Monterey Driving Range Technology Amendment 0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

NAVMWR-27-R-0001 Monterey Golf Driving Range Technology NSA Monterey

Amendment 0002 2 of 2

BLOCK 14 CONTINUED:

Request for Quote Number NAVMWR-27-R-0001, is hereby amended to incorporate the following changes:

A. Pre-Proposal Conference Minutes are incorporated as Attachment 1.

B. CHANGES

1. Please see the below changes to Section C SCOPE OF WORK of the RFP

C-1.3.A.a: The Contractor shall evaluate the existing chain-link fence adjacent to the chipping green during design. If the fence conflicts with the final approved site layout, the contractor shall dispose of the fence.

C-1.3.A.m: The Contractor shall construct a new 250sqft range maintenance building.

The contractor shall provide and install three new surveillance cameras, ensuring they are fully compatible and operational with the current system's software and hardware infrastructure.

C. All else remains the same.

2. The Proposals are due has been extended to 15 December 2026 at 3PM CST.

ATTACHMENT 1

PRE-PROPOSAL CONFERENCE AGENDA

MONTEREY DRIVING RANGE TECHNOLOGY

NSA MONTEREY

NAVMWR-27-R-0001

21 OCTOBER 2026

12:30PM (CST)

I. Introduction

A. Attendees Listing - Attached B. Welcome Remarks C. Introductions/Responsibilities D. Administrative

II. Request for Proposal (RFQ) Acquisition Process Overview A. Solicitation, Offer and Award B. Price Schedule C. Descriptions, Specifications, Work-Statement D. Packaging and Marking E. Inspection and Acceptance F. Deliveries or Performance G. Contract Administration H. Special Contract Requirements I. Contract Clauses J. List of Attachments K. Representation, Certifications, and Other Statements of Offerors L. Instructions, Conditions, and Notices to Offerors and Respondents M. Evaluation Factors for Award

III. Post Award A. Execution Package B. Notice to Proceed

IV. Questions

V. Attendees Listing See attachment

PRE-PROPOSAL CONFERENCE MINUTES

NSA MONTEREY

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I. Introductions A. Attendees Listing – Attached

B. Welcome Remarks

1. The Contract Specialist (KS) started the conference with a welcome and introduction of the NAFI, other Government representatives and contractors.

2. KS mentioned that the minutes including any questions and the attendee list would be distributed by amendment with responses to some of the previously submitted RFIs.

3. This project is being executed with Non-Appropriated Funds (NAF), not Appropriated Funds (APF). The funds are generated from the usage of MWR facilities by Sailors, their families and other authorized patrons.

C. Introductions/Responsibilities

1. Contracting Officer (KO) – Alanna Young, 901-574-0848; alanna.g.young.naf@us.navy.mil.

The Contracting Officer is the only person authorized to affect any changes to the solicitation and resultant contract, approve payment applications and responsible for providing answers to questions. Offerors are advised any work performed without the KO’s approval is at the contractor’s risk for nonpayment.

2. Contract Specialist (KS) – Stephanie Jeffries, 901-930-7724;

stephanie.d.jeffries3.naf@us.navy.mil. The Contract Specialist assists with administration of the contract file and is an initial point of contact for coordination of questions or review of documents related to the project.

3. Project Manager (PM) – Daniel Salgado, daniel.salgado14.naf@us.navy.mil 901-883-8550. The Project Manager will manage project execution under the direction of the Contracting Officer and is responsible for assisting with responses to technical questions and coordination with the requiring activities.

4. Installation Point of Contact (POC) – Kyle Rhodus, kprhodus@nps.edu, 831-200-5477. The POC is the on-site “eyes and ears” of the Contracting Officer at for this project. The POC does not have authority to effect change on the solicitation nor the contract. The POC will conduct labor standard interviews, validate construction progress and compliance with contract performance requirements.

D. Administrative

1. This solicitation is for the design and construction necessary to renovate the driving range to add golf range technology, added hitting bays, and a food and beverage concession.

2. This project will be administered by the Commander, Navy Installations Command (CNIC) NAF Construction Contracting office located in Millington, TN by the project KO.

3. The Federal Acquisition Regulation (FAR) is not applicable to this solicitation beyond specific references in the solicitation.

4. Local project representation will be by the POC.

5. Site visits may be coordinated via the project POC, Kyle Rhodus. These will not be question and answer sessions, self-guided tours only with access provided to the project site. Request for site visits shall be submitted at least 7-10 days prior to scheduled arrival. Processing time of background checks for base access is currently taking one to two (1-2) weeks.

mailto:alanna.g.young.naf@us.navy.mil mailto:stephanie.d.jeffries3.naf@us.navy.mil mailto:daniel.salgado14.naf@us.navy.mil mailto:kprhodus@nps.edu

PRE-PROPOSAL CONFERENCE AGENDA WITH MINUTES

NSA MONTEREY

NAVMWR-27-R-0001

II. Request for Proposal (RFQ) Acquisition Process Overview

The RFP package is broken into Sections A-M. No Small Business set asides. RFP was NOT posted on SAM.gov.

A. Solicitation, Offer and Award

1. A signed SF 33 along with acknowledgment of all amendments must be included with the proposal. Submit this with the pricing information.

B. Price Schedule

1. Offerors will submit their lump sum pricing and schedule using Section B. The time schedule CLINs are not cumulative, only enter the time (calendar days of effort) required for each specific CLIN task.

2. In addition, offerors will provide the required breakdown and additional items at the end of the pricing schedule.

3. Please note that Section B is broken out for design and construction.

C. Descriptions, Specifications, Work-Statement

1. The Project Budget: The total funds available for design and construction of the facilities are $3,941,943.22. Proposals which exceed this amount may not be accepted. Any unusual pricing should be clearly explained in the proposal in order to be considered.

NSA MONTEREY

NAVMWR-27-R-0001

2. The PM verified that the solicitation was reviewed and confirmed understanding of the project scope and requirements.

D. Packaging and Marking

1. The Matrix is provided with format and number of post award submittals required for this project.

2. The Execution Package is required with 50% design Submittal. Execution Package shall include an Area of Use Plan, Safety plan – to include a Lift Plan if required, Progress Schedule, Quality Management Plan, and Environmental Protection Plan.

3. Additional instructions for when specific submittals are due can be found in Section H and I.

E. Inspection and Acceptance

1. The Contractor shall maintain an adequate inspection system and perform such inspections as to ensure that work performed under this contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the NAFI.

2. Offerors are advised pre-final, and final inspections will be required for these projects and must be coordinated with the POC and KO.

F. Deliveries or Performance Liquidated Damages-The NAFI wishes to avoid liquidated damages with communication throughout the project. Damages may be assessed in the amount of $120.03 per day of delay until the work is completed or accepted.

G. Contract Administration

1. Invoices and Payments and Mandatory Information for Electronic Funds Transfer – Progress payments are authorized on a monthly basis and require submission of the appropriate forms.

2. Retainage – There will be 10% percent retainage on invoices for construction. Retainage is not applicable to invoices for bonds or insurance and may be reduced at the Contracting Officer’s discretion as the project progresses.

H. Special Contract Requirements

1. Required Insurance – Remains the contract minimums. Ensure the certificate holder is listed as the NAFI and contains a 30-day cancellation notice to the KO.

a. Bonds – Required. Please take note of the NAFI statement which must be included on the bonds: “The term United States of America, as set forth in this bond form shall mean the United States Nonappropriated Funds Instrumentality (herein after referred to as the Navy, Morale, Welfare, and Recreation Fund) which is a party to this contract.”

2. Safety –The Contractor shall adhere to Government Safety requirements to include base safety requirements, applicable sections of the EM 385-1-1 US Army Corp of Engineers Safety and Health Manual and OSHA standards.

3. Progress Schedule – Project schedules will be required at the proposal phase and as work progresses. The more detailed the better. A schedule that minimizes operational downtime is preferred.

NSA MONTEREY

NAVMWR-27-R-0001

4. Quality Control – The Contractor shall be responsible for providing quality control throughout the execution. The NAFI’s quality assurance actions and inspections do not relieve the contractor of responsibility.

5. Key Personnel

a. Project Manager (PM) - five (5) years

b. Architect/Engineer of Record - five (5) years

c. Site Superintendent - five (5) years

d. Contractor Quality Control (CQC) Chief - five (5) years

e. Site Safety and Health Officer (SSHO) - five (5) years

f. Other individuals as listed by the Offeror in the proposal submitted to the NAFI.

(1) The list of personnel may, with the consent of the Contracting Officer, be amended from time to time during the course of the contract to add or delete personnel.

(2) The Design/Build Contractor shall have 5 years or more experience as a Design/Build Contractor.

I. Contract Clauses

1. Changes (I-4) – The KO is the only person authorized to make changes to this solicitation and contract. Offerors are advised that any work performed without KO’s approval is at risk of the contractor and may not receive payment for work.

2. No socio-economic provisions applicable OCONUS

3. Extras (I-21) - No payments for additional work shall be made unless the contracting officer has authorized it in writing.

4. Disputes (I-26) – The NAFI is not subject to the Disputes Act of 1978; please reference the contract for applicable authorities.

5. Permits and Responsibilities (I-38) – Contractor is responsible for obtaining all permits.

J. List of Attachments

Attachment Description J-1 Location Map (Installation) J-2 Location Map (Site) J-4 Request For Information Form (RFI) J-5 Sign Requirements J-6 Temp Environmental Controls J-7 EFT Vendor Payment Enrollment Form J-8 Transfer and Acceptance of Military Real Property J-9 Utility Plans (GeoReadiness)

K. Wage Determinations Representation, Certifications, and Other Statements of Offerors Include completed section with price proposal. Offerors must include any personnel authorized to make decisions on the company’s behalf under K-20. Authorized Negotiators.

L. Instructions, Conditions, and Notices to Offerors and Respondents

1. Section L explains to the Offerors what to submit

2. Proposal Submittal Requirements (Sections A, B, K, and L)

a. Proposal Submittals shall consist of two (2) volumes: Technical (Volume I) and Price (Volume II). Volume I shall be submitted as one (1) original mailed and one (1) electronic

NSA MONTEREY

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21 OCTOBER 2026

12:30PM (CST)

copy of Technical separately from Volume II as one (1) original mailed and one (1) electronic copy of the Price. No price/cost information shall be included with the Offerers’ Volume I . (Proposals will be due on 15 December 2026 at 3:00 PM CST).

Assemble written proposal narratives, catalog data, and specification data into appropriately tabbed document packages for easy identification of sections and subsections of the proposal documents. Offerors must submit Section B, Price Proposal.

Section K and their financial information separately from their technical proposal.

Failure to provide proposals in accordance with the Solicitation may result in the proposal being determined unacceptable.

b. Acknowledgement of all Amendments (SF 33 item 14)

c. The contractor may contact the KO to verify whether submittals were received.

d. Notify KO if something is inadvertently omitted from submittals.

M. Evaluation Factors for Award

1. Section M explains how we will evaluate the offer.

a. Contract Award will be issued in accordance with (Section M-2). Best Value: Final determination of contract award will be based on the best composite offer after evaluating the price and non-price factors.

b.Proposal Evaluation Factors (M-4); Technical Evaluation (M-5) - Criteria are listed in descending order of importance. The evaluation factors and sub factors are:

Volume 1 TECHNICAL: (1 original and 1 electronic)

1. Factor 1: Proposed Design Solution (See Section L-19-1)

2. Factor 2: Qualifications and Experience (See section L-19-2)

3. Factor 3: Project Execution Method: (See section L-19-3)

Price will be considered approximately equal in weight to the technical evaluation factors.

Volume II PRICE: (1 original and electronic) Part 1: Financial Data (See Section L-19-4) Part 2: Price Offer (See Section L-19-5)

c. Negotiations with the contractors are a possibility during the award process.

d. Technical evaluation board will evaluate technical proposals without knowledge of price.

e. All technical proposals will be evaluated individually; no comparisons will take place.

II. Post Award A. The execution package must be submitted at 50% Design for NAFI review and acceptance. The contractor shall work with the PM and POC for development of the actual Progress Schedule not to exceed the schedule submitted as part of Section B, Price Schedule.

B. Contractors will be given a Notice to Proceed with Construction once the Execution Package has been accepted by the NAFI.

NSA MONTEREY

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III. Questions:

All questions must be addressed in writing to the Contracting Officer either at the address in Block #10c of the Request for Proposal Form SF 33, or via email at alanna.g.young.naf@us.navy.mil.

Questions will be answered in the form of an amendment to the subject solicitation.

IV. Attendees Listing Agency/Company Name

CNIC N944

Alanna G. Young, 901-574-0848; alanna.g.young.naf@us.navy.mil

Stephanie Jeffries 901-930-7724; stephanie.d.jeffries3.naf@us.navy.mil

Daniel Salgado, 901-883-8550; daniel.salgado14.naf@us.navy.mil

Regional Kyle Rhodus, NSA Monterey, kprhodus@nps.edu, 831.200.5477

Blake Hertzog, , NSA Monterey, Monterey Pines Golf Club, 831.656.2070

Tom Laycock , NSA Monterey, Monterey Pines Golf Club, 831.656.2070

James Sitar, Supv. Reg. Construction Contract Specialist, 619.705.5907

Shelly Schutzman, SW Region MWR Program Director, 619.705.5901

Peter Huot, Engineering Technician (Project Manager), 619.705.5932

Contractors No Contractors Attended mailto:alanna.g.young.naf@us.navy.mil mailto:alanna.g.young.naf@us.navy.mil mailto:stephanie.d.jeffries3.naf@us.navy.mil mailto:daniel.salgado14.naf@us.navy.mil mailto:kprhodus@nps.edu

5720 Integrity Drive, Lassen Building 457 Millington, TN 38055 Alanna Young, Contracting Officer alanna.g.young.naf@us.navy.mil 7 ADMINISTERED BY: Stephanie Jeffries, Construction Contract Specialist stephanie.d.jeffries3.naf@us.navy.mil 901-930-7724

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