DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

DM-Q

24 March 2026

Dear Prospective Offeror, The Defense Logistics Agency Family & Morale, Welfare, and Recreation (FMWR) invites qualified offerors to submit quotes in response to the Request for Quote (NAFUA1-26-Q-0008) to provide all labor, equipment, materials, and incidentals for the Andrew T. McNamara

Headquaters Complex Family Day event operations at the Headquarters Complex, Fort Belvoir, Virginia.

All questions are due to the Contracting Officer in writing no later than 3:00 PM EDT on April

20, 2026. All quotes are due no later than 4:00 PM EDT on April 24, 2026.

Should you have any questions regarding the solicitation, please reach out to the Contracting

Officer at michael.3.thompson@dla.mil or by phone at 571-643-3754.

Sincerely, M.B. THOMPSON

Contracting Officer mailto:michael.3.thompson@dla.mil

SEE ADDENDUMIS CHECKED.

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

UA1-THOMPSON

Michael.3.Thompson@dla.mil

PHONE: 571-643-3754

Michael B.Thompson

LA1KD CODE 16. ADMINISTERED BYCODE

X

X SEE SCHEDULE

BLOCK IS MARKED

UA1

RFPIFB

11. DELIVERY FOR FOBCODE

RFQ

14. METHOD OF SOLICITATION

DESTINATION UNLESS

12. DISCOUNT TERMS

03/24/2026

445-737-7287Michael Thompson (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

04/24/2026 1600 ED

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION 5. SOLICITATION NUMBER

NAFUA1-26-Q-0008

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(Nonappropriated Funds)

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

1 55

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

DLA Ft. Belvoir HQC 8725 John J. Kingman Road Fort Belvoir VA 22060 USA

Fort Belvoir VA 22060 USA Suite 1134 8725 John J. Kingman Road NAF Contracting Office Defense Logistics Agency

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK BELOW

ISSUE DATE

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 06/26/2026

Delivery Location Code: LA1KD

DLA Ft. Belvoir HQC

8725 John J. Kingman Road

Fort Belvoir VA 22060 USA

Period of Performance: 06/25/2026 to 06/26/2026

Headquarters Complex Event Planning & Operations

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Michael B. Thompson

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. FOR CONTRACT/PURCHASE ORDER CLAUSES INCORPORATED BY REFERENCE OR ATTACHED, SEE SECTION I. ADDENDA

31a. NONAPPROPRIATED FUND INSTRUMENTALITY (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

27a. FOR SOLICITATIONS, PROVISIONS/CLAUSES INCORPORATED BY REFERENCE OR ATTACHED, SEE SECTION I, L AND M. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

DA FORM 4066, NOV 04

For use of this form see AR 215-4;

the proponent agency is OACSIM

ARE NOT ATTACHED.

ARE NOT ATTACHED.

30b. NAME AND TITLE OF SIGNER (Type or Print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING DATA

29. AWARD OF CONTRACT REF.

PRLA1-JQ-00-26-0007

32e. MAILING ADDRESS OF AUTHORIZED NAFI REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED NAFI REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS

NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED NAFI REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

DA FORM 4066, NOV 04 (Back)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

- June 26, 2026

32f. TELEPHONE NUMBER OF AUTHORIZED NAFI REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED NAFI REPRESENTATIVE

552 of

NAFUA1-26-Q-0008

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B-1. GENERAL. This is a procurement of the Defense Logistics Agency (DLA) One Fund

Morale, Welfare, and Recreation (MWR), a DLA Nonappropriated Funds Instrumentality (NAFI), hereinafter referred to as NAFI.

B-2. TYPE OF CONTRACT. It is anticipated that this solicitation is to be awarded as a Firm- Fixed Price contract.

B-3. SUPPLIES AND/OR SERVICES PRICE/COST SCHEDULE. Offeror is to fill in the proposed pricing table below. The Government anticipates a labor mix from the below list of CLINS that will be utilized for issuing task orders against the contract.

B-4. AWARD. Upon award of contract, Sections K, L, and M of the solicitation will be removed, and the Contractor’s technical proposal, including any revisions will be incorporated by reference, subject to Clause I.9 (Order of Precedence).

B-5.

CLIN

Item No. Description Qty Unit Unit

Price Extended

Price 0001 HQC Family Day Event Planning & Operations IAW Work Statement 1 Event $ $

TOTAL $

SECTION C- WORK STATEMENT

DLA Headquarters Complex (HQC) Family Day – America250 Theme

1.0 Background

The Defense Logistics Agency (DLA) is a global combat support agency within the Department of Defense responsible for providing logistics, acquisition, and technical services to the U.S.

military and federal partners. DLA supports worldwide operations through supply chain management, contracting, and enterprise logistics solutions that sustain readiness across the Joint Force.

The DLA Headquarters Complex (HQC), located at Fort Belvoir, Virginia, is home to multiple tenant organizations and federal partners supporting national defense logistics missions. In addition to DLA Headquarters, the complex supports personnel from other Department of Defense and federal activities operating within the HQC footprint.

DLA Family and Morale, Welfare, and Recreation (FMWR) programs support the readiness, resilience, and quality of life of the DLA workforce and their families by providing community-building activities, recreational programming, and workforce engagement initiatives across the DLA enterprise. DLA FMWR delivers programs designed to enhance morale, strengthen organizational culture, and foster a sense of community among civilian employees, military members, and eligible family patrons.

At the DLA HQC, DLA FMWR organizes large-scale workforce events that promote engagement, recognition, and family inclusion in support of the agency’s mission. Family Day is one of DLA FMWR’s signature programs, designed to provide a safe, inclusive, and family-friendly environment that reflects the agency’s commitment to its people while supporting Department of War quality-of-life objectives. Attendance is estimated at approximately 7,000 participants.

The 2026 Family Day theme is “America250,” celebrating America’s heritage, service, and community spirit through family-friendly activities.

2.0 Objective

The objective of this requirement is to obtain a qualified contractor with demonstrated experience planning and executing large-scale, family-friendly events to design, coordinate, and provide activities that create a safe, engaging, and memorable experience for DLA employees and their families.

The contractor shall leverage industry best practices to deliver a balanced mix of:

a. Kid-focused entertainment

b. Family activities

c. Adult-appropriate engagement areas

d. Interactive and patriotic America250-themed experiences

DLA will separately coordinate food and beverage services, musical entertainment (band), movie entertainment, and two bingo sessions with prizes.

3.0 Scope of Work

The contractor shall provide all management, supervision, labor, equipment, materials, transportation, setup, operation, and teardown necessary to execute family-friendly activity services for the DLA HQC Family Day event.

The event space will consist primarily of outdoor areas with select indoor activities permitted on the lower level and first floor of the HQC building, subject to fire code requirements.

4.0 Performance Requirements

4.1 Event Design and Activity Planning

The contractor shall:

a. Design a comprehensive activity plan aligned with the America250 theme.

b. Provide a balanced mix of:

i. Youth activities

ii. Family activities

iii. Adult-friendly engagement opportunities

c. Propose innovative experiences appropriate for a workforce community event.

d. Develop a “Kid Zone” concept featuring grouped child-focused activities where feasible.

The contractor’s design shall prioritize safety, crowd flow, and accessibility for a large audience.

4.2 Required Entertainment and Activities

At a minimum, the contractor shall provide:

Inflatable and Physical Activities

a. Multiple inflatable bouncy houses

b. Obstacle courses

c. Inflatable slides

d. Additional interactive inflatables appropriate for varying age groups

All inflatables:

a. Must meet industry safety standards.

b. Are subject to inspection by the Fort Belvoir Fire Department prior to operation.

Caricature Artists

a. Provide ten (10) professional caricature artists stationed throughout the HQC facility.

b. Artists shall operate continuously during event hours with appropriate supplies.

Family-Friendly Entertainment Examples of acceptable activities include, but are not limited to:

a. Carnival-style games

b. Petting zoo or animal interaction areas (if proposed)

c. Magic or variety performers

d. Interactive patriotic-themed activities

e. STEM or educational activity booths

f. Yard games or lawn activities

The contractor is encouraged to propose creative alternatives consistent with the America250 theme and budget constraints.

4.3 Coordination Requirements

The contractor shall coordinate all placement and layout of activities through the Contracting Officer’s Representative (COR), including:

a. Fort Belvoir Fire Department

b. DLA Police

c. Building management representatives

No equipment may be installed without prior approval coordinated through the COR.

4.4 Indoor Activity Constraints

Limited indoor activities may be placed on the lower level and first floor of the HQC building provided that:

a. Fire code requirements are met.

b. Pathways and emergency exits remain unobstructed.

c. Indoor activities do not interfere with building operations.

4.5 Insurance Requirements

a. The Contractor shall be able to demonstrate the ability to obtain and maintain, during the term of the contract, the types of insurance and coverage listed below. All liability insurance coverage will name the NAFI and the Defense Logistics Agency, Morale, Welfare and Recreation as additional insured for claims, demands, suits, judgments, costs, charges, and expenses arising out of or in connection with any loss, damage, or injury resulting from the negligence or other fault of the Contractor, representatives, or employees. The insurance coverage maintained shall have coverage amounts complying with the state or military installation requirements, whichever is greater, where this contract is performed:

i. Workman’ s Compensation and all occupational disease. As required by State Law

ii. Employer’s liability including all occupational disease when not so covered in Workman’s compensation above. $100,000 per accident.

iii. Automobile Liability (Comprehensive)

a. Injury. $500,000.00

b. Bodily Injury per occurrence. $1,000,000.00

c. Property Damage per accident. $100,000.00

iv. General Liability (Comprehensive)

a. Bodily Injury and Property Damage per occurrence (include blanket contractual liability and pollution hazard). $2,000,000

b. The Contractor shall maintain the coverage listed above and furnish the Contracting

Officer a current Certificate of Insurance no later than 10 days prior to contract start date.

The NAFI shall be listed on any insurance policies as additional insured. Insurance “Certificate Holder” shall be made out to the following:

i. Defense Logistics Agency NAF Contracting Office 8725 John J Kingman Rd.

Suite 1134 Ft. Belvoir, VA 22060

*Note: The NAFI, Fort Belvoir, shall be named as an additionally insured party.

c. The CONTRACTOR agrees to insert the substance of this clause, including this paragraph, in all subcontracts hereunder.

5.0 Government-Furnished Support

DLA will provide:

a. Event location and access

b. Coordination with installation stakeholders

c. Food and beverage services

d. Musical entertainment (band and/or Disc Jockey)

e. Dance instruction (Salsa and/or Line Dancing)

f. Two bingo sessions with prizes

g. On-site COR oversight

6.0 Deliverables

The contractor shall provide:

1. Event Concept Plan – Within 10 business days after award

a. Proposed activity lineup

b. Kid Zone layout

c. Staffing plan

2. Site Layout Plan – Prior to installation coordination

a. Equipment placement

b. Power requirements (if applicable)

c. Safety spacing

3. Safety Plan

a. Emergency procedures

b. Inflatable supervision requirements

4. After-Action Summary (Optional/Desired)

a. Attendance estimates

b. Lessons learned

7.0 Period of Performance

a. Setup: Day prior to event as agreed upon with COR.

b. Event Execution: One-day event on June 26, 2026

c. Teardown: Same day unless otherwise coordinated but no later than 12:00pm EST on June 27, 2026.

8.0 Performance Standards

The contractor shall ensure:

a. Activities are operational during scheduled hours.

b. Adequate staffing for supervision of inflatables and entertainment areas.

c. Equipment cleanliness and safe operation.

d. Family-friendly and professional conduct by all staff.

9.0 Budget Constraints

The estimated magnitude of this requirement is between $40,000 and $50,000.

Contractors shall propose solutions that maximize engagement, safety, and variety within the available budget.

Cost proposals should emphasize:

a. Efficient activity selection

b. Crowd capacity management

c. High-value, high-throughput entertainment options

10.0 Security and Safety

All contractor personnel shall:

a. Follow installation access procedures.

b. Comply with direction from DLA Police and installation safety officials.

c. Remove any unsafe equipment immediately upon direction from the COR or Fire Department.

11.0 Performance-Based Outcomes

Successful performance will be measured by:

a. Safe and incident-free event execution.

b. Positive attendee engagement.

c. Functional Kid Zone concept.

d. Full staffing of required activities, including caricature artists.

e. Compliance with installation safety requirements.

12.0 Special Considerations

a. Food and beverage services are excluded from this requirement.

b. The contractor is encouraged to integrate patriotic or America250 visual elements within proposed activities.

c. Proposals should demonstrate experience with events of 5,000+ attendees.

13.0 Personnel

The contractor shall provide personnel with the qualifications, experience, and training necessary to perform the work described in this PWS. All personnel shall be professional, courteous, and trained to maintain a safe, family-friendly environment.

13.1 Key Personnel: Event Manager

The contractor shall designate a single Event Manager who will serve as the primary point of contact for the Contracting Officer’s Representative (COR). The Event Manager shall have the authority to act on behalf of the contractor for all matters related to this contract.

At a minimum, the Event Manager shall possess:

1. Experience: A minimum of five (5) years of demonstrated experience in managing and coordinating large-scale community, corporate, or public events. At least two (2) of these events must have supported an audience of 5,000 or more attendees.

2. Skills: Proven expertise in event logistics, vendor coordination, on-site supervision, and safety management. The Event Manager must possess strong communication and organizational skills to effectively coordinate with Government stakeholders, including installation fire, police, and facility management personnel.

3. Responsibility: Full responsibility for the successful planning, execution, and teardown of the event in accordance with the PWS. This individual shall be available to the COR throughout the planning process and must be on-site for the entire duration of the event, from setup to final teardown.

13.2 On-Site Supervisors and Staff

The contractor shall provide an adequate number of trained on-site staff to safely operate and supervise all activities.

At a minimum, on-site personnel shall possess:

1. Supervision: Supervisors for key areas, such as the Kid Zone and inflatable activity zones, must have at least one (1) year of experience overseeing similar activities and managing on-site staff.

2. Training: All staff assigned to operate or monitor equipment (e.g., inflatables, carnival games) shall be fully trained on its safe operation, emergency-stop procedures, and rules for public use.

3. Professional Conduct: All contractor personnel shall conduct themselves in a professional manner and be trained in customer service to interact courteously with attendees of all ages.

4. Security and Access: All contractor personnel must be eligible for unescorted access to Fort Belvoir and shall comply with all installation security and access control requirements. The contractor is responsible for ensuring its employees meet any background check requirements prior to the event.

14.0 Applicable Regulations

a. Army Regulation 215-1

b. Army Regulation 215-4

c. DLA Instruction 1015.02

d. DLAM 5200.08

The regulations listed are publicly available and can be accessed through the official online publication directorates of the respective agencies. The Contractor is responsible for obtaining and reviewing all applicable regulations.

1. Army Regulations (AR) Army Regulations, including AR 215-1 (Military Morale, Welfare, and Recreation Programs and Nonappropriated Fund Instrumentalities) and AR 215-4 (Nonappropriated Fund Contracting), can be found on the official Army Publishing Directorate (APD) website.

• Website: https://armypubs.army.mil/

2. Defense Logistics Agency (DLA) Publications DLA Instructions (DLAI) and DLA Manuals (DLAM), including DLA Instruction

1015.02 and DLAM 5200.08. Copies of these DLA publications may be obtained from the Contracting Officer’s Representative (COR) upon request.

The Contractor shall ensure they are referencing the most current and active versions of these publications.

https://www.google.com/url?q=https%3A%2F%2Farmypubs.army.mil%2F

Section E - Inspection and Acceptance

E.1 INSPECTION OF SERVICES (NOV 2004) BE.002

(a) The Contractor shall provide and maintain an inspection system acceptable to the NAFI covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the NAFI during contract performance and for as long afterwards as the contract requires.

(b) The NAFI has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The NAFI shall perform inspections and tests in a manner that will not unduly delay the work.

(c) If the NAFI performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(d) If any of the services do not conform to contract requirements, the NAFI may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the NAFI may

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(e) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the NAFI may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the NAFI that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

Section F - Deliveries or Performance

F.1 NAFI DELAY OF WORK (DEC 2005) BF.012

(a) If the performance of all or any part of the work of this contract is delayed or interrupted-

(1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or

(2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause shall not be allowed-

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

(End of clause)

SECTION G – CONTRACT ADMINISTRATION

G-1. APPOINTMENT OF CONTRACTING OFFICER’S REPRESENTATIVE.

a. The Contracting Officer shall appoint, in writing, a Contracting Officer’s Representative

(COR). The COR will have no authority regarding the terms and conditions of the contract. The Contractor shall be provided a copy of the appointment letter identifying the tasks for which the COR will be responsible.

b. The COR may not redelegate his or her authority.

c. The COR will act as the liaison to coordinate activities between the Contractor and the

NAFI, as required, in the performance of the work under this contract.

d. Only the Contracting Officer has the authority to change the terms and conditions of this contract. In the event the Contractor makes changes to the contract at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without any authority and no adjustments will be made to the contract.

END OF SECTION G

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H-1. NAFI-CONTRACTOR RELATIONSHIP.

a. The NAFI and the Contractor understand and agree that the services to be delivered under this Contract by the Contractor to the NAFI are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under this Contract. It is, therefore, in the best interest of the NAFI to afford the parties a full and complete understanding of their respective obligations.

b. Contractor’s personnel under this Contract shall not be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, military or civilian.

H-2. LIABILITY INSURANCE SCHEDULE.

d. The Contractor shall be able to demonstrate the ability to obtain and maintain, during the term of the contract, the types of insurance and coverage listed below. All liability insurance coverage will name the NAFI and the Defense Logistics Agency, Morale, Welfare and Recreation as additional insured for claims, demands, suits, judgments, costs, charges, and expenses arising out of or in connection with any loss, damage, or injury resulting from the negligence or other fault of the Contractor, representatives, or employees. The insurance coverage maintained shall have coverage amounts complying with the state or military installation requirements, whichever is greater, where this contract is performed:

i. Workman’ s Compensation and all occupational disease. As required by State Law

ii. Employer’s liability including all occupational disease when not so covered in Workman’s compensation above. $100,000 per accident.

iii. Automobile Liability (Comprehensive)

a. Injury. $500,000.00

b. Bodily Injury per occurrence. $1,000,000.00

c. Property Damage per accident. $100,000.00

iv. General Liability (Comprehensive)

a. Bodily Injury and Property Damage per occurrence (include blanket contractual liability and pollution hazard). $2,000,000

e. The Contractor shall maintain the coverage listed above and furnish the Contracting

Officer a current Certificate of Insurance no later than 10 days prior to contract start date.

The NAFI shall be listed on any insurance policies as additional insured. Insurance “Certificate Holder” shall be made out to the following:

i. Defense Logistics Agency NAF Contracting Office 8725 John J Kingman Rd.

Suite 1134 Ft. Belvoir, VA 22060

*Note: The NAFI, DSCC, shall be named as an additionally insured party.

f. The CONTRACTOR agrees to insert the substance of this clause, including this paragraph, in all subcontracts hereunder.

g. It is the sole discretion of the NAFI to reserve the right to waive or reduce the insurance requirements stated above.

H-3. PROHIBITED ACTIVITIES.

Contractor and its employees shall not:

a. Insult, use offensive or profane language, or gestures to, or in the presence of, or argue, or be discourteous to, any patrons or to other individuals.

b. Use, possess, sell, transfer, or be under the influence of alcohol, narcotics, illegal drugs, or hallucinatory agents either at the concession site or elsewhere on the premises.

c. Engage in, or permit gambling or the use of any device, which promotes gambling to include the sale of lottery tickets on the concession premises.

d. Loiter in other than its concession areas.

e. Eat, drink, use tobacco products or chew gum in the concession areas. Smoking is permitted only in designated areas.

f. The NAFI reserves the right to demand removal of Contractor personnel for “Just

Cause.”

i. “Just Cause” shall include, but not be limited to, rudeness to guests and patrons, abusive language and behavior. The Contractor shall promptly remove any Contractor employee upon a finding by the Contracting Officer that the presence of such employee, or agent, endangers successful contract performance or is inimical to the best interests of the NAFI.

g. Discuss controversial topics, this includes religion and politics

H-4. DEVIATION OF PERSONNEL.

Key Contractor personnel shall possess technical skills and experience.

The Contractor shall not divert from contract performance or otherwise make any changes in the personnel for this contract except where such diversions or changes result from causes beyond its control. The Contractor shall notify the Contracting Officer and provide new personnel certifications/licenses when there is any change in key personnel performing under this contract.

H-5. NOTICE OF INCIDENTS.

The Contractor shall promptly notify the Contracting Officer of any accident or event related to the concession that result in damage to the concession or the NAFI, or which results in injury or death to any patron, concession employee, or other person. Further, the Contractor shall provide the Contracting Officer such additional information concerning such accident or event as may be reasonably required.

The Contractor shall cooperate with the NAFI personnel, police, the landlord’s representative, and other public officials in any investigation into such accident or event.

H-6. SECURITY.

a. The Contractor agrees to employ persons as employees or agents who shall be citizens of the United States of America, or persons as employees or agents whose loyalty can otherwise be established by appropriate security checks.

b. The Contractor agrees to obtain from all employees and agents of the Contractor at the time of their separation any and all installation passes issued to such persons during their employment.

H-7. FORCE PROTECTION.

The Contractor recognizes that the Andrew T. McNamara Headquarters Complex at Fort Belvoir, VA is a military facility subject to force protection requirements that changes from time to time based on the threat level. Force protection requirements may result in random searches of Contractor personnel, supplies, and vehicles. During heightened threat levels, other restrictions, such as restrictions on guests and temporary closures, are possible. The Contractor recognizes that force protection requirements are a recognized non-compensable risk.

Section I - Contract Clauses

I.1 DEFINITIONS (DEC 2022) BI.001

(a) This part-

(1) Defines words and terms that are frequently used in the Morale Welfare and Recreation Nonappropriated Contracting Regulation

AR 215-4;

(2) Provides cross-references to other definitions in AR 215-4 of the same word or term; and

(3) Provides for the incorporation of these definitions in solicitations and contracts by reference.

(b) Other clauses may define other words or terms and those definitions only apply to the part, subpart, or section where the word or term is defined.

(c) A word or a term, defined in this section, has the same meaning throughout this AR 215-4, unless-

(1) The context in which the word or term is used clearly requires a different meaning; or

(2) Another clause part, subpart, or section provides a different definition for the particular part or portion of the part.

"Architect-engineer services", as defined in 40 U.S.C. 1102, means-

(1) Professional services of an architectural or engineering nature, as defined by State law, if applicable, that are required to be performed or approved by a person licensed, registered, or certified to provide those services;

(2) Professional services of an architectural or engineering nature performed by contract that are associated with research, planning, development, design, construction, alteration, or repair of real property; and

(3) Those other professional services of an architectural or engineering nature, or incidental services, that members of the architectural and engineering professions (and individuals in their employ) may logically or justifiably perform, including studies, investigations, surveying and mapping, tests, evaluations, consultations, comprehensive planning, program management, conceptual designs, plans and specifications, value engineering, construction phase services, soils engineering, drawing reviews, preparation of operating and maintenance manuals, and other related services.

"Assignment of claims" means the transfer or making over by the contractor to a bank, trust company, or other financing institution, as security for a loan to the contractor, of its right to be paid by the NAFI for contract performance.

"Best value" means the expected outcome of an acquisition that, in the NAFI's estimation, provides the greatest overall benefit in response to the requirement.

"Change-of-name agreement" means a legal instrument executed by the contractor and the NAFI that recognizes the legal change of name of the contractor without disturbing the original contractual rights and obligations of the parties.

"Change order" means a written order, signed by the contracting officer, directing the contractor to make a change that the Changes clause authorizes the contracting officer to order without the contractor's consent.

"Chief Acquisition Officer" means an executive level acquisition official responsible for agency performance of acquisition activities and acquisition programs.

"Claim" means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to the contract.

"Classified information" means any knowledge that can be communicated or any documentary material, regardless of its physical form or characteristics, that-

(1) (i) Is owned by, is produced by or for, or is under the control of the NAFI; or

(ii) Has been classified by the Department of Energy as privately generated restricted data following the procedures in 10 CFR 1045.21; and

(2) Must be protected against unauthorized disclosure according to Executive Order12958, Classified National Security Information, April 7,1995, or classified in accordance with the Atomic Energy Act of 1954.

"Commercial component" means any component that is a commercial product.

"Commercial computer software" means any computer software that is a commercial product or commercial service.

"Commercial Item" means a product or a service (e.g., items, supplies, materials, components) sold or traded to the general public in the course of conducting normal business operations at established catalog or market prices.

"Commercial product" means-

(1) A product, other than real property, that is of a type customarily used by the general public or by nongovernmental entities for purposes other than governmental purposes, and-

(i) Has been sold, leased, or licensed to the general public; or

(ii) Has been offered for sale, lease, or license to the general public;

(2) A product that evolved from a product described in paragraph (1) of this definition through advances in technology or performance and that is not yet available in the commercial marketplace, but will be available in the commercial marketplace in time to satisfy the delivery requirements under a solicitation;

(3) A product that would satisfy a criterion expressed in paragraph (1) or (2) of this definition, except for-

(i) Modifications of a type customarily available in the commercial marketplace; or

(ii) Minor modifications of a type not customarily available in the commercial marketplace made to meet NAFI requirements. "Minor modifications" means modifications that do not significantly alter the nongovernmental function or essential physical characteristics of an item or component, or change the purpose of a process. Factors to be considered in determining whether a modification is minor include the value and size of the modification and the comparative value and size of the final product. Dollar values and percentages may be used as guideposts, but are not conclusive evidence that a modification is minor;

(4) Any combination of products meeting the requirements of paragraph (1), (2), or (3) of this definition that are of a type customarily combined and sold in combination to the general public;

(5) A product, or combination of products, referred to in paragraphs (1) through (4) of this definition, even though the product, or combination of products, is transferred between or among separate divisions, subsidiaries, or affiliates of a contractor; or

(6)A nondevelopmental item, if the procuring agency determines the product was developed exclusively at private expense and sold in substantial quantities, on a competitive basis, to multiple State and local governments or to multiple foreign governments.

"Commercial service" means-

(1) Installation services, maintenance services, repair services, training services, and other services if-

(i)Such services are procured for support of a commercial product as defined in this section, regardless of whether such services are provided by the same source or at the same time as the commercial product; and

(ii)The source of such services provides similar services contemporaneously to the general public under terms and conditions similar to those offered to the NAFI;

(2) Services of a type offered and sold competitively in substantial quantities in the commercial marketplace based on established catalog or market prices for specific tasks performed or specific outcomes to be achieved and under standard commercial terms and conditions. For purposes of these services-

(i) Catalog price means a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or vendor, is either published or otherwise available for inspection by customers, and states prices at which sales are currently, or were last, made to a significant number of buyers constituting the general public; and

(ii) Market prices means current prices that are established in the course of ordinary trade between buyers and sellers free to bargain and that can be substantiated through competition or from sources independent of the offerors; or

(3) A service referred to in paragraph (1) or (2) of this definition, even though the service is transferred between or among separate divisions, subsidiaries, or affiliates of a contractor.

"Commercially available off-the-shelf (COTS) item" Is any item or supply (including construction material) that is a commercial item as defined in paragraph (a) in this section and is sold in substantial quantities in the commercial marketplace and is offered to the NAFI under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace. COTS require no unique NAFI modifications or maintenance over the life cycle of the product to meet the requirements of the NAFI.

"Component" means any item supplied to the NAFI as part of an end item or of another component, unless specifically defined otherwise herein.

"Computer database" or "database" means a collection of recorded information in a form capable of, and for the purpose of, being stored in, processed, and operated on by a computer. The term does not include computer software.

"Computer software" -

(1) Means (i) Computer programs that comprise a series of instructions, rules, routines, or statements, regardless of the media in which recorded, that allow or cause a computer to perform a specific operation or series of operations; and

(ii) Recorded information comprising source code listings, design details, algorithms, processes, flow charts, formulas, and related material that would enable the computer program to be produced, created, or compiled.

(2) Does not include computer databases or computer software documentation.

"Computer software documentation" means owner's manuals, user's manuals, installation instructions, operating instructions, and other similar items, regardless of storage medium, that explain the capabilities of the computer software or provide instructions for using the software.

"Construction" means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property.

"Contiguous United States" (CONUS) means the 48 contiguous States and the District of Columbia.

"Continued portion of the contract" means the portion of a contract that the contractor must continue to perform following a partial termination.

"Contract" means a mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. It includes all types of commitments that obligate the NAFI to an expenditure of nonappropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include (but are not limited to) awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications. Contracts do not include grants and cooperative agreements covered by 31 U.S.C.6301, et seq.

"Contract clause" or "clause" means a term or condition used in contracts or in both solicitations and contracts, and applying after contract award or both before and after award.

"Contract modification" means any written change in the terms of a contract.

"Contracting" means purchasing, renting, leasing, or otherwise obtaining supplies or services from nonfederal sources. Contracting includes description (but not determination) of supplies and services required, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements.

"Contracting activity" means an element of an agency designated by the agency head and delegated broad authority regarding acquisition functions.

"Contracting office" means an office that awards or executes a contract for supplies or services and performs postaward functions.

"Contracting Officer" means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. This authority is granted through the means of a certificate of appointment (warrant). The term includes certain authorized representatives of the contracting office acting within the limits of their warrant authority as delegated by the contracting officer. Administrative contracting officer (ACO) refers to a contracting officer who is administering contracts. Termination contracting officer (TCO) refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation to an ACO or TCO does not (a) require that a duty be performed at a particular office or activity or (b) restrict in any way a contracting officer in the performance of any duty properly assigned.

"Contracting officer's representative" (COR) means an individual, including a contracting officer's technical representative (COTR), designated, and authorized in writing by the contracting officer to perform specific technical or administrative functions.

"Cost realism" means that the costs in an offeror's proposal-

(1) Are realistic for the work to be performed;

(2) Reflect a clear understanding of the requirements; and

(3) Are consistent with the various elements of the offeror's technical proposal.

"Day" means, unless otherwise specified, a calendar day.

"Debarment" means action taken by a debarring official under FAR 9.406 to exclude a contractor from Government contracting and Government-approved subcontracting for a reasonable, specified period; a contractor that is excluded is "debarred."

"Delivery order" means an order for supplies placed against an established contract or with Government sources.

"Effective date of termination" means the date on which the notice of termination requires the contractor to stop performance under the contract. If the contractor receives the termination notice after the date fixed for termination, then the effective date of termination means the date the contractor receives the notice.

"Electronic commerce" means electronic techniques for accomplishing business transactions including electronic mail or messaging, World Wide Web technology, electronic bulletin boards, purchase cards, electronic funds transfer, and electronic data interchange.

"Electronic Funds Transfer" (EFT) means any transfer of funds, other than a transaction originated by cash, check, or similar paper instrument, that is initiated through an electronic terminal, telephone, computer, or magnetic tape, for the purpose of ordering, instructing, or authorizing a financial institution to debit or credit an account. The term includes Automated Clearing House transfers, Fedwire transfers, and transfers made at automatic teller machines and point-of-sale terminals. For purposes of compliance with 31 U.S.C.3332 and implementing regulations at 31 CFR part 208, the term "electronic funds transfer" includes a Governmentwide commercial purchase card transaction.

"Emergency" means any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the United States ( 42 U.S.C. 5122).

"End product" means supplies delivered under a line item of a NAFI contract, except for use in clauses BI.051, BI.052, and BI.053.

"Environmentally preferable" means products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service.

"Executive agency" means an executive department, a military department, or any independent establishment within the meaning of 5 U.S.C.101, 102, and 104(1), respectively, and any wholly owned Government corporation within the meaning of 31 U.S.C.9101.

"Federal agency" means any executive agency or any independent establishment in the legislative or judicial branch of the Government (except the Senate, the House of Representatives, the Architect of the Capitol, and any activities under the Architect's direction).

"Federally-controlled information system" means an information system ( 44 U.S.C. 3502(8) used or operated by a Federal agency, or a contractor or other organization on behalf of the agency ( 44 U.S.C. 3544(a)(1)(A)).

"F.o.b." means free on board. This term is used in conjunction with a physical point to determine-

(1) The responsibility and basis for payment of freight charges; and

(2) Unless otherwise agreed, the point where title for goods passes to the buyer or consignee.

"F.o.b. destination" means free on board at destination; i.e., the seller or consignor delivers the goods on seller's or consignor's conveyance at destination. Unless the contract provides otherwise, the seller or consignor is responsible for the cost of shipping and risk of loss.

"F.o.b. origin" means free on board at origin; i.e., the seller or consignor places the goods on the conveyance. Unless the contract provides otherwise, the buyer or consignee is responsible for the cost of shipping and risk of loss.

"Freight" means supplies, goods, and transportable property.

"Head of the agency" (also called "agency head"), including any deputy or assistant chief official of the agency; and the term "authorized representative" means any person, persons, or board (other than the Contracting Officer) authorized to act for the head of the agency or Secretary.

"Head of the contracting activity" means the official who has overall responsibility for managing the contracting activity.

"In writing", "writing," or "written" means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

"Information security" means protecting information and information systems from unauthorized access, use, disclosure, disruption, modification, or destruction in order to provide-

1) Integrity, which means guarding against improper information modification or destruction, and includes ensuring information nonrepudiation and authenticity;

(2) Confidentiality, which means preserving authorized restrictions on access and disclosure, including means for protecting personal privacy and proprietary information; and

(3) Availability, which means ensuring timely and reliable access to, and use of, information.

"Information technology" means any equipment, or interconnected system(s) or subsystem(s) of equipment, that is used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the agency.

(1) For purposes of this definition, equipment is used by an agency if the equipment is used by the agency directly or is used by a contractor under a contract with the agency that requires-

(i) Its use; or

(ii) To a significant extent, its use in the performance of a service or the furnishing of a product.

(2) The term "information technology" includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources.

(3) The term "information technology" does not include any equipment that-

(i) Is acquired by a contractor incidental to a contract; or

(ii) Contains imbedded information technology that is used as an integral part of the product, but the principal function of which is not the acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. For example, HVAC (heating, ventilation, and air conditioning) equipment, such as thermostats or temperature control devices, and medical equipment where information technology is integral to its operation, are not information technology.

"Inherently…