NAWCTSD 2033 MAINTENANCE-Combined Synopsis-Solicitation-Final.pdf

RFQ N6134021R0094

Combined Synopsis/Solicitation for Security System Maintenance and Inspection

This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. The simplified acquisition procedures using the program for certain commercial items, as authorized by FAR Part 13.5, are applicable to this procurement.

Reference solicitation N6134021R0094 is issued as a request for quotation (RFQ) and incorporates the provisions and clauses in effect from regulations posted to https://www.acquisition.gov/content/regulations inclusive, but not limited to Federal Acquisition Circular (FAC) number 2005-101. Based on the Market Research analysis, the Government has identified multiple Businesses who qualify as capable. The companies deemed capable have previously performed and/or are currently performing Security System Maintenance and Inspection. As such, in accordance with FAR 15.101-2, this requirement will be a Lowest Price Technically Acceptable using 100% Full and Open Competition.

It is anticipated that this award will be for a Firm Fixed Price (FFP) Contract. The North American Industrial Classification System (NAICS) code for this solicitation is 561621 (Security Systems Services

(Except Locksmiths)), which has a size standard of $22M. The Product Service Code is J063, which is for

Maintenance, Repair and Rebuilding of Equipment: Alarm, Signal, and Security Detection Systems. The Government is issuing this Combined Synopsis/Solicitation as 100% Full and Open Competition.

Pricing shall include all cost related to this requirement to include shipping. Shipping shall not be priced separately. The service period will be from 1-October-2021 through 31-September-2022, and 4 one year options. Quoter shall price the following CLINs by providing the per-unit price and calculated total prices using each CLIN’s quantity value. The quoter shall multiply the provided quantities for each CLIN times the quoter’s proposed profit rate for those CLINs and then add the profit amount to the provided estimate to arrive at the total prices. The rate proposed shall be utilized when definitizing the over and above (O&A) material CLINs.

First Year CLINs:

CLIN 0001: 24/7/365 Monthly Phone Support – Firm Fixed Price – Quantity 12 EACH

CLIN 0002: Semi-Annual Inspection – Firm Fixed Price – Quantity 2 EACH

CLIN 0003: Work Request Over & Above (O&A) – Firm Fixed Price –Estimated Quantity 1 EACH

CLIN 0004: Program Management, Maintenance, Repair, Inspection Docs and Technical Data – Not Separately Priced (NSP) - Quantity 1 Lot https://www.acquisition.gov/content/regulations

Option Year 1 CLINs:

CLIN 0101: 24/7/365 Monthly Phone Support – Firm Fixed Price – Quantity 12 EACH

CLIN 0102: Semi-Annual Inspection – Firm Fixed Price – Quantity 2 EACH

CLIN 0103: Work Request Over & Above (O&A) – Firm Fixed Price –Estimated Quantity 1 EACH

CLIN 0104: Program Management, Maintenance, Repair, Inspection Docs and Technical Data – Not

Separately Priced (NSP) - Quantity 1 Lot

Option Year 2 CLINs:

CLIN 0201: 24/7/365 Monthly Phone Support – Firm Fixed Price – Quantity 12 EACH

CLIN 0202: Semi-Annual Inspection – Firm Fixed Price – Quantity 2 EACH

CLIN 0203: Work Request Over & Above (O&A) – Firm Fixed Price –Estimated Quantity 1 EACH

CLIN 0204: Program Management, Maintenance, Repair, Inspection Docs and Technical Data – Not

Separately Priced (NSP) - Quantity 1 Lot

Option Year 3 CLINs:

CLIN 0301: 24/7/365 Monthly Phone Support – Firm Fixed Price – Quantity 12 EACH

CLIN 0302: Semi-Annual Inspection – Firm Fixed Price – Quantity 2 EACH

CLIN 0303: Work Request Over & Above (O&A) – Firm Fixed Price –Estimated Quantity 1 EACH

CLIN 0304: Program Management, Maintenance, Repair, Inspection Docs and Technical Data – Not

Separately Priced (NSP) - Quantity 1 Lot

Option Year 4 CLINs:

CLIN 0401: 24/7/365 Monthly Phone Support – Firm Fixed Price – Quantity 12 EACH

CLIN 0402: Semi-Annual Inspection – Firm Fixed Price – Quantity 2 EACH

CLIN 0403: Work Request Over & Above (O&A) – Firm Fixed Price –Estimated Quantity 1 EACH

CLIN 0404: Program Management, Maintenance, Repair, Inspection Docs and Technical Data – Not

Separately Priced (NSP) - Quantity 1 Lot

Inspection and Acceptance Terms

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

CLIN

0001/0101/0201/ 0301/0401

Destination Government Destination Government

CLIN

0002/0102/0202/ 0302/0402

Destination Government Destination Government

CLIN

0003/0103/0203/ 0303/0403

Destination Government Destination Government

CLIN

0004/0104/0204/ 0304/0404

Destination Government Destination Government

This Combined Synopsis/Solicitation is seeking a provider for the service, repair, preventative maintenance, and semi-annual test inspections of the Access Control System (ACS) which includes a badging system (computer/printer/camera), and the Intrusion Detection System (IDS).

NAWCTSD Room 2033 and its subsections incorporate an ACS and IDS all contained within Room 2033. The Department of the Navy Program Executive Officer for Advanced Programs, Naval Air Warfare Center, Training Systems Division (NAWC, TSD) requires maintenance for the current IDS security system by performing semi-annual test inspections and the ACS workstation requires periodic patching and may require repair in the event of a system malfunction.

Applicable Documents:

Document Number Document Title

ICS 705-1 Intelligence Community Standard (ICS) 705-1, Physical and Technical Security Standards for Sensitive Compartmented Information Facilities, dated 17 September 2010

Link to reference: https://fas.org/irp/dni/icd/ics-705-1.pdf

IC Tech Spec ver. 1.4 Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities, dated 28 Sep 2017

Link to reference:

https://www.dni.gov/files/NCSC/documents/Regulations/Technical- Specifications-SCIF-Construction.pdf

NAVAIR is seeking a company that can meet the following requirements and provide the following security systems maintenance, inspection and repair services:

1. Top Level Requirements

a. The contractor shall comply with ICS 705-1 and IC Tech Spec version 1.4 for security system maintenance and testing.

b. The contractor shall provide 24 hours a day, 365 days a year phone support able to initiate repairs/establish priority within 4 hours of a trouble signal or a request for service.

c. The contractor shall ensure services conducted under this contract are performed by U.S. citizens.

d. The contractor shall be a UL 2050 certified company.

e. The contractor shall provide documentation for inspections within 30 days of completion, CDRL

A001.

f. The contractor shall coordinate all visits within 3 days of arrival at the Center except as noted in Section 1(b) above.

2. Maintenance Requirements

The maintenance for the NAWCTSD Room 2033 shall include all components of the ACS to include the badging system (computer/printer/camera/badge readers) and IDS.

a. The contractor shall ensure service requests classified emergency are resolved within 24 hours.

b. The contractor shall ensure service requests classified non-emergency are resolved within 48 hours.

c. The contractor shall ensure peripherals associated with the Honeywell ACS system are working and updated accordingly to avoid obsolescence/end of life issues.

d. The contractor shall evaluate the ACS badging Honeywell ProWatch software and make sure it is working properly. The contractor shall upgrade the Honeywell ProWatch software to the latest versions as necessary and conduct test/evaluation to ensure software remains functional.

e. The contractor shall preform backups of the system before any Honeywell ProWatch software updates are performed.

f. The contractor shall provide documentation for the maintenance and repairs within 10 days of completion. Documentation shall include: (a) listing what components were replaced, (b) model and serial numbers of both old and new part, (c) points that were tested and associated methodology of the testing (i.e. motion sensor activate within three steps or tamper activates upon opening. Etc.),

(d) firmware version as applicable to the hardware, (e) UPS battery voltage and time since replacement, (f) software versions before and after upgrade, (g) name and certification of person completing the work.

3. Semi-Annual Inspection Requirements

a. The contractor shall perform semi-annual inspections for the NAWCTSD Room 2033 in accordance with IC Tech Spec ver.1.4 (28 Sep 2017) and include all areas/components of the ACS and IDS.

b. The contractor shall coordinate all visits within 3 days of arrival at the Center unless it is a request by the Government for immediate response.

c. The contractor shall ensure inspections are witnessed by NAWCTSD Government personnel.

d. The contractor shall ensure all IDS firmware and software are current in accordance with Original Equipment Manufacturer (Bosch) procedures and document in the semi-annual inspection report, see attached CDRL A001.

4. Program Management (CLINs 0X01, 0X02 and 0X03)

a. The Contractor shall designate a single program management Point of Contact (POC). This POC shall develop management plans to ensure that all elements of this effort are successfully executed within the program budgets and schedules to include acquisition and subcontract management and to ensure successful accomplishment of this effort.

b. The Contractor shall host a Post Award Meeting at the Contractor’s facility within 30 days of contract award.

5. Over and Above Repairs (CLIN 0X03)

As required for replacement of broken or malfunctioning security components and implementation of security fixes to failed security inspection items.

Evaluation Criteria:

The Government will award a FFP contract with 4 one-year options resulting from this combined synopsis/solicitation to the responsible quoter whose quote, conforming to this notice, will be the most advantageous, representing the best value to the Government and meets the technical requirements as stated in the Attachment 1 –Performance Work Statement. If multiple quotes are received, the Government will award on a lowest price technically acceptable basis to the quoter meeting the specifications of this combined synopsis/solicitation. The total evaluated price will be the sum of all the CLINs' unit quantities multiplied by the contractors per unit price for each CLIN.

To be considered for award, a quoter must submit the following:

a. Proof of UL 2050 certification; and

b. Pricing information submitted in accordance with the terms stated in this RFQ.

The failure of a quoter to provide information sufficient to determine conformance with the technical requirements and pricing information with the combined synopsis/solicitation may result in the quoter being ineligible for award.

All quoters MUST BE IN THE SYSTEM FOR AWARD MANAGEMENT (SAM). Information concerning SAM registration requirements may be viewed via the Internet at https://sam.gov/SAM/.

Going forward, all new entities registering in GSA’s System for Award Management (SAM), as well as existing registrations being updated or renewed, will require the submission of an original, signed notarized letter identifying the authorized Entity Administrator for the entity associated with the Data Universal Numbering System (DUNS) number before the registration will be activated. It is recommended that all interested parties be aware that processing this additional information may take several days. Therefore, interested parties should be proactive in maintaining the SAM registrations in an “Active” status as the government cannot award to an entity without an “Active” SAM registration.

More information can be found at www.gsa.gov/samupdate.

https://sam.gov/SAM/ http://www.gsa.gov/samupdate

The Defense Priorities and Allocations System (DPAS) is applicable and the rating is DO-C3.

The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions apply to this acquisition. Full Text (FT) Clauses are included in Attachment 2.

FAR 52.204-7

FAR 52.204-16

FAR 52.204-22

FAR 52.204-24

FAR 52.209-7

FAR 52.212-1 DEV (FT)

FAR 52.212-2 (FT)

FAR 52.212-3

FAR 52.222-22

FAR 52.222-23

FAR 52.252-1

DFARS 252.203-7005

DFARS 252.215-7008

The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this acquisition:

FAR 52.203-12

FAR 52.204-13

FAR 52.204-18

FAR 52.204-21

FAR 52.212-4 (FT)

FAR 52.212-5 (FT)

FAR 52.215-8

FAR 52.216-19 (FT)

FAR 52.216-22 (FT)

FAR 52.232-25

FAR 52.232-39

FAR 52.232-40

FAR 52.243-1

FAR 52.245-1

FAR 52.245-9

FAR 52.246-2

FAR 52.246-16

FAR 52.246-23

FAR 52.247-29

FAR 52.252-2 (FT)

DFARS 252.201-7000

DFARS 252.203-7000

DFARS 252.203-7002

DFARS 252.204-7003

DFARS 252.204-7015

DFARS 252.204-7018

DFARS 252.205-7000

DFARS 252.211-7003 (FT)

DFARS 252.211-7007

DFARS 252.216-7006 (FT)

DFARS 252.217-7027

DFARS 252.217-7028

DFARS 252.225-7001

DFARS 252.225-7012

DFARS 252.225-7048

DFARS 252.226-7001

DFARS 252.227-7015

DFARS 252.227-7037

DFARS 252.228-7005

DFARS 252.232-7003 (FT)

DFARS 252.232-7004

DFARS 252.232-7006 (FT)

DFARS 252.232-7007 (FT)

DFARS 252.232-7010

DFARS 252.232-7017

DFARS 252.243-7001

DFARS 252.243-7002

DFARS 252.244-7000

DFARS 252.245-7001

DFARS 252.245-7002

DFARS 252.245-7003

DFARS 252.245-7004

DFARS 252.246-7001

DFARS 252.246-7003

DFARS 252.246-7004

DFARS 252.247-7023

Full Text (FT) Clauses and provisions are included in Attachment 2.

All FAR and DFARS Clauses may be viewed in full text by viewing the Federal Acquisition Regulation Site at https://www.acquisition.gov/content/regulations.

The following NAVAIR specific clauses apply to this acquisition, and can also be viewed in Attachment 2.

All NAVAIR clauses in this acquisition are incorporated as full text:

5252.201-9500 5252.204-9501 5252.204-9503 5252.216-9506 5252.216-9512 5252.216-9534 5252.217-9507 5252.242-9511 5252.245-9520 https://www.acquisition.gov/content/regulations

5252.246-9512 5252.246-9514 5252.246-9517 5252.247-9505 5252.247-9507 5252.247-9508 5252.247-9514

G-TXT-0001

Quotes are due no later than 1200 US Eastern Standard Time on 10 September 2021. Quotes will only be accepted by Contract Specialist, Krista Scott via email at krista.a.scott3.civ@us.navy.mil. Responses should have the subject as: Security System Maintenance and Inspection RFQ N6134021R0094.

Responses must include at least the solicitation number, name, address and telephone number of quoter, warranty information, discount terms, estimated period of performance, business type, CAGE code. Proprietary data in the responses will be protected where so designated.