N6945018Q1712_SiteVisitBrief.pdf

Install Electronic Security System (ESS) for NAVFAC SE Bldgs 903, 902, 135N, and 103

NAS Jacksonville, FL

Contract and Site Visit Brief

RFQ N69450-18-Q-1712

9 May 2018

Agenda

Welcome and Introductions

Contract Overview

Contractor/Technician Qualifications

Instructions/Conditions

Evaluation of Quotations

Lessons Learned

Submission of RFQ/Site Visit Questions and Answers

Site Visit Schedule

Welcome and Introductions

Attendance Roster

Please take a moment to sign the attendance roster. The Brief and Attendance Roster will be posted to NECO via amendment.

Solicitation Documents

Posted on the Navy Electronic Commerce Online and Federal Business Opportunities websites at:

https://www.neco.navy.mil/ https://www.fbo.gov/

Vendors are encouraged to register on both sites to receive automatic updates regarding the solicitation.

Welcome and Introductions continued…

Amendments

Be advised that nothing said today or any responses given today, including at the site visit, will be binding or change the requirements of the solicitation unless the solicitation is amended in writing by issuance of an official amendment. If an amendment is issued, it will be posted on NECO and normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

Contract Overview

General Description

This purchase order will provide for all labor, material, equipment, transportation and supervision necessary to install, test, and configure an electronic security system in Buildings 903, 902, 135N, and 103 located at Naval Air Station (NAS) Jacksonville, FL. The proposed contract type is a firm-fixed price purchase order utilizing the policies and procedures of FAR Part 12, Acquisition of Commercial Items, in conjunction with FAR part 13, Simplified Acquisition Procedures.

Pricing of Contract Line Item Numbers (CLINs)

4 CLINS

CLIN 0001 – Building 903

CLIN 0002 – Building 902

CLIN 0003 – Building 135N

CLIN 0004 – Building 103

Period of Performance 30 days (29 May 2018 – 30 Jun 2018)

Contractor/Technician Qualifications

The Contractor shall be a Federal Lenel Value Added Reseller (VAR), that is authorized to perform work for the Federal Government in Jacksonville, FL, and shall produce certification of training (via Lenel) for each technician.

Instructions/Conditions

CONTENT OF QUOTES

The offeror shall submit one copy of the entire quote submission in readable/searchable format with the following included:

a. Provide a cover page containing the solicitation number and title, the offeror’s name including individual point of contact, with phone number and email address;

b. Submit completed and signed Standard Form (SF) 1449 with applicable DUNS Number and CAGE Code of the offeror provided on the face of the SF 1449. Ensure the SF 1449 includes the appropriate name and address of any newly formed joint venture/partnership arrangement if applicable;

c. Submit acknowledgement of amendments;

d. Submit a completed Supplies of Services and Prices, of the solicitation;

e. Submit Lenel authorized Value Added Reseller certification and certification of training (via Lenel) for each technician.

Instructions/Conditions continued…

QUOTE SUBMISSION

•The quote shall be clearly marked “SOLICITATION N69450-18-Q-1712, Install ESS at NAVFAC SE Bldgs 903, 902, 135N, and 103, NAS Jacksonville, FL”, and sent via email to Courtney Peterson at courtney.j.peterson@navy.mil and Rebecca Jones at rebecca.m.jones@navy.mil.

•Contractors are responsible for submitting quotes via email in a timely manner so that they are received by the Contracting Officer by the due date/time.

Evaluation of Quotations

The Government will award a contract resulting from this solicitation to the responsible contractor whose quotation conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following criteria shall be used to evaluate quotes: PRICE

The contractor’s total proposed price will be evaluated on the basis of price and reasonableness in accordance with FAR Subpart 13.106-3.

SELECTION:

The Government will award a contract using simplified acquisition procedures of FAR Subpart 13.1 to the offeror whose quotation, conforming to the solicitation, offers the lowest price and is determined responsible under FAR Subpart 9.1. The Government reserves the right to not award if a contract award is not in the best interest of the Government.

Lessons Learned (prior to quote submission)

Verify accuracy of SAM and VETS-4212 registrations

Sign and return all solicitation amendments

Ask questions if you are uncertain about something

RFQ/Site Visit Questions and Answers

All Site Visit Questions must be submitted in writing

This ensures all potential offerors receive accurate information at the same time.

Follow the instructions in the RFQ for submission of Pre-award Inquiries and use the Government Pre-award Inquiry Form (GPI).

Deadline for questions and Pre-award Inquiries is Friday, 11 May 2018 at 2:00 PM EDT.

Site visit questions and answers will be posted to NECO and FBO.

Site visit questions resulting in a change to the solicitation will be addressed in an amendment.

Submit all questions in writing to courtney.j.peterson@navy.mil (with a copy to rebecca.m.jones@navy.mil).

The list of site visit attendees will be posted on NECO/FBO.

** Do not attempt to contact the Government site visit points of contact for additional information **

Site Visit Schedule

TIME ACTIVITY

10:00 – 10:15 AM Welcome & Contract Brief in Bldg 135 parking lot

10:15 – 10:30 AM Tour Bldg 135

10:30 – 10:45 AM Walk to Bldg 902

10:45 – 11:00 AM Tour Bldg 902

11:00 – 11:15 AM Tour Bldg 903

11:15 – 11:30 AM Walk to Bldg 103

11:30 – 11:45 AM Tour Bldg 103

11:45 – 12:00 PM Site Visit is concluded; Walk back to Bldg 135

Please stay together as a group so that any questions asked and any responses given can be heard by all.