Amendment 2 Q and A.docx

N6893619R0043

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Aug-2020 10:00 AM to 24-Aug-2020 10:00 AM.

The following have been added by full text:

QUESTIONS AND ANSWERS

Q.1. Please confirm that the RFQ must comply with the GSA schedule Trade Agreement Act (TAA).

A.1. Please refer to Section I DFARS 252.225-7021 Trade Agreements—Basic, and Section K DFARS 252.204-7007 ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (APR 2020).

Q.2. Will a solid steel tile be an acceptable alternate to the requested Perforated Steel?

A.2. Yes, a solid steel tile is an acceptable alternate to perforated metal.

Q.3. Will 15”H glass be an acceptable alternate to the requested 18”H – 24”H?

A.3. Yes, a 15”H glass would be an acceptable alternate to the requested 18”H -24”H. Any combination of panel height is acceptable as long as the overall height requirement of approximately 65” is met.

Q.4. Will an AFF height of 35” be acceptable for the Markerboard.?

A.4. Yes, an AFF height of 35” would be acceptable for the Marker Board.

Q.5. All fabric tiles are tackable. Is an additional panel mounted tackboard required?

A.5.An additional panel mounted tackboard is not required if the panel is already manufactured with tackable fabric.

Q.6. Will a frosted acrylic modesty/privacy panel be an acceptable alternate to the requested metal in WS-3?

A.6. Yes, a frosted acrylic or laminate panel would be an acceptable alternate to the requested metal in WS-3.

Q.7. Will wall mounted overheads and tackboards be an acceptable alternate to the requested hutch?

A.7. Wall mounted overheads and tackboards are an acceptable alternate to the requested hutch for freestanding units only.

Q.8. WS-4 – will HPL be an acceptable alternate to the requested veneer?

A.8. Yes, High Pressure Laminate is an acceptable alternate to veneer. All finishes shall be available in a variety of finishes including Walnut, Mahogany, Cherry and Maple. Laminate finishes shall be offered in finishes to match solid wood and wood veneer components.

Q.9. WS-4 – will modifications to the worksurface layout be acceptable to meet standard product availability provided there is no change to the overall footprint?

A.9. Yes, as long as the overall footprint remains the same.

Q.10. WS-4 – will wall mounted overheads/tackboards be an acceptable alternate?

A.10. Yes

Q.11. T-3 – will a laminate cylinder base be an acceptable alternate to the requested metal base?

A.11. Yes, a laminate cylinder base is an acceptable alternate to the requested metal bases as long as the laminate matches the top finish. All finishes shall be available in a variety of finishes including Walnut, Mahogany, Cherry and Maple. Laminate finishes shall be offered in finishes to match solid wood and wood veneer components.

Q.12. SOW 3.3.1, Page 10 of 84 of RFQ: “The Contractor shall ensure all products are delivered and installed to the job site in an acceptable and a fully operational condition within the timeframes specified in the individual order”. If there is a delays that are not caused by the Contractor, will the contractor be allowed progress payments, which would cover product and design expenses?

A.12. Progress payments will not be allowed.

Q.13. If amendments are issued, will you please highlight any portions that are modified so Offerors can easily identify the changes?

A.13. Amendments will identify changes separately from the RFQ so Offerors can easily see the changes.

Q.14. If answers to questions are not issued by 08-05-20 will you please extend the bid due date by ten business days so Offerors have time to address any necessary changes resulting from the answers to the questions?

A.14. The RFQ due date has been changed to 24 August 2020, 10AM PT.

Q.15. Please confirm Offerors should submit their responses via DoD Safe.

A.15. Please review the instructions provided in Section L CONTENT OF QUOTATIONS (COMMERCIAL SUPPLIES) (23 Jun 2020):

The offeror shall submit all volumes of its quotation electronically via DoD Safe (https://safe.apps.mil/). All quotation documents must be compatible with the Microsoft Office 2010 and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable. An email shall be submitted to the Contract Specialist at Kelley.mcclean@navy.mil no later than 7 DAYS PRIOR TO THE QUOTATION DUE DATE requesting a “Drop-Off Request Code.” The “Drop-Off Request Code” email must specify a point of contact name and email address for the Prime contractor and for each individual Subcontractor. The Prime and Subcontractor(s) will each be provided a unique “Drop-Off Request Code” which will allow them to submit quotation documents to the Government independently as needed. The Prime and Subcontractor points of contact will receive an email that contains their unique “Drop-Off Request Code” no less than 3 days prior to the quotation due date. This code authorizes access to submit quotation documents securely via DoD SAFE.

Q.16. Does this RFQ require all responders to hold a GSA Schedule 71 Contract?

A.16. No, Offerors are not required to hold a GSA 71 Contract.

Q.17. Are you requiring this bid to be responded in accordance to GSA Schedule 71?

A.17. No, this is not a GSA Schedule 71 requirement.

Q.18. DD FORM 1423 (RFQ, pg 5, Item 0002): Please provide the DD Form 1423.

A.18 DD FORM 1423 was provided as Exhibit A in the attachments zip file located on beta.sam.gov.

Q.19. Please clarify work percentage location.

A.19. It is estimated that approximately 80% of the orders will be issued for China Lake, and 20% will be issued for Point Mugu.

Q.20. In order to provide open competition amongst all manufacturers, will you please permit a +/- 3” variance for all dimensions as long as the overall footprint is not significantly impacted?

A.20. No, a +/- 3” variance for all dimensions is not acceptable.

Q.21. Please clarify the required OpSec mandates Offerors must fulfill in order to be compliant with NAVAIR and Point Mugu.

A.21. OPSEC requirements are delineated in paragraph 3.2.7 of the Statement of Work.

Q.22. What security clearance is required?

A.22. Unclassified

Q.23. Please provide the specifics about the warehousing requirements.

A.23. The Government is not requesting specific warehouse requirements. In accordance with paragraph 3.7.1 of the Statement of Work “furnishings and equipment shall be shipped to and stored at the contractor’s warehouse, as necessary, until all items are received.”

Q.24. Please clarify if contractor will be asked to provide design reconfiguration of existing furniture.

A.24. Yes, the contractor may be asked to quote design reconfiguration of existing furniture.

Q.25. Please clarify if this requirement will involve existing furniture too, or just the new furniture installation.

A.25. Contractor may be requested to reconfigure design layouts of existing furniture.

Q.26. Per Section L (52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020), are Samples required? If so, please provide details about the expectation and timing.

A.26. Product samples are not currently required by the solicitation.

Q.27. Please provide the referenced SF33 referenced in L – CONTENT OF QUOTATIONS (COMMERCIAL SUPPLIES) (23 Jun 2020).

A.27. The SF33 language has been updated to SF1449, which can be downloaded from beta.SAM.gov.

Q.28. To simplify the evaluation process for your team, may Offerors include the product visuals in Vol 1 – Technical instead of providing them as separate files? It could result in countless additional files.

A.28. No, product visuals shall be provided in a separate file.

Q.29. In order to provide all the required product data (e.g., history, features, capabilities, capacities, visuals, drawings, component list) for every product, in addition to including the Project Management plan, Resource Allocation narrative, and Professional Staff credentials, will well exceed the 40 page limitation. We respectfully request you remove the page limitation.

A.29. The page limitations on proposal volumes will not be removed and remain as originally specified.

Q.30. The instructions for Volume 1 – Technical indicate Offerors should provide quotes that include “unit price”; however, instructions for Volume 3 – Price indicate “no price or pricing information should be included in any other technical volume”. Please confirm if Offerors should provide “unit price” in Volume 1 – Technical as instructed.

A.30. No, pricing shall appear in the Technical Volume. The wording in the RFQ Section L has been updated to reflect this change.

Q.31. For Product Acceptability, please indicate for Offerors offering more than one product line with ranged values where this should be proposed?

A.31. Offerors offering more than one product line shall address that aspect of their proposal in the technical volume.

Q.32. Please indicate if this solicitation requires GSA pricing and Commercial pricing?

A.32. Yes, please provide the Commercial Pricing Catalog. If the Offeror possesses a GSA Catalog, the Government expects the GSA Catalog to also be submitted.

Q.33. Please clarify if the Navy BPA will be utilized.

A.33. No, this is a separate requirement from the Navy BPA.

Q.34. Are Offerors required to remove existing or “incumbent” products?

A.34. No, offerors are not required to remove existing or “incumbent” products.

Q.35. Please provide the referenced Attachment 3.

A.35. Attachment 3 is available to download on beta.SAM.gov.

Q.36. A $5M dollar project might be extremely difficult for a sub-contractor/teaming partner to provide. Will you please only require the $5M past performance for the prime Offeror?

A.36 The magnitude requirement in Section M, Part B, 2.0 Past Performance has been clarified to $5M Prime and $1M Subcontractor.

Q.37. Are Offerors required to complete and submit Attachment 2? If so, in which Volume should it be inserted in to?

A.37. Please refer to L – CONTENT OF QUOTATIONS (COMMERCIAL SUPPLIES) (23 Jun 2020), Part B, 1.1 Technical Evaluation Factor, A. Product Acceptability, paragraph 1. The intent for Attachment 2 is for Offerors to provide product responses to performance criteria.

Q.38. Offerors are required to provide GSA Catalogs and Commercial Catalogs, please confirm the maximum file size permitted since some Catalogs can exceed 50MB. If the DoD SAFE maximum file size is less than 50MB, we respectfully request you permit Offerors to supply a secure FTP site from which you can download the Catalogs.

A.38. Compressed file-types (zip, 7z, tar.gz, etc.) can be used to reduce the size of a file. Alternatively, large files can also be separated into multiple 8 GB or less segments that can be sent in several individual package transfers.

Q.39. Do the delivery and installation team members require special COVID-19 testing and/or safety apparatuses? If so, please provide details so we can price accordingly.

A.39. All military members, civilians, contractors and other individuals entering any NAVAIR facility are REQUIRED to wear face coverings in all common areas, passageways, stairways, restrooms, elevators and any shared workspace. This includes laboratories, range control rooms, prototyping or manufacturing facilities and conference rooms, even when six feet of separation is possible. The covering must:

Q.40. Please confirm that Dbids will be issued for base-access and renewed annually for awarded vendor/contractor

A.40. DBIDS badges will be issued for the China Lake site. Contractors will be required to check in at the Visitor’s center at the Point Mugu site.

Q.41. If there are discrepancies post Q&A, which document types govern: drawings, Attachment 1, or Performance Criteria?

A.41. If discrepancies occur, please let us know so that we can correct them.

Q.42. Please confirm that all System Furniture items should be from the same manufacturer to ensure aesthetic and functional consistency.

A.42. Yes, all Systems Furniture components shall be from the same manufacturer.

Q.43. Should height adjustable/sit-to-stand desks comply with the revised ANSI/BIFMA recommendations for height range (22.6” to 48.6”)? This new ANSI/BIFMA recommendation was generated to accommodate 90% of today’s workforce, including petite users.

A.43. The ANSI/BIFMA provides recommendation only, the Government currently has no specific requirement at this time .

Q.44. Should manufacturers price 0.25” or greater metal trims (top caps, end trims, etc.) to ensure equal quality and durability?

A.44. Offerors may propose whatever item they choose as long as it meets the requirements provided in Statement of Work, performance criteria etc.

Q.45. Should panels include top cap cable management to prevent infrastructure disruption and to maintain lay-in cable pathways?

A.45. Please refer to cable management criteria identified in Attachment 2.

Q.46. Should all worksurfaces have a 3mm edgeband to enhance durability?

A.46. Please refer to work surface requirements in Attachment 1.

Q.47. Please allow Offerors to price scallops/cord drops as alternates to grommets. These alternates provide flexibility during reconfigurations.

A.47. Acceptable

Q.48. May Offerors price frameless glass to provide a clean aesthetic? If so, should Offerors price 3/8” thick or greater glass to provide enhanced durability and safety?

A.48. Please refer to A3.

Q.49. For WS-1, WS-2, WS-3, WS-4, WD-1 and WD-2, please accept coat hooks as alternates to a hanging rod.

A.49. Acceptable

Q.50. Please clarify on drawing (WS-1 MARKERBOARD (Attach 1, WS-1, Excel cell A34)) where the CPU swivel should be mounted so Offerors can price installation and confirm appropriate leg clearance.

A.50. CPU swivel shall be able to be installed in various locations on a case by case basis depending on workstation configuration/communication locations.

Q.51. Please clarify on drawing (WS-1 CPU HOLDER (Attachment 1, WS-1, Excel cell A26)) where the CPU swivel should be mounted so Offerors can price installation, and can confirm appropriate leg space for the user as well as clearance for the unit to swivel without hitting other products within the workstation.

A.51. Please refer to A50.

Q.52. WS-2 MARKERBOARD (Attach 1, WS-2, Excel cell A34): Should the markerboard be an integrated marker board skin, or should it be an economical hang-on markerboard?

A.52. Integrated

Q.53. WS-2 CPU HOLDER (Attachment 1, WS-2, Excel cell A26): Please clarify on drawing where the CPU swivel should be mounted so Offerors can price installation, and can confirm appropriate leg space for the user as well as clearance for the unit to swivel without hitting other products within the workstation.

A.53. Please refer to A50.

Q.54. WS-3 CPU HOLDER (Attachment 1, WS-3, Excel cell A25): Please clarify on drawing where the CPU swivel should be mounted so Offerors can price installation, and can confirm appropriate leg space for the user as well as clearance for the unit to swivel without hitting other products within the workstation.

A.54. Please refer to A50.

Q.55. WS-3 MODESTY/PRIVACY PANEL MATERIAL (Attach 1, WS-3, Excel cell A39): Please accept a laminate, veneer, or fabric modesty/privacy panel to provide enhanced noise reduction properties.

A.55. A frosted plexiglass, laminate, veneer or metal modesty/privacy panel is acceptable as long as the laminate or veneer matches the top finish. All finishes shall be available in a variety of finishes including Walnut, Mahogany, Cherry and Maple. Laminate finishes shall be offered in finishes to match solid wood and wood veneer components.Fabric is not acceptable.

Q.56. WS-4 MODESTY PANEL MATERIAL (Attach 1, WS-4, Excel cell A38): Please accept a laminate, veneer, or fabric modesty panel to provide enhanced noise reduction properties.

A.56. A frosted plexiglass, laminate, veneer or metal modesty/privacy panel is acceptable as long as the laminate matches the top finish. All finishes shall be available in a variety of finishes including Walnut, Mahogany, Cherry and Maple. Laminate finishes shall be offered in finishes to match solid wood and wood veneer components. Fabric is not acceptable.

Q.57. WS-4 CPU HOLDER (Attachment 1, WS-4, Excel cell A26): Please clarify on drawing where the CPU swivel should be mounted so Offerors can price installation, and can confirm appropriate leg space for the user as well as clearance for the unit to swivel without hitting other products within the workstation.

A.57. Please refer to A50.

Q.58. WD-1 CPU HOLDER (Attachment 1, WD-1, Excel cell A26): Please clarify on drawing where the CPU swivel should be mounted so Offerors can price installation, and can confirm appropriate leg space for the user as well as clearance for the unit to swivel without hitting other products within the workstation.

A.58. Please refer to A50.

Q.59. WD-2 CPU HOLDER (Attachment 1, WD-2, Excel cell A26): Please clarify on drawing where the CPU swivel should be mounted so Offerors can price installation, and can confirm appropriate leg space for the user as well as clearance for the unit to swivel without hitting other products within the workstation (e.g., shroud of the sit-to-stand worksurface).

A.59. Please refer to A50.

Q.60. CH-1 WARRANTY: Attach 1 indicates a 12 year warranty is required; however, Attach 2 indicates a 10 year warranty. What are the warranty requirements for CH-1?

A.60. Warranty requirements for all chairs is 12 years.

Q.61. CH-1 SEAT (Attachment 1, CH-1, Excel cell A.32): Please accept an upholstered seat as featured in Attachment 2, pg 1.

A.61. Please propose as requested.

Q.62. CH-1 ARMS (Attachment 1, CH-1, Excel cell A51): Please accept minimally-adjustable arms (height-only adjustable) as an alternate to fixed arms.

A.62. Please propose as requested.

Q.63. CH-2 ARMS (Attachment 1, CH-2, Excel cell A51): Please accept minimally-adjustable arms (height-only adjustable) as an alternate to fixed arms.

A.63. Please propose as requested.

Q.64. CH-3 SEAT (Attachment 1, CH-3, Excel cells A32 and A33): There is a significant difference between a Guest Chair with “mesh or upholstered” seat and a Guest Chair with a “wood or wood w/ upholstered seat pad”. Please confirm what type of Guest Chair you request: a standard Guest Chair with mesh/upholstered seat or an executive Guest Chair with wood back and upholstered seat.

A.64. Chairs must be available with multiple options as described.

Q.65. CH-3 SEAT (Attachment 1, CH-3, Excel cells A36 and A37): There is a significant difference between a Guest Chair with plastic back and a Guest Chair with a “wood w/ upholstered back pad”. Please confirm what type of Guest Chair you request: a standard Guest Chair with a plastic back or an executive Guest Chair with wood back and upholstered seat.

A.65. Chairs must be available with multiple options as described.

Q.66. CH-3 STACKABILITY (Attachment 1, CH-3, Excel cell A41): Typically wood guest chairs are not stackable because of the damage that can occur to wood when stacking. Please confirm you require the wood chairs to be stackable.

A.66. Chairs must be stackable.

Q.67. CH-3 DESIGN INTENT (Attachment 1, CH-3): Please precisely confirm what type of Guest Chair you require because the stated features (e.g., mesh seat, wood seat, plastic back, wood back, polished chrome base, wood arms, etc.) conflict.

A.67. Multi-Functional that is available with multiple options. We are requiring a chair with a mesh or upholstered seat and also is available with an option for a wood seat or wood with upholstered seat pad.

Q.68. CH-4 SEAT (Attachment 1, CH-4, Excel cell A33): Please clarify if chairs are to have an upholstered seat rather than a wood seat.

A.68. Chair seat must be upholstered and have an option to be available in wood or wood with upholstered seat pad as stated in CH-4

Q.69. Please confirm you will supply a licensed electrician to install and connect data and telephone per project requirements.

A.69. NAWCWD will provide installers to connect data and telephone.

Q.70. Please confirm if Offerors are required to provide warehousing (if necessary) of product prior to installation, or if China Lake and Pt Mugu will provide space to receive and house direct-ship products prior to installation.

A.70. In accordance with paragraph 3.7.1 of the Statement of Work the contractor shall provide warehousing.

Q.71. In order to fully comply with the project specifications, may Offerors price Open Market products?

A.71. No – products must be a part of the Offeror’s proposed product line.

Q.72. Please allow T-1 and T-2 to be from the same manufacturer as WD-1 and WD-2 rather than requiring them to be from the same product line. Most manufacturers will offer the same finish options for their entire product portfolio so T-1 and T-2 finishes will match WD-1 and WD-2 finishes.

A.72. Acceptable

Q.73. Please confirm do you accept the Furniture Finishes & Equipment manufactured in China?

A.73. Please refer to A.1. above.

Q.74. WS1 & WS2: Calls for 30”H Perforated Metal Tiles at bottom level on outside of workstations, but on inside of those panels calls for fabric tiles. Normally the intent for perforated tiles is to allow air flow, but since you’ve requested solid fabric on the insides there will be no airflow benefit. Will Painted Metal Tiles be acceptable in lieu of perforated tiles?

A.74. Acceptable

Q.75. WS3: Drawings appear to show a Desk Mounted Hutch on the 72”W Return, but Line 6 of the specs calls for “Panel Hung Cabinets”. Should / can this return area be with Panels and Flipper Doors, vice casegoods?

A.75. No. Panel Hung should be deleted and replaced with desk supported or wall mounted. The drawing is unable to be updated at this time.

Q.76. WS3: Calls for a “24”H metal modesty/privacy panel as shown” (Line 4 of specs). We have found that metal screens like this are too heavy for this application. Will an Acrylic screen (above and below the desk surface) be acceptable?

A.76. Yes, a frosted acrylic or laminate panel would be an acceptable alternate to the requested metal in WS-3.

Q.77. WS3: Calls for a “24”H metal modesty/privacy panel as shown” (Line 4 of specs). We have found that metal screens like this are too heavy for this application. Will an Acrylic screen (above and below the desk surface) be acceptable?

A.77. Please refer to A76.

Q.78. WS4: Line 5 & 7 calls for metal filing and storage with wood veneer door and drawer fronts, but that would be susceptible to damage by chair. Would painted metal or laminate fronts be acceptable?

A.78. Laminate fronts would be acceptable. Painted metal is not acceptable.

Q.79. WD1: Please confirm that “Pencil Tray” listed in components is intended to be a Pencil Drawer mounted below the main desk, and advise if it is to be veneer, metal or laminate. Is the desk required to be a “Break Front” Desk, or flat modesty?

A.79. Yes, the pencil drawer is intended to be mounted below the main desk and should be veneer. The desk is required to be Break Front.

Q.80. WS4: Line 6 calls for “Desk Supported Cabinets”, but the isometric drawing appears to have wall mounted overheads. Please confirm which is required. If Desk Mounted Hutch is required will an all veneer unit be acceptable?

A.80 Wall mounted overheads are acceptable. An all veneer or all laminate unit is acceptable.

Q.81. P.8, Undersurface Storage: Line 5 states that “each box drawer shall include a side-to-side divider”. Box drawers do not have such dividers, only File drawerS do. Can you please confirm that is what is meant here?

A.81. A side to side divider is not required in the box drawer.

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

CLAUSE(S) 52.212-1 - ADDENDUM TO 52.212-1

52.212-1 ADDENDUM

L – CONTENT OF QUOTATIONS (COMMERCIAL SUPPLIES) (23 Jun 2020)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s quotation into the resulting contract.

In presenting material in the quotation, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during quotation preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective quotation is neither necessary nor desired.

The Government advises the Offeror that taking exception to or deviating from any term or condition of the RFQ may result in the assessment of a deficiency to the quotation.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 20% of the quoted total price/cost (excluding the Offeror’s profit/fee) for the contract or provides one or more Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at Kelley.mcclean@navy.mil. It is required that all questions be received within 14 (7/31/2020) calendar days of the date this solicitation is issued.

2.0 ELECTRONIC QUOTATION FORMAT

This section is intended to provide information to the Offerors on the electronic format and application software to be used for submitting quotations. Do not submit hardcopy quotations for this solicitation. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and upload quotations and will ensure the quotations received are suitable for reading electronically during evaluation.

Quotations must be formatted using a Times New Roman 12 pt. Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphs and Tables that fit on an 8.5” X 14” printed page will be counted as one page. Drawing(s) may be of any size and will count as one page. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented. When using Government supplied templates (e.g. Attachment P3, Attachment P6, Attachment P7), no modifications to font or scaling required.

The offeror shall submit all volumes of its quotation electronically via DoD Safe (https://safe.apps.mil/). All quotation documents must be compatible with the Microsoft Office 2010 and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable. An email shall be submitted to the Contract Specialist at Kelley.mcclean@navy.mil no later than 7 DAYS PRIOR TO THE QUOTATION DUE DATE requesting a “Drop-Off Request Code.” The “Drop-Off Request Code” email must specify a point of contact name and email address for the Prime contractor and for each individual Subcontractor. The Prime and Subcontractor(s) will each be provided a unique “Drop-Off Request Code” which will allow them to submit quotation documents to the Government independently as needed. The Prime and Subcontractor points of contact will receive an email that contains their unique “Drop-Off Request Code” no less than 3 days prior to the quotation due date. This code authorizes access to submit quotation documents securely via DoD SAFE.

The Offeror is responsible for ensuring electronic quotations are virus free. Offerors may use hyperlinks within and among quotation volumes that do not include price information. However, there shall be no links from any other volume into the Price Volume or into any other portion of the quotation that contains price information. In order to reduce file sizes, the Offeror shall not embed sound or video (e.g., MPEG) files within the quotation submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

3.0 QUOTATION CONTENT AND VOLUMES

The Offeror must present quotation information in a manner that facilitates a one-to-one comparison between the information presented and this Quotation Instruction. Quotation information must be structured such that its Volume/paragraph number matches the Quotation Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The quotation information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s quotation.

Each volume of the quotation shall be submitted as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 1449. All volumes of the quotation shall be received electronically via DoD SAFE prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

Each volume shall contain the following information:

elements)

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s quotation. The CRM should be a single integrated matrix and cross-reference the quotation volumes and paragraphs to specific RFQ requirements, as well as other parts of the quotation that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the quotation is located, or provide other comments. The CRM does not count against any of the quotation page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Volume 1 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the SOW.

Volume 1 Technical

Volume 1 Technical

4.0 ELECTRONIC QUOTATION SUBMISSION:

The Offeror shall submit all quotation documents electronically via DoD SAFE (https://safe.apps.mil/) in accordance with Section L, Part A, paragraph 2.0.

5.0 CLASSIFIED DATA

All quotations must be UNCLASSIFIED.

6.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to https://www.beta.sam.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Price/Cost volume.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the quotation:

1.1 TECHNICAL EVALUATION FACTOR(S)

Product Availability Management Design Installation

A. Product Acceptability:

1. Offerors shall propose product line(s) that meet the requirements in the FF&E Specific Typicals (Attachment (1)), Performance Criteria (Attachment (2)), and the SOW. Offerors may propose more than one product line of furniture to meet the various typical requirements. All furniture for typicals WS-1, WS-2, WS-3, WS-4 shall be from the same product line. Offerors may propose product lines and chairs that meet a low, medium, and high budget for each typical requirement. Products that integrate with each other are desired.

2. Offerors shall provide a narrative describing each product line proposed. Description shall address the history and continuity of the product line(s), features, capabilities, capacities, and all other pertinent information necessary to articulate how products and line(s) of furniture meet the needs of this requirement.

3. Offerors shall provide visual information on all furniture product lines proposed for this requirement. Visual information shall include photographs, line drawings, and isometric views of components. Visuals shall be submitted as a separate file.

4. Offerors shall submit illustrations (i.e. plan view and elevation) drawn to scale with a listing of all components, showing the proposed solution for each typical workstation shown. The listing shall include the Offeror’s part number, nomenclature, size, and quantity of each component required. Part numbers shall contain page numbers from the GSA (if available) and commercial catalog. The offeror shall submit a file of the GSA (if available) catalog and commercial catalog with descriptive literature for the products offered.

B. Management:

1. Project Management.

a. A description of your approach to accomplish the tasks described in the SOW and ability to manage and coordinate all requirements. A description of the Offerors’ Project Manager’s resources and authority to ensure efficient and timely project execution and meet the delivery schedules.

b. Project Management strategy detailing the processes, procedures, subcontractors/dealers and their roles if applicable, the Offeror will follow to complete the work required under this SOW. This shall include the ability to monitor the work, preventing delays, identifying and correcting problems, managing multiple projects for customers simultaneously and meeting the delivery schedule.

2. Resource Allocation.

a. Manufacturing and Delivery Capacity: A description of corporate commitment to administer resources and demonstrate ability to adjust resources to meet project dynamics and maintain performance levels for parallel projects.

b. Schedule: Description of the Offeror’s capability to meet delivery schedules, capacity to fulfill large quantity orders, and approaches to respond to every requirement in accordance with the SOW and solicitation.

3. Professional Staff.

C. Design: A description of the Offerors approach and ability to provide design services, develop floor plans, reconfigure design layout solutions, and formulate a practical and realistic bill of materials that corresponds to the tasks described in the SOW. Address how your company intends to handle design plans that do not result in an order.

D. Installation: Provide a description of the team member(s) responsible for installation and assembly. Identify the vendor and a description of how the prime intends on meeting the performance described in the SOW.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

The Offeror shall complete the Past Performance Information Form, Attachment 3, for each past performance reference (contract or delivery/task order) performed within five years of the solicitation release date. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. For contract references that contain delivery/task orders, additionally provide the work description(s) for each specific delivery/task order deemed relevant by the Offeror to this solicitation’s requirements. For contract references where the Offeror performed as a subcontractor, the Offeror shall clearly identify the applicable portion of the contract requirements that they performed. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. Additionally, the Offeror shall provide one electronic copy of the Statement of Work for each contract reference as Annex 1 to this Past Performance Volume.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment 4, to the Program Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Kelley McClean Contract Specialist, at Email Kelley.mcclean@navy.mil, thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the Government concurrently with the Offeror’s quotation submission.

3.0 VOLUME 3: PRICE/COST QUOTATION

3.1 Volume Content:

(a) This Volume shall contain the Contract Compliance information specified below as follows:

i. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is quoted, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, JV Team Member, or Sub)

ii. Signed SF1449 for basic solicitation and acknowledgment of each amendment, including completion of any RFQ clause or provision that requires a fill-in or response.

iii. Signed Representations, Certifications, and Acknowledgements and/or System for Award Management (SAM).

iv. Guarantee the length of quotation validity (for at least 180 days after quotation submission).

(b) This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2010 Excel format. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

(c) All price/cost and price/cost supporting information shall be contained in Section B and the price/cost quotation. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost quotation.

3.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of quotations, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

(b) The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates.

(c) If subcontractors are quoted, they shall provide the same information required for the prime contractor, unless otherwise noted in the Price/Cost Information section below.

3.3 Price/Cost Information:

3.3.1 Contract Prices for Firm Fixed Price CLINs/SLINs

The Offeror shall provide a copy of Section B of the solicitation populated with the CLIN unit prices and CLIN total prices using each CLIN’s quantity value.

Provide the quoted price for each CLIN/SLIN using Price Attachment 5. The Offeror shall provide a narrative for each typical describing the build-up of the quoted unit price, assumptions used for CLIN 0001, and the basis of estimate for the unit price quoted showing build-up calculations of the unit sell price. The Offeror shall explain any appearance of unbalanced pricing.

Reasonableness and Consistency between the Technical Volume and Price Volumes. Demonstrate that the unit prices and the total proposed price is reasonable, realistic, and commensurate with the work required by the solicitation and the technical identified in the Technical Volume of the proposal. Show traceability with the CLINs, SOW, proposed effort, and prices. Refer to specific sections in the Technical Volume as needed to illustrate the consistency between the Price Volume and the Technical Volume. The Offeror shall explain any inconsistency between promised performance and price, as well as any appearance of unbalanced pricing, in the proposal.

3.4 Use of Government Furnished Property: No GFP/GFI is required.

3.5 Incumbent Information:

N68936-15-D-0024

Prime Contractor:

Maxon Furniture, Inc.

200 Oak St, Muscatine, IA 52761 Cage Code: 1QKD6

Subcontractor National Office Furniture 1610 Royal Street Jasper, Indiana 47546 Cage Code: 633M8

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

CLAUSE(S) 52.212-2 - ADDENDUM TO 52.212-2

52.212-2 ADDENDUM

M - EVALUATION FACTORS FOR AWARD (COMMERCIAL SUPPLIES) (23 Jun 2020)

PART A: GENERAL INFORMATION

1.0 GENERAL

The Government expects to select one Offeror whose quotation offers the “best value” to the Government, using the trade-off method. "Best value" means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit(s) in response to the requirement. The Offeror is advised that the lowest priced quotation meeting the solicitation requirements may not be selected for an award if award to a higher priced Offeror is determined to be more beneficial to the Government. However, the perceived benefits of the higher priced quotation must merit the additional price.

2.0 EVALUATION PROCESS

For the Technical factor, a combined Technical/Risk rating will be assigned. This method reflects whether the quotation meets or does not meet the minimum requirements along with an assessment of the strengths, weaknesses, significant weaknesses, and deficiencies of the quotation to determine the combined Technical/Risk rating. The benefit to the Government associated with assessed strengths along with technical risk will be considered in determining whether the Offeror’s quotation rises to a level of being thorough or exceptional. Assessment of technical risk considers potential for disruption of schedule, increase in costs, degradation of performance, the need to increase Government oversight, or the likelihood of unsuccessful contract performance. Offerors are advised that during the evaluation process, a technical factor with an “Unacceptable” Technical/Risk Rating may result in the entire quotation being found unacceptable and eliminated from the competition.

Under Past Performance, the Government will evaluate recent performance to determine how well an Offeror has performed work similar to the work required by the solicitation. When quotations are received from joint ventures, specifically formed by the Offeror to propose on a particular acquisition, the past performance evaluation will consider each individual JV team member’s relevant past performance. After evaluating the Offeror’s past performance information, a Performance Confidence Assessment Rating will be assigned. More relevant past performance will typically be a stronger predictor of future success and have more influence on the Performance Confidence Assessment Rating than past performance of lesser relevance. In the case of an Offeror without a record of relevant past performance, the Offeror will receive a Performance Confidence Assessment Rating of “Unknown Confidence (Neutral)” which is considered a “Neutral” rating.

3.0 EVALUATION FACTORS FOR AWARD

Quotations will be evaluated using the factors, listed below.

TECHNICAL:

a. Product Acceptability

b. Management

c. Design

d. Installation

Note: Each technical element is of equal importance and will not be evaluated separately.

PAST PERFORMANCE

PRICE/COST

Factors are listed in descending order of importance

Technical is more important than past performance, and technical and past performance, when combined, are significantly more important than cost or price.

When two or more factors are technically equal, past performance is equal to price.

PART B: SPECIFIC INFORMATION

1.0 TECHNICAL

The evaluation will include an assessment of the following:

TECHNICAL:

A. Product Acceptability: The Government will evaluate the Offeror’s quotation to determine its ability to meet the requirements of the the FF&E Specific Typicals (Attachment (1)), Performance Criteria (Attachment (2)), SOW and any other requirement of this solicitation.

B. Management: Offeror’s ability to provide project management, administer resource allocation to meet delivery schedules, manage relationships with subcontractor(s)/dealer(s), availability of professional staff.

C. Design: Offeror’s ability to approach the tasks described in the SOW and provide design services, develop floor plans, reconfigure design layout solutions, formulate a practical and realistic bill of materials, and how design plans that do not result in an order are handled.

D. Installation: Offeror’s approach to installation and assembly in accordance with the SOW.

Note: Each technical element is of equal importance and will not be evaluated separately.

2.0 PAST PERFORMANCE

There are three aspects to the past performance evaluation: recency, relevancy, and quality. The first aspect of the past performance is to evaluate the recency of the Offeror’s past performance being evaluated. Past performance will be considered recent if the contract/order has been performed within five years of the solicitation release date.