NAF HVAC Replacement Bldg. 2821- Solicitation.docx

NAF SOLICITATION

HVAC Replacement Bldg. 2821 at Seymour Johnson AFB, NC

I. GENERAL INFORMATION

The 4th Contracting Squadron (4 CONS), Seymour Johnson AFB, NC, is the servicing contracting office for this Nonappropriated Fund (NAF) requirement. The 4th Civil Engineer Squadron (4 CES) requires the Contractor to provide all personnel, management, supervision, tools, materials, equipment, transportation, and incidentals necessary to remove, furnish, and install a complete split heat pump system and perform associated interior architectural restoration in Room 2821 at Seymour Johnson Air Force Base.

The work covered under this Request for Quote (RFQ) includes but is not limited to remove and dispose of the existing HVAC unit, HVAC Equipment & Installation, and Interior Repair and Finishing. All work shall be performed in accordance with Statement of Work attached with strict adherence to the resultant contract.

This solicitation is issued as a RFQ in accordance with DAFMAN 64‑119, NAF Contracting Procedures, dated 30 August 2023. This RFQ incorporates the NAF Standard Clauses dated 30 May 2025 and the NAF Special Construction Clauses dated 11 January 2021.

The resulting award will be a Firm‑Fixed‑Price contract with FOB Point: Destination. Multiple reponses nor multiple awards will be considered; a single award will be made under the resultant contract.

II. QUESTIONS AND ANSWERS

Contractors may email written questions, concerns, and requests for clarification pertaining to this RFQ or any of its attachments no later than Friday, 23 October 2026, at 1:00 PM Eastern Time. The Government will provide responses to all questions received in a timely manner.

III. QUOTE SUBMISSION

Responses to this notice shall be provided via email to: SSgt Bryce Lowe, Contract Specialist – bryce.lowe@us.af.mil | (919) 722-1520 and SrA Alvanni Williams, Contracting Officer – alvanni.williams@us.af.mil | (919) 722-7074. All responses shall be received by Wednesday, 28 October 2026, at 1:00 PM Eastern Time. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If confirmation is not received, please contact the Contract Specialist and Contracting Officer.

IV. CONTRACT LINE-ITEM NUMBER (CLIN) DESCRIPTION

V. QUOTE PREPARATION INSTRUCTIONS

To ensure timely and equitable evaluation of quotes, quoters must comply with the instructions contained herein. Quotes must be complete, self‑sufficient, and respond directly to the requirements of this RFQ.

By submitting a quote, the contractor acknowledges and agrees to all requirements of this solicitation. Submission of a quote does not obligate the Government to make an award, nor does it bind the quoter to accept an award.

The quoter shall submit a signed and dated quote on company letterhead that includes:

i. Technical Plan: A detailed submission outlining the technical plan that demonstrates the contractor has the technical capabilities to perform the requirements stated in the SOW. Restating the SOW will not be sufficient. At a minimum, the Technical Plan shall address:

1. Site Preparation Work

2. Removal of existing HVAC

3. Replacement of HVAC

4. Restoration

5. Final Testing

ii. Price: The contractor must insert unit price, extended price, and total price in Section V, CLIN Description. Quoter must also submit an itemized breakdown of all proposed costs, including materials, equipment, equipment, labor, and any other necessary costs to complete the requirement.

iii. Past Performance. The quoter is not required to submit past performance documentation. The government will independently assess past performance using available information to the government (CPARS, SPRS, or any other relevant government databases).

VI. BASIS FOR AWARD

Award shall be made to the contractor who is deemed responsible, whose quote conforms to the solicitation requirements, and is judged to represent best value to the Government.

The Contracting Officer intends to award without discussions. Each contractor shall be evaluated relative to the following factors:

1. Price

2. Technical

3. Past Performance All factors are equal in weight.

Price: Price will be evaluated based on the total price submitted for CLIN 0001. The Government anticipates adequate price competition for this requirement. If adequate price competition is not obtained, the Government may request additional information from the quoter to support price reasonableness. Such information may include, but is not limited to, a breakdown of labor, materials, equipment, subcontractor costs, or other data necessary to determine that the proposed price is fair and reasonable.

Failure to provide requested supporting information may render the quote ineligible for award.

Technical: The Government will evaluate the quoter’s Technical Plan to determine whether it addresses the requirements within the SOW.

Past Performance: The past performance assessment will evaluate the quoter’s ability to successfully accomplish the required effort. The evaluation will consider CPARS, SPRS, and any other relevant government databases.

Attachments (4):

Attachment 1 - SOW Attachment 3 –Nonappropriated Fund Standard Clauses Attachment 4 - Special Construction Clauses 11 January 2021 Attachment 5 - Wage Determination