NAVFAC Washington PgM-PM-CMa Draft Scope of Work REV 1.3.docx

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

TABLE OF CONTENTS

NO.

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SCOPE OF WORK

As a Construction Manager as Advisor (CMa), the contractor shall provide Program Management, Project Management, and Construction Management services for projects performed by construction contractors for NAVFAC Washington. Services include pre-award planning, design, procurement, and post-award construction & post-construction of facilities and infrastructure projects defined by Task Orders in the NAVFAC Washington AOR. CMa services shall include the management of quality, cost, time, communications and administration. The projects are typically located at any of the installations within the NAVFAC Washington area of responsibility (AOR). The NAVFAC Washington area of responsibility comprises the following:

Naval Support Activity Washington, DC Naval Support Activity Bethesda, Maryland Naval Support Activity Annapolis, Maryland Naval Support Facility Indian Head, Maryland Naval Support Facility Dahlgren, Maryland Naval Air Station Patuxent River, Maryland Joint Base Andrews, Camp Springs, Maryland Joint Base Anacostia Bolling, Washington, District of Columbia Naval Support Facility Thurmont, Maryland Marine Corps Base Quantico, Virginia

In addition, the CMa will be responsible, as required, to supply certain classes of personnel to be selected by NAVFAC Washington for assignments. These may be individuals or teams of people supplied to work on projects. Classifications of individuals or teams include construction-industry specific specialties such as:

Project Manager Construction Manager Engineering Technician Scheduler/Planner Cost Estimator Claims Analyst

EXTENT OF SERVICES

Construction Manager Advisor Services.

The services provided under this contract shall be performed by a company entity, not an individual, to support NAVFAC in its execution of facility projects. The scope of services is divided into two primary phases: pre-award and post-award of the main construction contract. These services will be provided across a range of project types, including Military Construction (MILCON) for the Navy, Marine Corps, and other Defense agencies; Facilities Sustainment, Restoration, and Modernization (FSRM) projects for

CNIC and the Marine Corps; and reimbursable (REIM) project work for various Supported Commands. It is understood that the funding for these pre-award and post-award support services varies depending on the project type, as detailed in the matrix below. The services described herein are distinct from Program Management (PgM), which is the collective oversight of multiple projects for a single stakeholder (e.g., DHA, NSWC) and are aligned with the NAVFAC definition of Project Management (PM) for a singular project, although contractor personnel may be assigned to support multiple projects.

A core principle of the services sought is the clear delineation between contractor support functions and Inherently Governmental Functions (IGF), which are exclusively reserved for Federal employees. The contractor shall perform the preparatory work, analysis, documentation, and coordination required to support Government officials in their decision-making. However, all final determinations, approvals, and official commitments are inherently governmental. This includes, but is not limited to, the determination of Federal program priorities; the initiation, processing, and commitment of funds via contract award or modification; the approval of contract documents; the final acceptance or rejection of contractor products; and the official approval of schedule delays or extensions. Any CMa recommendations regarding payments to other vendors will be provided to the designated Government Contracting Officer's Representative (COR) for their exclusive determination and action.

As a Construction Manager as Advisor (CMa), the contractor will provide comprehensive project management support. The CMa’s Project Oversight role in the post-award phase will include supporting the Government's administration of construction contracts by reviewing submittals, tracking Requests for Information (RFIs), facilitating modification negotiations with the Contracting Officer, and coordinating project closeout activities. Post-award technical consultation and assessment will be provided by staff with relevant pre-award experience. The CMa shall view Risk Management as a critical component of Project Governance and integrate it into all services.

Contract task orders will delineate whether the CMa shall act as a program/project’s primary Program Manager, Project Manager, Construction Manager, or combination thereof. In all scenarios, the CMa is responsible for ensuring overall project success and the project is executed in accordance with NAVFAC policies and construction contract requirements including but not limited to quality, cost, and schedule control. The CMa shall function as a collaborative member of the combined project team and shall provide guidance and expertise throughout all phases of the project. The Government shall enter directly into contractual agreements with designers, construction contractors, commissioning agents and providers of other services; however, the CMa shall be responsible for coordination and communications amongst all project stakeholders while ensuring that entities contracted with the Government meet the obligations of their contracts with the Government. Only the Government Contracting Officer is authorized to make modifications to Government contracts, including this contract with the CMa. The CMa shall provide to the Government expert guidance in relation to modifications to Government contracts. When CMa communicates with Construction Contractors and other Government Contractors, the CMa must ensure it is understood that only the Contracting Officer has the authority to make modifications to contracts. Furthermore, CMa must advise the Construction Contractors and other Government Contractors that if they interpret a communication from the CMa to represent a change to their contract with the Government, they must not proceed with that potential change and must notify the Contracting Officer of their interpretation and request direction.

The CMa is acting as the Government’s Advisor and shall always uphold the best interest of the Government. The CMa shall consistently demonstrate competence and ethical behavior while complying with all applicable laws and regulations. The CMa is responsible for determining the resources required to provide the required services and deliverables. The CMa should be prepared to be flexible and adapt to changing project needs. The CMa shall avoid any action representing a conflict of interest or gives the appearance of a conflict of interest.

Brooks Act.

This contract is for Construction Management Advisor services and does not include architectural or engineering design services; and is therefore not subject to requirements of the Brooks Act.

Davis-Bacon Act.

This contract is for Construction Management Advisor services and does not include construction, alteration, or repair of public buildings or public works; and is therefore not subject to requirements of the Davis-Bacon Act.

Fund Source Matrix

DEFINITIONS

Architects/Engineers (A/Es). The professional services contractors responsible for designing the projects. The A/Es may perform other services during the construction phases, which are not included in the task orders for the CMa, the construction contractors, or other firms associated with the project.

Construction Manager as Advisor (CMa). The CMa is selected to assist NAVFAC WASHINGTON by performing required work in the Procurement Phase, Planning Phase, Design Phase, Construction Phase, Claims, Post-Construction, Program Management, and Additional Services as specified in the contract. In providing the project services described in the contract, the CMa shall maintain a working relationship with and other contractors supporting the Government. Nothing in this contract shall be construed to mean that the CMa assumes any of the contractual responsibilities or duties of the architects/engineers or construction contractors. The construction contractors are solely responsible for construction means, methods, sequences and procedures used in the construction of the projects, and for related performance in accordance with their contracts with the Government. The architects/engineers are solely responsible for the project designs and shall perform all design-related services in accordance with their contracts with the Government.

Contracting Officer. The Contracting Officer is the warranted federal employee with the legal authority to enter into, administer, modify, or terminate contracts on behalf of the Government. They are the authorized agents responsible for soliciting proposals, negotiating terms, and ensuring that all acquisitions comply with federal laws and regulations.

Contracting Officer's Representative (COR). The COR is the Contracting Officer’s Representative assigned to this contract with the CMa. Roles and authorities of the COR are further described in this contract. The COR for this CMa contract may or may not be the same individual assigned as COR on individual task orders as issued.

Construction Manager-Contracting Officer's Representative (CM-COR). The CM-COR is the Contracting Officer’s Representative assigned to the Government’s contract with the Construction Contractor or other Government Contracts, particularly during the phase of the project after award of the construction contract. Roles and authorities of the CM-COR are identical to those of a COR as described in this contract. The CM-COR assigned to a particular contract with a Construction Contractor or other Government Contract may or may not be the same individual assigned as COR.

Project Manager/Design Manager-Contracting Officer's Representative (PM/DM-COR). The PM/DM-COR is the Contracting Officer’s Representative assigned to the Government’s contract with the Designer of Record or other Government Contracts, particularly during the phase of the project prior to award of the construction contract. Roles and authorities of the PM/DM-COR are identical to those of a COR as described in this contract. The PM/DM-COR assigned to a particular contract with a Designer of Record or other Government Contract may or may not be the same individual assigned as COR or CM-COR.

Home Office Area. This term means the cities/states/counties in which the CMa's active office(s) is/are located. If the CMa's active office(s) is/are located in metropolitan areas consisting of more than one county, the metropolitan area shall be considered the Home Office Area.

Key Personnel. The following personnel are considered “Key Personnel”; Construction Executive, Senior Construction Managers, Senior Scheduler/Analyst, Senior Claims Analyst, and Senior Program Mangager. The task order key persons will act as a liaison between any subcontractors utilized under the task order and NAVFAC Washington. All Personnel shall have the minimum experience identified under Labor Categories in “DEFINITIONS”.

Level of Effort. The CMa is totally responsible for its performance and deliverables. The Government retains the authority to require work acceleration to maintain its obligations for completion of the projects. If necessary, this may include issuing contract modifications to the CMa to provide additional services.

Management Level. Includes persons vested with authority for decision-making, establishing commitments for the firm, documentation approvals, manpower and equipment assignments, etc.

Labor Categories. The requirements for the labor categories are defined below. The Government may request documentation that demonstrates compliance; however, the CMa is responsible for verifying that their staff meets the required qualifications.

CCM, PE or

RA,

NAVFAC /USACE QCM Certification

CCM, PE or

RA,

NAVFAC/ USACE QCM Certification

CCM, PE, RA, or 10yrs field experience.

NAVFAC / USACE QCM Certification

Certification, OSHA 30

Works with design engineers and construction engineers to optimize project schedules and mitigate schedule delays. Analyzes schedule related claims and change orders. Reports to Construction Manager, Project Manager, or Program Manager. Proficiency in Primavera P6 and MS Project. This is considered a Key Person.

Works with design engineers and construction engineers to optimize project schedules and mitigate schedule delays. Analyzes schedule related claims and change orders. Reports to Construction Manager, Project Manager, or Program Manager. Proficiency in Primavera P6 and MS Project.

CEP or comparable national certification.

and PMP

Certification, OSHA 30

Certification, OSHA 30

Certification, OSHA 30

Certification, OSHA 30

Roofing and Building Enclosure Acceptance Engineer

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RFP No. NAVFAC WASHINGTON PgM/PM/CMa IDIQ

REFERENCE MATERIALS

The following reference materials or appropriate portions are available in the public domain and the CMa is responsible for obtaining and understanding the references, as applicable to the project, except for NAVFAC publications. NAVFAC publications will be made available upon written request. The CMa must become familiar with and use the current versions/revisions, and the CMa is required to comply with the policies and procedures set forth in all such references.

Federal Acquisition Regulation (FAR) 48 CFR 1, Volumes 1 and 2.

Defense Federal Acquisition Regulation Supplement (DFARS).

NAVFAC Instructions (NAVFACINST) – Will be made available upon request.

National Fire Protection Association (NFPA) handbooks including the NATIONAL ELECTRIC CODE.

Occupational Safety and Health Administration (OSHA) Standards.

International Code Council.

American National Standards Institute (ANSI) Publications.

National Electrical Manufacturer Association (NEMA) publications.

Elevator Code - ANSI/ASME A17.1 Safety Code for Elevators and Escalators, & supplements.

Uniform Federal Accessibility Standards (UFAS) American Disabilities Act Standards (ADA) US Department of Defense Unified Guide Specifications (UFGS) US Department of Defense Unified Facilities Criteria (UFC)

GENERAL REQUIREMENTS

The numbers, types, and functional involvement of the CMa's personnel and teams may vary on an as-needed basis; however, CMa’s staff commitment is required throughout the project as accepted in its proposal. No key personnel may be substituted at any time during the life of the project(s) without following the procedures outline in the article entitled, “KEY PERSONNEL”. The CMa is required to take the initiative and actively pursue the earliest possible completion of all services. The CMa must manage its staff commitments during fluctuations among external project assignments. Accordingly, the CMa shall perform any tasks described in the Scope of Services when requested by the Government, as appropriate, adequate and necessary to ensure that:

Required work or services are performed within budget and in conformity with all applicable requirements.

All services are completed as early as possible but will not be later than as directed by the contract.

Project services or assignments are to be considered highly complex. Services which the CMa is required to provide include those described or specified in this Scope of Work. The services so described or specified shall not be deemed to constitute a comprehensive specification having the effect of excluding services not specifically mentioned; the CMa is required to furnish all other services necessary to fulfill the undertakings set out in this contract as negotiated with NAVFAC Washington.

The CMa will not be held responsible for:

Design deficiencies.

Defective completion of construction, provided that the CMa exercised all due diligence, utilizing competent personnel within authorized limitations, to make reasonably certain that construction was performed in conformity with applicable construction contract plans and specifications.

Time overruns provided the CMa has taken all reasonable measures to anticipate problems and delays, and to eliminate or minimize their adverse impacts on completion of construction by scheduled construction milestone dates.

Except for miscellaneous items as stated in this contract, the CMa shall not be responsible for and shall not have control or charge of construction means, methods, techniques, sequences or procedures; safety contractors, Advisors or employees, or any other persons performing any of the work.

The CMa agrees to furnish skills and judgment, and to perform all required services in the most effective, efficient and economical manner consistent with the interests of the Government.

This is not a personal services contract, and representatives of the Government are not authorized to supervise the CMa’s personnel. However, non-supervisory direction and guidance from the Government is authorized. CMa’s personnel shall not directly supervise Government employees nor employees of the Government’s other contractors. The Contracting Officer’s Representative shall be advised of any issues which arise.

INFORMATION MANAGEMENT

The CMa must manipulate data and databases as specified herein. In turn, information will predominately be delivered to the CMa in electronic format. Any software utilized by the CMa at its home office facility and sent to NAVFAC must be compatible with NAVFAC software. The CMa shall ensure that its equipment and software is compatible with the system and software used by the Government including the latest version of Microsoft Office, AutoCAD, eCMS, eContracts iNFADS, and Primavera P6, among others. NAVFAC maintains an official web-based construction management system named eCMS, which serves as the primary means of document control and storage for all project records. This specific system and its name are subject to change at the discretion of the Government. The CMa will be responsible for ensuring its employees are fully trained on eCMS and other Government-designated electronic systems at no additional cost to the Government.

All official project documentation and communications, including those that occur outside of eCMS must be loaded into eCMS for a complete project record. The CMa shall transmit the complete project record to the Government on an annual basis and at the conclusion of each project.

PROGRESS REPORTS AND RECORDS

The CMa must keep accurate and detailed computerized/written records of progress on each project during all stages, and maintain frequent contacts by telephone, site visits, meetings, etc., with all parties involved in the project. The CMa must submit monthly electronic progress reports to the COR including information concerning the work of the A/E and other contractors. Initiatives taken by the CMa to preclude delays, percentages of completion, number and amounts of modifications and claims, analyses of the schedule, and other analyses necessary to compare actual performance with planned performance. The CMa must use any applicable NAVFAC forms and standard NAVFAC procedures.

Provide computer generated progress schedules, with monthly updates reflecting actual progress of the project against previously projected progress, if required. Make periodic reports when and as required by the CM-COR. These reports will typically include Network Analysis Schedule (NAS) analysis, all Change Orders issued to that point in time, and narratives addressing potential impacts.

SITE OFFICE FACILITIES

The Government may provide the necessary working space for the CMa to complete their on-site work. Working space may be onsite trailer offices or vacant office space in a building near the project site. The CMa shall provide all necessary furniture, internet connections, computers, printers, information technology equipment, office supplies, telecommunications equipment, appropriate vehicles, personal protective equipment, and all other equipment and supplies necessary to provide CMa services.

If Task Order requires CMa to provide their own working space using temporary trailers, temporary trailer trailers shall be located as directed and the following shall apply:

Temporary trailers must meet requirements as identified in EM 385-1-1 Section 04.

Temporary trailers must comply with FAR 52.236-10 “Operations and Storage Areas.”

Temporary trailers must be anchored to resist high winds and meet all applicable state and local building codes.

CMa shall be responsible for safety and security of temporary trailers including security lighting.

Trailers must present a clean and neat exterior appearance and be in a state of good repair.

CMa shall provide all water and sanitary facilities and services necessary for temporary trailers.

CMa shall provide all necessary utility connections as necessary for temporary trailers.

CMa shall provide all necessary site preparation for temporary trailers and site restoration when they are removed.

Computers or Laptops or other devices must be able to connect to the military network –currently the Navy Marine Corps Intranet (NMCI) – for use in direct contract support responsibilities.

Reasonable amounts of utilities will be made available without charge.

CONTRACTOR PERSONNEL STAFFING AND ASSIGNMENTS

Assignments. The CMa agrees to provide administrative, technical, and professional personnel as required herein and as negotiated and agreed upon for performing work specified. The CMa must provide a dedicated, stable, and technically qualified staff to maintain continuity in the level of services. All Personnel shall have the minimum experience identified in “DEFINITIONS” .

Staffing. The CMa must provide appropriate personnel as described in Section 3.11 – Labor Categories. The Government reserves the right to request documentation of CMa personnel qualifications.

Absences. CMa is required to advise the COR a minimum of 2 business days in advance of any scheduled CMa staff absences, and shall be prepared, if directed by COR, to provide temporary CMa personnel until the regular staff member returns. During unscheduled staff absences due to illness, emergencies, etc., after two (2) consecutive business days, CMa shall be prepared, if directed by CM-COR, to provide temporary CMa personnel until the regular staff member returns.

Relations. The CMa must take the initiative establishing and maintaining proper business-like relations with personnel actively engaged in work within the Navy installation.

Hierarchy. The CMa shall conduct official business exclusively with prime contractors and shall not engage directly with subcontractors. The CMa’s personnel will not settle disputes or differences of opinion between prime contractors and their subcontractors, or between subcontractors. Any disagreements between CMa and the Government shall be addressed privately and not discussed in the presence of Construction Contractor or their subcontractors.

Confidentiality. The CMa shall maintain strict confidentiality regarding all project information and shall not disclose any sensitive, confidential, potentially controversial, or unfavorable information. All information requests must be immediately forwarded to the COR for review and approval before being acted upon.

Authority. The CMa will not issue oral instructions to, or make any agreements with, prime contractors or their representatives which affect the work in material ways, or which may result in disputes and claims.

Artificial Intelligence (AI). The use of Department of War authorized AI platforms is permitted. CMa remains solely responsible for accuracy of final work product generated by AI.

SPECIAL PERSONNEL QUALIFICATIONS

Personnel possessing unique technical specialties may be required for supplemental services related to the scope of regular services. Such personnel shall have qualifications as required in Section 3.1. – Labor Categories.

FAILURE TO PROVIDE QUALIFIED PERSONNEL

Repeated failure, or excessive delays by the CMa, to provide qualified personnel, who meet the stated requirements, may be deemed sufficient reason by the Contracting Officer to terminate this contract.

ORIENTATION OF PERSONNEL

The CMa must send its CEx and other personnel as required to NAVFAC Washington Office for up to five (5) working days of orientation in Government policies and procedures, as required, by the COR. Subsequent to NAVFAC WASHINGTON orientation, the CMa is responsible for providing instructions to other team members working under this contract, and to ensure that all project personnel are aware of applicable Government regulations, policies, procedures, and uses of forms affecting the conduct of their work. Orientation must be initiated and arranged for by the CMa immediately after task order award.

PROCUREMENT PHASE SERVICES

Procurement of design, construction, and specialty contracts shall be carried out by the Government, in accordance with statutes governing NAVFAC Procurements, NAVFAC Instructions, Policies and Procedures.

The CMa may be required to support Procurement Phase Services under this contract. Services that may be required include:

Verifying accuracy of lists/indexes of drawings and specifications being used.

Assisting with document preparation including solicitation documents, Source Selection documents, amendments, and pre-proposal inquiry responses.

Assisting with the scheduling, coordination, and documentation of pre-proposal bid conferences, pre-proposal site visits and Source Selection Evaluation Board (SSEB).

Coordinating and reviewing technical responses (other than contract or proposal/bid issues) with A/E and the Government.

Maintaining files of outstanding issues or details arising from questions and comments during contract procurements.

Participate as a non-voting technical advisor to the Technical Evaluation Team (TET) and Source Selection Evaluation Board (SSEB).

NOTE: When these services are required, employees of the CMa, who are involved, are to handle all Procurement Phase material and information as Confidential and under no circumstances to be disclosed or discussed in any manner with other persons or entities other than staff on the procurement team.

PROJECT MANAGEMENT SERVICES AND DELIVERABLES

All services and deliverables must be on time, accurate, and complete, and will be provided in accordance with applicable NAVFAC policy. The CMa shall provide services and deliverables across all five project phases as described below, noting that all final approvals and decisions are retained by the Government. The following is the list of Services and Deliverables to be provided:

PROJECT INITIATION PHASE

Developing a project governance framework, for Government review and approval, including a three-tiered governance structure (Project, Senior, and Executive Leadership Teams) as required by project complexity for Government approval.

Identifying the full project team, including members from all required NAVFAC communities, directorates, and applicable disciplines for Government approval.

Developing a Project Charter, for Government review and approval, that documents project purpose, objectives, requirements, and stakeholder concurrence on baselines for Government approval.

Developing the initial Project Management Plan (PMP) to serve as the roadmap for project execution, monitoring, and control.

Developing and maintaining the Stakeholder Register.

Developing and maintaining the project Risk Register and Escalation Matrix for Government approval.

Developing a proposed Project Scope Baseline based on project information (e.g., draft DD 1391, draft Basic Facility Requirements) for Government approval.

Developing a proposed Schedule and Cost Baselines for Government review and approval.

Providing support to the Government in confirming and securing seed funding for initial project activities (to include technical, planning, and environmental funding).

Developing an initial project acquisition strategy for Government approval.

Analyzing and recommending the Acquisition Strategy (AE Design/In-House Design & Design-Build or Design-Bid-Build) for Government determination.

PLANNING PHASE

Performing Minimum Viable Project (MVP) Analysis to support the Government's affordability and acceleration campaigns.

Conducting analyses of Alternate Construction Methods (ACMs) such as permanent modular construction, prestressed/precast concrete, tensile fabric structures, and additive manufacturing.

Fully developing and updating all subsidiary plans within the PMP, including Scope, Schedule, Cost, Risk, Change, Quality, Resource, and Communication Management Plans for Government approval.

Coordinating the development and validation of the DD 1391 planning documents for Government review and approval.

Facilitating the development of the project budget and Estimated Construction Cost (ECC) for Government review and approval.

Supporting the validation Basic Facility Requirements (BFR), asset evaluations, and Facility Planning Documents (FPD) for Government review and approval.

Assisting in determining, identifying, and validating all required support studies (e.g., encroachment, site evaluation, lifecycle cost analysis) for Government review and approval.

Coordinating with environmental subject matter experts to support the initiation of all National Environmental Policy Act (NEPA), State Historic Preservation Office (SHPO), and other environmental and regulatory processes.

Maintaining all project records and reporting via eProjects and/or other Government eSystems, including the N37 record for planning activities.

DESIGN PHASE

Performing design quality assurance reviews to assist the Government in verifying that the Architect-Engineer/Designer of Record (AE/DOR) is compliant with UFC and other applicable codes, though the AE/DOR remains responsible for compliance for Government review and approval.

Performing Value Engineering analyses and recommend design alternatives. Compile documentation packages for any design alternatives that necessitate UFC code exemption requests for Government review and approval.

Providing services to support permit acquisition, expediting, and the NEPA process.

Developing and maintaining pre-award project schedules using either MS Project or Primavera P6 for Government approval.

Providing cost estimating services across AACE Class 1 through Class 5 estimates, utilizing the USACE MII cost estimating suite.

Monitoring project baselines (scope, schedule, cost) and recommend action through the Government’s change control process.

Managing and updating the project schedule, risk register, issue log, and change log.

Tracking and reporting on all project funds that supports design services.

Integrating all planning products into the design phase to ensure alignment.

Facilitating design charrettes, design review meetings, and constructability reviews.

Verifying all design deliverables meet project requirements and quality standards, and are delivered within the baselined scope, schedule, and cost.

Providing recommendations for project acquisition and execution plans to ensure selection of the best contract vehicle, timely completion of all phases of the work within available funds and authorized scope.

Developing technical evaluation factors to be used in the Government’s source selection plan.

Coordinating assembly of final plans, specifications/RFP, and addenda for Government review and approval.

Validating that Design Quality Assurance has been performed prior to award.

CONSTRUCTION PHASE

Coordinating and leading the internal Contract Turnover Meeting post-award.

Coordinating the Post-Award Kick-Off (PAK) Meeting with the CM-COR and the construction contractor.

Documenting and distribute meeting minutes for all project meetings.

Facilitating all project governance meetings (project/senior/executive level).

Conducting high-level briefs to top military and/or civilian personnel in support of Project Governance.

Providing financial tracking for all project funds including contingency funds.

Monitoring and report on the overall project schedule milestones against the established baseline in collaboration with the CM-COR.

Providing project management support for Post-Construction Contract Award Services (PCAS) for technical support during construction.

Providing project management support for all contracts for Collateral Equipment (FF&E, AV, etc.) and other supporting services. The coordination of Furniture, Fixtures, and Equipment (FF&E) will be performed as directed by the Government on a per-task-order basis.

Coordinating and reporting on the performance of Acceptance Testing for critical systems.

Coordinating and reporting on the completion of Cybersecurity Commissioning.

Supporting the Government’s Contracting Officer’s Change Management functions including initial draft preparation of requests for proposals, proposal evaluations, pre & post negotiation memorandums, and contract modifications. Provide coordination of technical evaluations and negotiations. Provide tracking of potential changes and their status throughout the change management process.

CLOSEOUT PHASE

Facilitating the resolution of any outstanding claims, liquidated damages, or requests for equitable adjustment.

Compiling and reviewing all final invoices and prepare contract closeout packages for Government approval. Perform all necessary data entry in financial and contract management systems (e.g., ERP, eContracts) to support the Government's final action to officially close the contracts.

Requesting the change in eProjects Status to “Completed/Ready for Closeout”.

Transfering Sustainability Documents, Low Impact Development (LID), PV interconnect agreements and other applicable documents to the Public Works Installation and upload to eProject Tabs.

Providing support for the execution of financial reconciliation and reporting to ensure the project financial record is complete (CWE=OBL=ACC=PAID).

Prepare and submit all necessary documentation for Contracting Officer review and approval to initiate the recapture and return of all unused project funds to the appropriate funding source.

For MILCON projects, developing draft Interim DD 1354 (Transfer and Acceptance of Military Real Property) for Government approval, and coordinate distribution of the final DD 1354 to Base RPAO. Submit Final DD1354 in iNFADS.

Drafting a final Post-Project Review and Lessons Learned documentation for Government review and approval and upload to the eProjects record.

Preparing and submitting the formal request to the Government to change the eProjects Status from “Accepted” to "Closed."

POST-AWARD SERVICES AND DELIVERABLES

The following services and deliverables are required on individual projects:

CONSTRUCTION SITE VISITS AND INSPECTIONS

The CMa shall conduct construction site visits and inspections to verify construction progress and ensure construction contractor compliance with contract documents, specifications, approved submittals, safety regulations, and quality control plans.

The frequency of site visits and inspections will vary depending on the project phase, complexity, risk level, and specific requirements of the contract, as it will be dynamic and adjusted as needed based on project progress and emerging issues. Site visits should be frequent enough to ensure close monitoring and proactive identification of potential problems. Site visits shall be performed at a frequency necessary to effectively monitor the work and identify issues. Inspector presence may be further identified in Task Order scopes. Responsibilities include:

Conducting regular site walks to observe the progress of the work, identify potential problems, and ensure that the contractor is adhering to the contract documents and specifications.

Construction Contractor Quality Control: Verifying that the Construction Contractor’s work meets the requirements of all applicable codes and regulations, the contract documents and approved submittals.

Government Quality Assurance: Ensuring Construction Contractor’s Quality Control program is being implemented in accordance with the contract documents and the approved Quality Control Plan.

Witnessing and verifying the testing of materials and equipment is conducted in accordance with contract documents. Verify the calibration of testing equipment. Ensure the Construction Contractor provides all testing required by the contract documents and maintains required Testing Plan and Log.

Identifying and documenting any deficiencies or non-conformances in the work. Notify Construction Contractor of deficiencies and verify that corrective actions have been taken. When deficiencies are not quickly corrected, issue Non-Compliance Notices (NCNs). Track NCNs along with Construction Contractor responses and resolutions.

Review Construction Contractor’s progress to ensure adherence to the project schedule. Notify Construction Contractor, CM-COR, and other stakeholders as applicable when work is not proceeding in accordance with the project schedule.

Ensuring Construction Contractor is maintaining up-to-date As-Built Drawings on site and in accordance with contract documents.

The Construction Contractor is responsible for overall safety management. The CMa is responsible for ensuring Construction Contractor is in compliance with the contract documents for safety including verification of Construction Contractor’s Site Safety and Health Officer (SSHO) has the required qualifications, is on site at all times work is being performed, and is meeting their responsibilities as required by the contract documents, the USACE EM385-1-1, OSHA Regulations and the Construction Contractor’s approved…