N6883623Q0362 RFQ.pdf

SEE ADDENDUM

(No Collect Calls)

N6883623Q0362 05-Oct-2023

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 PM 18 Oct 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N688369. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHELSEA N. MCNEELY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N62841NOTUOPS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

CHELSEA MCNEELY

110 YORKTOWN AVE 3RD FLOOR

JACKSONVILLE FL 32212

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$47,000,000

NAICS:

488310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF77

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6883623Q0362

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0001 90 Each Harbor Pilot Support Services

FFP

Harbor Pilot Support Services for Naval Ordnance Test Unit in accordance with the Performance Work Statement.

FOB: Destination

PURCHASE REQUEST NUMBER: N62841NOTUOPS

SIGNAL CODE: A

MFR PART NR: R706

PSC CD: R706

ESTIMATED

NET AMT

UNIT UNIT PRICE ESTIMATED AMOUNT

1001 90 Each OPTION Harbor Pilot Support Services

FFP

Harbor Pilot Support Services for Naval Ordnance Test Unit in accordance with the Performance Work Statement.

FOB: Destination

PURCHASE REQUEST NUMBER: N62841NOTUOPS

SIGNAL CODE: A

UNIT UNIT PRICE ESTIMATED AMOUNT

2001 90 Each OPTION Harbor Pilot Support Services

FFP

Harbor Pilot Support Services for Naval Ordnance Test Unit in accordance with the Performance Work Statement.

FOB: Destination

PURCHASE REQUEST NUMBER: N62841NOTUOPS

SIGNAL CODE: A

UNIT UNIT PRICE ESTIMATED AMOUNT

3001 90 Each OPTION Harbor Pilot Support Services

FFP

Harbor Pilot Support Services for Naval Ordnance Test Unit in accordance with the Performance Work Statement.

FOB: Destination

PURCHASE REQUEST NUMBER: N62841NOTUOPS

SIGNAL CODE: A

UNIT UNIT PRICE ESTIMATED AMOUNT

4001 45 Each OPTION Harbor Pilot Support Services

FFP

Harbor Pilot Support Services for Naval Ordnance Test Unit in accordance with the Performance Work Statement.

FOB: Destination

PURCHASE REQUEST NUMBER: N62841NOTUOPS

SIGNAL CODE: A

UNIT UNIT PRICE ESTIMATED AMOUNT

5001 45 Each OPTION Harbor Pilot Support Services

FFP

Harbor Pilot Support Services for Naval Ordnance Test Unit in accordance with the Performance Work Statement. FAR 52.217-8 (if necessary) FOB: Destination

PURCHASE REQUEST NUMBER: N62841NOTUOPS

SIGNAL CODE: A

PERFORMANCE WORK STATEMENT

Naval Ordnance Test Unit (NOTU) Port Canaveral, FL 32920

Performance Work Statement

1.0 DESCRIPTION OF SERVICES:

Naval Ordnance Test Unit (NOTU) anticipates approximately 90 movements annually that require pilot services.

The Contractor shall provide all the necessary personnel, supervision, management, equipment, materials and services required to provide pilot services for NOTU at Port Canaveral Harbor, Cape Canaveral, Florida.

1.1 SCOPE:

Contractor shall provide technical support and expertise to Port Operations by providing harbor pilot support services piloting submarines, ships and other military vessels in the Port Canaveral channel. The Commander of the vessel always assumes responsibility for command of the submarine, ship, and any other military vessel. The pilot is acting as an advisor to the Commander and not assuming command of the vessel.

1.2 SERVICES REQUIRED:

Services under this requirement include providing professional and technical expertise in piloting Government vessels. Services to multiple ships and submarines may be performed simultaneously.

2.0 APPLICABLE DIRECTIVES:

Florida Statutes 2015, Chapter 310 46 CFR 15.812 Pilots 33 CFR 334.530 (For Trident) 33 CFR 165.705 (For Poseidon) Navy Fleet Guide Publication 940 Chapter 12 Naval Ships Technical Manual 582 (Mooring and Towing) Naval Ships Technical Manual 613 (Mooring Line) CHAPMAN's Piloting and Seamanship USCG Rules of the Road (COMDTINST M16672.2)

2.1 DEFINITIONS, ACRONYMS AND ABBREVIATIONS:

Anchoring vessels - pilots shall be on board unit when unit must have to release the anchor. Pilot should verify anchor is holding and ship or submarine is in good and safe water.

Beam Fee - determined using the maximum waterline beam, rounded up to the foot. The beam for tug and barge combinations, whether conventional or articulated tug barge/integrated tug barge combinations, shall be the maximum waterline beam of the widest vessel contained in the unit.

Berth – Where the vessel is or will be tied to the pier.

Breast-out with tugs - pilots will pull the unit away from wharf using tugs and then return unit alongside berth at the wharf. A breast-out with tugs will be considered as a shift along same wharf. Pilotage will be computed on the same basis as a shift “Live Ship” along same wharf.

BSP turnaround (brief stop for personnel) - unit arrives from sea and is pushed alongside wharf to drop off or pick-up personnel and then returns to sea. A BSP turnaround will be considered as an arrival and departure. Pilotage will be computed on the basis of draft feet and gross tonnage.

Cancellation of Pilot - Cancellation fee will be assessed for vessels on which the pilot boarding is canceled with less notice than the current pilot call-out time.

Dead Ship Movement - A dead ship movement is defined as the movement of any vessel equipped with motive power and/or steering capability when such motive power and/or steering capability is or becomes unavailable, for any reason, during any part of the vessel's transit.

Demonstration and Shakedown Operation (DASO) – An event involving an Ohio class or Vanguard Class SSBN to verify weapon systems operations.

Detention of pilot - pilot is on hold or stand-by (i.e. Unit is late arriving and it is not cost effective to cancel).

Disembarkation – When the pilot departs the vessel he is piloting.

Docking/Undocking Fee - charged when the pilot performs the docking or undocking.

DoD – Department of Defense

DoN – Department of the Navy

Dt Draft feet (how much the units sit in the water)

Embarkation – When the pilot boards the vessel to be piloted.

Gt Gross tons (weight of unit, IAW Naval Vessel Registry)

Hr. Hour (hourly rate)

Mv Move (per a movement, i.e., from wharf to sea)

LOA Fee - determined using the maximum length overall, rounded up to the foot. The length overall for conventional tug and barge combinations, whether towing astern, alongside, or pushing ahead, shall be the combined length overall of the tug and barge. The length overall for articulated tug barge and integrated tug barge combinations shall be the length overall of the combined unit when the tug is secured in its designated pushing position.

Line Handling Evolution – The control of the lines that will be used to tie the vessel to its berth.

Memorandum of Agreement (MOA) – An agreement between NOTU and Port Canaveral specifying ship moving priority based on the class of each vessel.

MOA Memorandum of Agreement

Mooring Evolution – The event of tying the vessel to the pier at its berth.

NACI National Agency Check with Inquiries

NACLC National Agency Check, Local Agency Check and Local Credit Check

NLT No Later Than

NOTU Naval Ordnance Test Unit

Pilot Boat Fee - shall be dedicated to a Pilot Boat Capital Fund, which will be used exclusively for pilot boat capital expenditures.

PWS Performance Work Statement

QAE Quality Assurance Evaluator

RTF Response Task Force

SCI Sensitive Compartmented Information

SECNAV Secretary of the Navy

SF Standard Form

Shifting “live ships” - units have some sort of power to help move.

Shifting vessels without steering or main engine power - units without any means of steering and power to help pilots.

Ship’s Movement – When the unit to be piloted either comes from sea to the berth area or from the port area to sea.

Sorties - The getting underway of all ships and submarines in port, with no prior notification of the pilot, at a rate of one ship every thirty (30) minutes. The ship should be able to get underway immediately at a rate of thirties (30). It should be manned with qualified harbor pilot not to exceed thirty minutes.

Tattletale – a small length of rope attached to the lines that are used to tie up the vessels. This length of rope will break before the rest of the mooring line.

USCG United States Coast Guard

WAWF Wide Area Work Flow

3.0 REQUIREMENTS: The Contractor shall perform the following Harbor Pilot Support requirements.

3.1 The Contractor shall provide all qualified personnel required to perform the contract. The Contractor shall transport pilots to and from the designated pilot station at Port Canaveral channel sea buoy and conduct safe pilot embarkation and disembarkation operations in a seaway or turning basin.

3.2 The Contractor’s pilot boat shall be on station with pilot when the vessel arrives in the vicinity of buoys 3 and 4.

In accordance with U.S .Coast Pilot, Fleet Guide and local instructions, ships and submarines use Buoys #3 and #4 at Port Canaveral as the rendezvous for embarking and disembarking pilots.

3.3 The pilot boat shall be of sufficient size so as to allow for safe boarding under existing weather and sea conditions.

3.4 The Pilot shall board ships arriving from sea in the vicinity of buoys 3 and 4 on the navigation chart 11477 which is the normal pilot boarding station. The Contractor shall contact the inbound vessel via VHF-FM channel 12.

3.5 The Pilot shall board departing ships at their berth no later than 20 minutes prior to schedule sailing.

3.6. The Contractor’s pilots are required to be available twenty-four (24) hours a day, seven (7) days a week, throughout the period of performance, including weekends and Federal holidays. The Government will provide a minimum of one hour advance notice for emergency ship movements. For routine ship movements, the Government will provide between twenty-four (24) and forty-eight (48) hours notice. The Government may cancel service without paying any fee so long as the Government provides a minimum of one hour notice of cancellation.

3.7 The Contractor shall be able to sortie four vessels at a rate of one vessel every thirty (30) minutes to support weather or national defense emergencies over a period of two (2) to three (3) hours once notified unless otherwise authorized by the Port Operations Officer or his duly authorized representative. Emergency sorties will provide no prior notification to the pilot and the objective of emergency sorties is to get all ships in port underway as quick as possible. This planning should go uninterrupted within thirty (30) minutes of one another to support immediate emergency departures.

3.8 The Contractor shall provide Government ships under the control of NOTU’s operations priority in harbor movements in response to weather or national defense emergencies and for movements involving Demonstration and Shakedown Operations (DASO). All other ships will be held to the Memorandum of Agreement (MOA) that is established between NOTU and the Canaveral Port authority effective 26 January 2000. The Government will always be informed of these changes and the pilot should immediately contact Canaveral Control of his intentions (Canaveral Control is the Navy Harbormaster for Trident and Poseidon Wharfs).

3.9 The Contractor shall comply with Cape Canaveral Air Force and Navy Base Security and restricted area requirements. The Contractor shall provide efficient communications, transportation coordination and waterways system oversight to perform pilot services. The Contractor will request and get permission from Cape Canaveral Air Force Harbor Security Boats (Bravo 1 or Bravo 2) prior to entering into the trident basin security barrier restricted area or within 200 feet of the middle basin Poseidon wharf as defined by 33 CFR 334.530 (For Trident) and 33 CFR

165.705 (For Poseidon).

3.10 The Pilot shall assist the ship's Commanding Officer in the safe maneuvering of vessels in the channel to the wharfs. The Pilot shall be responsible for safe navigation and provide expert knowledge of seamanship while piloting in accordance with applicable state and federal laws. For safe operations the pilot shall be allowed to communicate with tug boats, the Canaveral Harbor Master, the Navy Dock Master, the Contracting Officer’s Representative (COR) and/or other navy personnel. The pilot shall be allowed to contact the U. S. Coast Guard only in regards to any local Notice to Mariners safety concerns.

3.11 The Pilot or any Contractor employee shall assist the Dock Master in the safe execution of the mooring evolution. The Dock Master shall control the line handling evolution in accordance with the Navy Fleet Guide Publication 940 Chapter 12.

3.12. The Contractor shall perform all required services. If the Contractor is unable to complete an assignment, the Contractor shall use the substitute pilot(s) listed in their approved contingency plan and shall promptly notify the Commanding Officer, COR or his duly authorized representative of the substitution.

3.13 The Contractor shall not communicate with the U.S. Coast Guard with regard to vessel movements under this contract. The Contractor shall communicate with the COR and/or other military personnel for information about the movement on a need to know basis. At a minimum the Contractor will be provided confirmation of the event time, berth and the date. If the Contractor discovers a conflict with the information provided to him, the Contractor shall immediately contact the KO, COR or his duly authorized representative only for clarifications.

3.14 The Contractor shall contact the COR or his duly authorized representative to confirm the time other entities will be on site for the movement in order to coordinate a safe move. The Contractor shall not direct other entities to arrive at buoys 3 and 4 for an inbound unit or when to stand by outside the port for a departing unit. If the Pilot has any inquiries regarding the U.S. Coast Guard, the Pilot shall contact the COR or have the ship that is being piloted contact the U. S. Coast Guard. This ensures that the U. S. Coast Guard is taking direction from the Navy and not the Contractor.

3.15 The Contractor shall be held responsible for lines that are damaged due to Contractor’s negligence during mooring evolutions. This shall include the parting of tattletales that results in the line becoming unsafe for continued use. The tattletale is cord which is fitted to the mooring line. It will become taut when the line is tensioned to its safe working load. It is used when tension is approaching the danger point. Over or excessive loading on the mooring line will break the tattletale, indicating the mooring line has become overloaded and could also be in danger of breaking. For Synthetic Fiber Ropes, a portion of the load-stretch can be become permanent causing the line to no longer be serviceable. Load should be carefully controlled to avoid excessive tension. Once a line has been unsafely stressed, the safety tattletale will part. After the safety tattletale has parted the quality and safety of the line is no longer known and it must be discarded. Any damage to a line as caused by contractor negligence shall be handled under the Contract Disputes Act. This shall include the parting of tattletales due to the line needing to be discarded after a tattletale is parted. The Contractor will not be held responsible for the parting of a tattletale if it is installed incorrectly. If a line is damaged by the Contractor while following the directions of the Dock Master or the piloted unit's Commanding Officer, the Contractor will not be held responsible.

3.16 The Contractor shall provide a contingency plan that adequately ensures there will be absolutely no interruption of services due to labor disruption within the Contractor's own labor force. The contingency plan must list the substituted personnel for the Contractor when they are unable to meet the requirements due to leave, sickness, death, etc. The contingency plan shall be tested at least semi-annually to ensure it is valid. The final Government approved contingency plan shall be submitted within fourteen (14) calendar days after contract award. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with all applicable laws, codes and regulations in connection with the performance of work. Further, the Contractor is responsible to ensure that proper safety and health precautions are taken to protect the work, the workers, the public and the property of others. All personnel that the Contractor provides to the Government to perform piloting services shall meet all of the skills and knowledge, qualification and experience requirements specified in Sections 4.0, 4.1 and 4.2.

3.17 Workload Data: The Government anticipates approximately 90 movements annually. A movement is either the arriving or departing of a military vessel. The maximum tonnage of a vessel is unlimited tonnage. The average tonnage of a vessel is 8,000 tons. The maximum draft of a vessel is 44 feet. The total Un-Assisted Landings (UALs) to be performed is approximately 80. Approximately 40 UALs will be performed with vessels which weigh 7800 tons and 40 UALs will be performed with vessels which weigh 6200 tons.

4.0 SKILLS AND KNOWLEDGE: All Pilots performing under this contract shall possess the following skills and knowledge:

Experience in piloting submarines, ships and other vessels to include embarkation and disembarkation operations in a seaway.

Have specific experience and knowledge in the turning characteristics of submarines, submarine mooring, line handling, seamanship, effects of wind, harbor tides and currents and its effect with piloting.

Shall be intimately knowledgeable in navigational rules and regulations. The Contractor shall have expert knowledge of ship handling methods for maneuvering vessels of various characteristics in close quarters and have a thorough knowledge of and demonstrated skill in using tugs for handling both powered and cold iron vessels of various tonnages.

Shall have a detailed and specialized knowledge of local geography, weather, tides, currents, navigation hazards, local waterborne traffic and local aids to navigation.

4.1 QUALIFICATIONS:

All Pilots shall have at a minimum a Federal harbor pilot license for the Port Canaveral area.

All Pilots shall have a valid United States Coast Guard first-class unlimited pilot’s license covering all of the waters of Port Canaveral.

All Pilots shall have a current U.S. Coast Guard issued master’s license for steam and motor vessels of not less than 1,600 gross tons.

All Pilots shall provide proof of current licenses. These licenses shall be and remain on file at the Contractor's office for immediate review by the Government during the period of the contract.

4.2 EXPERIENCES:

Pilot shall have a minimum of three (3) years of piloting experience. Of those three (3) years of experience, three (3) years shall be either directly related to the piloting of submarines and ships of various classes and tonnage via various seaway or channels; or, a minimum of three (3) years of piloting experience and complete an approved training program that covers the piloting of submarines and other naval vessels of various classes and tonnage.

Pilot shall have a minimum of three (3) years of experience in safely docking, undocking and piloting submarines and ships of various classes and tonnage with tugs.

Pilot shall have three (3) years of experience in handling military vessels and all classes of naval submarines.

5.0 HOURS OF OPERATION:

The Contractor’s pilots shall be required to be available twenty-four (24) hours a day, seven (7) days a week, throughout the period of performance, including weekend and federal holidays. The Government will provide a minimum of two-hour advance notice for ship’s movements. The Government may cancel service without paying any fee so long as the Government provides a minimum of one-hour notice.

6.0 Place of Performance: The normal place of performance is at Naval Ordnance Test Unit (NOTU), Port Canaveral, FL.

7.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS: Task involves piloting incoming and outgoing US Naval Vessels to Port Canaveral. 100% of the work conducted by the Contractor shall be performed on the supported units.

8.0 NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this order shall be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in this performance work statement. Contractor employees shall perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract shall not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

9.0 EMPLOYMENT OF FEDERAL EMPLOYEES: The Contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal, Navy and DoD regulations.

9.1 SECURITY REQUIREMENTS: Work under this contract requires access to personally identifiable information (PII) and information protected by the Privacy Act of 1974. In addition to the security requirements below, Contractors performing work under this contract shall meet the following criteria: Per SECNAV M-5510.30, all individuals with access to PII or Privacy Act information shall be US Citizens; therefore, US Citizenship is a requirement. In all cases contract employees shall meet eligibility requirements for a position of trust at a minimum.

The Contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract. Contractor shall not disclose and shall safeguard procurement sensitive information, computer systems and data, privacy act data, sensitive but unclassified (SBU) information, classified information, and all Government personnel work products that are obtained or generated in the performance of this contract. Contractor employees are required to have National Agency Check, Local Agency Check and Local Credit Check (NACLC) investigation at a minimum in accordance with DoD Instruction 8500.2. Local Agency Check and Local Credit Check must be submitted and results received prior to commencement of work. A security clearance may also be required to perform work under this contract.

AN “UNFAVORABLE” OR “NO DETERMINATION” ADJUDICATION OF THE CONTRACTOR

EMPLOYEES INVESTIGATION WILL RESULT IN IMMEDIATE TERMINATION OF ACCESS TO THE

WORKSPACE AND RECORDS.

Purpose: Reference is hereby made to Navy awarded contracts requiring Contractor access to Navy information systems, SBU information, areas critical to the operations of the command, and/or classified information. Although these contracts may not be classified, Contractor employees shall be required to have obtained a favorably adjudicated National Agency Check with Local Agency and Credit Checks (NACLC) determination at a minimum.

The Department of the Navy (DoN) has determined that all DoN Information systems are sensitive regardless of whether the information is classified or unclassified. A Contractor whose work involves access to sensitive unclassified information warrants a judgment of an employee's trustworthiness. Therefore, all personnel accessing DoN Computer systems must undergo investigation for a position of trust to verify their trustworthiness. Also, Commands will include Facility Access Determination (FAD) program requirements in the contract specifications when determinations for facility access only will be required on the Contractor employees. The following addresses those requirements for Security.

NO FOREIGN NATIONAL SHALL BE EMPLOYED ON THIS GOVERNMENT CONTRACT.

This clause does not apply to employees hired overseas In accordance with Status of Forces Agreements, Diplomatic (memorandums) of understanding or other Host Nation Agreements. Employees hired under these agreements are subject to local pre-employment checks.

“Each Contractor employee shall comply with the HSPD-12 E-Verify Federal Acquisition Regulations FAR Clause 52.222-54 Employment Eligibility Verification”.

All Contractors, working within DoN Spaces must be entered into the Joint Personnel Adjudication System (JPAS), and then owned by their contracting company facility security officer (FSO). The receiving command Security Manager will then service those individuals in JPAS for tracking and monitoring of their investigation status.

If no previous investigation exists the Contractor personnel shall complete the requirement for a NACLC. NACLC’s for positions of trust will be processed through the receiving command Security Manager. Investigative requirements for DoN Contractor personnel requiring access to classified information are managed under the National Industrial Security Program (NISP). Requests for investigation of Contractor personnel for security clearance eligibility are processed by the Office of Personnel Management (OPM) and adjudicated by Defense Industrial Security Clearance Office (DISCO). When Sensitive Compartmented Information (SCI) access is at issue, the Department of the Navy Central Adjudication Facility (DoNCAF) is the adjudicative authority for all DoN Contractor personnel requiring SCI access eligibility.

The Contractor shall ensure that a complete security package, (SF-85, SF-85P, SF-86 and FD258 2 copies) are submitted to the Command Security Officer receiving the contracted services in order for the Security Officer to conduct a suitability review of the submitted investigative forms.

The Contractor FSO or security representative shall ensure that individuals assigned to the command are U.S.

citizens and will ensure completion of the SF-85P or SF-86. The SF-85P or SF-86 along with the original signed release statements and two applicant fingerprint cards (FD 258) will be forwarded to the receiving command Security Manager at least one week prior to reporting for duty.

Personnel cannot be properly processed and provided system access prior to their reporting date without receiving the investigative paperwork one week prior.

For contracts requiring a position of trust the Command Security Officer will submit the forms for a position of trust. For classified contracts the Contractor FSO will submit the SF-86 to OPM for processing and eventual adjudication by DISCO.

The completed SF-85P or SF-86 will be reviewed by the receiving command Security Manager for completeness, accuracy and suitability prior to the submission. If the Contractor appears suitable after the questionnaire has been reviewed, the request will be forwarded to OPM.

The completed SF-85P or SF-86 along with attachments will be forwarded to the Office of Personnel Management (OPM) who will conduct the NACI investigation or equivalent. All contract personnel will in-process with the receiving command Security Manager and Information Assurance Manager upon arrival to the command and will out-process prior to their departure.

Please note: When processing a Questionnaire for National Security Positions, the applicants can only access the e- QIP system if they have been instructed to do so by an appropriate official at sponsoring agency. Individuals cannot pre-apply for a security clearance, nor update their security questionnaire, unless granted access by an appropriate agency official. The e-QIP software can be accessed at the Office of Personnel Management (OPM) website http://www.opm.gov/e-qip/index.asp or http://www.dss.mil the Contractor shall provide the completed Questionnaire for Public Trust Positions or Questionnaire for National Security Positions with the original signed release statements and two applicant fingerprint cards (FD 258) to the receiving command Security Manager for suitability determination. The receiving command Security Manager will review the form for completeness, accuracy and suitability issues, and forward to OPM as detailed on the OPM website. Applicants can obtain an SF- 86 or SF-85P by visiting the Office of Personnel Management (OPM) website located at:

http://www.opm.gov/forms/html/sf.asp. The responsibility for providing the fingerprint cards rests with the Contractor.

The Department of the Navy Central Adjudication Facility will provide the completed investigation to the receiving command Security Manager for the determination in cases where a favorable determination cannot be reached due to the discovery of potentially derogatory information. The command will provide written notification to the Contractor advising whether or not the Contractor employee will be admitted to command areas or be provided access to unclassified but sensitive business information. Determinations are the sole prerogative of the commanding officer of the sponsor activity. If the commanding officer determines, upon review of the investigation, that allowing a person to perform certain duties or access to certain areas, would pose an unacceptable risk, that decision is final.

No due process procedures are required.

The Contractor employee shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure. Security clearance requirements are defined in the DD-254 of the basic contract for those contracts that will require employees to handle classified information.

The FSO will ensure that the SAAR-N is forwarded to the receiving command Security Manager for receipt at least one week prior to the start date for the individual.

"ALL AUTHORIZED USERS OF DoD INFORMATION SYSTEMS SHALL RECEIVE INITIAL

INFORMATION ASSURANCE IA ORIENTATION AS A CONDITION OF ACCESS AND THEREAFTER

MUST COMPLETE ANNUAL IA REFRESHER AWARENESS TRAINING TO MAINTAIN AN ACTIVE USER

ACCOUNT."

Pre-employment Clearance Action: Employees requiring access to classified information, upon reporting to their position, will be read into access by the local command security representative. A local classified material handling indoctrination will take place at that time.

The I-9 form lists acceptable forms of identification that can be provided to prove U.S. citizenship. Dual citizens are required to renounce their secondary citizenship in order to work for the U.S. Government. Citizenship can be renounced by turning in the foreign national passport to a Government security officer for destruction or to the originating embassy of the passport. Individuals should request a signed affidavit from their embassy recognizing the renouncing of their citizenship.

Acceptable Proof of Citizenship

a. For individuals born in the United States, a birth certificate is the primary and preferred means of citizenship verification. Acceptable certificates must show that the birth record was filed shortly after birth and it must be certified with the registrar's signature. It must bear the raised, impressed, or multicolored seal of the registrar's office. The only exception is if a state or other jurisdiction does not issue such seals as a matter of policy.

Uncertified copies of birth certificates are not acceptable. A delayed birth certificate is one created when a record was filed more than one year after the date of birth. Such a certificate is acceptable if it shows that the report of birth was supported by acceptable secondary evidence of birth. Secondary evidence may include: baptismal or circumcision certificates, hospital birth records, or affidavits of persons having personal knowledge about the facts of birth. Other documentary evidence can be early census, school, or family bible records, newspaper files, or insurance papers. All documents submitted as evidence of birth in the U.S. shall be original or certified documents.

b. If the individual claims citizenship by naturalization, a certificate of naturalization is acceptable proof of citizenship.

c. A Passport, current or expired, is acceptable proof of citizenship.

d. A Record of Military Processing - Armed Forces of the United States (DD Form 1966) is acceptable proof of citizenship, provided it reflects U.S. citizenship.

e. If Citizenship is from the Island of Puerto Rico; see Puerto Rico Birth Certificates Law 191of 2009, at web site http://www.prfaa.com/birthcertificates/.

f. If citizenship was acquired by birth abroad to a U.S. citizen parent or parents, the following are acceptable evidence:

(1) A Certificate of Citizenship issued by the Department of Homeland Security, U.S. Citizenship and Immigration Services (USCIS) or its predecessor organization.

(2) A Report of Birth Abroad of a Citizen of the United States of America

(3) A Certificate of Birth.

All work is expected to be unclassified or unclassified sensitive data including Personally Identifiable Information (PII). The Contractor shall meet all requirements of the Privacy Act; DOD 5239 & 8570 instructions. No requirement exists for the handling of classified data.

10.0 GOVERNMENT EQUIPMENT FURNISHED: The Government will provide information and access to uniquely available equipment and information required to accomplish assigned tasks.

11.0 CONTRACTOR IDENTIFICATION: Contracting personnel must identify themselves as “Contractors” when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official Government acts. The Contractor must ensure that their employee(s) display(s) his or her name and the name of the company while in the work area, and include the company’s name in his or her email display.

12.0 PERSONNEL COMPLIANCE: The Contractor shall ensure that Contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

13.0 SMOKING/DRUG/ALCOHOL POLICY: Smoking/Alcohol Policy: The Contractor shall comply with local command smoking policies and workforce requirements. The Contractor shall also comply with all Federal drug-free workplace and work force requirements and local command policies. Copies of both policies will be provided to the Contractor by the local command Administrative Officer (AO) at performance start date.

14.0 PERSONNEL CONDUCT: The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor personnel employed to perform tasks specified herein shall be the responsibility of the Contractor. The Contractor shall be responsible for the performance and conduct of Contractor and subcontractor employees at all times. Personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The Contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

15.0 PERSONAL APPEARANCE: Contractor personnel shall comply with local Command’s published dress codes.

16.0 PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all Contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the Contractor from the responsibility for the work defined in this contract.

Removal by Installation Commander: The Installation Commander may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

Removal Requested by Designated Government Representative (DGR): The DGR may require the contractor to remove an employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the DGR that such action is necessary in the interest of the Government.

Removal by Military Police: In accordance with the Air Force Installation Access Policy and 45th Space

Wing 31-1 Integrated Defense Plan, Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to good order, discipline, or installation security and safety.

Removal for Unsatisfactory Performance: The Government reserves the right to require the Contractor to remove and replace any personnel who provided unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

17.0 INTERACTION WITH OTHER ACTIVITIES: Contractor performance shall not interfere with Government work in the area where any service or maintenance work is being performed. In the event the Contractor believes that Government and other Contractor personnel are interfering with the performance of the tasks described in this PWS, the Contractor shall notify the designated Government representative (DGR) immediately. The Contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or DGR/COR to stop work. Failure by the Contractor to notify the DGR and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions.

18.0 SAFETY: The Contractor is solely responsible for compliance of all safety regulations of employees while working on Government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant Contracting Officer Representative (COR) within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the Contractor as a result of any accident that occurs in connection with performance under this contract.

19.0 MEETINGS AND BRIEFINGS: Requested Meetings: When requested by DGR, the Contractor shall attend, participate in and furnish input to scheduled and unscheduled meetings, conferences, and briefings.

19.1 Meetings: The Contractor shall meet with the DGR, and the Government Quality Assurance Evaluator (QAE) as required to review contract performance. Meetings shall include review and analyses of key process indicators, analyses of process deficiencies, and problem resolution. At these meetings, the DGR and the Contractor will discuss the Contractor’s performance as viewed by the Government and problems, if any, being experienced. The

Contractor shall take appropriate action to resolve outstanding issues. A mutual effort shall be made by the Contractor and DGR/COR to resolve any and all problems identified.

20.0 REPORTING REQUIREMENTS:

20.1 When the Contractor attends a meetings, conferences, or trips, the Contractor shall deliver a related report to the DGR within two working days after meeting completion. The report shall include identifying information, general observations and conclusions or recommended actions, and any additional information, such as handouts.

20.2 When the Contractor receives any feedback, report of satisfaction or dissatisfaction from the ships or submarines that it is servicing, the Contractor shall deliver these reports to the COR within two working days. The report shall include information, observation and conclusion of recommended actions need from both parties.

21.0 MANAGEMENT AND ADMINISTRATION: The Contracting Officer (KO) has ultimate authority for administration of this contract. The KO may delegate authority through various appointed representatives, including, but not limited to, the COR, technical assistants, one or more technical monitors, and other Government representatives associated with specific functions.

22.0 GOVERNMENT MANAGEMENT OVERSIGHT: Government management will provide general instructions on limitations, deadlines, how the work is to be completed. Additional instructions will be provided for any unusual assignments or those that vary from established procedures. The Contractor’s employees will independently carry out the assignments. Completed work will be spot-checked by Government management for adherence to procedures, accuracy, and completeness.

23.0 PERFORMANCE MESUREMENT: Performance Requirements Summary (PRS). The performance standards for this PWS are stated in the PRS Below:

Performance Element

Performance Requirement Surveillance Method

Frequency Acceptable Quality Level (AQL)

PWS Sec. 3 Provide Piloting Services as specified.

Inspections by

COR/TPOC

and Customer Feedback

Continuous 100% Compliance

PWS 3.16 Provide and execute Contingency Plan as specified.

Inspections by

COR/TPOC

Within Fourteen (14) calendar days after contract award

100% Compliance

PWS 20 Provide reports to DGR/COR as specified.

Inspection by

COR/TPOC

Within Two (2) working days

100% Compliance

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice

Monthly 100% accuracy

24.0 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy

Commercial Access Control System (NCACS) to the DBIDS for Contractors and vendors requiring access to an installation at no cost to them. The transition will begin 17 April and individuals will have up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

If you currently have a NCACS card, the following is required to get a DBIDS credential:

Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

The VCC will pull up your information in the computer, ensuring all information is current and correct.

Once your information is validated, a temporary DBIDS credential is provided.

Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 180 days).

For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

The representative will enter base access authorization and then you may proceed to work.

If you do NOT have a NCACS Card, the following is required to obtain a DBIDS credential:

Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

Upon completion of the background check, the Visitor Control Center representative will complete the

DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

You may now proceed to work.

For additional questions about obtaining a DBIDS card, contact your local base visitor control center.

Additional information is available at https://www.cnic.navy.mil/Operations-and-Management/Base- Support/DBIDS/

25.0 LIABILITY, AUTOMOBILE, WORKMEN’S COMPENSATION AND VESSEL INSURANCE

Pursuant to the terms of clause entitled "INSURANCE‐‐WORK ON A GOVERNMENT INSTALLATION" (FAR 52.228‐5), the Contractor shall procure and maintain insurance, of at least the kinds and minimum amounts set forth below:

Workers compensation and employer’s liability: Contractors are required to comply with applicable Federal (to include but not limited to worker’s compensation insurance for employees ashore and afloat or, where maritime employment is involved, Longshoremen’s and Harbor Worker’s Compensation Insurance and Jones Act Insurance) and State worker’s compensation and occupational disease statutes. Employer's Liability coverage of at least $100,000 is required.

Comprehensive General Liability: $500,000 per occurrence.

Automobile Liability: Policies shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. Comprehensive form of policy is required. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

Vessel Liability. The performance of this contract involves the use of vessels. IAW FAR 28.307‐2(e), vessel collision liability and protection and indemnity liability insurance is required. Passenger liability insurance will be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage.

CLAUSES INCORPORATED BY FULL TEXT

SUPTXT204-9400(4-22) CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED

FACILITIES, SENSITIVE INFORMATION,…