Solicitation - N6945026Q0003.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Created On:

07 Mar 2026, 20:45 PM Greenwich Mean Time

Solicitation/Contract Form Continuation

Commercial Kitchen Exhaust System Cleaning and Maintenance Services

N6945026Q0003

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

Base Year: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect seven commercial kitchen exhaust systems located at Naval Air Station Meridian's Roy M. Wheat Dining Hall, building 257. The line-item price is inclusive of all associated costs to service each system four times (quarterly) during the yearly performance period.

Pricing Arrangement: Firm Fixed Price

4 Quarter

Base Year: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 2, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Pricing Arrangement: Firm Fixed Price

2 Semiannual

Option Line Item

Option Year 1: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect seven commercial kitchen exhaust systems located at Naval Air Station Meridian's Roy M. Wheat Dining Hall, building 257. The line-item price is inclusive of all associated costs to service each system four times (quarterly) during the yearly performance period.

Pricing Arrangement: Firm Fixed Price

4 Quarter

Option Line Item

Option Year 1: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 2, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Pricing Arrangement: Firm Fixed Price

2 Semiannual

Option Line Item

Option Year 2: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect seven commercial kitchen exhaust systems located at Naval Air Station Meridian's Roy M. Wheat Dining Hall, building 257. The line-item price is inclusive of all associated costs to service each system four times (quarterly) during the yearly performance period.

Pricing Arrangement: Firm Fixed Price

4 Quarter

Option Line Item

Option Year 2: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 2, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Pricing Arrangement: Firm Fixed Price

2 Semiannual

Option Line Item

Option Year 3: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect seven commercial kitchen exhaust systems located at Naval Air Station Meridian's Roy M. Wheat Dining Hall, building 257. The line-item price is inclusive of all associated costs to service each system four times (quarterly) during the yearly performance period.

Pricing Arrangement: Firm Fixed Price

4 Quarter

Option Line Item

Option Year 3: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 2, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Pricing Arrangement: Firm Fixed Price

2 Semiannual

Option Line Item

Option 4: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect seven commercial kitchen exhaust systems located at Naval Air Station Meridian's Roy M. Wheat Dining Hall, building 257. The line-item price is inclusive of all associated costs to service each system four times (quarterly) during the yearly performance period.

Pricing Arrangement: Firm Fixed Price

4 Quarter

Option Line Item

Option Year 4: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 2, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Pricing Arrangement: Firm Fixed Price

2 Semiannual

Continuation of Description

PERFORMANCE WORK STATEMENT

COMMERCIAL KITCHEN EXHAUST SYSTEM CLEANING AND MAINTENANCE SERVICES

NAVAL AIR STATION MERIDIAN, MISSISSIPPI AND OUTLYING JOE WILLIAMS FIELD DEKALB, MS

SERVICE DESCRIPTION

The contractor shall furnish all labor, materials, and equipment needed to clean and inspect nine commercial kitchen exhaust systems at three government facilities. The contractor must comply with National Fire Protection Association (NFPA) 96 - Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations when servicing each kitchen exhaust system. Satisfactory or unsatisfactory service performance is determined by a government assessment of the contractor's ability to comply with contract requirements and adhere to NFPA 96 standards. The service objective is to mitigate fire hazards caused by an accumulation of combustible materials in the ventilation spaces where food cooking equipment is utilized.

SERVICE LOCATIONS

Of the three facilities serviced through this contract action, two facilities are located at Naval Air Station Meridian, Mississippi and one facility is located at Outlying Joe Williams Field in Dekalb, Mississippi. Joe Williams Field is roughly 30 to 40 miles from Naval Air Station Meridian, MS. Any costs related to travel must be included in the contractors' proposed price.

Fire Station #1: Building 51 Naval Air Station Meridian, Mississippi

- Number of Systems: 1

- Service Frequency: bi-annually (x2 per year)

- System Description: EconAir Hood Exhaust; Loren Cook Fan Model 150V13D

Roy M. Wheat Dining Facility: Building 257 Naval Air Station Meridian, Mississippi (7 systems total)

- Number of Systems: 2

- Service Frequency: quarterly (x4 per year)

- System Description: Gaylord ELX Series Ventilation model ELX-GBD-BBC-CL-AS

- Number of Systems: 5

- Service Frequency: quarterly (x4 per year)

- System Description: CaptiveAire model 6030 ND-2

Fire Station #2 : Building 115 Outlying Joe Williams Field, Dekalb, Mississippi

- Number of Systems: 1

- Service Frequency: bi-annually (x2 per year)

- System Description: CaptiveAire model 4824 ND-2-PSP-F

TECHNICAL DEFINITIONS

Grease and Vapor Exhaust Duct Systems: Shall comprise the entire duct system in its entirety, including hoods, filters, ducting, and exhaust fans, and all other appurtenances thereto (except minor interiors).

Exhaust Fans: Shall comprise the complete fan assembly, including the structural frame assembly, housing, fan blades, shafts, pulleys, braces, louvers, and all other appurtenances thereto (except motor interiors).

Hoods and Canopies: Shall comprise the sheet metal protection together with bracing and hangars, which cover stoves, grills, ovens, furnaces, dishwashers, pot washers, steam tables or other cooking equipment, and collects and diverts vapors into the duct system.

Cleaning: Shall comprise the complete removal and disposal of all grease, dirt, dust, lint, and other combustible foreign matter from the interior and exterior of all installed equipment to be serviced.

MISCELLANOUS SERVICE DETAILS

The contractor must use protective coverings like drop cloths and shields to prevent overspray, debris, or damage to surrounding surfaces and equipment. The contractor is permitted to temporarily relocate easily mobile furniture or equipment that might obstruct its ability to access the designated service area. The contractor must certify that all chemicals utilized in the performance of this work will be non-toxic, non-corrosive, odorless, and of non-flammable standards.

Any access panels or openings required for physical entry into portions of the grease exhaust systems should be made and installed by the contractor at no additional cost to the government. The installation of access panels shall consist of installing a standard opening in the duct system, whereby cleaning can be accomplished. Such openings shall be fitted with sheet metal covers tightly installed and caulked to prevent a bypass of air and seepage of accumulated grease. Contractor inflicted damage to duct or exhaust systems shall be promptly repaired by a skilled individual at no additional expense to the government.

Following service performance, the contractor must return any relocated items to their original positions. The contractor must ensure that the service area resembles the same state of cleanliness as before services started. When all cleaning procedures are completed, electrical switches, detection devices, and system components, shall be returned to an operable state by qualified personnel. Cover plates shall be replaced and dampers and diffuses shall be positioned for proper airflow.

Access panels or openings required for physical entry into portions of the grease exhaust systems shall be made and installed by the contractor at no additional cost to the government. The installation of access panels shall consist of installing a standard opening in the duct system, whereby cleaning can be accomplished. Openings shall be fitted with sheet metal covers, tightly installed, and caulked to prevent a by-pass of air and seepage of accumulated grease. Damage to duct or exhaust systems by the contract shall be promptly repaired by a skilled individual at no additional cost to the government.

The contractor must inspect attic and roof areas to identify grease or other flammable materials that must be removed prior to government acceptance and inspection. All materials removed from the exhaust systems shall be collected and properly disposed of away from the facility. Thoroughly clean and replace grease and vapor exhaust system filters. The contractor will ensure exhaust systems function properly before departing the facility.

LENGTH OF CONTRACT

The contract consists of a base year and four outlying option years. The contract has a potential duration of five years. The base year begins on the date of contract award and expires after one year (365 days), unless the government elects to exercise the next available option period, renewing the contract for a consecutive service year. Outlying option years are not guaranteed. While the government intends to exercise each option year the decision is contingent upon the continued service needs of the government and the contractor maintaining satisfactory performance during the prior service year. If the contractor routinely exhibits unsatisfactory service performance the government can forgo exercising future option years and allow the contract to expire. Although options are not guaranteed, this is a firm fixed price contract which requires the contractor to price the base year and each outlying option year when responding to the solicitation. Any offeror who fails to provide the price for the base year and each option year is considered ineligible for award. All priced items are incorporated into the contract at award and shall remain fixed throughout the life of the contract. Post-award price changes related to insufficient, deficient, or omissions in pricing are prohibited.

INSURANCE

FAR clause 52.228-5 is a term and condition of the subject contract The contractor must adhere to all insurance requirements expressed within the clause cited below.

Insurance Work on a Government Installation (Jan 1997)

a. The contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

b. Before commencing work under this contract, the contractor shall notify the contracting officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective-

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the contractor gives written notice to the contracting officer, whichever period is longer.

c. The contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a government installation and shall require subcontractors to provide and maintain the insurance required in the schedule or elsewhere in the contract. The contractor shall maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the contracting officer (KO) upon request.

The contractor must provide the KO with an electronic copy of their certificate of insurance (COI) within 10 days of the contract award date, onset of an option, or any time an insurance policy changes or renews.

GOVERNMENT FURNISHED ITEMS

The contractor may dispose of solid non-hazardous waste in government furnished waste containers located outside of each facility. However, the contractor must avoid damaging waste containers and disposing of soluble, combustible or prohibited materials. Should the contractor fail to handle waste containers with care the government may restrict access to the units and require the contractor to dispose of its waste off-site. The government will furnish water and electrical utilities at existing outlets as may be required for contractor service performance. Water and electrical utilities will be supplied by the government to the contractor at no cost. Contractor misuse of government furnished utilities can result in a loss of access. The contractor must supply and maintain any service line extensions needed to reach each service site from an existing utility outlet. Any expenses related to service line extensions must be included in the offers' proposed price. No government furnished office space will be provided to the contractor in connection with this contract.

CONTRACTOR FURNISHED ITEMS

The contractor must provide all necessary labor, materials, and equipment required to satisfactorily clean and maintain all commercial kitchen exhaust systems serviced under the contract. The contractor is responsible for protecting its furnished supplies, materials, tools, equipment, and the personal property of its employees from loss, damage, or theft. The government is not liable for lost or stolen property.

SERVICE SCHEDULE

The contractor must provide a yearly service schedule within 10 days of contract award or exercise of an option. The contractor must submit an electronic copy of the schedule to the Contracting Officer (KO) and Contracting Officers Representative (COR) to review and approve. The government must return written approval of the schedule before the contractor can proceed with onsite activities. Requests to change the approved schedule must be submitted in writing to the KO and COR 10 days prior to the effective date of the proposed change. The government must approve scheduling changes before they can take effect.

Scheduling changes are not guaranteed. Only scheduling changes which are in the best interest of the government will be approved.

Service events must not interfere with government operations. The Roy M. Wheat Dining Facility (Building 257) daily operational hours are 4:00am-6:00pm. The contractor is prohibited from servicing building 257 during operational hours or on weekends. The contractor must coordinate building 257 services to occur on weekdays between 7:00pm to 3:30am. Any service schedule proposing to clean building 257 on Saturday, Sunday, a federally observed holiday or between the hours of 4:00am to 6:00pm CST will be denied. Services performed at buildings 51 and 105 may be permitted during normal working hours as so long as scheduled service events do not interfere with government operations.

Requests to work outside of the hours mentioned above must be sent in writing to the KO and COR 10 days prior to a planned service event. The government must return written approval of a request before the contractor can proceed with onsite activities.

The contractor must utilize the installation commercial access gate during normal operational hours, which are Monday to Friday, 6:00am to 4:00pm. The contractor may only access the installation through the main gate after hours, from 5:00pm to 5:

59am. Gate hours are subject to change, so the contractor must verify the gate hours with the COR prior to each scheduled service.

PERMITS, CERTIFICATIONS, AND LICENSES

The contractor shall include in its price any costs related to maintaining proper licenses, permits, or certifications which are considered essential aspects of service performance. Per NFPA 96 (Section 11.6) all kitchen exhaust systems serviced under this contract must be cleaned by a properly trained and qualified person who holds an active certification from a recognized industry organization. Within 10 days of the contract award date the contractor must provide the KO and COR electronic copies of all valid licenses, permits, and certifications. In the event of prime contractor of subcontractor personnel changes, electronic copies of updated licenses, permits, and certifications must be supplied within 10 days of the date the personnel change took effect.

Services performed by an unqualified individual is prohibited.

SAFETY CONTROLS AND ACCIDENT REPORTING

The contractor must adhere to all pertinent provisions and associated amendments of the United States Army Corps of Engineers Manual, EM 385-1-1, "Safety and Health Requirements Manual". The contractor must also adhere to all applicable OSHA mandates and any other accident prevention measures deemed reasonably necessary by the KO.

The contractor can submit an abbreviated accident prevention plan (APP), in lieu of a fully developed APP. Instructions for creating an abbreviated APP can be found within EM 385-1-1 Appendix A. Visit the following website to obtain instructions, templates, and any applicable checklists, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals /EM_385-1-1.pdf . The contractor must institute safety controls to protect the life and health of its employees and others. When employing subcontractors the prime contractor is ultimately responsible for ensuring that its personnel and any subcontracting personnel comply with the contractor's approved safety plan, EM 385-1- provisions, OSHA regulations, as well as all local, state, and federally mandated safety regulations.

The contractor's APP must include safety precautions related to confined spaces, fall protection, and any other safety hazards that relate to the nature of service work performed in connection with this contract. To comply with EM3851-1 safety requirements, individuals who work around a confined space must be trained to a level of awareness that will ensure they can identify and avoid confined spaces. Contractor compliance with EM 385-1-1 Chapter 34 Confined Space and OSHA 1910.146 safety procedures, permitting, monitoring, training, signage, plans, submittals, reporting, required documentation, checklists, logs, surveys, evaluations, and testing requirements is mandatory. Work in a confined space must comply with local, state, and federal laws not specifically expressed in the contract but are mandatory for any individual who services commercial kitchen exhaust systems.

The contractor's APP must also include safety precautions related to fall protection. To comply with EM3851-1 safety requirements individuals who work at heights more than 6ft, are exposed to fall hazards, or use fall protection equipment must be trained to a level of awareness that will ensure their personal safety and the safety of others. Contractor personnel and subcontracting affiliates must comply with EM 385-1-1 Section 21 Fall Protection and OSHA General Industry Fall Protection standards found in 29 CFR 1910 subparts D & I. The contractor must supply a written Accident Prevention Plan (APP) & Activity Hazard Analysis (AHA) which must be approved by the COR before onsite activities can begin.

The contractor will maintain an accurate record of any mishap resulting in death, traumatic injury, minor injury, occupational disease, damage property, spills, or vehicular incidents, that occur while on a government installation. The contractor will provide written mishap reports to KO and COR immediately after all safety threats are abated. Reporting mishaps connected to this contract does not relieve the contractor of its obligation to fulfil reporting requirements mandated by local, state, or federal entities.

If personnel fail to comply with accident preventative measures stated in the contractor's approved safety plan the KO or COR will document the occurrence and issue a letter of noncompliance. The KO or COR are authorized to stop service performance if contractor personnel are found performing work in an unsafe manner. The contractor must ensure its personnel and subcontracting personnel comply with the approved APP and AHA. At regular intervals during the service year the contractor will coordinate safety meetings with the COR to discuss and develop a mutual understanding of safety program administration.

WASTE MANAGEMENT

Comply with all Federal, State, and Local regulations to include but not limited to the following:

This project does not involve hazardous waste nor is the contractor permitted to utilize hazardous products or chemicals during service performance. If hazardous waste is encountered, stop work, safely disengage, and notify KO and COR. All non-hazardous waste collected during service performance must be disposed of in regulated landfills in accordance with government regulations. The contractor shall obtain the signature of the NAS Meridian Environmental Protection Specialist on waste manifests before transporting non-hazardous solid waste off the installation. Copies of completed manifest, weight tickets, or waste logs must be provided electronically to the KO, COR, and Installation Waste Program Manager.

At least 10 days before services begin, the contractor must send the KO and COR written copies of Safety Data Sheets (SDS), indexing all anticipated products or chemicals to be used during service performance as well as instructions to protect personnel and property during transit of non-hazardous material, spill response procedures, waste disposal procedures, and a waste management training plan. Material submittals must be approved by the government.

INSTALLATION REGULATIONS

Contractor personnel shall obey installation regulations, keep within the limits of the work, and avoid restricted areas unless work requirements necessitate access and personnel are properly cleared for entry. The contractor shall conspicuously mark its equipment for easy identification.

QUALITY CONTROL AND SUPERINTENDENT

The contractor must control the quality of its services. Written quality control reports must be sent to the KO and COR each time services are performed. Reports are prepared, signed, and dated by the contractor or their designated superintendent. The contractor or superintendent must remain onsite while services are performed. The contractor must designate their superintendent in writing and submit the designation letter to the KO and COR 10 days prior to performing onsite work. The superintend designation letter details the individual's scope of responsibility, experience, qualifications, and authority to act on behalf of the contractor. If the contractor changes superintendents a revised letter must be provided to the government 10 days prior to the next service event. No work is permitted without a designated superintendent.

DAMAGE TO GOVERNMENT PROPERTY

Extreme care shall be exhibited by contractor personnel to avoid damage to government property. The contractor is legally and financially liable for any damages caused by its personnel. The contractor shall not alter or damage existing work. If existing work is damaged during service performance the contractor must offer repair or replacement to match existing or adjoining work. If unforeseen deteriorated material of a major nature is uncovered during service performance, stop work and immediately notify the KO COR. When contractor personnel damage government property or existing work the contractor must send a written report to the KO and COR within 24 hours of the occurrence. Damage reports must state the date, time, location, property description, magnitude of damage, and personnel involved.

INVOICING AND PAYMENT PROCEDURES

The contractor must request payment for services through the Wide Area Workflow (WAWF) module of the Procurement Integrated Enterprise Environment (PIEE) at . The contractor cannot initiate a payment request before the https://piee.eb.mil/ work is complete. The earliest that a payment request can be submitted is the day after government acceptance. See DFARS 252.232-7006 for more information regarding invoicing procedures.

Each payment request must include the support documentation listed below:

1. Digital Invoice - upload a pdf. or jpeg. billing summary. Summary must be provided on a company letterhead, state the dates and times of the service event, locations serviced, the billable amount for each location, and the total billable amount for the service event.

2. Detailed Cleaning Logs - upload a copy of the log to payment request as verification that the work is complete.

*Contract invoicing procedures do not relieve the contractor of its responsibility to leave physical copies of cleaning logs and certificates at each service site for inspection by the Fire Inspector.

INSPECTION-ACCEPTANCE OF WORK

Services rendered under this contract are subject to government inspection during the performance of services and after service completion. All unsatisfactory or incomplete work shall be made satisfactory to the KO or COR before services are accepted by the government. All costs associated with rework are the responsibility of the contractor. The contractor shall accompany the COR on a joint final inspection of all completed work prior to departing the installation. It is the contractor's responsibility to schedule all inspections with the COR. Payment for services rendered is only authorized after the government inspects the work product, deficient items are corrected, and the government accepts the work satisfactory. The contractor is not entitled to receive payment until the Government accepts the work as satisfactory. See FAR 52.246-4 for further details regarding the inspection of services.

CONSEQUENCES FOR FAILURE TO PERFORM

The contractor is required to satisfactorily complete all services as specified in the contract. The government has the authority to seek indemnity for any services deemed non-conforming, incomplete, or unsatisfactory. The government will provide the contractor with a written notice of any service deficiencies before making deductions or assessing financial damages. The government will purse indemnification as authorized in FAR 52.212-4.

N6945026Q0003 https://piee.eb.mil/

Included below is a brief summary of potential outcomes for failing to perform:

1. Reduced Payment: The government is authorized to reduce the full payment amount to recoup the financial loss from services deemed non-conforming, incomplete, or unsatisfactory.

2. Reperformance: The government is authorized to direct the contractor to partially or fully repeat services to correct non-conforming, incomplete, or unsatisfactory services at no additional cost to the government. Reperformance must occur within 24 to 48 hours.

3. CPARS: The government is authorized to document performance through initiating a performance evaluation in the Contractor Performance Assessment Reporting System.

4. Contract Termination: The government is authorized to terminate a contract for cause, which releases the government from liability to the contractor for any amount of supplies or services not accepted, and the contractor shall be liable to the government all rights and remedies provided by law.

INSTALLATION ACCESS

Any contractor seeking access to NAS Meridian must obtain a Defense Biometric Identification System (DBIDS) credential.

DBIDS credentials are only valid for a period of six months to one year, after which time the DBIDS credential expires. To avoid interruptions when accessing the installation, it is imperative that an individual renew their DBIDS credential several days prior to its expiration date. The NAS Meridian, MS visitor control center processes DBIDS requests on behalf of the installation and its hours of operation are Monday through Friday, 6:00am to 3:30pm, except for federally observed holidays when the office is closed. The DBIDS credentialing process involves photo, fingerprinting, base restrictions, and background screening.

Upon successful completion of the aforementioned items a DBIDS card will be issued. The contractor must contact the COR to request assistance with coordinating DBIDS requests.

To obtain a DBIDS credential the following items are required:

1. Letter or official document from the government sponsor supporting the access request

2. Present a valid federal or state issued identification (i.e. passport or Real ID Act-compliant driver's license)

3. Completed SECNAV 5512/1

PRE-PERFORMANCE CONFERENCE

Prior to commencing work, the contractor shall arrange a formal meeting with the KO and COR to discuss the performance work statement, introduce any subcontracting affiliates, and develop a mutual understanding of service performance standards and work schedule requirements. All invoices and payment transactions will comply with the PIEE WAWF payment clause stated within the contract.

***** End of Section *****

Requirements Commercial Kitchen Exhaust System Cleaning and Inspection Services

Continuation of Packaging and Marking

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Other Instructions: COR will inspect and accept work on behalf of the government. Inspection and acceptance must comply with the contract performance work statement.

DoDAAC: N44219 CountryCode: USA

NAVFAC SOUTHEAST PWD MERIDIAN

229 ALLEN RD, BLDG 427 NAS MERIDIAN

MERIDIAN, MS 39309-5427

UNITED STATES

James Hunt, Contracting Officers Representative (COR) Email: james.l.hunt40.civ@us.navy.mil Telephone: 6016793601

Inspection and Acceptance Location

Both Other Instructions: COR will inspect and accept work on behalf of the government. Inspection and acceptance must comply with the contract performance work statement.

DoDAAC: N44219 CountryCode: USA

NAVFAC SOUTHEAST PWD MERIDIAN

229 ALLEN RD, BLDG 427 NAS MERIDIAN

MERIDIAN, MS 39309-5427

UNITED STATES

James Hunt, Contracting Officers Representative (COR) Email: james.l.hunt40.civ@us.navy.mil Telephone: 6016793601

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: COR will inspect and accept work on behalf of the government. Inspection and acceptance must comply with the contract performance work statement.

DoDAAC: N44219 CountryCode: USA

NAVFAC SOUTHEAST PWD MERIDIAN

229 ALLEN RD, BLDG 427 NAS MERIDIAN

MERIDIAN, MS 39309-5427

UNITED STATES

James Hunt, Contracting Officers Representative (COR) Email: james.l.hunt40.civ@us.navy.mil Telephone: 6016793601

Inspection and Acceptance Location

Both Other Instructions: COR will inspect and accept work on behalf of the government. Inspection and acceptance must comply with the contract performance work statement.

DoDAAC: N44219 CountryCode: USA

NAVFAC SOUTHEAST PWD MERIDIAN

229 ALLEN RD, BLDG 427 NAS MERIDIAN

MERIDIAN, MS 39309-5427

UNITED STATES

James Hunt, Contracting Officers Representative (COR) Email: james.l.hunt40.civ@us.navy.mil Telephone: 6016793601

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: COR will inspect and accept work on behalf of the government. Inspection and acceptance must comply with the contract performance work statement.

DoDAAC: N44219 CountryCode: USA

NAVFAC SOUTHEAST PWD MERIDIAN

229 ALLEN RD, BLDG 427 NAS MERIDIAN

MERIDIAN, MS 39309-5427

UNITED STATES

James Hunt, Contracting Officers Representative (COR) Email: james.l.hunt40.civ@us.navy.mil Telephone: 6016793601

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: COR will inspect and accept work on behalf of the government. Inspection and acceptance must comply with the contract performance work statement.

DoDAAC: N44219 CountryCode: USA

NAVFAC SOUTHEAST PWD MERIDIAN

229 ALLEN RD, BLDG 427 NAS MERIDIAN

MERIDIAN, MS 39309-5427

UNITED STATES

James Hunt, Contracting Officers Representative (COR) Email: james.l.hunt40.civ@us.navy.mil Telephone: 6016793601

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: COR will inspect and accept work on behalf of the government. Inspection and acceptance must comply with the contract performance work statement.

DoDAAC: N44219 CountryCode: USA

NAVFAC SOUTHEAST PWD MERIDIAN

229 ALLEN RD, BLDG 427 NAS MERIDIAN

MERIDIAN, MS 39309-5427

UNITED STATES

James Hunt, Contracting Officers Representative (COR) Email: james.l.hunt40.civ@us.navy.mil Telephone: 6016793601

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: COR will inspect and accept work on behalf of the government. Inspection and acceptance must comply with the contract performance work statement.

DoDAAC: N44219 CountryCode: USA

NAVFAC SOUTHEAST PWD MERIDIAN

229 ALLEN RD, BLDG 427 NAS MERIDIAN

MERIDIAN, MS 39309-5427

UNITED STATES

James Hunt, Contracting Officers Representative (COR) Email: james.l.hunt40.civ@us.navy.mil Telephone: 6016793601

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: COR will inspect and accept work on behalf of the government. Inspection and acceptance must comply with the contract performance work statement.

DoDAAC: N44219 CountryCode: USA

NAVFAC SOUTHEAST PWD MERIDIAN

229 ALLEN RD, BLDG 427 NAS MERIDIAN

MERIDIAN, MS 39309-5427

UNITED STATES

James Hunt, Contracting Officers Representative (COR) Email: james.l.hunt40.civ@us.navy.mil Telephone: 6016793601

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: COR will inspect and accept work on behalf of the government. Inspection and acceptance must comply with the contract performance work statement.

DoDAAC: N44219 CountryCode: USA

NAVFAC SOUTHEAST PWD MERIDIAN

229 ALLEN RD, BLDG 427 NAS MERIDIAN

MERIDIAN, MS 39309-5427

UNITED STATES

James Hunt, Contracting Officers Representative (COR) Email: james.l.hunt40.civ@us.navy.mil Telephone: 6016793601

Continuation of Deliveries or Performance

Overall Contract Delivery Period

Contractor Other

Line Item Delivery Schedule Quantity Address and POC

Period of Performance From 17 Apr 2026 To 16 Apr 2027

4 Quarter

Period of Performance From 17 Apr 2026 To 16 Apr 2027

2 Semiannual

Option Line Item

Period of Performance From 17 Apr 2027 To 16 Apr 2028

4 Quarter

Option Line Item

Period of Performance From 17 Apr 2027 To 16 Apr 2028

2 Semiannual

Option Line Item

Period of Performance From 17 Apr 2028 To 16 Apr 2029

4 Quarter

Option Line Item

Period of Performance From 17 Apr 2028 To 16 Apr 2029

2 Semiannual

Option Line Item

Period of Performance From 17 Apr 2029 To 16 Apr 2030

4 Quarter

Option Line Item

Period of Performance From 17 Apr 2029 To 16 Apr 2030

2 Semiannual

Period of Performance From

4 Quarter

17 Apr 2030 To 16 Apr 2031

Option Line Item

Period of Performance From 17 Apr 2030 To 16 Apr 2031

2 Semiannual

Continuation of Accounting and Appropriation Data

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. (Deviation) Feb 2026 52.219-6 Notice of Total Small Business Set-Aside. (Deviation) Feb 2026 52.222-41 Service Contract Labor Standards. (Deviation) Feb 2026 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026. (Deviation) Feb 2026 52.222-62 Paid Sick Leave Under Executive Order 13706. (Deviation) Feb 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.233-3 Protest after Award. (Deviation) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation) Feb 2026

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation)

Feb 2026

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.219-28 Postaward Small Business Program Rerepresentation. (Deviation) (Feb 2026)

POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (FEB 2026) (DEVIATION)

(a) . As used in this clause-Definitions

Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause.

(2) , as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, Affiliates or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was a small business concern, a small disadvantaged business concern, or a joint venture that was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document/support--table-size-standards.

(d) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(1) Was set aside for small business and has a value above the simplified acquisition threshold;

(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or

(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation(s) required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

(1) The Contractor represents that it is, is not a small business concern under NAICS Code assigned to contract 561790 N6945026Q0003 number.

(2) [ .] The Contractor represents Complete only if the Contractor represented itself as a small business concern in paragraph (g)(1) of this clause that it is, is not, a small disadvantaged business concern as defined in .13 CFR 124.1001

(3) . The Contractor represents that it is, is not a Women-owned small business (WOSB) joint venture eligible under the WOSB Program joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity ____ identifier of each party to the joint venture: __.]

(4) . The Contractor represents that it is, is not a joint Economically disadvantaged women-owned small business (EDWOSB) joint venture venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity identifier ____ of each party to the joint venture: __ .]

(5) . The Contractor represents that it Service-disabled veteran-owned small business (SDVOSB) joint venture eligible under the SDVOSB Program is, is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [ The ____ Contractor shall enter the name and unique entity identifier of each party to the joint venture: __.]

(6) [ ] The HUBZone joint venture eligible under the HUBZone Program. Complete only if the offeror is a HUBZone small business concern.

offeror represents, as part of its offer, that It is, is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .] Each HUBZone small business ____ concern participating in the HUBZone joint venture must be certified as a HUBZone concern. [ Contractor to sign and date and insert authorized ____ signer's name and title.]

(End of clause)

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports WAWF payment instructions.

in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line…