NAVMWR-24-R-0017_0002_NOLA Recreation Galley Reno Project.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

NAVMWR-25-R-0017 NOLA Rec Galley Renovation Project NAS JRB New Orleans, LA

AMENDMENT 0002 Page 2 of 2

BLOCK 14 CONTINUED:

Request for Proposal (RFP) NAVMWR-25-R-0017 for the NOLA Recreation Galley Renovation Project located at Naval Air Station (NAS) Joint Reserve Base New Orleans, Louisiana is hereby amended to incorporate the following:

1. CHANGES:

Incorporate the pre-proposal conference minutes with list of attendees and agenda into the solicitation (Reference Attachment 1).

///////////////////////////////////////////ALL ELSE REMAIN UNCHANGED///////////////////////////////////////

ATTACHMENT 1

PRE-PROPOSAL CONFERENCE AGENDA WITH MINUTES

NOLA RECREATION GALLEY

NAVMWR-25-R-0017

17 April 2025

Hosted by

CNIC-Millington, TN

Attachment A

1. Introductions

A. Attendees Listing – See below

B. Welcome Remarks

(1) KS mentioned that minutes and the sign-in sheet would be distributed to all concerned.

(2) This project is being executed with Non-Appropriated Funds (NAF), not Appropriated Funds (APF). The funds are generated from usage of MWR facilities by Sailors, their families and other authorized patrons.

C. Introductions/Responsibilities

(1) Contracting Officer (KO) – A’Keesha Stark, 901-930-7405; Akeesha.r.stark.naf@us.navy.mil

The Contracting Officer is the only person authorized to effect any changes to the solicitation and resultant contract, approve payment applications and responsible for providing answers to questions. Offerors are advised any work performed without the KO’s approval is at the contractor’s risk for nonpayment.

(2) Contract Specialist (KS) – Hubert Stewart; 901-237-1677; hubert.l.stewart.naf@us.navy.mil.

The Contract Specialist assists with administration of the contract file and is an initial point of contact for coordination of questions or review of documents related to the project.

(3) Project Manager (PM)– Brett Lee, 901-874-4959; brett.k.lee.naf@us.navy.mil; Brett will manage the project execution under the direction of the Contracting Officer and is responsible for assisting with responses to technical questions and coordination with the requiring Activity.

Brett will also help review any requested or proposed monetary or scope changes as directed by the Contracting Officer.

(4) Installation Point of Contact (POC) Braden Lorbecki, 504-678-9702;

braden.j.lorbecki.mil@us.navy.mil. Mr. Lorbecki will assist with acceptance of supplies delivered or services rendered. He will also work with ENS Bonham to coordinate site visits.

Mr. Lorbecki will not be allowed to make any changes to the solicitation or resultant contract.

(5) Contracting Officer Representative (COR) ENS Christopher Bonham, 559-362-5004;

Christopher.l.bonham3.mil@us.navy.mil. ENS Bonham is the Contracting Officer local representative. He will work with Braden on acceptance of supplies and delivery of services. He will also work with the Project Manager and Braden to answer technical Request for Information (RFIs) and conduct labor standard interview during the construction phase and verify work completion for progress payments. to answer. ENS Bonham will not be allowed to make any changes to the solicitation or resultant contract.

D. Administrative

(1) This is solicitation is for a Design/Build project for the renovation of the Redfish Rocks Galley facility at NAS Joint Reserve Base New Orleans, LA.

Hosted by CNIC Millington, TN

(2) This project will be administered from the Commander, Navy Installations Command (CNIC) NAF Construction Contracting office located in Millington, TN by the project KO.

(3) This project is advertised on Beta.Sam.gov; The Federal Acquisition Regulation (FAR) is not applicable to this solicitation beyond specific references in the solicitation.

(3) Local project representation will be by the POC and the COR.

(4) This is a Design/Build project, and the contractor is responsible for verification of site data.

(5) Site visits may be coordinated with the POC listed in clause L-24 or the COR; however, site visits are not question and answer sessions, self-guided tours only.

(6) Contractors shall provide completed W-9 and EFT forms to the Resource Manager if there are any updates or changes.

2. Request for Proposal (RFP) Acquisition Process Overview

A. Solicitation, Offer and Award

(1) RFP Sections, (See SF 33 Item 11) The RFP is broken into Sections A-M.

The RFP is broken into Section A through Section M.

(2) No Small Business Set asides.

(3) A signed SF 33 along with acknowledgment of all amendments must be included with the proposal. Submit this with the pricing information.

B. Supplies or Services and Prices/Costs

Section B provides the breakout of CLIN Numbers. Project Design and Construction allows for a lump sum cost to be stated. The Time Schedule outlines the design time for each phase (50, 95%, and 100% Design Submittals. Please ensure proposals are including the 21 calendar days for NAFI review.

C. Descriptions, Specifications, Work-Statement

(1) Section C contains the Statement of Work. – The PM provided an overview of the project requirements. Project budget is approximately $1,112,000.00. Submission over that amount may not be accepted. This project is located on NAS Joint Base New Orleans, LA. The project is for design and construction necessary to convert the Redfish Rocks Galley from solely a galley operation to a combination of food service and recreational opportunities as described in Section C.

Definitions/Responsibilities

a. NAFI/Fund: The Non-Appropriated Fund Instrumentality of the U.S. Navy also referred to as NAF or NAFI that is a party to this contract. NAFI also defined in Section I-2.

NOTE: No appropriated funds of the United States are obligated, due or payable under the subsequent contract awarded as a result of this solicitation. These are sailor’s dollars that were generated through MWR program support being re-invested.

b. Contracting Officer: A person with the authority to enter into, administer, and/or terminate contracts on behalf of the non-appropriated fund instrumentality which is party to this contract and make related determinations and findings.

c. This is a Design/Build project where the requirements provided within the RFP are minimums.

d. The Contractor shall be responsible for the design and construction of the project.

E. Inspection and Acceptance

Pre-final and Final Inspection – Offerors are advised that pre-final and final inspections will be required for this project.

F. Deliveries or Performance

Liquidated damages: – The NAFI wishes to avoid liquidated damages with communication throughout the project. Damages may be assessed at a rate of $103.25 per day of delay.

G. Contract Administration

(1) Invoices and Payments Section G-2 and Mandatory Information for Electronic Funds Transfer Section G-4.

Section G-2-Invoices and Payments authorize progress payments on a monthly basis and subject to the Prompt Payment Act. The contractor shall submit an itemized application for payment using the AIA form G-702 and G-703 or equivalent. Contractor must submit an original invoice along with electronic copies. Progress payments will be made within 14 days and final payment made within 30 days.

(2) Retainage (G-7) – There will be 10% percent retainage on invoices for design and construction.

The retainage is not applicable to invoices for bonds or insurance.

H. Special Contract Requirements

(1) Required Insurance (Section H-10 and I-19) – Ensure the certificate lists the NAFI and contains a 30-day cancellation notice to the KO.

(2) Safety (H-14) – Safety is paramount, and Contractor shall adhere to Government Safety Requirements to include base safety requirements, applicable sections of the EM 385-1-1 U.S.

Army Corps of Engineers Safety and Health Manual and OSHA standards.

(3) Progress Schedule (H-24) – Project schedule will be required at the proposal phase and as work progresses (as described in the RFP). The more detailed the better. Schedule should address any phasing of the site.

(4) Quality Control (H-26) – This is a Design/Build project where the contractor shall be responsible for providing quality control throughout the execution. The NAFI’s quality assurance actions and inspections do not relieve the contractor of responsibility.

(5) Design Submittals (H-27) –All design (50%, 95%, 100%) documents will be the property of the

NAFI.

(6) Key Personnel (H-28)

a. The Contractor must inform the KO of all changes to Key Personnel and submit substitution documentation to the KO for review.

i. Project Manager – 3 years

ii. Architect and Engineer of Record – 3 years

iii. Chief of Contractor Quality Control – 3 years

iv. On-site Superintendent –3 years

v. Site Safety and Health Officer (SSHO) – 3 years

vi. Other individuals as listed by the Offeror in the proposal submitted to the NAFI.

I. Contract Clauses

(1) Changes (I-4) - The KO is the only person authorized to make changes to this solicitation and contract. Offerors are advised any work performed without KO’s approval is at the risk of the contractor and may not receive payment for work.

(2) Socio-Economic Provisions: Equal Opportunity Section I-14 and Affirmative Action I-23

(3) Extras- no payments for additional work shall be made unless the Contracting officer has authorized in writing (I-21)

(4) Disputes (I-26) – The NAFI is not subject to the Disputes Act of 1978; please reference the contract for applicable authorities.

(5) Permits and Responsibilities (I-38) – Contractor is responsible for obtaining all permits.

(6) Payment and Performance Bonds (I-71)

a. A Bid Bond is not required for this solicitation.

b. A contingent award notice will be issued until such time acceptable Payment and

Performance bonds are provided and accepted. Both Payment and Performance Bonds are required for the total contract value. Bonds shall be in the form of a firm commitment, supported by corporate sureties whose names appear on the list contained in Treasury Department Circular 570, individual sureties, or by other acceptable security such as postal money order, certified check, cashier's check, irrevocable letter of credit.

c. Please take note of the NAFI statement which must be included on the bonds in order to be acceptable: “The term United States of America, as set forth in this bond form shall mean the United States Nonappropriated Funds Instrumentality (herein after referred to as the Navy, Morale, Welfare, and Recreation Fund) which is a party to this contract.”

(7) Payments Under Fixed-Priced Construction Contracts (I-74) – Certified Payrolls will be required on a weekly basis (I-63).

J. List of Attachments

1. Project Site Map

2. Project Site Approval

3. CATEX Building 513 Galley Renovation

4. NOLA Work Permit Application

5. NOLA Dig Permit Request

6. Environmental Division Forms

7. Temporary Environmental Controls

8. Transfer and Acceptance of Military Real Property

9. EFT Vendor Enrollment Form

10. Project Sign Requirements

11. Base Access Form_SECNAV_5512

12. Request for Information (RFI) Form

13. Construction Wage Rates. These are the minimum amounts contractors are required to pay the listed disciples. Disciples that are not include in the existing General Decision may be submitted to the KO for review and submission to the Department of Labor for acceptance.

Wage rate determination will be updated as necessary during the solicitation.

K. Representations, Certifications, and Other Statements of Offerors - Include completed section with price proposal. Offerors must include any personnel authorized to make decisions on the company’s behalf under K-20. Authorized Negotiators.

L. Instructions, Conditions, and Notices to Offerors and Respondents

(1) Section L explains to the Offerors what to submit

(2) Proposal Submittal Requirements (Sections A, B, K, and L)

a. Proposal Submittals shall consist of two (2) volumes: Volume II- Price (1 original hard copy, 1 data disc, and 1 electronic upload) and Volume I-Technical (5 copies, 1 original hard copy, 1 data disc, and 1 electronic upload). Proposals are due on 9 May 2025 at 3:00 PM CT.

Offerors must submit Section B, Price Proposal. Section K and their financial information separately from their technical proposal. Failure to provide proposals in accordance with the Solicitation may result in the proposal being determined unacceptable.

b. Acknowledgement of all Amendments (SF 33 item 14)

c. Do not include pricing information in the technical portion of the proposal.

d. The contractor may contact the KO to verify whether submittals were received.

e. Notify KO if something is inadvertently omitted from submittals.

f. Submission of proposal via electronic communication methods (e.g. email, file transfer, website, etc.) are not authorized.

M. Evaluation Factors for Award

(1) Section M explains how we will evaluate the offer.

a. Contract Award will be issued in accordance with (Section M-2). Best Value: Final determination of contract award will be based on the best composite offer after evaluating the price and non-price factors.

b. Proposal Evaluation Factors (M-4); Technical Evaluation (M-5) – Factors are listed in descending order of importance. The evaluation factors and sub factors are:

1. Factor I: Proposed Design Solution (Reference Section L-19-1)

a. Subfactor A: Design Narrative

b. Subfactor B: Drawings

2. Factor II: Project Schedule and Management Plan: (See section L-19-2)

a. Subfactor A: Schedule

b. Subfactor B: Project Management Plan

NAVMWR-25-R-0017

17 April 2025

Hosted by CNIC Millington, TN

3. Factor II: Qualifications and Experience: (See section L-19-3)

a. Subfactor A: Qualifications

b. Subfactor B: Experience

Price will be considered approximately equal in weight to the technical evaluation factors.

c. Negotiations with the contractor are a possibility during the award process.

d. Technical evaluation board will evaluate technical proposals without knowledge of price.

e. All technical proposals will be evaluated individually, no comparisons will take place.

3. Post Award

A. Contract Submittals (post award): Contractor will be given Notice to Proceed throughout the Design and Construction process as each prior submittal has been accepted by the NAFI.

4. Questions:

All questions must be addressed in writing to the Contracting Officer either at the address in Block #7 of the Solicitation, Offer and Award Form SF 33, or by via email listed in Block #10 c. They will be answered in the form of an amendment to the subject solicitation. All questions concerning this project must be submitted by 7 days prior to the closing date. Questions received later may not receive a response. All answers will be incorporated into an amendment along with the minutes of this meeting.

A.1. Will existing drawings of the facility be provided?

R.1. If the As-builts are available, they will be provided via amendment to the solicitation.

** QUESTIONS SHALL BE SUBMITTED VIA RFI FOR PROPER RESPONSE**

5. Attendee Listing

Agency/Company Name CNIC N944 A’Keesha Stark, Contracting Officer

Hubert Stewart, Contract Specialist Brett Lee, Project Manager Monroe Clemmons, Project Manager

MWR Tara Sission, Community Recreation Director Pam Menesses, MWR Director Amy Cimino-Shockley, Director Tom Timmons, Program Manager

CONTRACTORS

Various

Amendment P002

//////////////////////////////////////////////////////////////////////// CONTINUED ON PAGE 2 ///////////////////////////////////////////////////////////////////

A'keesha Stark 7736 Kitty Hawk Ave., Lassen Bldg. 457 Millington, TN 38055-6560 7 ADMINISTERED BY: Hubert Stewart hubert.l.stewart.naf@us.navy.mil

(901) 237-1677