NEW_EXHIBIT_A-CLEANING_SCHEDULE_MINIMUM_REQUIREMNTS_Rev-02-26-25.docx
DOCX document 26 KB Posted
- Solicitation number
- 2025-RFP-147-REBID
- Issued by
- New Haven County, Connecticut
About this file
This document is an Exhibit A Cleaning Schedule detailing minimum requirements for part-time custodial services for New Haven Public Schools (NHPS) in Connecticut. The cleaning schedule provides a comprehensive matrix of cleaning tasks across various facility areas including classrooms, bathrooms, hallways, offices, libraries, kitchens, cafeterias, gymnasiums, and grounds, with specified frequencies ranging from daily to yearly tasks. The cleaning requirements include activities such as sweeping, mopping, buffing, stripping and waxing floors, dusting, sanitizing surfaces, emptying trash, cleaning glass and mirrors, and performing seasonal maintenance like snow shoveling.
The related state and local contract opportunity is a rebid for part-time custodial services after the cancellation of a previous solicitation. The City of New Haven seeks to contract with a qualified vendor to provide four-hour, part-time custodians, a manager/supervisor, and an account manager to clean NHPS buildings. The rebid emphasizes procedural fairness, transparency, and a requirement to work collaboratively with SEIU Union 32BJ. The contract will not be awarded solely on price, but on a comprehensive evaluation of proposals meeting all requirements, with potential flexibility for staffing alternative school or property locations. The city specifically notes an expectation that the successful respondent will recognize and work in good faith with the union representing the custodial workers.
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Text version
PART TIME CUSTODIAL SERVICES: EXHIBIT A
Cleaning Schedule Minimum Requirements
| Area/Location |
| Daily |
| Weekly |
| Monthly |
| Yearly |
| As Required |
I. Classrooms
A. Floors - Vinyl Tile
| 1. Sweep |
| X |
| 2. Damp Mop |
| X |
3. Auto scrub/recoat
| 3X |
| DEC/FEB/APR |
4. Strip & Wax
| 1X |
| AUG |
| 5. Replace burned out light bulbs |
| X |
6. Wash Furniture Monthly
X
B. Dusting
| 1. Ledges |
| X |
| 2. Counters |
| X |
| 3. Window Sills |
| X |
4. Light Fixtures
| 3x |
| AUG / FEB |
C. Miscellaneous
| 1.Glass- Inside and doors |
| X |
| 2. Empty trash, replace liner, sanitize |
| X |
| 3. Clean desks, countertops and tables |
| X |
II. Bathrooms
A. Wash & Sanitize
| 1. Fixtures, Including stall walls |
| X |
| 2. Mirrors |
| X |
| 3. Dispensers |
| X |
| 4. Floors |
| X |
5.Walls
X
| 6. Fill Dispensers |
| X |
| 7. Empty Trash, replace liners |
| X |
8. Scrub floors
X
9. Power wash
X
III. Hallways, including stairwells
A. Floors
| 1. Sweep |
| X |
| 2. Damp Mop |
| X |
3. Buff
2X
4. Strip & Wax
| 1X |
| AUG |
5. Auto Scrub/Recoat
| 3X |
| DEC/FEB/APR |
6. Auto Scrub
3X
B. Miscellaneous
| 1. Clean door glass |
| X |
| 2. Clean doors & metal |
| X |
| 3. Wash drinking fountains |
| X |
| 4. Spot Clean Walls |
| X |
Cleaning Schedule Minimum Requirements (Continued)
| Area/Location |
| Daily |
| Weekly |
| Monthly |
| Yearly |
| As Required |
IV. Offices/Library/Media Center
A. Floors
| 1. Vacuum Rugs |
| X |
| 2. Spot Clean Rugs |
| X |
3. Shampoo Rugs
| 3X |
| AUG/DEC/FEB |
B. Dusting
| 1. Ledges |
| X |
| 2. Counter |
| X |
| 3. Window Sills |
| X |
4. Light Fixtures
| 2X |
| AUG/DEC |
C. Miscellaneous
| 1. Empty Trash |
| X |
| 2. Clean Glass Doors |
| X |
3. Clean Glass Doors & Metal
X
V. Kitchen
| 1. Empty Trash Daily |
| X |
2. Wash Trash Barrels & Sanitize
X
VI. Cafeteria, Staff Lounge
A. Floors
| 1. Sweep |
| X |
| 2. Wash/Auto Scrub |
| X |
3. Buff
2X
4. Auto Scrub/Recoat
| 3X |
| AUG/DEC/APR |
5. Strip & Wax
| 1X |
| AUG |
B. Furniture, Staff Lounge
1. Scrub Tables
X
2. Scrub Chairs
X
C. Trash
| 1. Empty Trash, Replace Liners |
| X |
2. Wash & Sanitize Trash Receptacles
X
D. Miscellaneous
| 1. Clean Drinking Fountain |
| X |
2. Scrub Chairs
| 2X |
| AUG/DEC |
3. Scrub Tables
| 2X |
| AUG/DEC |
VII. Gym
A. Floors
| 1. Sweep |
| X |
| 2. Auto Scrub/Damp Mop |
| X |
3. Buff
X
B. Locker Rooms/ Bathrooms
| 1. Clean |
| X |
| 2. Disinfect |
| X |
Cleaning Schedule Minimum Requirements (Continued)
| Area/Location |
| Daily |
| Weekly |
| Monthly |
| Yearly |
| As Required |
C. Miscellaneous
| 1. Empty Trash, Replace Liner |
| X |
VIII. Special
A. Wash All Windows, Inside & Out
| X |
| AUG |
| B. Wash Foyer Door Glass |
| X |
IX. Secure Building & Active Alarm
| A. Check All Doors |
| X |
| B. Activate Alarms |
| X |
X. Grounds/Seasonal Outside Work*
C. Snow Shoveling As Requested
X
*It is important to note that all vendors must supply personnel capable of performing outside maintenance activities and that the NHPS will supply all necessary equipment to perform these duties. It should be understood by all vendors that these services should be included as part of vendors' base bid and staffing plan and should NOT be viewed as an "extra" service for each occurrence.
** Weekly: Apr-Jun; Bi-Weekly: Jul-Aug
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