Attachment_3_-_Additional_NARA_Terms_and_Conditions.doc

NARA-883103-18-Q-00040 – Showa 6110PF Biodegradable Nitrile Gloves

ATTACHMENT 3

ADDITIONAL NARA TERMS AND CONDITIONS

(Addenda to FAR clause 52.212-4)

I. GOVERNMENT CONTRACT ADMINISTRATION

A. This contract will be administered by:

National Archives and Records Administration

Office of the Chief Acquisition Officer, Code Z

8601 Adelphi Road, Room 3340

College Park, MD 20740-6001

B. Contract Specialist (CS):

Cynthia Jones

Telephone: 301-837-1860 Email: cynthia.jones@nara.gov

The Contracting Officer (CO) has the overall responsibility for the administration of this contract. Written communication to the Contract Specialist (CS) must make reference to the contract number and must be emailed or mailed with postage prepaid, to the above address.

C. Contracting Officer (CO):

Any Z Warranted CO

The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the CO may delegate certain other responsibilities to authorized representatives.

D. NARA Points of Contact (POC):

POC: TBD

Telephone:

Email:

II. INVOICE SUBMISSION REQUIREMENTS

A. The preferred method for invoicing is through the Invoice Processing Platform (IPP) which is a secure web-based electronic invoicing and payment information system. This service is provided by the U.S. Treasury’s Bureau of the Fiscal Service free of charge to federal agencies and contractors. IPP allows contractors to view information regarding their contracts and orders, electronically submit invoices and view payment information.

B. The IPP website address is https://www.ipp.gov. Contractors can obtain enrollment assistance by contacting the Fiscal Service Accounts Payable Help Desk via e-mail at AccountsPayable@fiscal.treasury.gov or by phone at 304-480-8000, Option 7.

C. Contractors that are not able to utilize the IPP system for submitting payment requests may submit invoices electronically by e-mail to AccountsPayable@fiscal.treasury.gov. Microsoft Excel, Adobe Acrobat Portable Document Format (PDF) and Microsoft Word are acceptable formats.

D. Invoices for service CLINs shall be submitted monthly unless otherwise stated elsewhere in the contract. Invoices for supply CLINs should not be submitted until the supplies have been received and accepted by the Government unless otherwise stated elsewhere in the order.

E. For invoice and payment questions call the Fiscal Service AP Help Desk at 304-480-8000, Option 7.

III. DELIVERY

Delivery times will be as established in the delivery orders but shall not be sooner than 45 calendar days after receipt of order. Delivery must be made during regular business hours unless mutually agreed upon by NARA and the Contractor. Delivery must be made as ordered, in the specific quantities, to the specified destinations.

Items will be shipped FOB Destination to all NARA sites as shown on Attachment 2, Shipping Destinations. Addresses are subject to change or new locations may be added. The Contractor shall be responsible for risk of loss and any damages to items during shipment (see FAR 52.212-4(j)).

IV. PACKAGING AND IDENTIFICATION

The gloves must be packed in boxes for easy dispensing with a dispenser hole in the top of the box. The boxes must be shipped in a protective container and arrive uncrushed and free from tears or rips.

The outside of each packing container must be legibly marked with the following information: the delivery order number and the number of boxes of gloves of each size packed in the container. The boxes of gloves must indicate the number of gloves in the box. The boxes of gloves must indicate the size of gloves in each box.

V. RESPONSIBILITY FOR TESTS

The Contractor is responsible for quality control to ensure the specifications of this contract are met. NARA reserves the right to perform quality assurance at any time during the contract where such tests are deemed necessary to assure that supplies and services conform to the specifications. Therefore, one sample of each glove size purchased shall be sent to the Contract Specialist within 14 days after award of the contract.