SAFETY_Program.docx

NCTAMSLANTINST 5100.5G

13 JUN 16

NCTAMSLANTINST 5100.5G

N4

13 JUN 16

NCTAMS LANT INSTRUCTION 5100.5G

From: Commanding Officer, Naval Computer and Telecommunications Area Master Station Atlantic

Subj: SAFETY AND OCCUPATIONAL HEALTH PROGRAM

Ref: (a) OPNAVINST 5100.23G

(b) OPNAVINST 5100.12J

(c) OPNAVINST 5100.25C

(d) OPNAVINST 3500.39C

(e) OPNAVINST 5102.1D

(f) COMNAVREGMIDLANTINST 4000.2

(g) ALSAFE 11-020

1. Purpose. To issue revised policy and procedures for implementing and managing a comprehensive Navy Safety and Occupational Health (SOH) Program at Naval Computer and Telecommunications Area Master Station Atlantic (NCTAMS LANT). This instruction is a complete revision and will be reviewed in its entirety.

2. Cancellation. NCTAMSLANTINST 5100.5F

3. Discussion

a. Reference (a) establishes organizational responsibility and provides implementing guidance for the Navy SOH Program for all Navy shore commands. Reference (b) establishes the Navy Traffic Safety Program. Reference (c) establishes the Navy Recreation and Off-Duty Safety (RODS) Program. Reference (d) establishes the Operational Risk Management (ORM) Program. Reference (e) establishes the Mishap and Safety Investigation Reporting and Recordkeeping requirements. Reference (f) outlines the Base Operating Support provided by Installation Commanders. Reference (g) outlines the Motor Vehicle Mishap Reporting System.

b. NCTAMS LANT has command wide responsibility to maintain a safe and healthy workplace for all employees. Every level of the NCTAMS LANT organization must support and commit to reducing safety mishaps.

c. This instruction applies to all NCTAMS LANT military and civilian personnel.

4. Navy SOH Program Policy. It is NCTAMS LANT policy to provide a safe and healthy workplace for all personnel. NCTAMS LANT will establish and maintain an aggressive SOH Program meeting the requirements of references (a) through (g). If any department is unable to comply with the policy or procedural requirements of this directive, the specific issue will be addressed promptly via the respective chain of command to the NCTAMS LANT Safety Manager, N43, for assistance with resolution. At no time will an employee’s safety be put at risk during the assistance/resolution process and supervisors remain responsible for ensuring employees' safety.

5. Responsibilities

a. The Commanding Officer will:

(1) Monitor hazard control on a continuing basis including engineering, maintenance, management policy, and supervisory control to ensure the identification and elimination of hazards.

(2) Apply procedures for hazard control across the installation ensuring the integration of a dynamic Hazard Materials (HAZMAT) Program consistent with operational and SOH Program requirements.

(3) Issue a new policy statement adopting and enhancing the policy in accordance with reference (a) within three months after assumption of command. The policy statement will be posted on all Safety Bulletin Boards and disseminated to all personnel. The policy statement will reflect the Commanding Officer’s commitment to safety and to programs that prevent or minimize occupational mishaps.

(4) Ensure all personnel are fully aware of their obligations and personal responsibilities to the Safety Program and establish clear lines of accountability.

(5) Establish procedures to protect all personnel from coercion, discrimination, or reprisals for participation in the Safety Program. Ensure employees are aware that they may file, through the appropriate grievance processes, allegations of reprisals for having filed a complaint of unsafe or unhealthy working conditions.

(6) Ensure senior management, middle management, and first line supervisors support the Safety Program to the extent of their authority and responsibility by:

(a) Setting the example for subordinates.

(b) Promptly correcting recognized hazards.

(c) Clearly defining and assigning individual safety responsibilities to subordinates and ensuring their compliance with applicable instructions.

(d) Documenting safety performance in subordinates’ evaluations.

(e) Ensuring employees receive appropriate training and participate in required meetings.

(f) Conducting or participating in worksite inspections and following up on required corrective actions for discrepancies identified.

(g) Encouraging safety awareness through incentives and awards programs.

(h) Acquiring, maintaining, and enforcing the use of approved personal protective equipment and other safety equipment and devices necessary to protect employees from identified hazards.

(i) Encouraging a free flow of information and ideas from employees on methods of improving the safety of their workplaces and work practices.

(7) Review all safety citations and findings from external authorities and internal sources to ensure the underlying causes of the problems are identified and that corrective actions address the underlying causes and not merely the symptoms.

(8) Appoint a Traffic Safety Coordinator (TSC), Motorcycle Safety Representative (MSR), and RODS Coordinator in writing, ensuring all three receive the required training in accordance with references (b) and (c).

(9) Designate the Chief Staff Officer in writing as the ORM Manager ensuring prerequisite training is completed in accordance with reference (d).

b. The Command Safety Manager will:

(1) Provide NCTAMS LANT SOH Program management and oversight of program operations.

(2) Develop and maintain the following:

(a) NCTAMS LANT SOH Program instruction

(b) HAZCON Plan

(c) Fall Protection Program

(d) Hearing Conservation Medical Surveillance Program

(3) Maintain a list of NCTAMS LANT Department Safety Coordinators and alternates as designated by the Department Heads. Ensure they receive appropriate training, attend meetings, assist in the implementation of the NCTAMS LANT SOH Program, and comply with Safety Coordinator duties and responsibilities.

(4) Plan, schedule, and participate in semiannual Safety Stand-Downs for NCTAMS LANT personnel.

(5) Identify and address potential risks to readiness by collecting and analyzing mishap and related SOH data. Identify factors and develop risk management interventions by identifying solutions to reduce and prevent mishaps. Report all mishaps promptly via Enterprise Safety Applications Management System (ESAMS) in accordance with current guidance for mishap investigation and reporting.

(6) Review, validate, and prioritize all hazard abatement projects. Ensure remediation required, particularly those actions outside commands are responsible for, are expeditiously completed.

(7) Identify and designate NCTAMS LANT civilian positions that require Cardiopulmonary Resuscitation (CPR)/Automatic External Defibrillators (AED) training because of their work responsibility per reference (a), and notify cognizant Department Heads of designated positions within their respective departments. At a minimum, ensure all electrical/electronic rating personnel, emergency response teams, and security personnel and their supervisors are certified in CPR procedures by requiring:

(a) All active duty personnel fit for duty to complete the CPR/AED course during Indoctrination and maintain certification.

(b) Civilian personnel assigned to Facilities, Logistics, and Safety Department (N4) and Electronics Maintenance Department (N6) who perform industrial maintenance operations, Command Safety Manager, and civilian personnel within the Security (N00SM) Chief Master-At-Arms Division, and their Supervisors to complete the CPR/AED certification course during the NCTAMS LANT Indoctrination and maintain annual re-certification qualification.

(c) The Command Readiness Training Team (CRTT) will complete monthly CPR/AED drills.

(8) Organize and attend monthly safety meetings with Department Safety Coordinators. At a minimum, the meetings will include/address the following:

(a) Review of ESAMS Implementation Report

(b) Delinquent training within each department

(c) Deficiency abatement

(9) Organize and attend annual command Safety Council meetings with the Facilities Manager and Chief Staff Officer who will chair the meeting. At a minimum, the meetings will include review of ESAMS implementation report and deficiency abatement status, and hear plans for corrective action.

(10) Ensure the training plan is carried out and includes the following:

(a) Compliance of all training requirements within ESAMS by Department Safety Coordinators.

(b) Indoctrination includes CPR/AED, traffic safety, and ORM training for all personnel.

(c) Provide a Safety stand down schedule to all Department Heads.

(11) Ensure the following items are posted on the OSCAR safety website:

(a) Navy Employee Report of Unsafe or Unhealthy Working Conditions (OPNAV 5100/11)

(b) OSHA 300 Log

(c) Report of Unsafe/Unhealthy Working Conditions

(d) Department of Defense Occupational Safety and Health Protection Program (DD form 2272).

(e) HAZMAT Plan

(12) Maintain records of SOH standards and the actions and recommendations of the Safety and Health Committee. Ensure recommended actions are complied with.

(13) Review the Fall Protection Plan and Hearing Conservation Program Standard Operating Procedures (SOPs) annually and ensure the command is in compliance with the SOPs.

(14) Initiate or delegate responsibility to qualified individuals to report all mishaps for investigation via ESAMS in accordance with reference (g).

(15) Review all purchase requests for Personal Protective Equipment (PPE) forwarded by departments with personnel performing tasks that require PPE and forward approved requests to respective Department Head.

c. Department Heads will:

(1) Implement the applicable requirements of references (a) through (g) within their department.

(2) Designate in writing a qualified Department Safety Coordinator and an alternate. Submit copy of LOD to the Safety Manager.

(3) Ensure the Department Safety Coordinator and alternate are in compliance with directives issued by the Command Safety Manager. If not in compliance, notify the Command Safety Manager.

(4) Document SOH Program compliance in ESAMS and revise personnel categories as active duty personnel are advanced to E5 or non-supervisory personnel are assigned supervisory duties.

(5) Post and ensure compliance with the Commanding Officer’s SOH Program policy statement on all official bulletin boards. Disseminate the policy to all department personnel using the most efficient means.

(6) Ensure personnel in positions designated as requiring CPR or AED training are appropriately qualified prior to performing the duties that require the certification.

(7) Ensure Safety stand downs are attended by all Department personnel.

d. Department Safety Coordinators will:

(1) Attend monthly safety meetings and ensure compliance with safety tasks given by the Command Safety Manager.

(2) Initiate or re-activate an ESAMS account for all department active duty military and Navy civilian personnel during the check in process, ensuring that all required fields are populated to assign correct ESAMS access levels and appropriate Commander, Navy Information Forces (NAVIFOR) core duties and tasks. Deactivate ESAMS accounts during the check-out process.

(3) Submit a NCTAMS LANT Facilities Discrepancy (FD) form to N412 within two days of receiving notification of a facilities deficiency. Escort any external assist personnel during repairs and ensure repair personnel update the status of the abatement effort prior to turning in their visitor’s badge.

(4) Maintain a Safety Binder that at a minimum includes:

(a) Designation letter

(b) Current Safety Coordinator roster

(c) Department roster outlining department code, supervisor, and their direct report non-supervisory personnel groups citing any specific work assignments associated with safety training requirements or other controls such as the use of PPE.

(d) Abatement Status of uncorrected deficiencies to include estimated date of completion

(e) Copy of Department Industrial Hygiene Survey and SOH Inspection Activity Executive Summary enclosures.

(5) Assist the Command Safety Manager as needed to investigate and report mishaps.

(6) Review Department Safety Boards ensuring correct contents. Consult with the Command Safety Manager for current data regarding required items and documentation of training regarding use of the materials.

(7) Escort inspection teams and present spaces throughout areas of responsibility.

e. Command Traffic Safety Coordinator (TSC) will:

(1) Implement and enforce Traffic Safety Program regulations per paragraph 6k of reference (b).

(2) Attend installation Traffic Safety Council meetings, traffic safety courses, conferences, workshops, and seminars to remain current on traffic safety issues.

(3) CDO will conduct daily light test of safety lights and signs at the crosswalk between Building M-51 and the parking lot across Moffett Avenue, to ensure warning lights are operational. Report deficiencies immediately to Command Safety Manager, who will notify N412 to submit a work request to NAVFAC for corrective actions.

f. Motorcycle Safety Representative (MSR)

(1) Implement and enforce MSR Program regulations per paragraph k1 of reference (b).

(2) Identify all military personnel who operate or plan on operating a motorcycle, ensure 100% compliance with the training and PPE requirements of this instruction and enter documentation of completed motorcycle safety training into ESAMS.

(3) Maintain current information for the military motorcycle riders in their command (whether riding on base or off-base) to include: an accurate listing of the military motorcycle riders; type of motorcycle ridden or owned; State driver’s license information; vehicle registration; DoD decal number (if applicable); proof of insurance; and BRC completion card, and when applicable, Military Sport Bike Riders Course (MSRC) card and Experienced Riders Course (ERC) card.

(4) Provide the Commander or Commanding Officer with a quarterly motorcycle safety training status report. This report will include the names of those individuals who are required but have not completed training, the reasons they have not completed training a projected training completion date and a list of individuals who were scheduled for but failed to attend training (no show list).

(5) Attend the quarterly regional, base or installation traffic, and motorcycle safety council meetings.

(6) Serve as the command motorcycle mentorship program coordinator.

f. Recreation and Off-Duty Safety (RODS) Coordinator will:

(1) Implement and enforce RODS Program regulations per paragraph 4g of reference (c).

(2) Obtain additional guidance and direction from the installation RODS Program Manager.

(3) Attend ORM and other safety meetings pertaining to off-duty and recreational activities.

g. Operational Risk Management (ORM) Manager will:

(1) Incorporate ORM in all facets of training and mission planning and execution, to include both on and off-duty, as required by reference (d).

(2) Designate two personnel as ORM Instructors to meet the needs of the unit ensuring prerequisite training per reference (d). ORM Instructors must be an officer, senior enlisted, or senior civilian.

(3) Ensure all personnel receive ORM training and completion is documented during Indoctrination. Adequate training should be accomplished in order to ensure all departments have trained personnel at the supervisory and deck plate levels to execute ORM principles during day-to-day operations.

h. Hazardous Material (HAZMAT) Control and Management (HMC&M) Coordinator will:

(1) As required by reference (a), manage all HAZMAT for the command in accordance with the installation HAZMAT Center’s requirements.

(2) Ensure HAZMAT training is completed by all individuals using or exposed to hazardous materials via OJT and document in ESAMS.

(3) Maintain and update the command Authorized Use List (AUL) and ensure an annual HAZMAT inventory is conducted in association with an annual review of the AUL.

(4) Maintain a copy of the HAZCON Plan within hazardous materials lockers.

(5) Graduate required courses within 6 months of be designated Hazardous Material coordinator

6. Mishap Reporting. All mishaps will be reported per reference (e) via ESAMS and Motor Vehicle Mishap Reporting System in accordance with reference (g).

7. Electronics Safety

a. Electrical Cutoff Switches. The primary means of providing emergency protection to employees working on energized electronic equipment will be power cutoff switches that neutralize all power being supplied to electronic workbenches. There will be a minimum of 36 inches of clearance in front of each emergency cutoff switch.

b. Workbench Grounding. Workbenches used for repair or maintenance work on energized equipment must have non-conductive work surfaces and be properly grounded.

8. Evaluations/Inspections. To the extent possible, Safety and Occupational Health Management Evaluations (SOHME) will be conducted in conjunction with other scheduled inspections. Ensure NAVIFOR has SOHME scheduled 9–12 months in advance of due date.

9. Self-Assessments. The Command Safety Manager will conduct an annual self-assessment of the NCTAMS LANT SOH Program as required by reference (a). Self-assessment format is distributed by NAVIFOR Safety Manager and included in reference (a).

10. Annual Facility Assessment. The Command Safety Manager will conduct the Annual Facility Assessment in accordance with Sewell Points Safety instructions. Draft a POA&M for of all findings and ensure request for corrective actions are submitted.

Distribution: Electronic only via NCTAMS LANT Oscar Web Site image2.emf image1.jpeg