National Safety and Health Organization Membership Services RFI.pdf

Request for Information (RFI) #: 70RWMD25RFIP00006

REQUEST FOR INFORMATION

U.S. Department of Homeland Security (DHS), Office of Health Security (OHS)

National Safety and Health Organization Membership Services

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is for planning purposes only and shall not be construed as an obligation on the part of the Government. This is NOT a Request for Quotations or Proposals. No solicitation document exists, and a formal solicitation may or may not be issued by the Government as a result of the responses received to this RFI.

The Government will not pay for any response or demonstration expenses. All costs incurred responding to this RFI will be solely at the interested party's expense. Failure to respond to this RFI will not preclude participation in any future solicitation.

The Government’s explicit intent, in this request for information, is to not receive from respondents any proprietary data, trade secrets, business sensitive information, or information considered CONFIDENTIAL under 18 U.S.C. §1905. The Government’s constraint does not in any way relieve contractors from their responsibility to properly mark proprietary data when it is provided, nor does it alleviate any requirement for the Government to protect marked data. The Government is not obligated to protect unmarked data. The information provided in this RFI is subject to change and is not binding on the Government. All submissions become the property of the Federal Government and will not be returned.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Those who respond to this RFI should not anticipate feedback concerning their submission.

All submissions will become the property of the Government and will not be returned. Responding to the RFI is completely voluntary and will not enhance or adversely affect responses to any resulting solicitation if such solicitation is issued at a later date.

BACKGROUND

The Secretary of the Department of Homeland Security (DHS) is responsible for providing safe and healthful working conditions for all DHS employees. The Secretary established employee safety and health and the provision of safe and healthful work environments as top priorities. The responsibility to manage and execute the Department’s safety and health programs, which impact every DHS employee, has been delegated to the Office of Health Security (OHS). OHS is the principal medical, workforce health and safety, and public health authority for DHS. Since the inception of the DHS, health security has played a pivotal role in the execution of DHS’s mission. Established in July 2022, the OHS positions the Department for a proactive and agile response to the evolving health security landscape.

Within OHS, the Total Workforce Protection Directorate (TWPD) enriches a mission-ready DHS workforce, including working with animals, to promote and sustain workforce health, prevent injury and illness, restore health, and sustain organizational wellness and psychological resilience. Tasked with occupational safety and health program management, TPWD works to promote the development and administration of comprehensive safety and health programs and initiatives to minimize risks and prevent injuries to DHS employees.

Each DHS Component has a Designated Safety and Health Official (DSHO) and professional occupational safety and health (OSH) staff. Most Components augment their professional staff by employing Collateral Duty Safety Officers (CDSO) who perform general safety duties at local levels.

The Department’s safety apparatus generally is effective in managing basic OSH program elements, however, due to the Department’s population, geographic footprint, and the complexity of its missions, DHS OHS engages with a third-party entity for additional support services to provide full OSH support across the Components. The expected and/or ultimate outcome is the provision of world-class safety and health services to enhance DHS OSH programs.

DHS Component OSH managers and safety training managers strongly support the concept of the Department contracting external safety and health support. They recognize the value of contract support and view it as a force multiplier that allows small OSH staffs to more fully extend OSH awareness, training and support throughout their organizations.

PURPOSE OF THIS RFI

The DHS, OHS is seeking information from contractors providing enterprise-wide membership in a national safety and health organization with capability to support and enhance DHS safety and health programs.

OHS is seeking information from contractors who have provided national safety and health organization membership services in the last three years for up to 250,000 members.

RESPONSE

DHS appreciates responses from all capable and qualified sources. Responders are requested to describe in clear and concise language their company's capabilities to meet the requirements of this RFI.

1. General formatting shall be done using single-spaced 12-point font on letter sized (8.5 x

11) pages and submitted as an attachment to an email in pdf or Word format.

2. Each response shall include a completed Contractor Information Sheet (Attachment 2).

3. Interested contractors are requested to provide a capability statement (brief discussion), with specific emphasis placed on each area of support described below (not-to-exceed 5 pages):

Capabilities should include access to world class research and information centers, a network of occupational safety and health professionals for performance improvement purposes, information on management practices, risk analysis and related technology, discounted centralized and local training opportunities, free unlimited access to periodic OSH-related webinars and safety-related networking opportunities. These valuable assets will help the Department protect its resources and enhance mission readiness while helping DHS employees stay safe on the job, on the road, and in their homes and communities. The contractor shall provide a member-only website with exclusive benefits available DHS

Department-wide through membership association including, but not limited to:

At minimum, the successful entity would be required to provide the following primary functions to fulfill the Statement of Work (SOW):

• Resources: Benchmarking tools focused on comprehensive national coverage of occupational safety news and analysis of industry trends; training opportunities on emerging issues and Occupational Safety and Health Administration (OSHA) regulations, and educational materials offering resources and information on key safety topics. Safety industry publications focused on occupational safety news, health trends, and regulatory updates

• Access: Access to member-exclusive programs focused on promoting a state-of-the-art safety environment; publications dedicated to preventing harm and promoting productivity; and presentations tailored to operational safety excellence and productivity.

• Discounts: Member-only cost savings on in-person and virtual trainings, technical development conferences, and advertising space in a national safety and health focused publication.

4. Each response shall address the RFI questions (Attachment 3). Responses to RFI questions are not to exceed 10 pages in total.

5. In total, the capability statement and response to RFI questions (Attachment 3) shall not exceed 15 pages combined. Response to the capability statement shall not exceed 5 pages and response to RFI questions (Attachment 3) shall not exceed 10 pages.

All interested parties responding to this Request for Information must electronically submit their responses no later than 07/30/2025 10:00:00 AM EST via email to Marcus Datcher at marcus.datcher@hq.dhs.gov and Clement Ezeanii at clement.ezeanii@hq.dhs.gov. Responders shall only attach MS Word/Excel compatible files or Adobe Acrobat PDF files in electronic correspondence. The subject line of the email should contain Request for Information #

70RWMD25RFIP00006.

Attachments:

Attachment 1 – National Safety and Health Organization Membership Services Draft SOW Attachment 2 – Contractor Information Sheet Attachment 3 – National Safety and Health Organization Membership Services RFI Questions mailto:marcus.datcher@hq.dhs.gov mailto:clement.ezeanii@hq.dhs.gov.