NEJC 18008 Final Doors for Williams Residence Halls.pdf

NEJC18008 Doors for Williams Residence Hall

Documented Quote

NOTES

• NJC uses the Colorado State eProcurement website knows as ColoradoVSS as the official means of communication. Vendors are encouraged to register on ColoradoVSS in order to download solicitation documents and information including any amendments or modifications and awards. It is incumbent upon Vendors to monitor the ColoradoVSS carefully and regularly for any such postings.

To register go to:

www.colorado.gov/vss Detailed registration instructions can be found in the Vendor Registration Quick Start Guide

• All vendors must complete and return page 5, a Vendor Disclosure Statement (Exhibit 3) & a W-9 (Exhibit 4) with the bid submission to be considered responsive.

Date: 04/04/2018 Quote Number: NEJC18008 Door Replacement for Williams Residence Hall

Return all Quotes to:

Northeastern Junior College

Purchasing Office Walker Hall 105

100 College Avenue Sterling, CO 80751

Director of Purchasing:

Martha Gareis

Voice (970) 521-6662 Fax (970) 522-4945 martha.gareis@njc.edu

Quote Due Date: 4/27/2018 4:00 p.m.

Quotes properly marked as to Quote No., and Date will be accepted via fax at (970) 522-4945 or by mail to Northeastern Junior College, Purchasing Department, WH 104, 100 College Ave, Sterling, CO 80751 on or before the submission deadline of 04/27/2018 @ 4:00 PM. Email will be accepted at martha.gareis@njc.edu

MAILING NOTE: FAX NOTE: EXPRESS MAIL:

Northeastern Jr College Northeastern Jr College Northeastern Jr College Purchasing Office Purchasing Office Purchasing Office 100 College Ave Fax #: (970)522-4945 100 College Ave Sterling, CO 80751 Quote #: NEJC18008 Sterling, CO 80751 Quote #: NEJC18008 Quote #: NEJC18008 Please Note: Express Mail is only delivered in the afternoons. LATE QUOTES WILL NOT BE ACCEPTED.

NORTHEASTERN JUNIOR COLLEGE (NJC) IS SOLICITING QUOTES FROM QUALIFIED VENDORS TO

PROVIDE 69 32” x 7’0 1 3/8 HM 18 GAUGE DOORS WITH TWO HINGES PER DOOR FOR WILLIAMS

RESIDENCE HALL PER ATTACHED SPECIFICATIONS. A MANDATORY PRE-BID WALK THRU WILL

BE HELD ON TUESDAY, APRIL 10, 2018, AT 10:00 A.M. MEET IN GRB LOBBY ENTRANCE AT 619 LANDRUM LANE, STERLING, CO. QUESTIONS DUE BY THURSDAY, APRIL, 19, 2018, AT 4 P.M. TO martha.gareis@njc.edu.

mailto:martha.gareis@njc.edu

• Northeastern Junior College will use the State of Colorado Purchase Order Terms & Conditions.

Please see attached Exhibit 1. No other terms will be accepted.

• Northeastern Junior College reserves the right to accept or reject bids on each item separately or as a whole, to reject any or all bids, to waive informalities or irregularities, and to contract in the best interest of the College.

• Specifications are provided to identify the products required and to establish minimum functionality and an acceptable quality level. It is the bidder’s responsibility to prove the equality of substitute items. Bidders who offer “equivalent” items shall submit brochures and complete specifications with the quote. Failure to submit brochures and complete specifications with the bid may be sufficient cause to consider a bid non-responsive. The College shall be the sole judge in determining equality in regard to quality, price and performance.

• Quotes must be FOB Destination.

• When submitting your quote please include detailed product description with response to all specifications. Bids received without a detailed response to all specifications will be considered non-responsive.

AWARD:

Vendors must provide a quote on all items listed in this Documented Quote to be considered for award.

The Documented Quote will be awarded on an “all-or-none” basis.

DETERMINANT FACTOR:

• Specifications are provided to identify the products required and to establish minimum functionality and an acceptable quality level. It is the bidder’s responsibility to prove the equality of substitute items. Bidders who offer “equivalent” items shall submit brochures and complete specifications with the quote. Failure to submit brochures and complete specifications with the bid may be sufficient cause to consider a bid non-responsive. The College shall be the sole judge in determining equality in regard to price, quality per specification, delivery date.

Northeastern will award the quote deemed to be the most advantageous to Northeastern at the College’s sole discretions using the following criteria (for example):

1. Cost

2. Conformity of equipment bid to specifications

3. Ability to meet Required Delivery Date

QUOTE SUBMISSION:

1. Warranty Information – The successful vendor shall provide warranty support for the length of the warranty.

2. Detailed product description with response to all specifications above in order. Bids received without a detailed response to all specifications will be considered non-responsive.

SPECIFICATIONS

• 69 32” x 7’0 1 3/8 HM 18 gauge doors with 2 hinges per door

• 69 Best interchangeable core lever locksets 626 finish less core cores will be provided by NJC

• Labor to include removal of old doors and installation of new doors

• Add alternate for prefinished or painting of doors

Additional Information

Quotes must be in accordance with specifications set forth and subject to conditions herein and/or attached. All respondents are responsible for checking the VSS system for award; no other notification will be provided.

All bids must be submitted on the quote form provided; no substitute forms will be accepted.

Quote form must be signed by an individual with express authority to bind company.

Neither the contractor nor NJC shall be liable for failure to perform their respective obligations under this contract when such failure is caused by fire, explosion, water, Act of God, or inevitable accident, civil disorder or disturbance, strikes, vandalism, war, riot, sabotage, weather- and energy-related closing, or like causes beyond the control of such party, nor shall the contractor be liable in any way for the value of real or personal property destroyed or damaged due to such causes.

The Contractor is subject to the Special Provision for Sole Source Government Contracts as defined in Colorado Constitution Article XXVII (Amendment 54)

A Contractor that operates as a sole proprietor hereby swears or affirms under penalty of perjury that the Contractor (i) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of CRS 24-76.5- 101 et seq, and (iii) shall produce one of the forms of identification required by CRS 24-76.5- 103 prior to the effective date of this Contract. Except where exempted by federal law and except as provided in CRS 24-76.5-103(3), a Contractor that receives federal or state funds under this contract must confirm that any individual natural person eighteen years of age or older is lawfully present in the United States pursuant to CRS 24-76.5-103(4) if such individual applies for public benefits provided under this contract.

Contract performance outside of the United State Contract performance outside of the United States or Colorado, 24-102-206. Prior to contracting or as a requirement for the solicitation of any contract from the State for services, as appropriate, any prospective vendor shall disclose in a statement of work where services will be performed under the contract, including subcontracts, and whether any services under the contract or subcontracts are anticipated to be performed outside of the United States or the State. If the prospective vendor anticipates services under the contract or any subcontracts will be performed outside the United States or the State, the vendor shall provide in its statement of work a provision setting forth why it is necessary or advantageous to go outside the United States or the State to perform the contract or any subcontracts.24-102-206Prior to contracting or as a requirement for the solicitation of any contract from the State for services, as appropriate, any prospective vendor shall disclose in a statement of work where services will be performed under the contract, including subcontracts, and whether any services under the contract or subcontracts are anticipated to be performed outside of the United States or the State. If the anticipates services under the contract or any subcontracts will be performed outside the United S shall provide in its statement of work a provision setting forth why it is necessary or advantageous to go outside the United States or the State to perform the contract or any subcontracts.

ILLEGAL ALIENS–PUBLIC CONTRACTS FOR SERVICES. CRS 8-17.5-101 and 24-76.5-

101. The Contractor certifies that the Contractor shall comply with the provisions of CRS 8- 17.5-101 et seq. The Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. The Contractor represents, warrants, and agrees that it (i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise will comply with the requirements of CRS 8-17.5-102(2)(b). The Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. If the Contractor fails to comply with any requirement of this provision or CRS 8- 17.5-101 et seq., the State may terminate this contract for breach and the Contractor shall be liable for actual and consequential damages to the State.

VENDOR RESPONSE FORM

(Submit the following information with Bid Proposal)

All prices must be FOB Destination

NORTHEASTERN JUNIOR COLLEGE

Documented Quote

RESPONSE SHEET

NEJC18008 DUE: April 27, 2018 at 4:00 pm

Equipment Cost Each Total

69 32” x 7’0 1 3/8 HM 18 gauge doors with 2 hinges per door

Labor to include removal of old doors and installation of new doors

Add alternate for prefinished doors or painting of doors

Shipping & Handling Must be included in Prices above

Grand Total Can your company meet this schedule?

Signature Required

When must you receive the order so you can meet this schedule?

(Earliest Date of order will be May 1, 2018)

THIS COMPLETED PAGE MUST BE SIGNED AND RETURNED WITH YOUR PROPOSAL

Company Name

Terms (must be at least NET 30 days)

Modification Number (if applicable)

Address

Phone

Fax

E-mail Address

Signature/Date

Printed Name Of Signature

Using the Federal Government definition, does your firm qualify as:

a small business YES _____ NO_____ a minority business YES _____ NO_____ If YES, state ethnicity:

a woman owned business YES _____ NO_____ a Service-Disabled Veteran Owned Small Business Located in Colorado

YES _____ NO_____ If YES, provide documentation issued through the US Depart. Of Veterans Affairs

A member of the State of Colorado VSS System

YES _____ NO_____ VSS Registration #____________ (entire number required)

Federal Identification #

Return all Quotes to: