NAFUA1-26-I-0001 PROFESSIONAL MUSIC ENTERTAINMENT - NEW CUMBERLAND.pdf

REQUEST FOR INFORMATION – PROFESSIONAL MUSIC ENTERTAINMENT

NAFUA1-26-I-0001

ISSUING OFFICE:

DEFENSE LOGISTICS AGENCY

NAF CONTRACTING OFFICE

8725 JOHN J KINGMAN ROAD

FORT BELVOIR, VA 22060

CONTRACTING OFFICER:

MICHAEL THOMPSON

MICHAEL.3.THOMPSON@DLA.MIL

571-643-3754

RESPONSES DUE: December 12, 2025 5:00PM EST

SYNOPSIS:

The Defense Logistics Agency Family & Morale, Welfare, and Recreation (MWR), a nonappropriated fund instrumentality (NAFI) of the Department of the Army, invites contractors to submit responses to this Request for Information (RFI) to provide a turnkey professional music entertainment show aboard Defense Distribution Center Susquehanna, New Cumberland, Pennsylvania. This RFI is issued in accordance with Army Regulation 215-4 to gather information to assist in planning for potential future procurement.

Photos left & right: Main festival area.

Each year, DLA and FMWR unite to honor our dedicated military and civilian workforce. Their unwavering commitment plays a vital role in fulfilling the Department of War (DoW) mission and safeguarding the freedoms we cherish every day.

mailto:MICHAEL.3.THOMPSON@DLA.MIL

This celebration promises delicious food and exciting activities, as well as an enriching experience with local and national businesses showcasing valuable information, engaging demonstrations, and enticing prizes.

Defense Distribution Center Susquehanna employs approximately 2,500 personnel, with a veteran population of approximately 40%.

RESPONSES:

Interested vendors are invited to submit the following information to assist DLA MWR in planning for this potential event:

1. Company Information: Provide the company's legal name, physical address, website (if applicable), and the name, title, phone number, and email address of a primary point of contact.

2. Talent Availability and Capabilities:

a. Please outline the types of musical entertainment your company can provide.

Please specify the genres and types of music your entertainer(s) perform.

b. Provide examples of past performances or events where your company has provided similar entertainment services. (Links to videos or websites are encouraged.)

c. Indicate your company's ability to provide all necessary equipment, including sound, lighting, and staging, or if these elements are typically handled by the venue.

3. Comments and Suggestions: Offer any comments, suggestions, or insights regarding potential requirements for a professional music entertainment show at Defense

Distribution Center Susquehanna. Consider factors such as audience demographics, event logistics, and overall event objectives.

4. Rough Order of Magnitude (ROM) Cost Estimate: Provide a rough order of magnitude (ROM) cost estimate for providing a turnkey professional music entertainment show, including all associated costs (e.g., talent fees, travel, lodging, equipment rental, setup/teardown, and any other anticipated expenses). Please provide a range if possible, considering different types of musical acts. This ROM is for planning purposes only and does not constitute a bid or proposal. See Section 6.0.

Live Discussion:

Live discussions may be held with the Contracting Officer upon request. All questions and answers will be posted on SAM.gov for interested parties. Interested attendees shall contact the

Contracting Officer via email at michael.3.thompson@dla.mil to schedule. Please include your

Company name, address, and point of contact information in your initial email.

DISCLAIMER:

This RFI is issued solely for information and planning purposes and does not constitute a solicitation or commitment by the NAFI to procure services. Responses to this RFI will be used to inform potential acquisition strategies. No award will be made from this RFI.

STATEMENT OF WORK (SOW)

1.0 Purpose and Scope

The Defense Logistics Agency Family, Morale, Welfare, and Recreation, a Nonappropriated

Fund Instrumentality (NAFI) of the Department of the Army, seeks industry input on providing a complete, turnkey professional music entertainment show aboard Defense Distribution Center

Susquehanna, New Cumberland, Pennsylvania.

The Contractor shall provide all performers, technical staff, front-of-house (FOH) equipment, audio mixing, lighting (if required), stage crew, and production support necessary to produce a live music entertainment show.

The NAFI will provide the stage platform, on-site electrical supply (not including extension cords), and existing venue infrastructure.

This is an information-gathering request only. No award will be made from this RFI.

2.0 Applicable Regulations

The Contractor shall ensure compliance with all applicable policies, including:

a. Department of War installation policies governing events, security, safety, and restricted access

b. Installation Directorate of Emergency Services (DES) policies

c. Installation public health, environmental, and noise-control guidelines

d. Federal, state, and local labor laws

e. NAFI policies for non-endorsement, marketing, and on-installation business conduct

Contractor personnel must meet installation access and vetting requirements.

3.0 Government/NAFI-Furnished Support

The NAFI will provide the following:

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1. Stage or performance platform

2. Basic site infrastructure, including:

a. Electrical power supply (capacity details provided at later stage)

b. Backstage holding area or green room (if available)

c. Spectator area setup

d. Security and crowd control (provided by installation)

3. Coordination with installation agencies, including:

a. Safety office

b. Fire & Emergency Services

c. Public Affairs

d. Access control and event gate protocols

4.0 Contractor Responsibilities

4.1 Entertainment & Talent

The Contractor shall provide:

a. Professional music performer, band, solo artist, or ensemble as proposed

b. Talent riders, technical requirements, and performance schedule

c. All associated contracts, travel, lodging (if applicable), and rider fulfillment items not provided by the NAFI. Travel costs, as required, will be reimbursed at the General

Services Administration per diem rate for the New Cumberland locality.

4.2 Production & Technical Staffing

The Contractor shall provide all personnel required to safely and effectively operate the entertainment portion of the event, which may include:

a. FOH audio engineer

b. Monitor engineer

c. Lighting operator/board operator (if required by the act)

d. Stage manager

e. Stagehands/crew

f. Load-in/load-out technicians

g. Production manager or technical director

All staff shall be experienced in live events and appropriately qualified.

4.3 Technical Equipment (Front-of-House & Backline)

The Contractor shall provide all FOH and stage equipment required to support the show, including:

a. FOH PA system, including speakers, subs, amps, and processing

b. Stage monitors or in-ear monitoring solutions

c. Mixing consoles (FOH and monitor boards as required)

d. Microphones, DI boxes, stands, cabling

e. Lighting (optional or act-dependent), including:

i. Wash lights

ii. Spots

iii. Controllers

f. Backline equipment (drum kits, amps, keyboards, etc.), if required by the performer

g. All power distribution required beyond what the installation provides

h. Load-in/out support equipment (carts, dollies, tools, etc.)

All equipment must meet industry standards and be appropriate for an outdoor military installation environment, as applicable.

4.4 Event Execution

The Contractor shall:

1. Deliver all equipment to the installation in accordance with access rules.

2. Set up, tune, and test all equipment no later than 1.5 hours before showtime.

3. Conduct a sound check and coordinate with NAFI event management.

4. Execute the live performance(s) per the approved schedule.

5. Coordinate with installation safety and emergency services as required.

6. Ensure safe breakdown and removal of all contractor equipment after the event.

4.5 Safety & Security Compliance

The Contractor shall:

a. Comply with all DoW installation safety regulations.

b. Ensure all equipment is properly grounded and maintained.

c. Maintain clear emergency access lanes.

d. Immediately address unsafe conditions or hazards.

e. Ensure staff meet installation security background check requirements.

5.0 Performance Requirements

The Contractor’s services shall:

a. Deliver professional-grade audio and entertainment quality suitable for a public military community event.

b. Ensure on-time arrival, setup, sound check, and performance.

c. Provide reliable, high-fidelity sound with minimal interruptions.

d. Ensure all performers adhere to content guidelines:

i. Family-friendly

ii. No obscene, political, or inflammatory content

iii. No content that suggests DoW endorsement

6.0 RFI Budget Estimate (Vendor Input Required)

Vendors shall submit estimated cost ranges for providing the services described above. Estimates may be presented in itemized categories such as:

Category Estimated Cost Range

Performer Fees / Talent Costs $__________ to $__________

FOH Audio System & Engineer $__________ to $__________

Stage Crew & Technicians $__________ to $__________

Backline (if required) $__________ to $__________

Lighting Package (optional or per rider) $__________ to $__________

Travel & Lodging (if applicable) $__________ to $__________

Other (Specify) $__________ to $__________

Category Estimated Cost Range

Estimated Total $__________ to $__________

The NAFI is not requesting exact quotes but seeks industry expectations of reasonable cost levels for planning and budgeting.

7.0 Non-Endorsement

Contractor marketing materials shall not reference Department of War or imply endorsement.

Any event-related promotion requires prior installation approval.

8.0 Disclaimer

This RFI is for planning purposes only and does not constitute a solicitation or obligation by the

Government or NAFI. No reimbursement will be provided for information submitted.