RFQ Amendment 04.pdf

N62841NOTUOPS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1.Update FAR 52.212-1 Addendum 2.Update CLIN description 3.Update PWS 4.Add Att.04 pricing sheet 5.Extend offer due date to 13 November 2023 at 4:00 EST.

6.Answ er industry questions

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Nov-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6883623Q0362

X 9B. DATED (SEE ITEM 11)

05-Oct-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Nov-2023

CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

CHELSEA MCNEELY

110 YORKTOWN AVE 3RD FLOOR

JACKSONVILLE FL 32212

N68836 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6883623Q0362

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

ANSWER TO INDUSTRY QUESTIONS

1. Answer industry questions

a. 3.17 does not provide the LOA to estimate the price per move. It provides the avg GRT and the max draft. Can you provide please.

Response: See pricing sheet that includes all required information.

b. Last paragraph of Section 3.17 provides estimates for UALs. 80 total. We believe the performance of the UALs are in addition to the 90 annual movements. The pricing schedule does not include line items for the UALs. Do you want us to provide our price for UALs on a separate rate sheet?

Response: UALs are priced separately, see pricing sheet. See revised 3.17 that clarifies the number of movements.

c. Similarly The Canaveral Pilots Associations ‘Pilotage Rates’ ATT 03 shows additional charges for certain services specifically:

Detention of Pilot Cancellation of Pilot Shifting Fee within Harbor Dead Ship Movements

Is your intent for the Contractor to price the above fees on a separate rate sheet as the UALs

Response: The detention and cancellation will be handled on a case-by-case basis. Shifting fee within Harbor and dead ship movements are accounted for in the pricing sheet.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Nov-2023 12:00 PM to 13-Nov-2023 04:00 PM.

SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 0001 -- CLIN 5001

The cost constraint has changed from EST to NTE.

The following have been modified:

ADDENDUM 52.212-1

ADDENDUM 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

The Government intends to post solicitation N6883623Q0362 and all amendments to the Government Point of Entry via SAM.gov.

QUESTIONS

All questions and clarifications regarding this solicitation must be submitted via email to Chelsea McNeely at Chelsea.n.mcneely.civ@us.navy.mil and Laura Donson at laura.j.donson.civ@us.navy.mil; subject line to read:

Questions/Clarifications for N6883623Q0362. Each question or comment should reference the applicable document, page number, and paragraph number. Offerors shall not include any proprietary information in a question, because the Government will provide the question and answer to all potential offerors. All questions must be submitted no later than Wednesday, 11 October 2023 at 12:00 PM ET.

The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the proposal timeframe.

(a) North American Industry Classification System (NAICS) code and small business size standard. This procurement is being solicited in accordance with Federal Acquisition Regulation (FAR) Subpart 19.5 - Small Business programs. See block 10 of the SF1449 for the type of Small Business Set Aside, the North American Industry Classification Code System (NAICS), and the Small Business Size Standard.

(b) Submission of offers. Offerors shall submit offers in PDF format by volume as described below. Each volume shall contain a cover sheet with #1 and #3 below.

The offer shall contain the following information:

1. Solicitation number as indicated on page one (1) of the SF1449, Block 5 and the Title of the procurement.

2. Time specified for receipt of offers: Offerors shall ensure that offers are received by the Government point of contact no later than the date and time indicated on page one (1) of the SF1449, Block 8.

3. Name, title, e-mail address, and telephone number of the individual(s) with authority to bind the company.

Offeror’s POC information for contractual questions/discussions. CAGE Code, Unique Entity ID (UEI), Business Size, and GSA Contract Number if applicable.

4. Technical Description: See volumes below.

5. Terms of any express warranty: Not modified.

6. Provide Price and any discount terms as described in Price Volume.

7. “Remit to” address: The Offeror shall submit all volumes of its offer electronically via email to:

a. Chelsea McNeely at Chelsea.n.mcneely.civ@us.navy.mil

b. Laura Donson at laura.j.donson.civ@us.navy.mil

c. Rhonda Davis at rhonda.r.davis4.civ@us.navy.mil

d. Gary Hall at gary.b.hall.civ@us.navy.mil

8. Representations and certifications: See Contractor Responsibility Volume.

9. Acknowledgment solicitation amendments: All amendments issued with signatures to acknowledge terms and conditions of amendments. Acknowledgement of all amendments issued to the solicitation shall be signed, and dated.

10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information ).

11. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Offers shall be submitted in volumes as follows:

Volume I – Price ___________________________________________

Offerors shall submit the following:

1. Standard Form (SF) 1449. Blocks 17a, 30a, 30b, and 30c of page one (1) of SF 1449 shall be completed and signed to show the Offeror has read and agrees to comply with all terms, conditions, and instructions provided in the solicitation document.

2. Price Offer. The Offeror shall fill in the price schedule and include unit prices. The unit price should be evenly incremented so that it adds up to the total price without rounding past the second digit right of the decimal point for total prices for all contract line items (CLINs). Pricing shall be structured in accordance with the contract line items identified in the SF 1449 bid schedule.

Note: The Harbor Pilot Service Rates of Compensation is located within attachment 03 of the RFQ.

Volume II – Technical Capability Volume II is limited to 4 pages (Resumes not inlcuded in page count)

Offerors shall demonstrate an understanding of the solicitation requirements by providing the following:

1. A narrative demonstrating the offeror understands the requirement of PWS 3.0.

2. Resumes, refer to sections 4.0, 4.1, and 4.2 of the PWS for skills and knowledge, qualifications, and experience required.

Volume III – Past Performance ____________________________

The Offeror shall provide a maximum of three (3) relevant past performance evaluations of similar size, scope and complexity to services set forth in the PWS and completed within the past three (3) years prior to the solicitation closing date (See Block 8 of the SF1449). If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available which meets the requirements identified above, it shall be submitted with the offer.

If a CPARS is not available, then the Offeror shall submit a completed Past Performance Reference Questionnaire (PPQ) (Attachment 1) for each reference submitted. At the PPQ customer/client’s request, PPQs may be submitted directly to the Government’s point of contact, Chelsea McNeely at Chelsea.n.mcneely.civ@us.navy.mil, Laura Donson at laura.j.donson.civ@us.navy.mil, Rhonda Davis at rhonda.r.davis4.civ@us.navy.mil, and Gary Hall at gary.b.hall.civ@us.navy.mil by the date and time offers are due. Offers shall not incorporate by reference PPQs previously submitted for other solicitations. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. The Offeror is responsible for providing the Past Performance Questionnaire to their references for completion.

Offerors may submit a combination of delivery orders (DOs), task orders (TOs), technical direction letters (TDLs), and/or technical area tasks (TATs) placed under an Indefinite Delivery type contract or BPA as one of the examples of past performance, however, no more than five (5) total will be reviewed. Each individual example in the combination must meet the requirements listed above.

If no recent (within the past three years prior to solicitation closing date), relevant past performance is available the Offeror shall affirmatively state that it possesses no recent or relevant past performance.

Note: An incomplete PPQ may not be evaluated.

Volume IV Contractor Responsibility ___________________________________________

1. Representation and Certifications. Offerors shall either complete the following provisions contained in the solicitation OR provide a statement that certification in System for Award Management (SAM) is current, complete, and accurate as of the date of the Offeror’s signature, or list any changes as they relate to the following provisions:

FAR 52.212-3

FAR 52.209-5

FAR 52.209-11

DFARS 252.204-7016

2. No Exception. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

3. Limitations on Subcontracting. Offeror shall affirmatively state that they intend to meet the requirements outlined in FAR 52.219-14, Limitations on Subcontracting (Sep 2021) (Deviation 2021-O0008).

4. Financial Letter. A letter from the Offeror’s financial institution that indicates that the Offerr has adequate financial resources to perform the contract;

5. Organization. A description of the Offeror organization, accounting, and operational controls to meet the requirement.

Note: After the solicitation closing date, the Contracting Officer may require an Offeror to promptly submit additional information to demonstrate the Offeror is responsible.

AWARD NOTICE TO SUCCESSFUL OFFEROR

A written notice of award or acceptance of an Offer will be emailed to the successful Offeror. Before the Offeror’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Failure to submit all required documentation may render an offer non-responsive and the offer will not be considered for award.

(c) Period for acceptance of offers. Offeror agrees to hold their prices firm for a period of 120 calendar days from date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

(d) Product samples. Not modified.

(e) Multiple offers. The Government IS NOT accepting multiple offers presenting alternative terms and conditions, including alternative line items, or alternative commercial products or commercial services for satisfying the requirements of this solicitation.

(f) Late submissions, modifications, revisions, and withdrawals of offers. Not modified.

(g) Contract award. Not modified.

(h) Multiple awards. The Government WILL NOT accept any item or group of items of an offer. The Government WILL NOT accept quantities less than those specified in the schedule. The Government WILL NOT make an award on any item for a quantity less than the quantity offered, at the unit prices offered.

(i) Availability of requirements documents cited in the solicitation. Not modified.

(j) Unique entity identifier. Not modified.

(k) Reserved.

(l) Debriefing. Not modified.

EVALUATION FACTORS FOR AWARD

In accordance with FAR 13.106-2, the Government will award a contract resulting from this solicitation to the responsible quoter whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The evaluation factors are: 1) Technical Capability; 2) Past Performance; 3) Price.

Technical Capability, when combined with Past Performance, is approximately equal to Price, for evaluation purposes. The Government reserves the right to make award solely on initial offer received.

EVALUATION PROCESS

Technical Capability will be evaluated and appropriate adjectival ratings will be assessed for all quoters.

Once all quotes have been technically evaluated, a past performance evaluation will be performed on all technically “acceptable” quotes. Quotes deemed technically “unacceptable” will not be evaluated for past performance nor will be considered for award.

Once all technically “acceptable” quotes have been evaluated for past performance, price evaluation will be performed in accordance with FACTOR 3: PRICE.

Once evaluations are complete, the Contracting Officer shall make an integrated assessment best-value trade-off award decision.

EVALUATION FACTORS

FACTOR 1 - TECHNICAL CAPABILITY: The technical rating reflects the degree to which the proposed approach meets or does not meet the minimum performance or capability requirements. For a quote to be found technically acceptable, the quoter must clearly meet the minimum requirements of the solicitation.

Adjectival Rating Definition Acceptable (A) The technical capability meets the governments’ requirements and indicates an adequate understanding of the requirements, and risk of unsuccessful performance is low.

Unacceptable (U) The technical capability does not meet requirements of the solicitation and/or risk of unsuccessful performance is unacceptable. Quote is un-awardable.

Note: If the quoter is found to be “Unacceptable”, then the quoter will be removed from further consideration of the award.

FACTOR 2 – PAST PERFORMANCE: The Government will evaluate a quoter’s past performance by utilizing assessments from the Contractor Performance Assessment Reporting System (CPARS), PPQ, and/or any other past performance information available. The past performance evaluation will result in an assessment of the quoter’s probability of meeting the solicitation requirements. The past performance evaluation considers each quoter’s demonstrated recent and relevant record of performance in supplying services that meet the task order’s requirements. The recency and relevance of the information, source of the information, context of the data, and general trends in Contractor’s performance shall be considered. These are combined to establish one performance confidence assessment rating for each quoter. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination.

Relevancy and for the purpose of this evaluation is described as past or current contracts (including Federal, State, and local government and private) with at least one year of evaluated performance completed. Past Performance relevancy will be rated as either “relevant” or “not relevant”.

Rating Definition Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

A review of all past performance, general trends, and usefulness of the information will be incorporated into an overall performance confidence assessment rating. The past performance confidence assessment rating is based on the quoter overall record of recency, relevancy and quality of performance and will be rated as stated below.

Performance Confidence Assessment

Rating Description Substantial Confidence Based on the quoters recent/relevant performance record, the Government has a high expectation that the quoter will successfully perform the required effort.

Satisfactory Confidence Based on the quoters recent/relevant performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the quoters performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The quoter may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the quoter recent/relevant performance record, the Government has a low expectation that the quoter will successfully perform the required effort.

No Confidence Based on the quoters recent/relevant performance record, the Government has no expectation that the quoter will be able to successfully perform the required effort.

In the case of quoters for which there is no information on past contract performance or where past contract performance is not available, the quoters may not be evaluated favorably or unfavorably on the factor of past contract performance. In this case, the quoters past performance is unknown and assigned a confidence rating of “neutral.” Past performance ratings of “Substantial Confidence and “Satisfactory Confidence” hold more value than a “Neutral Confidence” rating and will be considered more favorably in the evaluation of past performance.

FACTOR 3 – PRICE: The Government will evaluate price in accordance with FAR 13.106-3(a), Award and Documentation. The Government may evaluate any and all information submitted by the quoter to support the reasonableness of the prices quoted. The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting Officer.

Price for base and each option year will be evaluated by reviewing the cost for each movement and ship class provided by the quoter and then adding the totals together thereby identifying the quoter’s total estimated price for each line item. Total price for base and each option will be added together for total evaluated price.

All options, including option FAR 52.217-8, Option to Extend Services, will be evaluated pursuant to solicitation provision FAR 52.217-5, Evaluation of Options.

For award purposes, the Government will evaluate quotes based on total price, as defined above. Total price consists of the basic requirements and any option(s) identified. Evaluation of the option(s) shall not obligate the Government to exercise the option. The CLIN(s) will be a not-to-exceed amount and the contract will be charged based on actual movements at a task order level.

Note: Quotes that do not offer all items (including options) or which offer only partial CLIN pricing will be considered non-responsive. Failure to furnish the price quote IAW the instructions above shall render the quote unacceptable.

ATTACHMENTS: The following documents are provided as attachments and are considered part of this solicitation:

Attachment 1: Past Performance Reference Questionnaire Attachment 2: Wage Determination Attachment 3: Pilotage Rates Attachment 4: Bid Worksheet

BASIS OF AWARD: NAVSUP FLC Jacksonville intends to award a single Firm Fixed Price Requirements Contract resulting from this solicitation to responsible Quoter(s) whose quote(s) meets the requirements of the Performance Work Statement (PWS) and conforming to the solicitation will be most advantageous to the Government.

PERFORMANCE WORK STATEMENT

Naval Ordnance Test Unit (NOTU) Port Canaveral, FL 32920

Performance Work Statement

1.0 DESCRIPTION OF SERVICES:

Naval Ordnance Test Unit (NOTU) anticipates approximately 90 movements annually that require pilot services.

The Contractor shall provide all the necessary personnel, supervision, management, equipment, materials and services required to provide pilot services for NOTU at Port Canaveral Harbor, Cape Canaveral, Florida.

1.1 SCOPE:

Contractor shall provide technical support and expertise to Port Operations by providing harbor pilot support services piloting submarines, ships and other military vessels in the Port Canaveral channel. The Commander of the vessel always assumes responsibility for command of the submarine, ship, and any other military vessel. The pilot is acting as an advisor to the Commander and not assuming command of the vessel.

1.2 SERVICES REQUIRED:

Services under this requirement include providing professional and technical expertise in piloting Government vessels. Services to multiple ships and submarines may be performed simultaneously.

2.0 APPLICABLE DIRECTIVES:

Florida Statutes 2015, Chapter 310 46 CFR 15.812 Pilots 33 CFR 334.530 (For Trident) 33 CFR 165.705 (For Poseidon) Navy Fleet Guide Publication 940 Chapter 12 Naval Ships Technical Manual 582 (Mooring and Towing) Naval Ships Technical Manual 613 (Mooring Line) CHAPMAN's Piloting and Seamanship USCG Rules of the Road (COMDTINST M16672.2)

2.1 DEFINITIONS, ACRONYMS AND ABBREVIATIONS:

Anchoring vessels - pilots shall be on board unit when unit must have to release the anchor. Pilot should verify anchor is holding and ship or submarine is in good and safe water.

Beam Fee - determined using the maximum waterline beam, rounded up to the foot. The beam for tug and barge combinations, whether conventional or articulated tug barge/integrated tug barge combinations, shall be the maximum waterline beam of the widest vessel contained in the unit.

Berth – Where the vessel is or will be tied to the pier.

Breast-out with tugs - pilots will pull the unit away from wharf using tugs and then return unit alongside berth at the wharf. A breast-out with tugs will be considered as a shift along same wharf. Pilotage will be computed on the same basis as a shift “Live Ship” along same wharf.

BSP turnaround (brief stop for personnel) - unit arrives from sea and is pushed alongside wharf to drop off or pick-up personnel and then returns to sea. A BSP turnaround will be considered as an arrival and departure. Pilotage will be computed on the basis of draft feet and gross tonnage.

Cancellation of Pilot - Cancellation fee will be assessed for vessels on which the pilot boarding is canceled with less notice than the current pilot call-out time.

Dead Ship Movement - A dead ship movement is defined as the movement of any vessel equipped with motive power and/or steering capability when such motive power and/or steering capability is or becomes unavailable, for any reason, during any part of the vessel's transit.

Demonstration and Shakedown Operation (DASO) – An event involving an Ohio class or Vanguard Class SSBN to verify weapon systems operations.

Detention of pilot - pilot is on hold or stand-by (i.e. Unit is late arriving and it is not cost effective to cancel).

Disembarkation – When the pilot departs the vessel he is piloting.

Docking/Undocking Fee - charged when the pilot performs the docking or undocking.

DoD – Department of Defense

DoN – Department of the Navy

Dt Draft feet (how much the units sit in the water)

Embarkation – When the pilot boards the vessel to be piloted.

Gt Gross tons (weight of unit, IAW Naval Vessel Registry)

Hr. Hour (hourly rate)

Mv Move (per a movement, i.e., from wharf to sea)

LOA Fee - determined using the maximum length overall, rounded up to the foot. The length overall for conventional tug and barge combinations, whether towing astern, alongside, or pushing ahead, shall be the combined length overall of the tug and barge. The length overall for articulated tug barge and integrated tug barge combinations shall be the length overall of the combined unit when the tug is secured in its designated pushing position.

Line Handling Evolution – The control of the lines that will be used to tie the vessel to its berth.

Memorandum of Agreement (MOA) – An agreement between NOTU and Port Canaveral specifying ship moving priority based on the class of each vessel.

MOA Memorandum of Agreement

Mooring Evolution – The event of tying the vessel to the pier at its berth.

NACI National Agency Check with Inquiries

NACLC National Agency Check, Local Agency Check and Local Credit Check

NLT No Later Than

NOTU Naval Ordnance Test Unit

Pilot Boat Fee - shall be dedicated to a Pilot Boat Capital Fund, which will be used exclusively for pilot boat capital expenditures.

PWS Performance Work Statement

QAE Quality Assurance Evaluator

RTF Response Task Force

SCI Sensitive Compartmented Information

SECNAV Secretary of the Navy

SF Standard Form

Shifting “live ships” - units have some sort of power to help move.

Shifting vessels without steering or main engine power - units without any means of steering and power to help pilots.

Ship’s Movement – When the unit to be piloted either comes from sea to the berth area or from the port area to sea.

Sorties - The getting underway of all ships and submarines in port, with no prior notification of the pilot, at a rate of one ship every thirty (30) minutes. The ship should be able to get underway immediately at a rate of thirties (30). It should be manned with qualified harbor pilot not to exceed thirty minutes.

Tattletale – a small length of rope attached to the lines that are used to tie up the vessels. This length of rope will break before the rest of the mooring line.

USCG United States Coast Guard

WAWF Wide Area Work Flow

3.0 REQUIREMENTS: The Contractor shall perform the following Harbor Pilot Support requirements.

3.1 The Contractor shall provide all qualified personnel required to perform the contract. The Contractor shall transport pilots to and from the designated pilot station at Port Canaveral channel sea buoy and conduct safe pilot embarkation and disembarkation operations in a seaway or turning basin.

3.2 The Contractor’s pilot boat shall be on station with pilot when the vessel arrives in the vicinity of buoys 3 and 4.

In accordance with U.S .Coast Pilot, Fleet Guide and local instructions, ships and submarines use Buoys #3 and #4 at Port Canaveral as the rendezvous for embarking and disembarking pilots.

3.3 The pilot boat shall be of sufficient size so as to allow for safe boarding under existing weather and sea conditions.

3.4 The Pilot shall board ships arriving from sea in the vicinity of buoys 3 and 4 on the navigation chart 11477 which is the normal pilot boarding station. The Contractor shall contact the inbound vessel via VHF-FM channel 12.

3.5 The Pilot shall board departing ships at their berth no later than 20 minutes prior to schedule sailing.

3.6. The Contractor’s pilots are required to be available twenty-four (24) hours a day, seven (7) days a week, throughout the period of performance, including weekends and Federal holidays. The Government will provide a minimum of one hour advance notice for emergency ship movements. For routine ship movements, the Government will provide between twenty-four (24) and forty-eight (48) hours notice. The Government may cancel service without paying any fee so long as the Government provides a minimum of one hour notice of cancellation.

3.7 The Contractor shall be able to sortie four vessels at a rate of one vessel every thirty (30) minutes to support weather or national defense emergencies over a period of two (2) to three (3) hours once notified unless otherwise authorized by the Port Operations Officer or his duly authorized representative. Emergency sorties will provide no prior notification to the pilot and the objective of emergency sorties is to get all ships in port underway as quick as possible. This planning should go uninterrupted within thirty (30) minutes of one another to support immediate emergency departures.

3.8 The Contractor shall provide Government ships under the control of NOTU’s operations priority in harbor movements in response to weather or national defense emergencies and for movements involving Demonstration and Shakedown Operations (DASO). All other ships will be held to the Memorandum of Agreement (MOA) that is established between NOTU and the Canaveral Port authority effective 26 January 2000. The Government will always be informed of these changes and the pilot should immediately contact Canaveral Control of his intentions (Canaveral Control is the Navy Harbormaster for Trident and Poseidon Wharfs).

3.9 The Contractor shall comply with Cape Canaveral Air Force and Navy Base Security and restricted area requirements. The Contractor shall provide efficient communications, transportation coordination and waterways system oversight to perform pilot services. The Contractor will request and get permission from Cape Canaveral Air Force Harbor Security Boats (Bravo 1 or Bravo 2) prior to entering into the trident basin security barrier restricted area or within 200 feet of the middle basin Poseidon wharf as defined by 33 CFR 334.530 (For Trident) and 33 CFR

165.705 (For Poseidon).

3.10 The Pilot shall assist the ship's Commanding Officer in the safe maneuvering of vessels in the channel to the wharfs. The Pilot shall be responsible for safe navigation and provide expert knowledge of seamanship while piloting in accordance with applicable state and federal laws. For safe operations the pilot shall be allowed to communicate with tug boats, the Canaveral Harbor Master, the Navy Dock Master, the Contracting Officer’s Representative (COR) and/or other navy personnel. The pilot shall be allowed to contact the U. S. Coast Guard only in regards to any local Notice to Mariners safety concerns.

3.11 The Pilot or any Contractor employee shall assist the Dock Master in the safe execution of the mooring evolution. The Dock Master shall control the line handling evolution in accordance with the Navy Fleet Guide Publication 940 Chapter 12.

3.12. The Contractor shall perform all required services. If the Contractor is unable to complete an assignment, the Contractor shall use the substitute pilot(s) listed in their approved contingency plan and shall promptly notify the Commanding Officer, COR or his duly authorized representative of the substitution.

3.13 The Contractor shall not communicate with the U.S. Coast Guard with regard to vessel movements under this contract. The Contractor shall communicate with the COR and/or other military personnel for information about the movement on a need to know basis. At a minimum the Contractor will be provided confirmation of the event time, berth and the date. If the Contractor discovers a conflict with the information provided to him, the Contractor shall immediately contact the KO, COR or his duly authorized representative only for clarifications.

3.14 The Contractor shall contact the COR or his duly authorized representative to confirm the time other entities will be on site for the movement in order to coordinate a safe move. The Contractor shall not direct other entities to arrive at buoys 3 and 4 for an inbound unit or when to stand by outside the port for a departing unit. If the Pilot has any inquiries regarding the U.S. Coast Guard, the Pilot shall contact the COR or have the ship that is being piloted contact the U. S. Coast Guard. This ensures that the U. S. Coast Guard is taking direction from the Navy and not the Contractor.

3.15 The Contractor shall be held responsible for lines that are damaged due to Contractor’s negligence during mooring evolutions. This shall include the parting of tattletales that results in the line becoming unsafe for continued use. The tattletale is cord which is fitted to the mooring line. It will become taut when the line is tensioned to its safe working load. It is used when tension is approaching the danger point. Over or excessive loading on the mooring line will break the tattletale, indicating the mooring line has become overloaded and could also be in danger of breaking. For Synthetic Fiber Ropes, a portion of the load-stretch can be become permanent causing the line to no longer be serviceable. Load should be carefully controlled to avoid excessive tension. Once a line has been unsafely stressed, the safety tattletale will part. After the safety tattletale has parted the quality and safety of the line is no longer known and it must be discarded. Any damage to a line as caused by contractor negligence shall be handled under the Contract Disputes Act. This shall include the parting of tattletales due to the line needing to be discarded after a tattletale is parted. The Contractor will not be held responsible for the parting of a tattletale if it is installed incorrectly. If a line is damaged by the Contractor while following the directions of the Dock Master or the piloted unit's Commanding Officer, the Contractor will not be held responsible.

3.16 The Contractor shall provide a contingency plan that adequately ensures there will be absolutely no interruption of services due to labor disruption within the Contractor's own labor force. The contingency plan must list the substituted personnel for the Contractor when they are unable to meet the requirements due to leave, sickness, death, etc. The contingency plan shall be tested at least semi-annually to ensure it is valid. The final Government approved contingency plan shall be submitted within fourteen (14) calendar days after contract award. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with all applicable laws, codes and regulations in connection with the performance of work. Further, the Contractor is responsible to ensure that proper safety and health precautions are taken to protect the work, the workers, the public and the property of others. All personnel that the Contractor provides to the Government to perform piloting services shall meet all of the skills and knowledge, qualification and experience requirements specified in Sections 4.0, 4.1 and 4.2.

3.17 Workload Data: The Government anticipates approximately 90 movements annually. A movement is either the arriving or departing of a military vessel. The maximum tonnage of a vessel is unlimited tonnage. The average tonnage of a vessel is 8,000 tons. The maximum draft of a vessel is 44 feet. The total Un-Assisted Landings (UALs) to be performed is approximately 40. Approximately 20 UALs will be performed with vessels which weigh 7800 tons and 20 UALs will be performed with vessels which weigh 6200 tons.

3.18 Pilotage Rate Adjustments: Any adjustment will be limited to increases or decreases in Pilotage rates via modification to reflect current Canaveral Pilots Association rates, but shall not otherwise include any amount for general and administrative costs, overhead, or profit. A request for equitable adjustment may be submitted to adjudicate pilotage rates only.

4.0 SKILLS AND KNOWLEDGE: All Pilots performing under this contract shall possess the following skills and knowledge:

Experience in piloting submarines, ships and other vessels to include embarkation and disembarkation operations in a seaway.

Have specific experience and knowledge in the turning characteristics of submarines, submarine mooring, line handling, seamanship, effects of wind, harbor tides and currents and its effect with piloting.

Shall be intimately knowledgeable in navigational rules and regulations. The Contractor shall have expert knowledge of ship handling methods for maneuvering vessels of various characteristics in close quarters and have a thorough knowledge of and demonstrated skill in using tugs for handling both powered and cold iron vessels of various tonnages.

Shall have a detailed and specialized knowledge of local geography, weather, tides, currents, navigation hazards, local waterborne traffic and local aids to navigation.

4.1 QUALIFICATIONS:

All Pilots shall have at a minimum a Federal harbor pilot license for the Port Canaveral area.

All Pilots shall have a valid United States Coast Guard first-class unlimited pilot’s license covering all of the waters of Port Canaveral.

All Pilots shall have a current U.S. Coast Guard issued master’s license for steam and motor vessels of not less than 1,600 gross tons.

All Pilots shall provide proof of current licenses. These licenses shall be and remain on file at the Contractor's office for immediate review by the Government during the period of the contract.

4.2 EXPERIENCES:

Pilot shall have a minimum of three (3) years of piloting experience. Of those three (3) years of experience, three (3) years shall be either directly related to the piloting of submarines and ships of various classes and tonnage via various seaway or channels; or, a minimum of three (3) years of piloting experience and complete an approved training program that covers the piloting of submarines and other naval vessels of various classes and tonnage.

Pilot shall have a minimum of three (3) years of experience in safely docking, undocking and piloting submarines and ships of various classes and tonnage with tugs.

Pilot shall have three (3) years of experience in handling military vessels and all classes of naval submarines.

5.0 HOURS OF OPERATION:

The Contractor’s pilots shall be required to be available twenty-four (24) hours a day, seven (7) days a week, throughout the period of performance, including weekend and federal holidays. The Government will provide a minimum of two-hour advance notice for ship’s movements. The Government may cancel service without paying any fee so long as the Government provides a minimum of one-hour notice.

6.0 Place of Performance: The normal place of performance is at Naval Ordnance Test Unit (NOTU), Port Canaveral, FL.

7.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS: Task involves piloting incoming and outgoing US Naval Vessels to Port Canaveral. 100% of the work conducted by the Contractor shall be performed on the supported units.

8.0 NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this order shall be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in this performance work statement. Contractor employees shall perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract shall not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

9.0 EMPLOYMENT OF FEDERAL EMPLOYEES: The Contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal, Navy and DoD regulations.

9.1 SECURITY REQUIREMENTS: Work under this contract requires access to personally identifiable information (PII) and information protected by the Privacy Act of 1974. In addition to the security requirements below, Contractors performing work under this contract shall meet the following criteria: Per SECNAV M-5510.30, all individuals with access to PII or Privacy Act information shall be US Citizens; therefore, US Citizenship is a requirement. In all cases contract employees shall meet eligibility requirements for a position of trust at a minimum.

The Contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract. Contractor shall not disclose and shall safeguard procurement sensitive information, computer systems and data, privacy act data, sensitive but unclassified (SBU) information, classified information, and all Government personnel work products that are obtained or generated in the performance of this contract. Contractor employees are required to have National Agency Check, Local Agency Check and Local Credit Check (NACLC) investigation at a minimum in accordance with DoD Instruction 8500.2. Local Agency Check and Local Credit Check must be submitted and results received prior to commencement of work. A security clearance may also be required to perform work under this contract.

AN “UNFAVORABLE” OR “NO DETERMINATION” ADJUDICATION OF THE CONTRACTOR

EMPLOYEES INVESTIGATION WILL RESULT IN IMMEDIATE TERMINATION OF ACCESS TO THE

WORKSPACE AND RECORDS.

Purpose: Reference is hereby made to Navy awarded contracts requiring Contractor access to Navy information systems, SBU information, areas critical to the operations of the command, and/or classified information. Although these contracts may not be classified, Contractor employees shall be required to have obtained a favorably adjudicated National Agency Check with Local Agency and Credit Checks (NACLC) determination at a minimum.

The Department of the Navy (DoN) has determined that all DoN Information systems are sensitive regardless of whether the information is classified or unclassified. A Contractor whose work involves access to sensitive unclassified information warrants a judgment of an employee's trustworthiness. Therefore, all personnel accessing DoN Computer systems must undergo investigation for a position of trust to verify their trustworthiness. Also, Commands will include Facility Access Determination (FAD) program requirements in the contract specifications when determinations for facility access only will be required on the Contractor employees. The following addresses those requirements for Security.

NO FOREIGN NATIONAL SHALL BE EMPLOYED ON THIS GOVERNMENT CONTRACT.

This clause does not apply to employees hired overseas In accordance with Status of Forces Agreements, Diplomatic (memorandums) of understanding or other Host Nation Agreements. Employees hired under these agreements are subject to local pre-employment checks.

“Each Contractor employee shall comply with the HSPD-12 E-Verify Federal Acquisition Regulations FAR Clause 52.222-54 Employment Eligibility Verification”.

All Contractors, working within DoN Spaces must be entered into the Joint Personnel Adjudication System (JPAS), and then owned by their contracting company facility security officer (FSO). The receiving command Security Manager will then service those individuals in JPAS for tracking and monitoring of their investigation status.

If no previous investigation exists the Contractor personnel shall complete the requirement for a NACLC. NACLC’s for positions of trust will be processed through the receiving command Security Manager. Investigative requirements for DoN Contractor personnel requiring access to classified information are managed under the National Industrial Security Program (NISP). Requests for investigation of Contractor personnel for security clearance eligibility are processed by the Office of Personnel Management (OPM) and adjudicated by Defense Industrial Security Clearance Office (DISCO). When Sensitive Compartmented Information (SCI) access is at issue, the Department of the Navy Central Adjudication Facility (DoNCAF) is the adjudicative authority for all DoN Contractor personnel requiring SCI access eligibility.

The Contractor shall ensure that a complete security package, (SF-85, SF-85P, SF-86 and FD258 2 copies) are submitted to the Command Security Officer receiving the contracted services in order for the Security Officer to conduct a suitability review of the submitted investigative forms.

The Contractor FSO or security representative shall ensure that individuals assigned to the command are U.S.

citizens and will ensure completion of the SF-85P or SF-86. The SF-85P or SF-86 along with the original signed release statements and two applicant fingerprint cards (FD 258) will be forwarded to the receiving command Security Manager at least one week prior to reporting for duty.

Personnel cannot be properly processed and provided system access prior to their reporting date without receiving the investigative paperwork one week prior.

For contracts requiring a position of trust the Command Security Officer will submit the forms for a position of trust. For classified contracts the Contractor FSO will submit the SF-86 to OPM for processing and eventual adjudication by DISCO.

The completed SF-85P or SF-86 will be reviewed by the receiving command Security Manager for completeness, accuracy and suitability prior to the submission. If the Contractor appears suitable after the questionnaire has been reviewed, the request will be forwarded to OPM.

The completed SF-85P or SF-86 along with attachments will be forwarded to the Office of Personnel Management (OPM) who will conduct the NACI investigation or equivalent. All contract personnel will in-process with the receiving command Security Manager and Information Assurance Manager upon arrival to the command and will out-process prior to their departure.

Please note: When processing a Questionnaire for National Security Positions, the applicants can only access the e- QIP system if they have been instructed to do so by an appropriate official at sponsoring agency. Individuals cannot pre-apply for a security clearance, nor update their security questionnaire, unless granted access by an appropriate agency official. The e-QIP software can be accessed at the Office of Personnel Management (OPM) website http://www.opm.gov/e-qip/index.asp or http://www.dss.mil the Contractor shall provide the completed Questionnaire for Public Trust Positions or Questionnaire for National Security Positions with the original signed release statements and two applicant fingerprint cards (FD 258) to the receiving command Security Manager for suitability determination. The receiving command Security Manager will review the form for completeness, accuracy and suitability issues, and forward to OPM as detailed on the OPM website. Applicants can obtain an SF- 86 or SF-85P by visiting the Office of Personnel Management (OPM) website located at:

http://www.opm.gov/forms/html/sf.asp. The responsibility for providing the fingerprint cards rests with the Contractor.

The Department of the Navy Central Adjudication Facility will provide the completed investigation to the receiving command Security Manager for the determination in cases where a favorable determination cannot be reached due to the discovery of potentially derogatory information. The command will provide written notification to the Contractor advising whether or not the Contractor employee will be admitted to command areas or be provided access to unclassified but sensitive business information. Determinations are the sole prerogative of the commanding officer of the sponsor activity.