Addendum #I

NAT25007_Self-Service Watersport

State of Delaware Department of Natural Resources and Environmental Control

Delaware Division of Parks and Recreation 89 Kings Highway

Dover, Delaware 19901

TO: ALL OFFERORS

FROM: KRISTIE WYATT

PARALEGAL III, DIVISION OF PARKS AND RECREATION

SUBJECT: CONTRACT NO.: NAT25007_Self-Service Watersport/QUESTIONS AND ANSWERS

ADDENDUM # I Q&A

1. I see four(4) locations listed in the bid. If the bid were to be accepted would the awarded Vendor have to provide kiosks for all 4 locations?

Yes, the Vendor would be required to service all sites. Please see III. Technical Specifications – Scope of Work for further information starting on page 33 of 56 if the Invitation to Bid.

2. How many kayaks and paddle boards are expected to be in the kiosk?

Vendors and the Park Superintendent shall determine together the amount of product they place at the individual locations. There are no specific requirements regarding the number of units at each location, but industry standards should be met on what the kiosk can hold.

3. Is there currently a kayak & paddle board rental company at either of the locations that are up for bid? If so, will they still be there if the bid were to be accepted?

There will be no conflicting contracts at the sites.

4. The ITB states that the awarded Vendor can apply to place the machines at the specified locations/parks. Does the awarded Vendor have to bear all the costs?

Yes, please see under III. Technical Specifications – Scope of Work, B. Vendor Responsibilities, where it states under number five “Vendor is solely responsible for rental unit(s) expenses and functions.”

5. The equipment requires weekly servicing to ensure quality; will the Vendor have to take care of that as well?

Yes, please see under III. Technical Specifications – Scope of Work, B. Vendor Responsibilities, specifically 4.

Provide services for the rental unit(s) with additional information included in that paragraph.

NAT25007_Self-Service Watersport

6. If awarded the contract, will the awarded Vendor only get a certain area in the park?

Yes, the awarded Vendor will work with the park superintendent to determine where the kiosks will be located within the specified locations stated in this Invitation to Bid. DNREC reserves the right to add/remove locations as needed during the term of this contract.

7. If awarded, is it possible that the owner of the vending machines will be someone else? So that the Vendor can hand them over as a franchise to people from your region?

Per page 28 of this Invitation to Bid, Subcontracting is permitted. However, it will be up to the awarded Vendor to find and identify the Subcontractor as required in the submission process.

8. We currently carry $1M/occurrence and $2M aggregate General Liability insurance limits. These limits have been sufficient for our other 10 state contracts and 13 municipality/county contracts.

Are these limits acceptable for this bid?

Mandatory insurance requirements as required by the State of Delaware can be found on page 17 of the Invitation to Bid. These insurance requirements are set by the State of Delaware and are the minimum insurance requirements that must be met in order to do business with the state. If any difference in the insurance, an umbrella policy can be used to offset the difference.

9. Can you provide annual visitation data for Fenwick Island State Park and Delaware Seashore State Park for all available years?

Fiscal Year Delaware Seashore (including Indian River Life

Saving Station)

Fenwick Island

FY16 1,096,777 238,183

FY17 1,261,921 255,631

FY18 1,512,060 247,962

FY19 1,605,696 256,105

FY20 1,588,819 267,436

FY21 1,717,385 291,831

FY22 1,929,975 278,499

FY23 2,010,209 232,125

FY24 1,678,433 231,409

FY25 1,656,732 197,749

10. Can you provide any sales or rental data for prior kayak, paddleboard, canoe, or similar rental operations (either park-run or concessionaire-run) from either Fenwick Island State Park or Delaware Seashore State Park? Any available years of data would be appreciated.

The only data we currently have is from the kayak rentals at the Fenwick Island location. Please see below.

Customers Apr May Jun Jul Aug Sep Total

262 1,659 5,189 5,771 1,146 14,027

2016 2 320 1,723 5,152 5,776 642 13,615 2017 8 256 1,807 5,439 5,407 775 13,692

NAT25007_Self-Service Watersport

300 1,826 4,301 5,090 717 12,234

404 1,416 4,164 4,143 626 10,753

126 2,344 5,341 4,321 1,573 13,705 2021 7 310 2,258 4,305 4,034 770 11,684 2022 14 333 1,381 3,166 3,726 708 9,328

107 1,049 2,193 2,560 577 6,486

226 1,189 1,999 2,115 336 5,865

Watercraft Rented

Apr May Jun Jul Aug Sep Total

168 1,268 4,092 4,633 900 11,061 2016 2 237 1,299 3,906 4,475 477 10,396 2017 5 200 1,304 4,048 4,030 571 10,158

217 1,336 3,254 3,655 545 9,007

279 1,037 2,922 3,032 485 7,755

83 1,678 3,966 3,079 1,099 9,905

2021 7 213 1,573 3,084 2,854 555 8,286 2022 11 235 1,032 2,282 2,564 508 6,632

64 757 1,568 1,774 421 4,584

141 875 1,469 1,570 250 4,305

11. Can I submit one submission that aligns nearly completely with how the bid is written, and also offer an alternate bid?

Only one bid may be submitted per Vendor. Any exceptions must be identified in Attachment F of the submission forms. Value added options are always welcome.

12. There were previously kayak rental companies at some of the locations. Why are they leaving? Or why are their contracts not being renewed?

Due to environmental challenges from previous storm damage and erosion, DNREC is looking into alternative options for these sites.

13. Do you have a budget for this Bid Contract No. NAT25007_Self-Service Watersport or are you solely looking for the bidder to provide everything?

DNREC will not bear the costs of any installation or maintenance of these units. Please see under III. Technical Specifications – Scope of Work, B. Vendor Responsibilities, where it states under number five “Vendor is solely responsible for rental unit(s) expenses and functions.”

14. Can you provide visitor data for us at each location, including the number of visitors and time of year?

Delaware Seashore (including Indian River Lifesaving Station) Month FY19 FY20 FY21 FY22 FY23 FY24 FY25 July 300,955 292,193 282,614 324,292 320,389 290,447 278,066

NAT25007_Self-Service Watersport

August 271,363 246,617 251,073 276,184 297,604 242,264 229,607 September 144,829 159,583 158,829 179,824 188,808 136,739 129,891 October 120,216 106,154 100,386 128,655 134,081 97,019 94,295 November 92,858 88,135 80,615 106,501 128,100 80,202 78,291 December 97,198 106,751 91,990 98,436 144,772 93,842 95,461 January 29,290 21,099 40,609 1,764 33,907 25,568 17,110 February 28,304 46,295 43,195 85,632 50,275 41,106 34,253 March 42,363 48,727 93,902 114,466 85,100 80,008 94,466 April 78,356 63,484 132,944 159,266 159,911 109,861 134,374 May 182,995 96,675 188,049 226,550 205,785 207,010 211,717 June 216,968 313,105 253,179 228,402 261,478 274,366 259,201

Fenwick Island Month FY19 FY20 FY21 FY22 FY23 FY24 FY25 July 79,178 85,096 87,749 88,600 69,964 80,339 68,321 August 74,263 69,241 79,094 73,438 78,834 61,876 58,159 September 19,979 31,111 35,666 31,661 23,476 20,125 16,313 October 10,617 8,931 7,651 10,813 6,104 4,278 5,200 November 7,531 6,734 5,469 7,512 3,572 2,646 2,995 December 7,489 6,456 3,955 6,895 2,877 2,345 2,649 January 0 0 0 0 0 0 0 February 0 0 0 0 0 0 47 March 143 492 1,301 368 316 294 610 April 572 336 2,367 1,294 985 1,397 772 May 18,447 1,337 9,333 21,083 3,797 8,066 6,123 June 37,887 57,700 59,245 36,838 42,200 50,043 36,561

15. Would the State consider covering any costs associated with manufacture and/or installation of the rental kiosks?

No, please see under III. Technical Specifications – Scope of Work, B. Vendor Responsibilities, where it states under number five “Vendor is solely responsible for rental unit(s) expenses and functions.”

16. Does the State consider having GPS monitoring on equipment essential?

Vendor should have some method of tracking their equipment such as GPS or another comparable system to prevent equipment being lost or stolen. Parks will not be financially responsible for the replacement of loss or stolen equipment.

17. Are any guidelines or preferences regarding sizing of the rental kiosks and the mix of equipment?

Vendors and the assigned Park Superintendent should determine together the amount and type of product they place at the individual locations. There are no specific requirements regarding the size and number of units at each location, but industry standards should be met on what the kiosk can hold.

NAT25007_Self-Service Watersport

18. Are attendance numbers for the parks available?

Please see the above response for Question 14 for information for the last 5 years.

19. Are rental revenue numbers and/or available equipment for the previous rental operations available?

The information available is for the Fenwick location only. For information regarding number of units rented and customers for the Fenwick location, please see the response for Question 10.

Gross Receipts

Apr May Jun Jul Aug Sep Total

$9,545 $28,726 $89,571 $97,602 $20,173 $245,617 2016 $130 $5,608 $27,992 $82,896 $96,902 $10,810 $224,338 2017 $80 $4,327 $28,458 $91,998 $90,407 $13,662 $228,931

$4,926 $29,913 $70,971 $79,367 $12,006 $197,182

$6,396 $22,842 $65,523 $66,532 $10,265 $171,557

$3,016 $44,154 $97,269 $76,105 $28,591 $249,134

2021 $144 $7,064 $42,879 $81,343 $72,292 $14,074 $217,795 2022 $246 $6,483 $27,145 $60,270 $67,398 $15,038 $176,579

$2,310 $20,556 $44,270 $51,192 $12,802 $131,130

$4,259 $24,956 $40,438 $42,910 $7,354 $119,917

ADDENDUM # I Q&A