NAFUA1-26-I-0002 - SUMMERFEST FIREWORKS - DLA SUSQUEHANNA.pdf

REQUEST FOR INFORMATION – FIREWORKS DISPLAY

NAFUA1-26-I-0002

ISSUING OFFICE:

DEFENSE LOGISTICS AGENCY

NAF CONTRACTING OFFICE

8725 JOHN J KINGMAN ROAD

FORT BELVOIR, VA 22060

CONTRACTING OFFICER:

ELIZABETH SHEFFIELD

ELIZABETH.SHEFFIELD@DLA.MIL

445-737-9651

RESPONSES DUE: January 9, 2026 2:00PM EST

SYNOPSIS:

The Defense Logistics Agency Family & Morale, Welfare, and Recreation (MWR), a nonappropriated fund instrumentality (NAFI) of the Department of the Army, invites contractors to submit responses to this Request for Information (RFI) to provide a fireworks display show aboard Defense Distribution Center Susquehanna, New Cumberland, Pennsylvania. This RFI is issued in accordance with Army Regulation 215-4 to gather information to assist in planning for potential future procurement.

Photos left & right: Main festival area.

Each year, DLA and FMWR unite to honor our dedicated military and civilian workforce. Their unwavering commitment plays a vital role in fulfilling the Department of War (DoW) mission and safeguarding the freedoms we cherish every day.

mailto:ELIZABETH.SHEFFIELD@DLA.MIL

This celebration promises delicious food and exciting activities, as well as an enriching experience with local and national businesses showcasing valuable information, engaging demonstrations, and enticing prizes.

Defense Distribution Center Susquehanna employs approximately 2,500 personnel, with a veteran population of approximately 40%.

1.0 Introduction

This is a Request for Information (RFI) only. This RFI is issued solely for information and planning purposes – it does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. All submissions will be reviewed in accordance with Army Regulation 215-4, “Morale, Welfare and Recreation Activities and Nonappropriated Fund Instrumentalities.” The Government will not pay for information received in response to this RFI nor will the Government compensate respondents for any cost incurred in developing the information.

The Defense Logistics Agency (DLA) Morale, Welfare and Recreation (MWR), a Nonappropriated Fund Instrumentality (NAFI) of the Department of the Army, is exploring the possibility of procuring a spectacular fireworks display for the FMWR Susquehanna Summerfest 2026 which will celebrate our country’s Semiquincentennial year. This event is a critical component of the DLA MWR mission to enhance the quality of life for the DLA workforce, military personnel, families, and retirees within the Susquehanna region. The fireworks display is intended to be a key highlight of the Summerfest celebration.

2.0 Background

The FMWR Susquehanna Summerfest is an annual event held at the Defense Distribution Center Susquehanna, New Cumberland, Pennsylvania. The event features food vendors, live entertainment, activities for children, and culminates in a fireworks display. The 2026 event will be particularly significant as it marks the 250th anniversary of the signing of the United States Declaration of Independence.

3.0 Objective

This RFI aims to gather information to assist DLA MWR in planning a potential future procurement for a professional fireworks display that is both visually stunning and meets all safety requirements. DLA MWR seeks to understand the capabilities of potential vendors, pricing considerations, and innovative display options.

4.0 Scope of Work

The successful vendor shall provide all labor, equipment, materials, and expertise necessary to design, set up, execute, and clean up a professional fireworks display for the FMWR Susquehanna Summerfest 2026. The fireworks display shall be designed to be a spectacular and memorable experience for the anticipated audience.

4.1 Performance Requirements:

a. Date and Time: July 2, 2026, at 9:00 PM (rain date July 3, 2026).

b. Location: Defense Distribution Center Susquehanna, New Cumberland, Pennsylvania. Specific launch site location to be determined and coordinated with DLA MWR and DDC Susquehanna Safety Office.

c. Audience: Approximately 3,000-3,500 people expected to attend.

d. Duration: The fireworks display should be approximately 20-30 minutes in duration.

e. Design: The display should be professionally designed to incorporate a variety of effects, colors, and patterns. Consider integration of music for enhanced dramatic effect. Suggestions for celebratory themes or integration of the 250th anniversary are encouraged.

f. Safety: Safety is paramount. The vendor shall be responsible for all aspects of safety, including but not limited to:

i. Compliance with all applicable federal, state, and local regulations regarding the storage, handling, transportation, and firing of fireworks.

ii. Securing all necessary permits and licenses.

iii. Providing adequate safety barriers and security personnel to protect the audience and property.

iv. Developing a comprehensive safety plan that addresses potential hazards and emergency procedures.

v. Providing proof of insurance, including liability coverage.

g. Clean-up: The vendor shall be responsible for thoroughly cleaning the launch site and surrounding areas after the display.

5.0 Response Instructions

Interested parties are requested to submit a written response to this RFI. The response should be clear, concise, and well-organized. The response should not exceed 10 pages (excluding company brochures or other supplemental materials).

5.1 Submission Requirements:

a. Company Name:

b. Address:

c. Point of Contact: (Name, Title, Phone Number, Email Address)

d. Capabilities Statement and Rough Order of Magnitude (ROM): (initial estimate of cost/effort)

5.2 Submission Deadline:

Responses to this RFI are due no later than Friday, January 9, 2026, 1400 EST.

5.3 Submission Method:

Electronic submissions are preferred. Please submit your response as a PDF document to:

Elizabeth.Sheffield@DLA.mil.

6.0 Disclaimer

a. This is a RFI only. It does not constitute a commitment to issue a solicitation in the future.

b. All information submitted in response to this RFI is voluntary and becomes the property of the Government.

c. The Government will not be liable for any costs incurred by respondents in preparing and submitting information.

d. The Government reserves the right to use any information submitted in response to this RFI in any way it deems appropriate.

e. Responses to this RFI will be used for planning purposes only and will not be disclosed outside of the Government.

7.0 Points of Contact

For questions regarding this RFI, please contact:

Elizabeth Sheffield Contract Specialist mailto:Elizabeth.Sheffield@DLA.mil

Elizabeth.Sheffield@DLA.mil #445-737-9651 mailto:Elizabeth.Sheffield@DLA.mil