Statement of Work.pdf

STATEMENT OF WORK

NAVAL AIR STATION KEY WEST

TABLES, TENTS, AND CHAIRS

1. Background. Naval Air Station Key West is hosting its annual air show celebrating two centuries of Navy history in Key West and Monroe County during the Southernmost Air Spectacular. The two-day event includes breathtaking aerial performances, a kid’s zone, free parking, and general admission to the public. This year’s air show will be held on March 29-30, 2025, and tables, tents, and chairs are required to support this event.

1.1 Scope. The purpose of this contract is to fulfill the need of tables, tents, and chairs in support for of NAS Key West 2025 air show. The tables, tents, and chairs shall be delivered and installed starting at 8:00AM and completed by 10:00AM, and picked up for return on 30 March 2025, starting at 6:00PM and completed by 8:00PM. The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, Florida State Law(s), Occupational Safety and Health Administration (OSHA) regulations, Navy and installation regulations.

1.2 Period of Performance. The period of performance shall be 27 March 2025 – 30 March 2025. The Contractor shall deliver and install tables, tents, and chairs on 27 March 2025, and all equipment shall be ready for inspection and acceptance by 1000AM on 27 March 2025. The contractor shall return to breakdown all tables, tents, and chairs on 30 March 2024, with all equipment removed by 8:00PM.

1.3 Hours of Operation. The airfield operating hours from 27 March 2025 through 30 March 2025 (Thursday through Sunday) are 8:00AM – 6:00PM. The contractor shall set-up the tables, tents, and chairs during these operating hours on 27 March 2025 from 8:00AM – 10:00AM and shall arrive to the airfield by 6:00PM for breakdown on 30 March 2025. The contractor shall complete breakdown by 8:00PM on 30 March 2025. Except for breakdown, the contractor will not be permitted to perform work outside of the airfield operating hours.

1.4 Place of Performance. The work to be performed under this contract will be performed at Naval Air Station Key West, Air Operations Terminal BLDG A-4203. The Contractor shall deliver and set up tables, tents, and chairs at Air Operations Terminal BLDG A-4203 on the transient line. The Contractor shall coordinate with the Designated Government Representative (DGR) for positioning and delivery of tables, tents, and chairs and all equipment.

1.5 Designated Government Representative (DGR). This acquisition is not technically complex and, for that reason, it does not require a Contracting Officer Representative (COR). However, a DGR will report to the Contracting Officer that all products and/or services from the contractor have been delivered and accepted. The DGR for this contract is:

Name: LT Chris McKee Phone: 207-592-9393 (Cell) E-mail: christopher.h.mckee.mil@us.navy.mil

1.6 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver’s license, certificates and permits, applicable for the type and class of vehicle being operated.

1.7 Contractor Vehicles. All Contractor vehicles shall be readily identifiable. Identification shall include displaying Contractor’s name in a clear and unobstructed location on the vehicle. Motor vehicles entering Naval Air Station (NAS) Key West Operational Area shall be properly licensed, insured, and registered with the Installation Access Pass Office.

1.8 Contractor Access and Use of Premises. The contractor shall be responsible for securing the necessary permits and base access passes for contractor personnel, vehicles, and equipment for the duration of the contract.

The U.S Government security forces reserve the right to refuse issuance of a pass to an employee of the contractor for any reason deemed valid by the Government.

Infrequent Access (<30 days/year): Unless the contractor/visitor is registered in the Defense Biometric Identification System (DBIDS), all infrequent visitors of less than 30 consecutive days will be required to stop at the NAS Key West Pass and Decal office every day to obtain a one-day pass until work is completed.

Information regarding how to obtain the day passes will be provided by the DGR.

1.9 Personnel Compliance. The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off -limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

1.10 Identification (ID) Badge. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee.

1.11. Smoking/Drug/Alcohol Policy. The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal statues, laws, and regulations to implement a Drug Free Workplace Program (DFWP) as well as work force requirements and local command policies.

1.12 Personnel Conduct. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform the work specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. The contractor shall ensure that personnel present a professional appearance. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

1.13 Safety. The Contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required herein which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and Designated Government Representative within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

2. Definitions

2.1 Definitions.

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

3. Requirements The objective of this contract is to provide tables, tents, and chairs for the 2025 Naval Air Station Key West’s Air Show. Contractor shall deliver the tables, tents, and chairs on March 27, 2025 at 8:00AM, with set-up complete by 10:00AM.

3.1 Eighty-three (83) eight-feet by thirty-inch banquet tables.

3.2 Eighty-three (83) table covers for the eight-feet by thirty-inch banquet tables.

3.3 Thirty (30) ten-feet by ten-feet frame tent.

3.4 Three (3) twenty-feet by twenty-feet frame tent.

3.5 Seven (7) twenty-feet by forty-feet frame tent.

3.6 One (1) fifteen-feet by fifteen-feet frame tent.

3.7 Six hundred eighty-three (683) metal/plastic folding chairs.

3.8 Deliver and setup tables, tents, and chairs by 10:00AM on March 27, 2025, NAS Key West.

3.9 Breakdown: Begin removal of tables, tents, and chairs when the Air Show ends at 6:00p.m. on March 30, 2025. All tables, tents, and chairs shall be completely broken down and removed by March 30, 2025, no later 8:00p.m.

3.10 Contractor shall respond to emergent situations, to include severe weather events, within 30 minutes of contacting the representative. The contractor may be compensated at fair market value for costs accrued in response to emergent situations.

3.11 Contractor must be able to pass a background check to obtain a temporary pass for Naval Air Station Key West.

3.12 Tables, tents, and chairs will be delivered to Air Operations Terminal BLDG A-4203 and positioned by the contractor on the transient line as directed by the DGR.

4. DBIDS / OPSEC

4.1 "The Operations Security (OPSEC) program and command policy, CNICINST 3432.2A CH-1, requires that all support contractors requiring access to CNIC's sensitive but unclassified information on the CNIC critical information list (CIL) be educated on safeguarding that information. Upon the award of the contract, the COR will provide the CNIC CIL to the contractor. An OPSEC plan protects critical information (CI) by analyzing the threat and establishing countermeasures to mitigate or prevent the collection of CI. If an OPSEC plan is required, the contractor shall provide a plan within thirty (30) days of the award of the contract. CNIC OPSEC CORs have OPSEC templates for the contractor's use."

4.2 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric Identification System (DBIDS) for contractors and vendors requiring access to an installation at no cost to them. The transition will begin 17 April and individuals will have up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

To obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

NCACS cardholders will have 120 days from April 17, 2017 to obtain a temporary DBIDS paper pass. After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost. Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access. After August 14, 2017, NCACS cards will no longer be accepted for installation access.

For more information https://www.cnic.navy.mil/om/dbids.html.