19R0043 Solicitation Amendment.docx

N6893619R0043

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

CLAUSE(S) 52.212-1 - ADDENDUM TO 52.212-1

52.212-1 ADDENDUM

L – CONTENT OF QUOTATIONS (COMMERCIAL SUPPLIES) (23 Jun 2020)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s quotation into the resulting contract.

In presenting material in the quotation, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during quotation preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective quotation is neither necessary nor desired.

The Government advises the Offeror that taking exception to or deviating from any term or condition of the RFQ may result in the assessment of a deficiency to the quotation.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 20% of the quoted total price/cost (excluding the Offeror’s profit/fee) for the contract or provides one or more Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at Kelley.mcclean@navy.mil. It is required that all questions be received within 14 (7/31/2020) calendar days of the date this solicitation is issued.

2.0 ELECTRONIC QUOTATION FORMAT

This section is intended to provide information to the Offerors on the electronic format and application software to be used for submitting quotations. Do not submit hardcopy quotations for this solicitation. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and upload quotations and will ensure the quotations received are suitable for reading electronically during evaluation.

Quotations must be formatted using a Times New Roman 12 pt. Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphs and Tables that fit on an 8.5” X 14” printed page will be counted as one page. Drawing(s) may be of any size and will count as one page. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented. When using Government supplied templates (e.g. Attachment P3, Attachment P6, Attachment P7), no modifications to font or scaling required.

The offeror shall submit all volumes of its quotation electronically via DoD Safe (https://safe.apps.mil/). All quotation documents must be compatible with the Microsoft Office 2010 and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable. An email shall be submitted to the Contract Specialist at Kelley.mcclean@navy.mil no later than 7 DAYS PRIOR TO THE QUOTATION DUE DATE requesting a “Drop-Off Request Code.” The “Drop-Off Request Code” email must specify a point of contact name and email address for the Prime contractor and for each individual Subcontractor. The Prime and Subcontractor(s) will each be provided a unique “Drop-Off Request Code” which will allow them to submit quotation documents to the Government independently as needed. The Prime and Subcontractor points of contact will receive an email that contains their unique “Drop-Off Request Code” no less than 3 days prior to the quotation due date. This code authorizes access to submit quotation documents securely via DoD SAFE.

The Offeror is responsible for ensuring electronic quotations are virus free. Offerors may use hyperlinks within and among quotation volumes that do not include price information. However, there shall be no links from any other volume into the Price Volume or into any other portion of the quotation that contains price information. In order to reduce file sizes, the Offeror shall not embed sound or video (e.g., MPEG) files within the quotation submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

3.0 QUOTATION CONTENT AND VOLUMES

The Offeror must present quotation information in a manner that facilitates a one-to-one comparison between the information presented and this Quotation Instruction. Quotation information must be structured such that its Volume/paragraph number matches the Quotation Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The quotation information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s quotation.

Each volume of the quotation shall be submitted as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the quotation shall be received electronically via DoD SAFE prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

Each volume shall contain the following information:

elements)

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s quotation. The CRM should be a single integrated matrix and cross-reference the quotation volumes and paragraphs to specific RFQ requirements, as well as other parts of the quotation that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the quotation is located, or provide other comments. The CRM does not count against any of the quotation page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Volume 1 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the SOW.

Volume 1 Technical

Volume 1 Technical

4.0 ELECTRONIC QUOTATION SUBMISSION:

The Offeror shall submit all quotation documents electronically via DoD SAFE (https://safe.apps.mil/) in accordance with Section L, Part A, paragraph 2.0.

5.0 CLASSIFIED DATA

All quotations must be UNCLASSIFIED.

6.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to https://www.beta.sam.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Price/Cost volume.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the quotation:

1.1 TECHNICAL EVALUATION FACTOR(S)

Product Availability Management Design Installation

A. Product Acceptability:

1. Offerors shall propose product line(s) that meet the requirements in the FF&E Specific Typicals (Attachment (1)), Performance Criteria (Attachment (2)), and the SOW. Offerors may propose more than one product line of furniture to meet the various typical requirements. All furniture for typicals WS-1, WS-2, WS-3, WS-4 shall be from the same product line. Offerors may propose product lines and chairs that meet a low, medium, and high budget for each typical requirement. Products that integrate with each other are desired.

2. Offerors shall provide a narrative describing each product line proposed. Description shall address the history and continuity of the product line(s), features, capabilities, capacities, and all other pertinent information necessary to articulate how products and line(s) of furniture meet the needs of this requirement.

3. Offerors shall provide visual information on all furniture product lines proposed for this requirement. Visual information shall include photographs, line drawings, and isometric views of components. Visuals shall be submitted as a separate file.

4. Offerors shall submit illustrations (i.e. plan view and elevation) drawn to scale with a listing of all components, showing the proposed solution for each typical workstation shown. The listing shall include the Offeror’s part number, nomenclature, size, quantity and unit price of each component required. Part numbers and pricing shall contain page numbers from their GSA and commercial catalog. The offeror shall submit a file of their GSA catalog and commercial catalog with descriptive literature for the products offered.

B. Management:

1. Project Management.

a. A description of your approach to accomplish the tasks described in the SOW and ability to manage and coordinate all requirements. A description of the Offerors’ Project Manager’s resources and authority to ensure efficient and timely project execution and meet the delivery schedules.

b. Project Management strategy detailing the processes, procedures, subcontractors/dealers and their roles if applicable, the Offeror will follow to complete the work required under this SOW. This shall include the ability to monitor the work, preventing delays, identifying and correcting problems, managing multiple projects for customers simultaneously and meeting the delivery schedule.

2. Resource Allocation.

a. Manufacturing and Delivery Capacity: A description of corporate commitment to administer resources and demonstrate ability to adjust resources to meet project dynamics and maintain performance levels for parallel projects.

b. Schedule: Description of the Offeror’s capability to meet delivery schedules, capacity to fulfill large quantity orders, and approaches to respond to every requirement in accordance with the SOW and solicitation.

3. Professional Staff.

c. Describe the relationship with team members providing design, installation, delivery, or other significant

C. Design: A description of the Offerors approach and ability to provide design services, develop floor plans, reconfigure design layout solutions, and formulate a practical and realistic bill of materials that corresponds to the tasks described in the SOW. Address how your company intends to handle design plans that do not result in an order.

D. Installation: Provide a description of the team member(s) responsible for installation and assembly. Identify the vendor and a description of how the prime intends on meeting the performance described in the SOW.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

The Offeror shall complete the Past Performance Information Form, Attachment 3, for each past performance reference (contract or delivery/task order) performed within five years of the solicitation release date. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. For contract references that contain delivery/task orders, additionally provide the work description(s) for each specific delivery/task order deemed relevant by the Offeror to this solicitation’s requirements. For contract references where the Offeror performed as a subcontractor, the Offeror shall clearly identify the applicable portion of the contract requirements that they performed. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. Additionally, the Offeror shall provide one electronic copy of the Statement of Work for each contract reference as Annex 1 to this Past Performance Volume.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment 4, to the Program Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Kelley McClean Contract Specialist, at Email Kelley.mcclean@navy.mil, thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the Government concurrently with the Offeror’s quotation submission.

3.0 VOLUME 3: PRICE/COST QUOTATION

3.1 Volume Content:

(a) This Volume shall contain the Contract Compliance information specified below as follows:

i. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is quoted, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, JV Team Member, or Sub)

ii. Signed SF1449 for basic solicitation and acknowledgment of each amendment, including completion of any RFQ clause or provision that requires a fill-in or response.

iii. Signed Representations, Certifications, and Acknowledgements and/or System for Award Management (SAM).

iv. Guarantee the length of quotation validity (for at least 180 days after quotation submission).

(b) This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2010 Excel format. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

(c) All price/cost and price/cost supporting information shall be contained in Section B and the price/cost quotation. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost quotation.

3.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of quotations, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

(b) The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates.

(c) If subcontractors are quoted, they shall provide the same information required for the prime contractor, unless otherwise noted in the Price/Cost Information section below.

3.3 Price/Cost Information:

3.3.1 Contract Prices for Firm Fixed Price CLINs/SLINs

The Offeror shall provide a copy of Section B of the solicitation populated with the CLIN unit prices and CLIN total prices using each CLIN’s quantity value.

Provide the quoted price for each CLIN/SLIN using Price Attachment 5. The Offeror shall provide a narrative for each typical describing the build-up of the quoted unit price, assumptions used for CLIN 0001, and the basis of estimate for the unit price quoted showing build-up calculations of the unit sell price. The Offeror shall explain any appearance of unbalanced pricing.

Reasonableness and Consistency between the Technical Volume and Price Volumes. Demonstrate that the unit prices and the total proposed price is reasonable, realistic, and commensurate with the work required by the solicitation and the technical identified in the Technical Volume of the proposal. Show traceability with the CLINs, SOW, proposed effort, and prices. Refer to specific sections in the Technical Volume as needed to illustrate the consistency between the Price Volume and the Technical Volume. The Offeror shall explain any inconsistency between promised performance and price, as well as any appearance of unbalanced pricing, in the proposal.

3.4 Use of Government Furnished Property: No GFP/GFI is required.

3.5 Incumbent Information:

N68936-15-D-0024

Prime Contractor:

Maxon Furniture, Inc.

200 Oak St, Muscatine, IA 52761 Cage Code: 1QKD6

Subcontractor National Office Furniture 1610 Royal Street Jasper, Indiana 47546 Cage Code: 633M8

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