NAFUA1-25-R-0003 Solicitation.pdf

DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

DM-Q

20 Aug 2025

Dear Prospective Offeror, The Defense Logistics Agency Family & Morale, Welfare, and Recreation (FMWR) invites qualified offerors to submit proposals in response to the Request for Proposal (NAFUA1-25-R-

0003) to provide all labor, equipment, materials, and incidentals for recycling services at the

Defense Supply Center, Richmond, Virginia.

All questions are due to the Contracting Officer in writing no later than 3:00 PM EST on

September 18, 2025. All proposals are due no later than 4:00 PM EST on September 25, 2025.

Should you have any questions regarding the solicitation or site visit, please reach out to the

Contracting Officer at stephen.villamil@dla.mil or by phone at 445-737-2448.

Sincerely, S.M. VILLAMIL

Contracting Officer mailto:stephen.villamil@dla.mil

NAFUA1-25-R-0003

SOLICITATION, OFFER AND AWARD

(Nonappropriated Funds)

4. SOLICITATION TYPE2. CONTRACT NO. 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

NEGOTIATED BID (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. No appropriated funds of the United States shall become due or paid the contractor by reason of this solicitation / award

PAGE OF PAGES

2 55

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL

CAUTION: LATE Submissions, Modifications and Withdrawals: See Section L. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICE/COST

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Prompt Payment Provisions)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at Section L., Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on DA Form 4071, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. Nonappropriated Fund Instrumentality

25. PAYMENT WILL BE MADE BY

CODE

24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

21. ACCOUNTING DATA20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by NAFI)

CODE

PRLR1-LV-00-25-0003

X

UA1

Defense Logistics Agency NAF Contracting Office 8725 John J. Kingman Road Room 1134 Fort Belvoir VA 22060 USA

1600 EST 09/25/2025

Stephen Villamil 445 stephen.villamil@dla.mil

737-2448

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

26. NAME OF CONTRACTING OFFICER (Type or print)

Stephen M. Villamil

DA FORM 4069, NOV 04

For use of this form see AR 215-4;

the proponent agency is OACSIM

3-5 6-9

13-14

15-20

21-29

30-41

42-46

47-53

54-56

SECTION B – SUPPLIES OR SERVICES AND PRICES OR COSTS

B.1 GENERAL: The Department of Defense (DoD), Defense Logistics Agency (DLA) Headquarters (HQs) Family and Morale Welfare and Recreation (MWR) Program, Non-appropriated Fund NAF Contracting Office on behalf of the DLA One Fund, a Nonappropriated Fund Instrumentality (“NAFI”) has a requirement to contract for recycling services at DLA Aviation, 6090 Strathmore Road Richmond, VA also referred to as Defense Supply Center Richmond (DSCR).

a. Purpose: The purpose of this contract is to establish a long-term contract to provide all labor, supervision, and other required services to provide recycling services.

b. Type of Contract: Long-Term Concession with a base and four (4) one-year options.

B.2 PRICE SCHEDULE

FEE: The Contractor shall pay to the DLA One Fund, a fee for the recycled materials on a monthly basis. Payments will be based on the percentage offered and the price as specified in the second week of the month price of the Yellow Sheet for the Advanstar Communications Inc. Official Board Market (OBM).

Evaluation: Offerors will be evaluated on the total of the percentages offered for each CLIN (i.e. the offeror’s monthly percentage offered for each CLIN will be weighed equally).

CLIN

NUMBER DESCRIPTION

Monthly Percentage

Offered

0001 Shredded baled white ledger paper

0002 Mixed Paper

0003 Baled corrugated containers

0004 Loose aluminum cans

0005 Pet plastics bottles

0006 Semiannual pickup and dispose of sloppy/hard disk/CD’s, manila folders, and notebook binders

c. Option Years. The option years, if exercised under this contract commences on the date of modification to the contract and shall continue for twelve (12) consecutive months.

OPTION YEAR 1:

CLIN

NUMBER DESCRIPTION

Monthly Percentage

Offered

1001 Shredded baled white ledger paper

1002 Mixed Paper

1003 Baled corrugated containers

1004 Loose aluminum cans

1005 Pet plastics bottles

1006 Semiannual pickup and dispose of sloppy/hard disk/CD’s, manila folders, and notebook binders

OPTION YEAR 2:

CLIN

NUMBER DESCRIPTION

Monthly Percentage

Offered

2001 Shredded baled white ledger paper

2002 Mixed Paper

2003 Baled corrugated containers

2004 Loose aluminum cans

2005 Pet plastics bottles

2006 Semiannual pickup and dispose of sloppy/hard disk/CD’s, manila folders, and notebook binders

OPTION YEAR 3:

CLIN

NUMBER DESCRIPTION

Monthly Percentage

Offered

3001 Shredded baled white ledger paper

3002 Mixed Paper

3003 Baled corrugated containers

3004 Loose aluminum cans

3005 Pet plastics bottles

3006 Semiannual pickup and dispose of sloppy/hard disk/CD’s, manila folders, and notebook binders

OPTION YEAR 4:

CLIN

NUMBER DESCRIPTION

Monthly Percentage

Offered

4001 Shredded baled white ledger paper

4002 Mixed Paper

4003 Baled corrugated containers

4004 Loose aluminum cans

4005 Pet plastics bottles

4006 Semiannual pickup and dispose of sloppy/hard disk/CD’s, manila folders, and notebook binders

END OF SECTION B

DEFENSE SUPPLY CENTER RICHMOND

STATEMENT OF WORK

C-1. SCOPE OF WORK. Contract shall remove recyclable materials from Defense Supply Center Richmond (DSCR) and shall pay the NAFI for such material as set forth in the contract.

C-2. PERIOD OF PERFORMANCE. The period of performance for this contract shall commence upon contract signature and shall have a period of one year. This contract may be extended for up to four (4) one-year periods at the option of the NAFI.

C-3. PLACE OF PERFORMANCE. The place of performance for this contract shall be the Defense Supply Center Richmond (DSCR), 6090 Strathmore Road, Richmond Virginia 23237.

C-4. ACROMYMS AND DEFINITIONS:

a. Acromyms.

DSCR: Defense Supply Center Richmond COR: Contracting Officer’s Representative MWR: Morale, Welfare, and Recreation IMWRF: Installation Morale, Welfare, and Recreation NAFI: Non-appropriated Fund Instrumentality SOW: Statement of Work OBM: Official Board Market

b. Definitions.

I. Contracting Officer refers to the duly appointed Non-appropriated Fund

Contracting Officer of the NAFI, and all duly appointed representatives thereof. A person with the authority to enter, administer, and/or terminate and make related determinations and findings in relation to the contract.

II. Contracting Officer’s Representative: Serves as the liaison between the contractor and the contracting officer and is appointed by the contracting officer, in writing.

The COR is responsible for the technical and administrative monitoring of the contract as described in the COR appointment letter. The COR has no authority to change the terms and conditions of the contract, only the contracting

III. Contractor: The term used herein: refers to the organization or individual that contracts with the NAFI for the requirements set forth in this document.

IV. Offer and Proposal: A proposal received in response to a Request for Proposal in a negotiated acquisition is an offer that may be accepted by the NAFI to create a binding contract. The terms offer and proposal may be used interchangeably throughout this document.

V. Competitive Range: A range based on the ratings of each proposal against all evaluation criteria, price and other factors that were stated in the RFP. The purpose of establishing a competitive range is to conduct written or oral discussions. The KO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

VI. NAFI: Refers to the installation, Morale, Welfare and Recreation Fund, a Nonappropriated fund instrumentality of the United States.

C-5. DEFINITION OF RECYCABLE MATERIALS:

For this contract, recyclable materials are defined as shredded-baled white ledger paper, mixed paper, and baled corrugated containers as defined below. The annual tonnage average of all materials is 280 tons.

a. Shredded-Baled white ledger paper (postconsumer) consists of printed or unprinted sheets shaving, guillotined books, quire waste, and cuttings of white sulphite or sulphite ledger, bond, writing paper, and all other papers which have a similar fiber and filler content. This grade shall be free of treated, coated, padded, or heavily printed stock.

b. Mixed paper consists of a mixture of various qualities of paper not limited as to type of packing or fiber contents.

c. Baled corrugated containers consisting of corrugated containers having liners of either test liners, jute or kraft.

d. Loose aluminum cans, Pet plastics bottles.

e. Semiannual pickup and dispose of sloppy/hard disk/CD’s, manila folders, and notebook binders.

6. DUTIES AND RESPONSIBILITES OF THE CONT ACTOR:

The contractor shall provide containers as follows:

Twenty-five (25) each, tall 1200-pound capacity container with dimensions of approximately 48” (L) x40” (W) x 36” (D)

Twenty-five (25) each, short 600–800-pound capacity container with dimensions of approximately 36” (L) x 36” (W) x 24” (D)

The Contractor shall provide and leave in NAFI’s warehouse one empty trailer (minimum size 40 ft) which will be loaded with recyclable materials. Upon pick up of the trailer with recyclable materials, the Contractor shall provide a replacement empty trailer.

The Contractor shall place the containers at DSCR warehouse Building 4 as designated by the Contracting Officer Representative (COR).

The Contactor shall provide all trucks, trailers, pallets, drivers and any other equipment and labor required for hauling and delivery of recyclable materials to the end purchaser.

The Contractor shall remove all bale ties from shredded-baled white ledger paper for processing.

f. The Contractor shall pick up the containers and remove recyclable materials from DSCR warehouse (Building 4) within 48 working hours, Monday thru Friday, upon telephonic notification from the COR. Total monthly container requirements are estimated to be 50 tall containers and 50 small containers.

g. The Contractor shall replace the trailer and the same number of containers removed from the warehouse at the time of pickup.

h. The Contractor shall provide weight tickets, (gross, tare, net) to the COR within a 24-hour period following the pickup of material.

i. The contractor shall notify the NAFI immediately if a load is rejected and shall not dispose of the material until the NAFI has verified the problem.

j. The Contractor shall represent, warrant, and certify that all materials shall be scrapped by pulping, shredding or other equally complete manner which precludes any recognition or reconstruction of the items. The Contractor shall represent, warrant, and certify that the recyclable materials will only be used as scrap. Should the Contractor fail for any reason to complete the scrapping within 30 days after the removal of materials, the NAFI will have the right to repossess the material and charge the Contractor all cost incurred by the NAFI repossessing and reselling the materials, including any direct loss on account of the resale.

k. The contractor shall abide by the required Environmental Clauses and Safety & Health requirements.

C-7. DUTIES AND RESPONSIBILITES OF THE NAFI: Due to the non-availability of scales at DSCR, the NAFI shall conduct unannounced “spot” visits to the Contractor’s drop off location to verify weight of recyclable materials.

C-8. PROCEDURES FOR RECYCLABLE PICK UP: The Contractor shall enter the DSCR through the north gate, or other authorized point of entry between 9:00 a.m. and 2:00 p.m., Monday through Friday, except Federal Holidays. The Contractor shall proceed to load DSCR Building 4 and transport the recyclable materials to the end purchaser.

C-9. REGULATORY APPLICALBE DOCUMENT/PUBLICATIONS:

A) Official Board Market(s) Advanstar Communications 7500 Old Oak Blvd Cleveland, Ohio 44130 Telephone: (218) 723-9477

B) Scrap Specifications (Circular 2010)

Guidelines for paper Stock: PS-90 Domestic Transactions Paper Stock Institute (A div. of Institute of Scrap Recycling Industries, Inc.)

C) Army Regulation 215-4 Non-appropriated Fund Contracting

C-10. PAYMENT:

The Contractor shall pay the NAFI a commission, as stated in Section B, of the scrap value received upon final disposition. The Contractor shall remit the payment to the NAFI no later than 30 days after the pick-up. Payment shall be accompanied by the appropriate paperwork that supports payment. Paperwork shall include but not limited to: date of pick up, type of recyclable, weigh, price per unit and extended amount. Payment shall be made to:

DSCR

ATTN: FMWR/FRQ

Building 32G 6090 Strathmore Road Richmond, VA 23237

All checks shall be made payable to FMWR (Recycling Account) DSCR Richmond VA.

C-11. OBSERVED HOLIDAYS:

The Contract shall not be required to provide services on the following days:

HOLIDAY DATE OR DESIGNATED DAY

1 New Year’s Day January 1st 2 Martin Luther King Day 3rd Monday in January 3 President Day 3rd Monday in February 4 Memorial Day Last Monday in May 5 Juneteenth June 19th 6 Independence Day July 4th 7 Labor Day 1st Monday in September 8 Columbus Day 2nd Monday in October 9 Veterans Day November 11th 10 Thanksgiving Day 4th Thursday of November 11 Christmas Day December 25th 12 Inauguration Day When Applicable

When any of the above holidays falls on a non-workday, Saturday or Sunday, the holiday is observed on Monday. If the holiday falls on a workday, Monday-Friday it is observed on that day.

SECTION D – PACKAGING AND MARKING

INTENTIONALLY LEFT BLANK

Section E - Inspection and Acceptance

E.1 INSPECTION OF SERVICES (NOV 2004) BE.002

E.2 ACCEPTANCE OF SERVICES

Acceptance of services and deliverables will be made, in writing, by the identified Contracting Officer’s Representative (COR). The degree of compliance with the objectives identified in Section C and the terms and conditions of this contract will be considered in determining the acceptability of the services and deliverables

Section F - Deliveries or Performance

F.1 Period of Performance

The period of performance for this contract shall commence upon contract award or date of notice to proceed, whichever is later and shall have a period of one year. This contract may be extended for up to four (4) one year periods at the option of the NAFI.

F.2 Place of Performance

The place of performance for this contract shall be the Defense Supply Center Richmond, 6090 Strathmore Road, Building 32, Richmond, Virginia 23237

F.3 Time of Delivery

The Contractor shall deliver the trailers and bins per instructions by the COR. Delivery dates shall be agreed upon between the Contractor and the COR.

F.4 STOP-WORK ORDER (NOV 2004) BF.006

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either-

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if-

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the NAFI, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(End of clause)

END OF SECTION F

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER

The Contracting Officer is the only individual authorized to enter into, terminate and/or make related changes to the terms and conditions of this contract.

G.2 ADMINISTRATION OF THE CONTRACT

a. All contract administration will be effected by the Contract Officer at:

Defense Logistics Agency Installation Management Mr. Stephen Villamil, NAF Contracting Officer 8725 John J. Kingman Rd., Room 1134 Ft. Belvoir, VA 22060-6221 Phone: (445) 737-2448

b. This contract will be administered on a daily basis by the Contracting Officer’s Representative (COR). The COR is located at:

Contact information will be provided after contract award

c. Daily questions, concerns, problems will be handled directly between the COR(s) and the contractor’s point of contact for this contract. If the problem or concern cannot be resolved at this level, the issue will be elevated to the Contracting Officer. In the event the COR cannot assist or is not authorized to rule on the issue, the Contracting Officer will make all final determinations.

G.3 APPOINTMENT OF CONTRACTING OFFICER’S REPRESENTATIVE (COR)

a. The Contracting Officer shall appoint, in writing, one or more Contracting Officer’s Representatives (COR). The COR has no authority regarding the terms and conditions of the contract.

The contractor shall be provided a copy of the appointment letter identifying the tasks for which the COR will be responsible. The COR may not re-delegate his or her authority.

b. The COR will act as the liaison to coordinate activities between the contractor and Contracting Officer, as required, in the performance of the work under this contract.

c. Only the Contracting Officer has the authority to change the terms and conditions of this contract. The COR may not agree to or issue a change to the contract terms and conditions. In the event the contractor effects changes to the contract at the direction of any person other than the Contracting Officer, the changes will be considered to have been made, without any authority and no adjustments will be made to the contract.

G.4 MODIFICATIONS

Any modification by the Contracting Officer to this contract shall be accomplished in writing. The terms of this Agreement will reflect all policy changes set forth in any subsequent updates to any Army publication or any reference document related to this contract.

G.5 INDEBTEDNESS

Contractor shall pay promptly and in accordance with the terms of this contract, all indebtedness incurred in connection with the terms of this contract. The NAFI shall not in any way be held liable for indebtedness incurred by the Contractor.

G.6 PAYMENT

a. The Contractor shall pay the NAFI a percentage of the price as specified in the second week of the month price of the Official Board Market (OBM). Payment shall be accompanied by the appropriate paperwork that supports payment. Paperwork shall include, but not limited to: date of pickup, type of recyclable, weight, price per unit and extended amount.

b. Contractor shall remit the payment to NAFI no later than the fifteenth day of the following month.

Payment shall be made to:

DSCR

ATTN: FMWR/FRQ

Building 32G

6090 Strathmore Road Richmond, VA 23237

All checks shall be made payable to FMWRF (Recycling Account) DSCR Richmond VA.

END OF SECTION G

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 WORK AT MILITARY INSTALLATIONS

Employees of the contractor performing any work under this contract at Army Installations or military sites shall observe and comply with all prescribed and applicable rules, regulations and established working hours of such installation unless otherwise authorized, in writing, by the COR. All contractor personnel must visibly wear the identification badge, issued by the security office, at all times while on the confines of the Installation.

H.2 NAFI-CONTRACTOR RELATIONSHIP

a. The NAFI and the Contractor understand and agree that the services to be delivered under this Contract to the NAFI are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under this Contract between the NAFI and the Contractor and/or between the NAFI and the Contractor’s employees. It is therefore, in the best interest of the NAFI to afford the parties a full and complete understanding of their respective obligations.

b. The Contractor personnel under this Contract shall not be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, military or civilian.

H.3 PROHIBITION AGAINST PUBLIC DISCLOSURE OF WORK UNDER THIS CONTRACT

a. Public disclosure of information derived from or knowledge gained as a result of work under this contract whether by press release, word of mouth, written correspondence or any other means is prohibited without the advance written consent of the Contracting Officer. Request for authority to release such information must be made in writing and submitted by the contractor to the Contracting Officer.

Request must be documented with sufficient evidence to justify requested release as being in the best interest of the public welfare. Final determination with regard to the necessity of public disclosure of such information remains solely with the Contracting Officer.

b. Contractor agrees to insert this clause in any and all sub-contracts hereunder relating to performance of work under this contract, including all task orders hereunder.

H.4 REPRESENTATION

The contractor shall not represent or permit itself or its employees to be represented as agents or employees of the Fund, the Army or the United States Government, and shall not represent, expressly or by implication, that the services provided under the contract are endorsed by any element of the Fund.

H.5 NAFI-FURNISHED INFORMATION

All memoranda, reports and other documents, logo, computer disks and sources of recorded information or any description whatsoever furnished by the NAFI shall remain the NAFI’s property, shall be disclosed or duplicated only as authorized in writing by the Contracting Officer, and shall be returned to the NAFI upon request or when no longer needed for the performance of this Contract. Except deemed as necessary for the performance of this Contract, the Contractor shall not use or disclose information concerning the activities of the NAFI without the written prior consent of the Contracting Officer.

H.6 RELEASE OF NEWS INFORMATION

No news releases (including photographs and film, public announcements or statements) concerning any aspect of this contract should be made by the Contractor or his agents to industry media without the prior written approval of the Contracting Officer.

H.7 TAXES

The Contractor shall be completely responsible and the sole individual liable for all FEDERAL, STATE AND

LOCAL TAXES (both US and host nation) that may be due and payable against any income derived from this contract. Additionally, the Contractor is responsible for reporting all income to proper authorities.

a. The payments received by the Contractor under this contract may be reported to the Internal Revenue Service (IRS) in accordance with Federal Laws. Payments will be reported to the IRS, the Contractor will be furnished a copy of the IRS Form 1099-MISC. If payments are reported to the IRS, the Contractor will be furnished a copy of the IRS Form 1099-MISC by the Central Accounting Office. The IRS Form 1099-MISC may be requested by calling 1-800-424-3676, and providing the IRS with the address as to where to send the requested form to.

b. The Contractor shall complete and submit to the Contracting Officer the IRS Form W-9, Request for Taxpayer Identification Number and Certification.

H.8 HOLD HARMLESS

The Contractor agrees to indemnify, save harmless, and defend the NAFI against any and all claims, demands, actions, debts, liabilities, judgments, cost and attorney’s fees arising out of loss or damage to the property, injuries, or death of any persons.

H.9 DAMAGE/LOSS

The Contractor shall release the NAFI from all liability for damage or loss due to criminal acts or acts of terrorism in the operation of this contract or due to theft, fire, storm, flood, and damage or destruction through any force of nature.

H.10 RESPONSIBILITY FOR NAFI/GOVERNMENT FURNISHED PROPERTY

The Contractor assumes full responsibility and shall indemnify the Fund for any and all loss or damage of any kind and nature to any and all Fund property, including any equipment, supplies, accessories, or parts furnished for its use under the terms of this Contract, resulting in whole or in part from the misconduct, negligent acts, or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

H.11 FORCE PROTECTION

The Contractor recognizes that the DLA Richmond is a military facility subject to force protection requirements that changes from time to time based on the threat level. Force protection requirements may result in random searches of Contractor personnel, supplies, and vehicles. During heightened threat levels other restrictions, such as restrictions on guests and temporary closures, are possible. The Contractor recognizes that force protection requirements are a recognized non - compensable risk.

H.12 PROHIBITED ACTIVITIES

Contractor and its employees shall not:

a. Insult, use offensive or profane language, or gestures to, or in the presence of, or argue or be discourteous to, any patrons or to other individuals.

b. Use, possess, sell, transfer, or be under the influence of alcohol, narcotics, illegal drugs, or hallucinatory agents at either the site or elsewhere on the premises.

c. Engage in, or permit gambling or the use of any device, which promotes gambling to include the sale of lottery tickets on the premises.

d. Loiter in other than its assigned areas.

e. Eat, drink, use tobacco products or chew gum unless in designated areas. Smoking is permitted only in designated areas.

f. The NAFI reserves the right to demand removal of Contractor personnel for “Just Cause.” “Just

Cause” shall include, but not be limited to, rudeness to guests and patrons, abusive language and behavior. The Contractor shall promptly remove any Contractor employee upon a finding by the Contracting Officer that the presence of such employee, or agent, endangers successful contract performance or is inimical to the best interests of the NAFI.

H.13 U.S. DEPARTMENT OF LABOR WAGE DETERMINATION

a. The applicable U.S. Department of Labor Wage Determinations under the Service Contract Act will be incorporated into any resulting contract.

b. Award of a contract as a result of this solicitation will be covered by the Service Contract Act of 1965. The Concessionaire shall comply with all requirements of the Act(s) and shall pay wages and fringe benefits not less than those specified in the wage determination issued by the Department of Labor for the area in which the pickup of the recyclable materials will take place.

c. The Concessionaire is responsible for paying all applicable federal, state, and local taxes, fees and assessments throughout the performance of this contract.

d. The U.S. Department of Labor Wage Determination for the local area of the State of Virginia, Richmond Area, will apply to this contract as awarded. The Wage Rate Determination is found in Attachment J-1, Wage Determination No. 2015-4331, Revision No. 28, Date of Revision, December 23, 2024.

H.14 DRUG-FREE WORKPLACE (FAR 52.223-6) (MAY 2001)

(a) Definitions. As used in this clause—

"Controlled substance" means a controlled substance in schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812) and as further defined in regulation at

21 CFR 1308.11-1308.15.

"Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes.

"Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, possession or use of any controlled substance.

"Drug-free workplace" means the site(s) for the performance of work done by the Contractor in connection with a specific contract where employees of the Contractor are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance.

"Employee" means an employee of a Contractor directly engaged in the performance of work under a NAFI contract. "Directly engaged" is defined to include all direct cost employees and any other Contractor employee who has other than a minimal impact or involvement in contract performance.

"Individual" means an offeror/Contractor that has no more than one employee including the offeror/Contractor.

(b) The Contractor, if other than an individual, shall—within 30 calendar days after award (unless a longer period is agreed to in writing for contracts of 30 calendar days or more performance duration);

or as soon as possible for contracts of less than 30 calendar days performance duration—

(1) Publish a statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition;

(2) Establish an ongoing drug-free awareness program to inform such employees about -

(i) The dangers of drug abuse in the workplace;

(ii) The Contractor's policy of maintaining a drug-free workplace;

(iii) Any available drug counseling, rehabilitation, and employee assistance programs;

and

(iv) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

(3) Provide all employees engaged in performance of the contract with a copy of the statement required by subparagraph (b)(1) of this clause;

(4) Notify such employees in writing in the statement required by subparagraph (b)(1) of this clause that, as a condition of continued employment on this contract, the employee will—

(i) Abide by the terms of the statement; and

(ii) Notify the employer in writing of the employee's conviction under a criminal drug statute for a violation occurring in the workplace no later than 5 calendar days after such conviction.

(5) Notify the Contracting Officer in writing within 10 calendar days after receiving notice under subdivision (a)(4)(ii) of this clause, from an employee or otherwise receiving actual notice of such conviction. The notice shall include the position title of the employee;

(6) Within 30 calendar days after receiving notice under subdivision (b)(4)(ii) of this clause of a conviction, take one of the following actions with respect to any employee who is convicted of a drug abuse violation occurring in the workplace:

(i) Taking appropriate personnel action against such employee, up to and including termination;

or

(ii) Require such employee to satisfactorily participate in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; and

(7) Make a good faith effort to maintain a drug-free workplace through implementation of subparagraphs (b)(1) through (b)(6) of this clause.

(c) The Contractor, if an individual, agrees by award of the contract or acceptance of a purchase order, not to engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in the performance of this contract.

(d) In addition to other remedies available to the NAFI, the Contractor's failure to comply with the requirements of paragraphs (b) or (c) of this clause may, pursuant to FAR 23.506, render the Contractor subject to suspension of contract payments, termination of the contract for default, and suspension or debarment.

H.15 COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

Contractor shall comply with all applicable federal, state, local, Defense Logistics Agency (DLA) , and Defense Supply Center Richmond (DSCR) environmental laws, statutes, regulations, executive orders, permits. Contractor shall immediately report any conflicts between applicable federal, state, local, DLA and DSCR regulations and laws, and any specifications within this contract to the Contracting Officer Representative (COR).

H.16 COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource- efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

H.17 REPORTING NONCOMPLIANCE

Contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA and installation environmental regulations and laws to the COR and Environmental Office. Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

H.18 AWARENESS AND CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM

DLA Installation Support at Richmond currently maintains an ISO 14001 registered Environmental Management System. This system is applicable to those individuals working on our behalf. The Environmental Policy Statement and our List of Significant Aspects are available from the Environmental Division. Contractor personnel shall be aware of their potential contribution to the success of this Environmental Management System and the potential implications of not performing within its requirements. Contractor personnel shall be competent to perform the work specified within the contract. Contractor personnel shall also take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of environmental contamination, or can negatively impact the natural and/or human environment.

H.19 PROTECTION OF WORK SITE RESOURCES

Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Contractor shall notify the Environmental Office if any trees are required to be disposed of or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless permission has been granted by the Environmental Office.

H.20 NOTIFICATION OF FEDERAL AND STATE REGULATORS

Contractor shall immediately notify the COR of the arrival onsite of any federal, state, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal, state and local environmental agency.

H.21 BIOBASED PRODUCT CERTIFICATION

As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c)(3)), the offeror certifies, by signing this offer, that biobased products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract, other than biobased products that are not purchased by the offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

H.22 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING

(a) Definitions. As used in this clause— “Driving”–

(1) Means operating a motor vehicle on an active roadway with the motor running, including while temporarily stationary because of traffic, a traffic light, stop sign, or otherwise.

(2) Does not include operating a motor vehicle with or without the motor running when one has pulled over to the side of, or off, an active roadway and has halted in a location where one can safely remain stationary.

“Text messaging” means reading from or entering data into any handheld or other electronic device, including for the purpose of short message service texting, e-mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication. The term does not include glancing at or listening to a navigational device that is secured in a commercially designed holder affixed to the vehicle, provided that the destination and route are programmed into the device either before driving or while stopped in a location off the roadway where it is safe and legal to park.

(b) This clause implements Executive Order 13513, Federal Leadership on Reducing Text Messaging While Driving, dated October 1, 2009.

(c) The Contractor is encouraged to—

(1) Adopt and enforce policies that ban text messaging while driving—

(i) Company-owned or -rented vehicles or Government-owned vehicles; or

(ii) Privately-owned vehicles when on official Government business or when performing any work for or on behalf of the Government.

(2) Conduct initiatives in a manner commensurate with the size of the business, such as—

(i) Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and

(ii) Education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

(d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts that exceed the micro-purchase threshold.

END OF SECTION H

NAFUAl-25-R-0003

1.13 RESERVED.

1.14 RESERVED.

1.15 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (MAR 2020)

Bl.040

1.16 SERVICE CONTRACT LABOR STANDARDS (MAY 2014) Bl.041

(a) Definitions. As used in this clause.

"Contractor," when this clause is used in any subcontract, shall be deemed to refer to the subcontractor, except in the term "Government Prime Contractor."

"Service employee" means any person engaged in the performance of this contract other than any person employed in a bona fide executive, administrative, or professional capacity, as these terms are defined in Part 541 of Title 29, Code of Federal Regulations, as revised. It includes all such persons regardless of any contractual relationship that may be alleged to exist between a Contractor or subcontractor and such persons.

(b) Applicability. This contract is subject to the following provisions and to all other applicable provisions of 41 U.S.C. chapter 67, Service Contract Labor Standards, and regulations of the Secretary of Labor (29 CFR Part 4 ). Th is clause does not apply to contracts or subcontracts administratively exempted by the Secretary of Labor or exempted by 41 U.S.C. 6702, as interpreted in Subpart C of 29 CFR Part 4.

(c) Compensation.

(1) Each service employee employed in the performance of this contract by the Contractor or any subcontractor shall be paid not less than the minimum monetary wages and shall be furnished fringe benefits in accordance with the wages and fringe benefits determined by the Secretary of Labor, or authorized representative, as specified in any wage determination attached to this contract.

(2)(i) If a wage determination is attached to this contract, the Contractor shall classify any class of service employee which is not listed therein and which is to be employed under the contract (i.e., the work to be performed is not performed by any classification listed in the wage determination) so as to provide a reasonable relationship (i.e., appropriate level of skill comparison) between such unlisted classifications and the classifications listed in the wage determination. Such conformed class of employees shall be paid the monetary wages and furnished the fringe benefits as are determined pursuant to the procedures in this paragraph (c).

(ii) This conforming procedure shall be initiated by the Contractor prior to the performance of contract work by the unlisted class of employee. The Contractor shall submit Standard Form (SF) 1444, Request For Authorization of Additional Classification and Rate, to the Contracting Officer no later than 30 days after the unlisted class of employee performs any contract work. The Contracting Officer shall review the proposed classification and rate and promptly submit the completed SF 1444 (which must include information regarding the agreement or disagreement of the employees' authorized representatives or the employees themselves together with the agency recommendation), and all pertinent information to the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor. The Wage and Hour Division will approve, modify, or disapprove the action or render a final determination in the event of disagreement within 30 days of receipt or will notify the Contracting Officer within 30 days of receipt that additional time is necessary.

(iii) The final determination of the conformance action by the Wage and Hour Division shall be transmitted to the Contracting Officer who shall promptly notify the Contractor of the action taken. Each affected employee shall be furnished by the Contractor with a written copy of such determination or it shall be posted as a part of the wage determination.

(iv)(A) The process of establishing wage and fringe benefit rates that bear a reasonable relationship to those listed in a wage determination cannot be reduced to any single formula. The approach used may vary from wage determination to wage determination depending on the circumstances. Standard wage and salary administration practices, which rank various job classifications by pay grade pursuant to point schemes or other job factors, may, for example, be relied upon. Guidance may also be obtained from the way different jobs are rated under Federal pay systems (Federal Wage Board Pay System and the General Schedule) or from other wage determinations issued in the same locality. Basic to the establishment of any conformable wage rate(s) is the concept that a pay relationship should be maintained between job classifications based on the skill required and the duties performed.

(B) In the case of a contract modification, an exercise of an option, or extension of an existing contract, or in any other case where a Contractor succeeds a contract under which the classification in question was previously conformed pursuant to paragraph (c) of this clause, a new conformed wage rate and fringe benefits may be assigned to the conformed classification by indexing (i.e., adjusting) the previous conformed rate and fringe benefits by an amount equal to the average (mean) percentage increase (or decrease, where appropriate) between the wages and fringe benefits specified for all classifications to be used on the contract which are listed in the current wage determination, and those specified for the corresponding classifications in the previously applicable wage determination. Where conforming actions are accomplished in accordance with this paragraph prior to the performance of contract work by the unlisted class of employees, the Contractor shall advise the Contracting Officer of the action taken but the other procedures in subdivision (c)(2)(ii) of this clause need not be followed.

J.1

SECTION J – LIST OF ATTACHMENTS

Wage Determination – Henrico County

Section K - Representations, Certifications, and Other Statements of Bidders

K.1 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (NOV 2005) BK.001

(a) The offeror certifies that-

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to-

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-

(1) Is the person in the offeror's organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to subparagraphs (a)(1) through (a)(3) of this provision;

or

(2)(i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any action contrary to subparagraphs (a)(1) through (a)(3) of this Hunter Hartman, Contract Specialist;

(ii) As an authorized agent, does certify that the principals named in subdivision (b)(2)(i) of this provision have not participated, and will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) of this provision; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies subparagraph (a)(2) of this provision, the offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

(End of provision)

K.2 TAXPAYER IDENTIFICATION (NOV 2005) BK.002

(a) Definitions.

"Common parent," as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

"Taxpayer Identification Number (TIN)," as used in this provision, means the number…