Solicitation - N6945026Q0003 Amendment 0001 (SF30).pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

Created On:

08 Apr 2026, 00:43 AM Greenwich Mean Time

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Block 14 (Description of Amendment/Modification): The subject amendment incorporates facility drawings for each service location, provides government responses to thirty-one pre-proposal inquiries posed by interested offerors, and extends the due date for submitting an offer. To be considered for contract opportunity N6945026Q0003 offerors must complete and return copies of amendment 0001 (SF30), solicitation (SF 1449), provide proof of past performance, and respond to all contract clauses and provisions on either the SF 1449 or by supplying a copy of your firms FAR /DFARS report extracted from www.sam.gov. Prior to submitting an offer, the government encourages offerors to consult page 32 of the SF1449, the section titled, "Addendum to 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services" to confirm that you are submitting all required documentation. Any firm that previously submitted an offer must review the contents of amendment 0001 confirm proposed prices are still valid or adjust pricing as needed and then resubmit a new offer package with all required documentation mentioned above.

Solicitation/Contract Form Continuation

The following changes have been made:

INFORMATION FROM TO

Response Due Date 05 Apr 2026 14 Apr 2026

N6945026Q00030001

Continuation of Supplies or Services and Prices/Costs

The following CLIN(s) / SLIN(s) / ELIN(s) were modified:

INFORMATION FROM TO

Description

Base Year: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 2, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Base Year: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 3, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Option Line Item 0004

INFORMATION FROM TO

Description

Option Year 1: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 2, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Option Year 1: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 3, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Option Line Item 0006

INFORMATION FROM TO

Description

Option Year 2: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 2, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Option Year 2: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 3, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Option Line Item 0008

INFORMATION FROM TO

Description

Option Year 3: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 2, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Option Year 3: The contractor shall provide all qualified labor, material, and equipment needed to clean and inspect two commercial kitchen exhaust systems, at Fire Station 1, building 51, located at Naval Air Station Meridian, Mississippi and Fire Station 3, building 115 located at Outlying Joe Williams Field in DeKalb, Mississippi. The line-item price is inclusive of all associated costs to service each system twice during the yearly performance period (semi-annually).

Continuation of Description

Miscellaneous text in this section has been modified to:

PERFORMANCE WORK STATEMENT

COMMERCIAL KITCHEN EXHAUST SYSTEM CLEANING AND MAINTENANCE SERVICES

NAVAL AIR STATION MERIDIAN, MISSISSIPPI AND OUTLYING JOE WILLIAMS FIELD DEKALB, MS

SERVICE DESCRIPTION

The contractor shall furnish all labor, materials, and equipment needed to clean and inspect nine commercial kitchen exhaust systems at three government facilities. The contractor must comply with National Fire Protection Association (NFPA) 96 - Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations when servicing each kitchen exhaust system. Satisfactory or unsatisfactory service performance is determined by a government assessment of the contractor's ability to comply with contract requirements and adhere to NFPA 96 standards. The service objective is to mitigate fire hazards caused by an accumulation of combustible materials in the ventilation spaces where food cooking equipment is utilized.

SERVICE LOCATIONS

Of the three facilities serviced through this contract action, two facilities are located at Naval Air Station Meridian, Mississippi and one facility is located at Outlying Joe Williams Field in Dekalb, Mississippi. Joe Williams Field is roughly 30 to 40 miles from Naval Air Station Meridian, MS. Any costs related to travel must be included in the contractors' proposed price. *Facility drawings accompany the solicitation as supporting attachments.

Fire Station #1: Building 51 Naval Air Station Meridian, Mississippi

- Number of Systems: 1

- Service Frequency: bi-annually (x2 per year)

- System Description: Econ-Air Hood, Exhaust Fan Loren Cook Company Model 150VCR 150V13D

- Extended Description: Single hood system with designated duct, fans, and exhaust

- Roof Top Exhaust: Inaccessible from inside the facility. Contractor must equip personnel with safety harnesses, ladders, and any other equipment needed to access and clean roof top exhaust.

Roy M. Wheat Dining Facility: Building 257 Naval Air Station Meridian, Mississippi ( )7 4 systems total

- Number of Systems: 2

- Service Frequency: quarterly (x4 per year)

- System Description: Gaylord ELX Series Ventilation model ELX-GBD-BBC-CL-AS

- Number of Systems: 5

- Service Frequency: quarterly (x4 per year)

- System Description: CaptiveAire model 6030 ND-2

- Number of Systems: 2

- Service Frequency: quarterly (x4 per year)

- System Description: Gaylord ELX Series Ventilation System, model ELX-GBD-BBC-CL-AS

- Extended Description: This location contains two Gaylord single island serving kitchen exhaust hood systems. Each system is equipped with a single hood and its own dedicated duct, fan, and exhaust.

- Roof Top Exhaust: Accessible from inside the facility

- Number of Systems: 1

- Service Frequency: quarterly (x4 per year)

- System Description: CaptiveAire model 6030 ND-2 (single island kitchen hood system)

- Extended Description: Equipped with one hood and dedicated duct, fan, and exhaust

- Roof Top Exhaust: Accessible from inside the facility

- Number of Systems: 1

- Service Frequency: quarterly (x4 per year)

- System Description: CaptiveAire model 6030 ND-2 (double island multi-hood system)

- Extended Description: Four hoods connect to a dedicated, duct, fan, and exhaust. For this specific system the contractor must be equipped to access portions of duct suspended above acoustical ceiling at varying heights which exceed 10ft

- Roof Top Exhaust: Accessible from inside the facility

Fire Station #3: Building 115 Outlying Joe Williams Field, Dekalb, Mississippi#2

- Number of Systems: 1

- Service Frequency: bi-annually (x2 per year)

- System Description: CaptiveAire model 4824 ND-2-PSP-F

- Extended Description: CaptiveAire model 4824 ND-2-PSP-F Length-4ft, Total CFM-800; Stainless Steel Filters-3; Fire System-Ansul R102; Perforated Supply Plenum; Pos. Front Length 60", Width 12', Height 6'; Risers Length 16", Width 10', CFM 640; Exhaust Plenum Length 8',Width 9', hood quantity 1

- Roof Top Exhaust: Inaccessible from inside the facility. Contractor must equip personnel with safety harnesses, ladders, and any other equipment needed to access and clean roof top exhaust.

TECHNICAL DEFINITIONS

Grease and Vapor Exhaust Duct Systems: Shall comprise the entire duct system in its entirety, including hoods, filters, ducting, and exhaust fans, and all other appurtenances thereto (except minor interiors).

Exhaust Fans: Shall comprise the complete fan assembly, including the structural frame assembly, housing, fan blades, shafts, pulleys, braces, louvers, and all other appurtenances thereto (except motor interiors).

Hoods and Canopies: Shall comprise the sheet metal protection together with bracing and hangars, which cover stoves, grills, ovens, furnaces, dishwashers, pot washers, steam tables or other cooking equipment, and collects and diverts vapors into the duct system.

Cleaning: Shall comprise the complete removal and disposal of all grease, dirt, dust, lint, and other combustible foreign matter from the interior and exterior of all installed equipment to be serviced each kitchen hood exhaust system.

MISCELLANOUS SERVICE DETAILS

The contractor must use protective coverings like drop cloths and shields to prevent overspray, debris, or damage to surrounding surfaces and equipment. The contractor is permitted to temporarily relocate easily mobile furniture or equipment that might obstruct its ability to access the designated service area. The contractor must certify that all chemicals utilized in the performance of this work will be non-toxic, non-corrosive, odorless, and of non-flammable standards.

Any access panels or openings required for physical entry into portions of the grease exhaust systems should be made and installed by the contractor at no additional cost to the government. The installation of access panels shall consist of installing a standard opening in the duct system, whereby cleaning can be accomplished. Such openings shall be fitted with sheet metal covers tightly installed and caulked to prevent a bypass of air and seepage of accumulated grease. Contractor inflicted damage to duct or exhaust systems shall be promptly repaired by a skilled individual at no additional expense to the government.

Following service performance, the contractor must return any relocated items to their original positions. The contractor must ensure that the service area resembles the same state of cleanliness as before services started. When all cleaning procedures are completed, electrical switches, detection devices, and system components, shall be returned to an operable state by qualified personnel. Cover plates shall be replaced and dampers and diffuses shall be positioned for proper airflow.

Access panels or openings required for physical entry into portions of the grease exhaust systems shall be made and installed by the contractor at no additional cost to the government. The installation of access panels shall consist of installing a standard opening in the duct system, whereby cleaning can be accomplished. Openings shall be fitted with sheet metal covers, tightly installed, and caulked to prevent a by-pass of air and seepage of accumulated grease. Damage to duct or exhaust systems by the contract shall be promptly repaired by a skilled individual at no additional cost to the government.

Existing access panels or openings are available for physical entry into portions of the grease exhaust systems. The contractor must ensure access panels are properly secured after each use. Damage to duct or exhaust systems by the contractor shall be promptly repaired by a skilled individual at no additional cost to the government.

The contractor must inspect attic and roof areas to identify grease or other flammable materials that must be removed prior to government acceptance and inspection. All debris removed during the service event shall be collected and properly disposed of away from the facility. The contractor is permitted to release wastewater into the facility sanitary sewer system by way of a designated inlet as so long as wastewater is free of solid material(s). Grease collected while cleaning buildings 51 and 257 must be disposed of in an authorized grease collection container located outside of each facility. An authorized grease collection container is not available at building 115, therefore, the contractor must place collected greases in a sealable container and dispose of the material at an off-site disposal location or transport the material for disposal at an authorized container near

Thoroughly clean and replace grease and vapor exhaust system filters. The contractor will ensure exhaust buildings 51 or 257.

systems function properly before departing the facility.

LENGTH OF CONTRACT

The contract consists of a base year and four outlying option years. The contract has a potential duration of five years. The base year begins on the date of contract award and expires after one year (365 days), unless the government elects to exercise the next available option period, renewing the contract for a consecutive service year. Outlying option years are not guaranteed. While the government intends to exercise each option year the decision is contingent upon the continued service needs of the government and the contractor maintaining satisfactory performance during the prior service year. If the contractor routinely exhibits unsatisfactory service performance the government can forgo exercising future option years and allow the contract to expire. Although options are not guaranteed, this is a firm fixed price contract which requires the contractor to price the base year and each outlying option year when responding to the solicitation. Any offeror who fails to provide the price for the base year and each option year is considered ineligible for award. All priced items are incorporated into the contract at award and shall remain fixed throughout the life of the contract. Post-award price changes related to insufficient, deficient, or omissions in pricing are prohibited.

INSURANCE

FAR clause 52.228-5 is a term and condition of the subject contract The contractor must adhere to all insurance requirements expressed within the clause cited below.

Insurance Work on a Government Installation (Jan 1997)

a. The contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

b. Before commencing work under this contract, the contractor shall notify the contracting officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective-

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the contractor gives written notice to the contracting officer, whichever period is longer.

c. The contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a government installation and shall require subcontractors to provide and maintain the insurance required in the schedule or elsewhere in the contract. The contractor shall maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the contracting officer (KO) upon request.

The contractor must provide the KO with an electronic copy of their certificate of insurance (COI) within 10 days of the contract award date, onset of an option, or any time an insurance policy changes or renews.

GOVERNMENT FURNISHED ITEMS

The contractor may dispose of solid non-hazardous waste in government furnished waste containers located outside of each facility. However, the contractor must avoid damaging waste containers and disposing of soluble, combustible or prohibited materials. Should the contractor fail to handle waste containers with care the government may restrict access to the units and require the contractor to dispose of its waste off-site. The government will furnish water and electrical utilities at existing outlets as may be required for contractor service performance. Water and electrical utilities will be supplied by the government to the contractor at no cost. Contractor misuse of government furnished utilities can result in a loss of access. The contractor must supply and maintain any service line extensions needed to reach each service site from an existing utility outlet. Any expenses related to service line extensions must be included in the offers' proposed price. No government furnished office space will be provided to the contractor in connection with this contract.

CONTRACTOR FURNISHED ITEMS

The contractor must provide all necessary labor, materials, and equipment required to satisfactorily clean and maintain all commercial kitchen exhaust systems serviced under the contract. The contractor is responsible for protecting its furnished supplies, materials, tools, equipment, and the personal property of its employees from loss, damage, or theft. The government is not liable for lost or stolen property.

SERVICE SCHEDULE

The contractor must provide a yearly service schedule within 10 days of contract award or exercise of an option. The contractor must submit an electronic copy of the schedule to the Contracting Officer (KO) and Contracting Officers Representative (COR) to review and approve. The government must return written approval of the schedule before the contractor can proceed with onsite activities. Requests to change the approved schedule must be submitted in writing to the KO and COR 10 days prior to the effective date of the proposed change. The government must approve scheduling changes before they can take effect.

Scheduling changes are not guaranteed. Only scheduling changes which are in the best interest of the government will be approved.

Service events must not interfere with government operations. The Roy M. Wheat Dining Facility (Building 257) daily operational hours are 4:00am-6:00pm. The contractor is prohibited from servicing building 257 during operational hours or on weekends. The contractor must coordinate building 257 services to occur on weekdays between 7:00pm to 3:30am. Any service schedule proposing to clean building 257 on Saturday, Sunday, a federally observed holiday or between the hours of 4:00am to 6:00pm CST will be denied. Services performed at buildings 51 and 105 may be permitted during normal working hours as so long as scheduled service events do not interfere with government operations.

Requests to work outside of the hours mentioned above must be sent in writing to the KO and COR 10 days prior to a planned service event. The government must return written approval of a request before the contractor can proceed with onsite activities.

The contractor must utilize the installation commercial access gate during normal operational hours, which are Monday to Friday, 6:00am to 4:00pm. The contractor may only access the installation through the main gate after hours, from 5:00pm to 5:

59am. Gate hours are subject to change, so the contractor must verify the gate hours with the COR prior to each scheduled service.

PERMITS, CERTIFICATIONS, AND LICENSES

The contractor shall include in its price any costs related to maintaining proper licenses, permits, or certifications which are considered essential aspects of service performance. Per NFPA 96 (Section 11.6) all kitchen exhaust systems serviced under this contract must be cleaned by a properly trained and qualified person who holds an active certification from a recognized industry organization. Within 10 days of the contract award date the contractor must provide the KO and COR electronic copies of all valid licenses, permits, and certifications. In the event of prime contractor of subcontractor personnel changes, electronic copies of updated licenses, permits, and certifications must be supplied within 10 days of the date the personnel change took effect.

Services performed by an unqualified individual is prohibited.

SAFETY CONTROLS AND ACCIDENT REPORTING

The contractor must adhere to all pertinent provisions and associated amendments of the United States Army Corps of Engineers Manual, EM 385-1-1, "Safety and Health Requirements Manual". The contractor must also adhere to all applicable OSHA mandates and any other accident prevention measures deemed reasonably necessary by the KO.

The contractor can submit an abbreviated accident prevention plan (APP), in lieu of a fully developed APP. Instructions for creating an abbreviated APP can be found within EM 385-1-1 Appendix A. Visit the following website to obtain instructions, templates, and any applicable checklists, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals /EM_385-1-1.pdf . The contractor must institute safety controls to protect the life and health of its employees and others. When employing subcontractors the prime contractor is ultimately responsible for ensuring that its personnel and any subcontracting personnel comply with the contractor's approved safety plan, EM 385-1- provisions, OSHA regulations, as well as all local, state, and federally mandated safety regulations.

The contractor's APP must include safety precautions related to confined spaces, fall protection, and any other safety hazards that relate to the nature of service work performed in connection with this contract. To comply with EM3851-1 safety requirements, individuals who work around a confined space must be trained to a level of awareness that will ensure they can identify and avoid confined spaces. Contractor compliance with EM 385-1-1 Chapter 34 Confined Space and OSHA 1910.146 safety procedures, permitting, monitoring, training, signage, plans, submittals, reporting, required documentation, checklists, logs, surveys, evaluations, and testing requirements is mandatory. Work in a confined space must comply with local, state, and federal laws not specifically expressed in the contract but are mandatory for any individual who services commercial kitchen exhaust systems.

The contractor's APP must also include safety precautions related to fall protection. To comply with EM3851-1 safety requirements individuals who work at heights more than 6ft, are exposed to fall hazards, or use fall protection equipment must be trained to a level of awareness that will ensure their personal safety and the safety of others. Contractor personnel and subcontracting affiliates must comply with EM 385-1-1 Section 21 Fall Protection and OSHA General Industry Fall Protection standards found in 29 CFR 1910 subparts D & I. The contractor must supply a written Accident Prevention Plan (APP) & Activity Hazard Analysis (AHA) which must be approved by the COR before onsite activities can begin.

The contractor will maintain an accurate record of any mishap resulting in death, traumatic injury, minor injury, occupational disease, damage property, spills, or vehicular incidents, that occur while on a government installation. The contractor will provide written mishap reports to KO and COR immediately after all safety threats are abated. Reporting mishaps connected to this contract does not relieve the contractor of its obligation to fulfil reporting requirements mandated by local, state, or federal entities.

If personnel fail to comply with accident preventative measures stated in the contractor's approved safety plan the KO or COR will document the occurrence and issue a letter of noncompliance. The KO or COR are authorized to stop service performance if contractor personnel are found performing work in an unsafe manner. The contractor must ensure its personnel and subcontracting personnel comply with the approved APP and AHA. At regular intervals during the service year the contractor will coordinate safety meetings with the COR to discuss and develop a mutual understanding of safety program administration.

WASTE MANAGEMENT

Comply with all Federal, State, and Local regulations to include but not limited to the following:

This project does not involve hazardous waste nor is the contractor permitted to utilize hazardous products or chemicals during service performance. If hazardous waste is encountered, stop work, safely disengage, and notify KO and COR. All non-hazardous waste collected during service performance must be disposed of in regulated landfills in accordance with government regulations. The contractor shall obtain the signature of the NAS Meridian Environmental Protection Specialist on waste manifests before transporting non-hazardous solid waste off the installation. Copies of completed manifest, weight tickets, or waste logs must be provided electronically to the KO, COR, and Installation Waste Program Manager.

At least 10 days before services begin, the contractor must send the KO and COR written copies of Safety Data Sheets (SDS), indexing all anticipated products or chemicals to be used during service performance as well as instructions to protect personnel and property during transit of non-hazardous material, spill response procedures, waste disposal procedures, and a waste management training plan. Material submittals must be approved by the government.

INSTALLATION REGULATIONS

Contractor personnel shall obey installation regulations, keep within the limits of the work, and avoid restricted areas unless work requirements necessitate access and personnel are properly cleared for entry. The contractor shall conspicuously mark its equipment for easy identification.

QUALITY CONTROL AND SUPERINTENDENT

The contractor must control the quality of its services. Written quality control reports must be sent to the KO and COR each time services are performed. Reports are prepared, signed, and dated by the contractor or their designated superintendent. The contractor or superintendent must remain onsite while services are performed. The contractor must designate their superintendent in writing and submit the designation letter to the KO and COR 10 days prior to performing onsite work. The superintend designation letter details the individual's scope of responsibility, experience, qualifications, and authority to act on behalf of the contractor. If the contractor changes superintendents a revised letter must be provided to the government 10 days prior to the next service event. No work is permitted without a designated superintendent.

DAMAGE TO GOVERNMENT PROPERTY

Extreme care shall be exhibited by contractor personnel to avoid damage to government property. The contractor is legally and financially liable for any damages caused by its personnel. The contractor shall not alter or damage existing work. If existing work is damaged during service performance the contractor must offer repair or replacement to match existing or adjoining work. If unforeseen deteriorated material of a major nature is uncovered during service performance, stop work and immediately notify the KO COR. When contractor personnel damage government property or existing work the contractor must send a written report to the KO and COR within 24 hours of the occurrence. Damage reports must state the date, time, location, property description, magnitude of damage, and personnel involved.

INVOICING AND PAYMENT PROCEDURES

The contractor must request payment for services through the Wide Area Workflow (WAWF) module of the Procurement Integrated Enterprise Environment (PIEE) at . The contractor cannot initiate a payment request before the https://piee.eb.mil/ work is complete. The earliest that a payment request can be submitted is the day after government acceptance. See DFARS 252.232-7006 for more information regarding invoicing procedures.

Each payment request must include the support documentation listed below:

1. Digital Invoice - upload a pdf. or jpeg. billing summary. Summary must be provided on a company letterhead, state the dates and times of the service event, locations serviced, the billable amount for each location, and the total billable amount for the service event.

2. Detailed Cleaning Logs - upload a copy of the log to payment request as verification that the work is complete.

2. Service Compliance Reports - upload a copy of the report to the payment request. Compliance reports must contain the general information stated below.

- General Information: Building name and number of each service location, service company name, name of certified technician performing services, service date, and time of service.

- System Details: Drawing or schematic of the exhaust system reflecting service components and manufacturer make and model information for key equipment

- Inspection Findings: Detailed checklist of all inspected components, including the hood, ducts, fan, filters, and fire suppression system. Provide commentary on the condition of each component, including any observed deficiencies or areas of concern.

Annotate grease accumulation measurements and provide supporting photographic documentation.

- Cleaning Verification: Statement of confirmation that all accessible parts of the exhaust system were cleaned to "bare metal", provide "Before and after" photographs to document the cleaning effectiveness, supply a certificate of cleaning that can be posted in the kitchen and service labeling affixed to the hood.

- Corrective Actions: Notate recommendations for any repairs or alterations needed to bring system into compliance with NFPA standards.

- Compliance Status: Provide a clear statement of whether the system complies with NFPA 96 standards after inspection and issue a compliance certificate if all necessary requirements are met.

*Contract invoicing procedures do not relieve the contractor of its responsibility to leave physical copies of cleaning logs and certificates at each service site for inspection by the Fire Inspector.

INSPECTION-ACCEPTANCE OF WORK

Services rendered under this contract are subject to government inspection during the performance of services and after service completion. All unsatisfactory or incomplete work shall be made satisfactory to the KO or COR before services are accepted by the government. All costs associated with rework are the responsibility of the contractor. The contractor shall accompany the COR on a joint final inspection of all completed work prior to departing the installation. It is the contractor's responsibility to schedule all inspections with the COR. Payment for services rendered is only authorized after the government inspects the work product, deficient items are corrected, and the government accepts the work satisfactory. The contractor is not entitled to receive payment until the Government accepts the work as satisfactory. See FAR 52.246-4 for further details regarding the inspection of services.

CONSEQUENCES FOR FAILURE TO PERFORM

The contractor is required to satisfactorily complete all services as specified in the contract. The government has the authority to seek indemnity for any services deemed non-conforming, incomplete, or unsatisfactory. The government will provide the contractor with a written notice of any service deficiencies before making deductions or assessing financial damages. The government will purse indemnification as authorized in FAR 52.212-4.

Included below is a brief summary of potential outcomes for failing to perform:

1. Reduced Payment: The government is authorized to reduce the full payment amount to recoup the financial loss from services deemed non-conforming, incomplete, or unsatisfactory.

2. Reperformance: The government is authorized to direct the contractor to partially or fully repeat services to correct non-conforming, incomplete, or unsatisfactory services at no additional cost to the government. Reperformance must occur within 24 to 48 hours.

N6945026Q00030001 https://piee.eb.mil/

3. CPARS: The government is authorized to document performance through initiating a performance evaluation in the Contractor Performance Assessment Reporting System.

4. Contract Termination: The government is authorized to terminate a contract for cause, which releases the government from liability to the contractor for any amount of supplies or services not accepted, and the contractor shall be liable to the government all rights and remedies provided by law.

INSTALLATION ACCESS

Any contractor seeking access to NAS Meridian must obtain a Defense Biometric Identification System (DBIDS) credential.

DBIDS credentials are only valid for a period of six months to one year, after which time the DBIDS credential expires. To avoid interruptions when accessing the installation, it is imperative that an individual renew their DBIDS credential several days prior to its expiration date. The NAS Meridian, MS visitor control center processes DBIDS requests on behalf of the installation and its hours of operation are Monday through Friday, 6:00am to 3:30pm, except for federally observed holidays when the office is closed. The DBIDS credentialing process involves photo, fingerprinting, base restrictions, and background screening.

Upon successful completion of the aforementioned items a DBIDS card will be issued. The contractor must contact the COR to request assistance with coordinating DBIDS requests.

To obtain a DBIDS credential the following items are required:

1. Letter or official document from the government sponsor supporting the access request

2. Present a valid federal or state issued identification (i.e. passport or Real ID Act-compliant driver's license)

3. Completed SECNAV 5512/1

PRE-PERFORMANCE CONFERENCE

Prior to commencing work, the contractor shall arrange a formal meeting with the KO and COR to discuss the performance work statement, introduce any subcontracting affiliates, and develop a mutual understanding of service performance standards and work schedule requirements. All invoices and payment transactions will comply with the PIEE WAWF payment clause stated within the contract.

***** End of Section *****

The Requirements text has been modified to:

Commercial Kitchen Hood and Exhaust System Cleaning and Inspection Services

Continuation of Deliveries or Performance

The delivery information for the following CLIN(s) / SLIN(s) / ELIN(s) were modified:

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Period of Performance 17 Apr 2026 to 16 Apr 2027 22 Apr 2026 to 21 Apr 2027

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Period of Performance 17 Apr 2026 to 16 Apr 2027 22 Apr 2026 to 21 Apr 2027

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Period of Performance 17 Apr 2027 to 16 Apr 2028 22 Apr 2027 to 21 Apr 2028

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Period of Performance 17 Apr 2027 to 16 Apr 2028 22 Apr 2027 to 21 Apr 2028

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Period of Performance 17 Apr 2028 to 16 Apr 2029 22 Apr 2028 to 21 Apr 2029

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Period of Performance 17 Apr 2028 to 16 Apr 2029 22 Apr 2028 to 21 Apr 2029

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Period of Performance 17 Apr 2029 to 16 Apr 2030 22 Apr 2029 to 21 Apr 2030

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Period of Performance 17 Apr 2029 to 16 Apr 2030 22 Apr 2029 to 21 Apr 2030

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Period of Performance 17 Apr 2030 to 16 Apr 2031 22 Apr 2030 to 21 Apr 2031

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Period of Performance 17 Apr 2030 to 16 Apr 2031 22 Apr 2030 to 21 Apr 2031

List of Contract Documents, Exhibits, or Attachments

The following attachments were added:

Drawing - 115 Drawing - Building 257 Drawing - Building 51

Miscellaneous text in this section has been modified to:

Offeror Pre-proposal Inquiries (PPI's) & Government Responses

The government received thirty-one pre-proposal inquiries (PPI) from interested offerors in response to solicitation N6945026Q0003. Amendment 0001 incorporates the thirty-one PPI's and an official government response to each inquiry.

PPI #1: Are there existing access panels installed in the exhaust ductwork for the kitchen hood systems, or would the contractor be responsible for installing access panels if required to perform NFPA-96 compliant cleaning? Government Response: Yes, the systems are equipped with pre-existing access panels. No, the contractor is not required to perform structural alterations to any of the systems serviced in connection with this opportunity.

Offerors must propose prices that reflect the total cost charged to the government for servicing each kitchen hood exhaust system in its current state /pre-existing condition. The contractor is ultimately responsible for understanding the current state/pre-existing condition, prior to submitting a bid.

The government will not consider any request for a contract price increase relating to an offeror misunderstanding of the systems serviced under the contract, magnitude of work involved, safety measures, invoicing procedures, or other administrative contractual requirements.

PPI #2: Are the approximate dimensions or linear footage of the kitchen hood systems available for the following locations?

Roy M. Wheat Dining Facility - Building 257 Fire Station #1 - Building 51 Fire Station #3 - Joe Williams Field Building 115 Government Response: The government will provide drawings to assist offerors when preparing a price, but the government is not responsible for pricing, errors, omissions, or deficiencies resulting from any variance between field measurements and measurements stated within government supplied drawings. Offerors are ultimately responsible for taking approximate dimensions or linear footage measurements prior to submitting an offer.

PPI #3: Can the Government confirm the total number of hoods, duct runs, and exhaust fans associated with each of the nine systems referenced in the Statement of Work?

Government Response: Yes. Facility drawings for each service location are incorporated through amendment 0001. Please consult attached drawings for additional details.

PPI #4: Are exhaust fan hinge kits and access panels already installed, or should contractors anticipate installing temporary access points to properly clean the duct systems?

Government Response: Yes, the systems are equipped with pre-existing access panels. No, the contractor is not required to perform structural alterations to any of the systems serviced in connection with this opportunity. Offerors must propose prices that reflect the total cost charged to the government for servicing each kitchen hood exhaust system in current state/pre-existing condition.

PPI #5: Does the scope include cleaning of rooftop grease containment systems or grease trays, if present?

Government Response: Yes. If present, grease containment systems or grease trays must be cleaned by the contractor.

PPI #6: Are contractors required to clean any make-up air units or supply plenums, or is the scope limited strictly to the exhaust ventilation systems?

Government Response: Scope of cleaning is limited to the exhaust ventilation system. This includes the portion of the make-up air supply duct and damper accessible from within the hood, applicable to building 51 only.

PPI #7: Are as-built drawings or system layouts available for the exhaust systems located in the facilities?

Government Response: Yes. See amendment 0001 supporting attachments.

PPI #8: Will roof access be available at all facilities, and are there any height or safety restrictions related to rooftop work?

Government Response: Roof access is provided at building 257 but no roof access is provided at buildings 51 and 115. At buildings 51 and 115, the contractor must provide a safe means for accessing roof top exhaust.

PPI #9: Are there any confined space requirements or special access considerations associated with the ductwork systems?

Government Response: Yes. Consult the section of the performance work statement titled "Safety Controls & Incident Reporting".

PPI #10: Must quarterly or semi-annual service dates recur on the exact same date each service year?

Government Response: No. Each contract service year will begin in April and end after a 365 calendar days period of performance. Quarterly services must occur in 3-month intervals and semi-annual services must occur in 6-month intervals. If quarterly and semi-annual service intervals coincide, the contractor is permitted to schedule the two service events concurrently, as so long as the contractor's proposed schedule does not violate the 3/6-month service interval requirements. The government must approve of the contractors' proposed schedule at the start of each option period.

PPI #11: Can the contractor propose an optimized service schedule provided the required frequency is maintained?

Government Response: Yes. The contractor is required to propose a service schedule at the start of each service year. The proposed service schedule must comply with the 3-month, and 6-month service interval format detailed in PPI# 10.

PPI #12: Can semi-annual systems be serviced during the same mobilization as quarterly systems when scheduling permits?

Government Response: Yes. Each contract service year will begin in April and end in April of the following year. Quarterly services must occur in 3-month intervals and Semi-annual services must occur in 6-month intervals. If quarterly and semi-annual service intervals coincide, the contractor is permitted to schedule the two service events concurrently, as so long as the contractor's proposed schedule does not violate the 3/6-month service interval requirements. The government must approve of the contractors' proposed schedule at the start of each option period.

PPI #13: Are there restricted working hours for servicing the dining facility or fire stations?

Government Response: Yes. Specifications regarding service hours are detailed within the section of the performance work statement titled, "SERVICE SCHEDULE". All prices proposed in connection with contract opportunity N6945026Q0003 must be inclusive of any additional expenses essential to provide services after-hours.

PPI #14: Are there security clearance or base access requirements for contractor personnel?

Government Response: Yes. Contractor personnel must be vetted by the National Crime Information Center (NCIC). Per SECNAVINST 5500.35 an NCIC terminal operator will conduct identity proofing, vetting and determination of fitness, access authorizations and privileges, and issuance of appropriate and authorized cards or passes. Prior to submitting an offer, respondents must ensure that any personnel who they intend to schedule for service performance are without a derogatory historic or current criminal justice record which would disqualify the individual from accessing the installation. The government is not responsible for contractors incurring costs related to contractor personnel who are denied installation access by NCIC. Specifications regarding installation access requirements are also found within the section of the performance work statement titled, "INSTALLATION ACCESS".

PPI #15: What is the anticipated timeframe for contractor credentialing and base access approval?

Government Response: The government cannot provide assurances regarding NCIC fitness determination processing times. Physical presence at the visitor control office is required for any person requesting access to the installation. Specifications regarding installation access requirements are also found within the section of the performance work statement titled, "INSTALLATION ACCESS". Offerors must include in their price any costs related to time spent onsite for the DBIDS credentialing process.

PPI #16: Will escorts be required for contractors performing work inside any secure areas?

Government Response: No. A government representative will be onsite and readily available during service performance, but contractor personnel are not surveilled for the entirety of service performance and may at times be unaccompanied.

PPI #17: Is the contractor permitted to stage cleaning equipment or consumable materials on base between service visits?

Government Response: No. The contractor must transport all cleaning equipment and consumable materials to and from the service sites. The contractor is prohibited from leaving equipment or storing materials onsite.

PPI #18: Is temporary storage space available for contractor tools or materials?

Government Response: No. As specified in the performance work statement section titled, "GOVERNMENT FURNISHED ITEMS", the government will not supply an on-site storage area for contractor tools or materials.

PPI #19: Are there any restrictions regarding pressure washing equipment, cleaning chemicals, or wastewater containment procedures?

Government Response: No. The government does not determine the contractors' means or methods. However, the contractor chosen means or methods must ensure the safety and protection of all existing equipment or furnishings in the surrounding area. A contractor is prohibited from using means or methods that result in damage to government property.

PPI #20: Does the government have specific procedures contractors must follow for grease and wastewater disposal generated during cleaning activities?

Government Response: Yes. For Building 115, collected greases must be transferred back to the main installation and disposed of in an authorized grease collection container.