Attachment 03_CSDV Tranche II(A)_RFI Log.pdf
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- Solicitation number
- NAFBA1-26-R-0014
- Issued by
-
Department of the Army
About this file
This is a Request for Information (RFI) log for the Campus Style Dining Venue (CSDV) - Tranche II(A) contract (NAFBA1-26-R-0014), administered by IMCOM NAF Contracting for the U.S. Army. The RFI log documents 29 questions submitted by potential contractors (Aramark, Compass Group, Sodexo, and Southern Foodservice Management, Inc.) between April 21-28, 2026, with government responses provided by the Army Materiel Command (AMC) and the Contracting Officer.
The contract scope encompasses campus-style dining venue operations at six Army installations: Joint Base Lewis-McChord (JBLM), Fort Irwin (FICA), Fort Knox (FCKY), Fort Riley (FRKS), Fort Bliss (FBTX), and Fort Polk (FPLA), serving a total ESM (Enlisted Soldier Meal) population of 29,016 personnel. Key service requirements include nutritious food and beverage services with one dietitian required per installation, government-furnished equipment (GFE) management with replacement responsibility governed by Army policies TB 43-0002-22 and DA Pam 30-22, and facility maintenance. Critical clarifications provided include: GFE with 2026 or older replacement years are the government's responsibility unless lifecycle can be extended; Collective Bargaining Agreements (CBAs) and wage determinations will be provided via amendment; ESM dollar amounts are required in menu proposals; dietitian requirement is one per installation (six total); useful life valuation applies to equipment purchases; no economic price adjustment clauses exist; the DLA waiver is being pursued as permanent; and the FEED Program implementation is pending senior leader approval. Building construction dates range from 1978 to 2012, with utility history and equipment specifications available to offerors.
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IMCOM NAF CONTRACTING CAMPUS STYLE DINING VENUE RFI LOG
PROJECT NUMBER PROJECT NAME / ADDRESS POINT OF CONTACT POC EMAIL ADRESS PHONE
IMCOM PROJECT LEAD: Tim Higdon timothy.b.higdon.naf@army.mil (520) 674-2579 CONTRACT OFFICER: Aubrey Lewis aubrey.b.lewis.naf@army.mil (520) 674-2643
Item No.
SOW Reference/Section Number Supporting Documents Reference Contractor
RFI Government Respondent Response Response Date
1 C.6.4 Government Furnished Equipment J.3.5, J.4.5, J.5.5, J.6.5, J.7.5, J.8.3, J.9.5
Aramark Will Government Furnished Equipment with replacement Year of 2026 or older be replaced prior to transfer to the contractor?
AMC
Yes, if GOV'T Furnished Equipment replacement year is 2026 or older the Gov't is responsible for replacement IF the lifecycle cannot be extended as governed by the following policies.
TB 43-0002-22 Maintenance Expenditure Limits for FSC Group 73:
“…Life extension is technically “authorized” as long as the cost of the repair does not exceed the MEL percentages listed in this document based on the item’s age.”
DA Pam 30-22 Operating Procedures for the Army Food Program:
“Chapter 3-11 (Equipment Management) provides the procedures for documenting equipment condition. Extending the life of an item requires updating the DA Form 3988 (Equipment Replacement Record) to reflect a new “Estimated Replacement Date” based on a condition code upgrade.
22-Apr
2 J.2 ESM Numbers by Garrison Aramark What is current ESM count as of end of 2025 or current year 26?? The numbers provided are from September 2024.
AMC
TOTAL ESM Pop as of 20 Apr 26 for Tranche II-A locations 29,016 ~ JBLM:
9311 | FICA: 1177 | FRKS: 4677 | FBTX: 5703 | FPLA: 2510 | FCKY: 5638
21-Apr
3 J.2 ESM Numbers by Garrison Aramark Please provide active barracks population counts in proximity to each of the CSDV service sites in scope
AMC
JBLM: 32 within 1 mile, 37 additional within 2 miles | FICA: 73 within 1 mile, 4 additional within 2 miles | FRKS: 52 within 1 mile | FBTX: 33 within 1 mile, 13 additional within 2 miles | FPLA: 19 within 1 mile, 18 additional within 2 miles | FCKY: 13 within 1 mile, 24 additional within 2 miles
21-Apr
4 N/A General Question Aramark
Will there be barracks renovations around the CSDV location at Building 6761 at Ft. Campbell? The barracks in proximity seem to be mostly vacant and others on base are being renovated. What is that timeline to completion and repopulation?
AMC
For the 6761 area (3BDE and Sustainment) will have major renos at 3 barracks that will have them offline one at a time. Each expect 1 year to complete. Overall completion 2028. One will finish this year, transition to the next to be completed in 27 & 28.
21-Apr
5 N/A General Question Aramark Please provide CBAs for all bases if applicable. NC
Available CBAs were provided with the base solicitation. The applicable Fort Bliss SCA Wage Determination is included as an attachment to Amendment 0002. Additional AWDs and/or CBAs will be provided in a forthcoming amendment.
27-Apr
C.6.1 (d) Nutritious Food and Beverage Services
Aramark Please clarify the Dietitian requirement. Is the requirement for 1 dietitian for the 6 Bases, or one per site?
AMC Requirement is 1 dietician per installation (6 total for Tranche II-A) 21-Apr
7 Sections H.22(a) and C.6.4(g)(2) Compass Group Sections H.22(a) and C.6.4(g)(2) appear to conflict. In the event the Fund exercises its option to purchase concessionaire equipment, how will the value be determined — useful life or independent appraisal?
NC Useful life pursuant to Section C.6.4. 27-Apr
Section C.11 (b) US DOL Wage determinations
Compass Group Can you confirm if all the installations in this RFP are under a CBA? If so, can you provide the Union and the CBA?
NC Refer to Item #5. 27-Apr
9 Compass Group Is there a list of available equipment on installation, but not in facility that may be provided as GFE
AMC Yes, equipment reports were attached to the base solicitation. 21-Apr leslie.m.perez9.naf@army.mil / natalie.a.sanchez20.naf@army.mil
(520) 674-2370
(520) 674-1460
TBD
REPORT TYPE
RFI LOG
Campus Style Dining Venue - Tranche II(A) RFP
NAFBA1-26-R-0014 CONTRACT SPECIALISTS: Leslie Perez/Natalie Sanchez mailto:timothy.b.higdon.naf@army.mil mailto:aubrey.b.lewis.naf@army.mil mailto:leslie.m.perez9.naf@army.mil/natalie.a.sanchez20.naf@army.mil mailto:leslie.m.perez9.naf@army.mil/natalie.a.sanchez20.naf@army.mil mailto:leslie.m.perez9.naf@army.mil/natalie.a.sanchez20.naf@army.mil
Item No.
SOW Reference/Section Number Supporting Documents Reference Contractor
RFI Government Respondent Response Response Date
10 J.5 Sodexo
Building Plans - Will the government provide building history, major upgrades, and current age of systems (HVAC, Plumbing, Electrical).
We kindly request utility history (36 months) to determine appropriate operating costs for the facility.
AMC
Building plans are attached solicitation proposal. Construction Dates - JBLM: Bldg 9129 (Courage Inn) Jan 2012 | FBTX: Bldg 20226 (Bulldog) Jan 2008 | FCKY: Bldg 6761 (Rakkasans) Jan 2001 | FCKY: Bldg 4061 (Snipes Bastogne) Jan 1997 | FRKS: Bldg 7673 (Cantigny) Jan 2006 | FICA: Bldg 271 (Regimental) Jan 1992 | FPLA: Bldg 1162 (Patriot Warrior) Jan 1978
21-Apr
L.12.2(ii) SUB-FACTOR 1.2 – NUTRITIOUS
FOOD AND BEVERAGE SERVICES (J)
(sample menu options … applicable ESM dollar amount per meal period and total per day.)
Sodexo
Instructions for Business Volume page 136 instructs that no cost or price information shall be included in the business plan proposal, but sample ESM menus must include ESM dollar amounts. Please Confirm EMS dollar amounts are required and not a disqualifier from the instructions.
NC
Confirming ESM dollar amounts referenced in Volume II, Factor 1 - Business Plan Proposal, (ii) Sub-Factor 1.2 (J), are rquired and will not be a disqualifier from the instructions.
27-Apr
(ii) SUB-FACTOR 1.2 – NUTRITIOUS FOOD AND BEVERAGE SERVICES (Not to exceed twenty (20) Narrative Pages - item “(K)” is excluded from this page limitation).
Sodexo Sub-Factor 1.2–Nutritious Food & Beverage Services/Section states Section (K) is exempt but section "K"is not listed at all. Is this a typo and should it read
(J) (sample menus) is exempt from page limit restrictions?
NC
Typo in this section has been corrected to reflect (J) is exempted from the page limit.
27-Apr
13 C.2 General information Sodexo Please share complete CBAs and appropriate WDs for all locations, the solicitation docs have multiple TBD placeholders.
NC Refer to Item #5. 27-Apr
14 Attachments Sodexo Please share site specific Attachment J docs NC This is a placeholder, no additional attachments other those included in Amendment 0002 will be provided.
27-Apr
15 GFE Sodexo Are the GFE attachments included with the solicitation documents the only GFE? If not lease provide, along with replacement schedule and maintenance history.
AMC
Class C Equipment lists provided for each Garrison are the only GFE available. Refer to Section J.
21-Apr
16 C.4 Sodexo
DLA Waiver - is their a timebound limitation on the DLA waiver? Is there a process for waivers should DLA become required? What would be the transition period if DLA becomes a requirement and the mechanism for pricing adjustments based on increased food costs?
NC
The Army is pursuing all efforts to make this a permanent waiver. Should DLA become a rquirement, the Army would negotiate a mutually beneficial implementation date with the CSDV contractor.
28-Apr
17 Non ESM Pricing Sodexo What is the approval cycle for KO approval, how many days in advance do items need to be submitted?
NC Please clarify. 27-Apr
18 Terms & Conditions Sodexo Is there any mechanism for relief or adjustment in the event of extraordinary increases in food, labor, or utility costs? Beyond SCLS-related wage adjustments, are any economic price adjustment provisions contemplated?
NC No. 27-Apr
19 Terms & Conditions Sodexo Please clarify whether any recovery mechanism exists for contractor-funded facility improvements at contract end. Beyond equipment, are there any provisions for compensation related to leasehold improvements?
NC No. 27-Apr
Item No.
SOW Reference/Section Number Supporting Documents Reference Contractor
RFI Government Respondent Response Response Date
20 Staffing Sodexo
The AbilityOne requirements say endeavor to source from the services and products found on the AbilityOne page link provided in the RFP. The link provides services currently performed and at specific locations. Is there a requirement to procure services in addition to the locations specifically provided in the page link? Is there a threshold for product requirements?
NC
"Products" are not mentioned in Section C.6(e). Therefore, there is no product threshold. Offerors shall contact AbilityOne directly to obtain further guidance on services available from their providers.
27-Apr
Southern Foodservice Management, Inc Can the Army provide the annual average number of Soldiers at each Installation that are on the ESM plan?
AMC
TOTAL ESM Pop as of 20 Apr 26 for Tranche II-A locations 29,016 ~ JBLM:
9311 | FICA: 1177 | FRKS: 4677 | FBTX: 5703 | FPLA: 2510 | FCKY: 5638
21-Apr
Southern Foodservice Management, Inc
Can the Army provide the annual average number of Soldiers located in the Barracks that the Army deems in immediate proximity to the DFAC’s listed in this solicitation?
AMC
TOTAL ESM Pop as of 20 Apr 26 for Tranche II-A locations 29,016 ~ JBLM:
9311 | FICA: 1177 | FRKS: 4677 | FBTX: 5703 | FPLA: 2510 | FCKY: 5638
21-Apr
Southern Foodservice Management, Inc Can the Army provide the annual average number of Soldiers located in the barracks within a 0.5 mile proximity to the DFAC’s listed in this solicitation?
AMC
JBLM: 32 within 1 mile, 37 additional within 2 miles | FICA: 73 within 1 mile, 4 additional within 2 miles | FRKS: 52 within 1 mile | FBTX: 33 within 1 mile, 13 additional within 2 miles | FPLA: 19 within 1 mile, 18 additional within 2 miles | FCKY: 13 within 1 mile, 24 additional within 2 miles
21-Apr
Southern Foodservice Management, Inc When will the FEED Program be initiated at each Installation? AMC FEED is pending Senior Leader decision / approval 21-Apr
Southern Foodservice Management, Inc
The maintenance costs in Attachment J.11 vary greatly from Installation to Installation. Can more information related to timeframe, invoices, etc. be provided so that we can understand how these figures were determined?
NC
Information provided was provided for notional awareness. The successful offeror will be responsible for preventive maintenance and repairs of Gov't Furnished Equipment. As such, offerors should rely on their own calculations.
27-Apr
Southern Foodservice Management, Inc Does the Army maintain a list of approved construction contractors and if so, can it provide a list by Installation?
NC No. 27-Apr
Southern Foodservice Management, Inc
Attachment J.14 – DFAC Food Cost.xlsx contains data from the Installations in Campus 1.0 and seems to be from fy23. Can this information be provided for the DFAC in Campus 2.0 for the most recent time periods available?
AMC
FY25 DFAC Food Cost / Man Days Fed = Cost per MDF JBLM Courage Inn (Bldg 9129): MDF $21.30 | FICA Blackhorse (Bldg271):MDF $21.06 | FRKS Cantigny (Bldg 7673): MDF $19.98 | FBTX Bulldog (Bldg 20226): MDF $20.21 | FPLA Patriot DFAC (Bldg 1162): $21.03 | FCKY Snipes (Bldg 4061) $20.38 & Rakkasans (Bldg 6755) MDF $19.83
21-Apr
Southern Foodservice Management, Inc Will fryers be permitted in the Campus 2.0 DFAC’s? NC
Fryers are permitted where they currently exists. Fryers may be added to kitchen designs if they meet code requirements. Offeror is soleley responsible for ensuring proper exhausting, fire suppression and certified hood vent with ansul system and any cost asociated with intalling equipmet to meet code requirements.
28-Apr
Southern Foodservice Management, Inc
Is the Equipment on the Equipment Inventory Report that is scheduled to be replaced in 2026 or in years prior, going to be replaced by the Army prior to contractor taking possession of the DFAC’s?
AMC
Yes, if GOV'T Furnished Equipment replacement year is 2026 or older the Gov't is responsible for replacement IF the lifecycle cannot be extended as governed by the following policies.
TB 43-0002-22 Maintenance Expenditure Limits for FSC Group 73:
“…Life extension is technically “authorized” as long as the cost of the repair does not exceed the MEL percentages listed in this document based on the item’s age.”
DA Pam 30-22 Operating Procedures for the Army Food Program:
“Chapter 3-11 (Equipment Management) provides the procedures for documenting equipment condition. Extending the life of an item requires updating the DA Form 3988 (Equipment Replacement Record) to reflect a new “Estimated Replacement Date” based on a condition code upgrade.
22-Apr
CSDV
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