N6945019R1910_JL5_SiteVisitBrief.pdf

Mayport Base Operations Support II Services

(MBOS II)

Pre-Proposal Conference and Site Visit Kickoff Briefing

RFP N69450-19-R-1910

12 April 2019

Introduction

The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

General Contract Requirements Overview of the PWS and Technical Specifications Proposal Requirements and Basis for Award Site Visit Schedule

Nothing said today shall alter the requirements of the solicitation.

The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

All attendees must sign in on the site visit log. The sign-in sheet and brief will be posted to NECO/FBO via amendment after the site visit.

No questions will be answered at the sites.

RFP/Site Visit Questions and Answers

All questions/pre-award inquiries must be submitted in writing

This ensures all potential offerors receive information at the same time.

Follow the instructions in the RFP, Section L.4 PRE-AWARD INQUIRIES, for submission of questions via ProjNet at https://www.projnet.org/projnet

Deadline for submission of pre-award inquiries is 2:00 PM EDT, Wednesday, 17 April 2019

Government responses will be posted in ProjNet

Questions resulting in a change to the solicitation will be addressed in an amendment

The final report of all inquiries and responses will be posted to NECO and FBO via amendment

** Do not attempt to contact the Government site visit points of contact for additional information **

Solicitation Documents

Solicitation, Attachments, and Amendments:

Posted on the Navy Electronic Commerce Online and

Federal Business Opportunities websites at:

https://www.neco.navy.mil/ https://www.fbo.gov/

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from NECO/FBO

Vendors are encouraged to register on both sites to receive automatic updates regarding the solicitation

Overview of the Contract

General Description:

The outcomes to be achieved are Base Operations Support (BOS) II services at Naval Station (NS) Mayport, Florida; Navy Fuel Depot Heckscher Drive, Jacksonville Florida; and outlying areas within the NS Mayport area of responsibility. This requirement includes all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform: Custodial, Pest Control, Integrated Solid Waste Management, Grounds Maintenance and Landscaping, and other related services.

The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP

Supports PBSC (Performance Based Service Contracting)

Uses Navy-wide templates

Standard structure

Tabular format

1 standard functional annex Annex 1 – Information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

PWS General Information

PWS General Information

Spec Item

Standard Use

General Information

Information unique to the understanding of the technical requirements of this specification.

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Recurring Work

All Recurring Work technical requirements of this specification.

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

PWS Structure – MBOS II

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 15 (1500000) – Facilities Support 1503010 – Custodial

1503020 – Pest Control

1503030 – Integrated Solid Waste Management

1503050 – Grounds Maintenance and Landscaping

Technical Specifications

SECTION F: Deliverables Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work ELINs

Non-recurring Work ELINs Client ordering of pre-priced line items via task order or FedMall

Other attachments Definitions and Acronyms

Wage Determinations

Directives, Instructions, and References

Common Output Level (COL) Standards (where applicable)

Inventories and Maps

Descriptions, Locations, and Frequencies for Scheduled Work

Standard numbering convention Numbering example: “J-0200000-10”

FSC Discussion Topics

Service Orders

Non-Recurring Work Orders

Special Contract Requirements

Other Considerations

Service Orders and Unscheduled Services

Service Order Limits of Liability in direct labor and direct material cost:

Pest: by type

$500 for standard pest control service orders $1,000 for feral dog, feral cat, and raccoon service orders $3,500 for feral pig service orders

Grounds Maintenance and Landscaping: $2,500

Unscheduled Service Limit:

Custodial: 2 labor hours and $50 in material cost

Example: If a grounds maintenance service order requires $2,600 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-Recurring Work provisions of the contract for the $100 in direct labor and direct material cost that exceeds the grounds maintenance service order limit of liability.

Service Orders and Unscheduled Services are part of the recurring work.

Completion times:

As noted in the Performance Standard in Section C of each sub-specification.

Service Orders – (cont’d)

Intent is to provide an effective way to execute reactive and unscheduled work Within scope of contract Within limits of liability of service orders Within service order quantities available

Service Order Payment. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs A specific Quantity will be provided in the ELINs for pricing/bid The Contractor may invoice for completed service orders. The Contractor shall not invoice for incomplete service orders and service orders not issued.

Service orders are invoiced on the month completed (not the month issued).

A modification will be processed at the end of each period of performance and after the final invoice is paid for the period of performance to deduct for service orders not completed. Deduction will be based on the unit prices specified in Attachment J-0200000- 10 ELINs.

Should work exceed the recurring work limits:

The Contractor shall notify the Government IAW Section C, Annex 2, Spec Item 2.13.1 An estimate including the full scope of Work and clearly showing the deductions for the applicable recurring work limit of liability shall be provided. The resultant proposed price shall be for the portion of the work exceeding the recurring work limit of liability.

Non-Recurring Work Orders

Non-Recurring Work Orders Intent is to provide an effective way to execute reactive and unscheduled work Within scope of contract Two “types”

Type One: Negotiated:

Unit Priced Labor (UPL), ELIN X700, and Material and Equipment, ELIN X701 Most commonly used when work under a service order exceeds liability limits Ordered as authorized by the KO via task order Units of measure are HR and DO

Type Two: Pre-Priced Individual priced, distinct, and severable tasks, ELINs X702 – X753. These are non-negotiable after award.

Ordered through FedMall or via task order Units of measure are EA, HS, SF, LF, CF, Mi, and AC Contractor reports these task orders (ordered non-recurring service) to the KO monthly Each ELIN defines the estimated quantities; however, the not to exceed limit is the non-recurring total

Non-Recurring Work – (cont’d)

Invoicing and Receiving Payment:

Payment of individual negotiated and pre-priced task orders through WAWF Payment of pre-priced orders through FedMall

Special Contract Requirements

Custodial Spec Item 3.3 Annual Training Event

Two weeks every year 8 trailers

Grounds Maintenance and Landscaping Spec Item 3.6 One-time Installation Condition Correction

120 days to complete

Other Considerations

The requirements of this contract vary from those of solicitation N69450-19-R- 1919, Jacksonville BOS II Services. Do not copy and paste your proposal.

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability will be applied as specified Prices proposed will be used – don’t expect to re-negotiate post award Betterments offered in the non-price proposal become part of the contract

Price what you propose All the “bells and whistles” in your technical proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL), direct labor and direct material cost definitions Understand what’s included – “fully burdened” UPL applies to “work” - whether performed by prime, sub, or vendor

Additional examples, definitions, etc. are provided in the specification

Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Combination of recurring work (firm-fixed price (FFP)) and non-recurring work

(indefinite delivery indefinite quantity (IDIQ)) Each period of performance has two Contract Line Item Numbers (CLINs), one for recurring work and one for non-recurring work

Contract Term:

One year base period and four one-year option periods, total of 5 years FAR 52.217-8, Option to Extend Services, provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff The technical factors (Factors 1, 2, 3, and 4) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 5). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are significantly more important than price.

Proposal Requirements

Volume I – Responsibility Determination Binder

Volume II – Price Proposal

Section B

Section J Exhibit Line Item Numbers (ELINs) Pricing Attachment

Price Narrative

Volume III – Non-Price/Technical Proposal

Factor 1 – Corporate Experience

Factor 2 – Management

Factor 3 – Technical Approach

Factor 4 – Safety

Factor 5 – Past Performance

Proposal Considerations

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

Sign and return all solicitation amendments

Address every element within each factor

Make sure insurance information is up-to-date for the safety factor

Utilize the attachments provided in Section J to submit Corporate Experience, Safety, and ELIN pricing data in the format provided

Ensure data is consistent throughout the proposal (price and technical)

Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal

Do not copy and paste from a prior proposal

Ask questions if you are uncertain about something

Site Visit Schedule

TIME* ACTIVITY

08:00 Meet at Park and Ride at A1A and Wonderwood

08:15 Welcome/Introduction/Site Visit and Security Brief, NS Mayport Bldg 1966

09:15 Grounds Requirements – NS Mayport Improved Grounds Prestige Areas, COL3 Lawns and Fields, Operational Areas: Ammunition Area, ATFP Perimeter Fence, BASH, Storm Water Drainage System, Dredge Soil Berms; ISWM – Solid Waste Transfer Station

10:45 Custodial – Bldg 1488 (SERMC), Bldg 1391 (MWR Gym)

11:15 Lunch break

12:30 OLF Heckscher Drive Fuel Depot

14:00 Child Development Center

14:30 Return to Park and Ride at A1A and Wonderwood. End of Site Visit

*Eastern Daylight Time (EDT)