Optional Amendments” of Attachment 1 – Cost Sheet for an increase in the agreement value up to $100,000.00 above the value of the executed agreement.

Completion of this attachment is required.

UNIT OF

MEASURE ITEM

UNIT PRICE

(Price per

Unit of Measure)

TOTAL*

(Estimated Quantity

6,000 EA

necessary to provide monthly Radio Equipment Frequencies for Mobile/Portable Radios as described in Exhibit A, Statement of Work, Section H (500 radios x 12 months)

Hourly

(12 months)

All labor, tools, equipment, materials, travel, and incidentals necessary to provide Radio Equipment/Parts Maintenance and Repair to Operate 56 Logical Trunked Radio System (LTR) as Described in Exhibit A, Statement of Work, Section H

Each (12 months)

All labor, tools, equipment, materials, travel and incidentals necessary to provide up to 168 Replacement Batteries Kenwood Rechargeable Li-ion Battery Pack, DC 7.4V typ.200mAh Kenwood KNB-57L Or compatible item as described in Exhibit A, Statement of Work, Section H.3

COST TOTAL

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the RFQ Requirements and/or as listed below.

☐ Attachment 1 – Cost Sheet

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this RFQ. Please review it carefully and present any questions in writing to the contact identified for this RFQ. Do not return this Attachment with your bid.

Department of Transportation TBD Agreement Number 06A3185

EXHIBIT A – STATEMENT OF WORK

A. Background and Purpose

The California Department of Transportation (Caltrans), District 6 Maintenance Division, is responsible for maintaining and operating an irrigation system that supports landscape maintenance across Fresno, Madera, Kings, Tulare, and Kern Counties. This system includes 350 irrigation controllers and approximately 500 portable radios that rely on Logic Trunked Radio (LTR) systems for communication. To ensure efficient water use, timely maintenance, and responsive field operations, Caltrans utilizes a Remote Irrigation Control System (RICS) that depends on reliable radio frequency communication between landscape computers, base stations, and field personnel. The system enables both automated and manual control of irrigation functions, including emergency shutdowns, valve operations, and real-time coordination among landscape crews.

The purpose of this Agreement is to secure a qualified Contractor to provide continuous radio frequency services, including equipment maintenance, repair, and support, to ensure uninterrupted operation of the RICS and associated communication systems. These services are critical to maintaining operational efficiency, environmental compliance, and public safety throughout District 6.

The work to be performed under this Agreement shall be in accordance with Exhibit A – Statement of Work and Attachment 1 – Cost Sheet is provided separately and incorporated by reference herein. In the event of any conflicts related to this Agreement, Exhibit C General Provisions – Telecommunications Revision date: 6/6/2025 shall apply.

B. Subcontracting Subcontracting is not permitted under this Agreement. All references to subcontracting or subcontractors as found herein are not applicable to this Agreement.

C. Locations of Services The Contractor shall provide services at the following nine (9) Caltrans Maintenance Station locations within District 6, which includes Fresno, Madera, Kings, Tulare, and Kern Counties. These locations represent the operational areas supported by the Remote Irrigation Control System (RICS):

• Tulare Maintenance Station – 1250 East San 1250 East San Joaquin St., Tulare, CA 93724

• Visalia Maintenance Station - 15337 Avenue 296, Visalia, CA 93292

• Porterville Maintenance Station - 1331 South Second St, Porterville, CA 93257

• Kettleman City Maintenance Station - 32169 State Route 41, Kettleman City, CA 93239

• Lemoore Maintenance Station - 455 S. Lemoore Avenue, Lemoore, CA 93245

• Delano Maintenance Station - 805 S. Lexington Street, Delano, CA 93215

• Bakersfield Maintenance Station - 1200 Olive Drive, Bakersfield, CA 93308

• Pine St. Fresno Maintenance Station - 1635 West Pine Avenue, Fresno, CA 93728

• Madera Maintenance Station - 125 West Almond, Madera, CA 93637

Note: The Contractor is not required to be on-site at each location. These addresses identify the Caltrans Maintenance Stations covered under this Agreement. Contractor will be responsible for pickup and delivery of equipment to and from the requested Maintenance Station location listed above. The pickup and delivery equipment will be coordinated by Caltrans Maintenance Supervisors.

D. Term of the Contract This Agreement will commence on October 15, 2026 (est), or upon approval by the California Department of Transportation (Caltrans), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. The Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by the Caltrans Contract Manager. This Agreement shall expire on October 14, 2029 (est). The services shall be provided during working hours, Monday through Friday from 7:00 a.m. to 5 p.m., Pacific Standard Time (PST), except State Holidays. The parties may amend this Agreement as permitted by law.

E. Agreement Amendment

1. Subject to the terms and conditions of the original Agreement, and contingent upon the approval of

Caltrans and the Contractor, Caltrans may have the option, prior to the Agreement expiration date, to amend the Agreement. The agreement allows for an amendment for time and/or quantity, for more of the same services.

2. The Agreement Amendment shall be amendable for two (2) - One (1) year options at the rates listed in Table 2 “Optional Amendments” of Attachment 1 – Cost Sheet for an increase in the agreement value up to $100,000.00 above the value of the executed agreement.

3. If the Agreement were amended, the Contractor’s rates offered in the Table 2 “Optional Amendment” of Attachment 1 – Cost Sheet, page 2 for the additional work would apply.

4. Any resulting Agreement Amendment will not take effect until it is signed by a Caltrans Contract Officer, and Contractor has received a signed copy of the Agreement Amendment.

F. Contract Management and Points of Contact All inquiries during the term of this Agreement will be directed to the project representatives listed in the Tables below:

Department of Transportation (Caltrans) Contractor: TBD Contract Manager: TBD

Project Manager:

Address: Address:

Cell: Cell:

Email: Email:

G. Description of Service

1. Contractor shall provide radio frequency services, including equipment repair, maintenance, and support, to Caltrans District 6 Maintenance Division. These services are essential for the operation of the Remote Irrigation Control System (RICS), which allows communication between landscape control computers and 350 irrigation controllers located throughout Fresno, Madera, Kings, Tulare, and Kern Counties. The same radio frequencies are used by Caltrans landscape personnel to efficiently manage irrigation controllers, valves, and repairs. This includes conducting routine maintenance, emergency https://www.calhr.ca.gov/employees/pages/state-holidays.aspx https://www.calhr.ca.gov/employees/pages/state-holidays.aspx shutdowns, and performing regular day-to-day tasks. These frequencies also facilitate effective real-time communication among landscape personnel while they are actively working in the field.

2. The Contractor shall ensure uninterrupted radio frequency service to support both automated and manual irrigation operations and shall maintain compatibility with existing Logic Trunked Radio (LTR) systems and EF Johnson-compatible frequencies.

3. The Contractor shall provide radio frequency services to support RICS operations, including:

• Maintenance and repair of 500 mobile/portable radios

• Compatibility with LTR and EF Johnson frequencies

• Emergency shutdown and manual/automated irrigation control

• Monthly service and on-call support

H. Contractor Responsibilities

1. Contractor shall work closely and cooperatively with Caltrans IT and business customer staff, and coordinate with and support Caltrans users to ensure consistency of required services solutions, efficiency, re-usability and technical suitability.

2. Contractor shall assist Caltrans Contract Manager to monitor and verify Contractor’s satisfactory performance of Contractor’s duties and obligations under the Agreement, including the delivery of all deliverables and acceptance of all applicable schedules, milestones, tollgates, and performance tests and criteria. Refer to this Exhibit’s Section O, Completion/Acceptance Criteria.

3. Contractor shall provide up to 168 replacement batteries, Kenwood Rechargeable Li-ion Battery Pack, DC 7.4V typ.2000mAh Kenwood KNB-57L, or equivalent to, as needed, upon written request from Caltrans Contract Manager at the agreed to Attachment 1, Cost Sheet for the duration of this Agreement.

4. Contractor shall provide monthly Radio Frequency service including on-call, as-needed equipment repair and maintenance to 500 mobile/portable radios to operate an LTR. The LTR system will provide radio frequency communication links between nine (9) base stations located in Fresno, Madera, Kings, Tulare, and Kern Counties. Contractor shall provide a comparable replacement radio if radio is beyond repair.

5. Contractor shall comply with the Federal Communication Commission (FCC) rules and regulations and provide proof of a current and valid FCC license for 800 mHz radio service.

6. Contractor shall provide programming, coding, and adjustments to ensure the proper interface between the irrigation field and satellites (controllers) and for the repair of up to fifty-six (56) LTR Systems including support for any upgrades whether required by internal or external sources.

7. Contractor shall conduct its operations in such a manner as to avoid damage to Caltrans property or the property of others. Any damage caused by Contractor shall be repaired or replaced at Contractor’s own expense upon Caltrans approval.

8. Contractor shall comply with all applicable federal, state, county, city and municipal laws, ordinances, rules, and regulations which in any matter affect those engaged or employed in the work to be performed.

9. All permits and licenses, registrations and certifications required by local ordinances shall be obtained and paid for by Contractor.

10. Contractor shall be able to transmit, without interference, in the 800 MHz range throughout District 6 which encompasses Fresno, Madera, Kern, Kings, and Tulare Counties (which will include foothills areas in and around the associated counties).